Combined_Synopsis_W56HZV-16-Q-0207.docx

COMBINED SOLICITATION & SYNOPSIS

W56HZV-16-Q-0207

I. INTRODUCTION

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued.

B. This request for quote is for the TARDEC Access Control System. The requirements include the purchase of controllers, card readers, and repair parts with maintenance and repair services. The period of performance includes a base year with 4 (four) 1 (one) year option periods.

C. The combined synopsis and Request for Quotation (RFQ) number is W56HZV-16-Q-0207.

D. This solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-88, effective 15 Jun 2016.

E. Small Business Set-Aside: No

F. Posting Date: Monday, 29 August 2016

G. Response Due Date: 3:00 PM EST Tuesday, 6 Sep 2016

H. The Army Contracting Command (ACC – WRN) 6501 East Eleven Mile Road, Warren, MI 48397-5000.

I. The NAICS code applicable to this acquisition is 561621

J. This Combined Synopsis and Solicitation contains clauses and provisions requiring a fill-in or representation. Offerors shall submit a copy of this Combined Synopsis and Solicitation with their response to clauses and provisions accordingly. A failure to complete fill-in may cause your offer to be determined ineligible for award.

K. Basis for award: The U.S. Army Contracting Command – Warren intends to award to the lowest price offeror that meets the specifications. The Government may also choose to negotiate if only one offeror is received. See provision at 52.209-4011 – Contractor Responsibility and Eligibility for Award for further details.

II. . GENERAL

A. The Army Contracting Command proposes this solicitation for the Access Reader System. This solicitation includes the purchase of controllers, card readers, and repair parts with maintenance and repair services.

The current Access Reader System has 17 Controllers and 200 Card Readers.

B. This contract is for a 1 year base with 5 (five) 1 (one) year option periods. The Period of Performance (PoP) is the following:

Please review attached SOW with solicitation for requirements.

The quote must include 1 page for the base year and a separate page for each option year (4 option years). Vendors can submitted additional information with quote but is not required.

The Quote for Base Year shall include the following:

Include labor, installation, and testing for the purchase of the items listed below (line items 0001 thru 0005).

0006 Maintenance and Repair Hourly Labor Rate (The maintenance and repair services is for the entire base year).

The Quote for Option Year 1 shall include the following:

Include labor, installation, and testing for the purchase of the items listed below (line items 1001 thru 1006). The exact number of items to be purchased for lines 1001 thru 1006 is not known. However, please record the price for a quantity of 1 item.

1007 Maintenance and Repair Hourly Labor Rate (The maintenance and repair services is for the entire option year 1).

The Quote for Option Year 2 shall include the following:

Include labor, installation, and testing for the purchase of the items listed below (line items 2001 thru 2006). The exact number of items to be purchased for lines 2001 thru 2006 is not known. However, please record the price for a quantity of 1 item.

2007 Maintenance and Repair Hourly Labor Rate (The maintenance and repair services is for the entire option year 2).

The Quote for Option Year 3 shall include the following:

Include labor, installation, and testing for the purchase of the items listed below (line items 3001 thru 3006). The exact number of items to be purchased for lines 3001 thru 3006 is not known. However, please record the price for a quantity of 1 item.

3007 Maintenance and Repair Hourly Labor Rate (The maintenance and repair services is for the entire option year 3).

The Quote for Option Year 4 shall include the following:

Include labor, installation, and testing for the purchase of the items listed below (line items 4001 thru 4006). The exact number of items to be purchased for lines 4001 thru 4006 is not known. However, please record the price for a quantity of 1 item

C. Written Identification of Potential Organization Conflicts Of Interest.

i. The term “Organizational Conflicts of Interest” (OCI) is defined in part 2.1 of the Federal Acquisition Regulation (FAR): see also FAR 9.502 (c). For this solicitation, “OCI” exists when a Contractor would face an actual or potential conflict of interest if it worked on the planned contract, due either to its other business interests or to the nature of the effort to be performed. However, organizational conflicts of interest are more likely to occur in contracts involving:

(1) Management support services;

(2) Consultant or other professional services;

(3) Contractor performance of or assistance in technical evaluations; or

(4) Systems engineering and technical direction work performed by a Contractor that does not have overall contractual responsibility for development or production.

ii. The Contracting Officer has reviewed and analyzed the procurement under this solicitation and has not identified any OCI issue, potential or otherwise. However, Offerors are encouraged to make a preliminary disclosure to the Contracting Officer, prior to the due date for receipt of proposals, of any OCI issues the Offeror has identified. Such preliminary disclosure will allow the Contracting Officer more time to assess both the potential OCI and the Offeror’s proposed strategy to negate or mitigate the OCI. This assessment may be crucial, since per FAR 9.504(e) the Contracting Officer may not award the contract to a Contractor with an OCI that cannot be negated or mitigated.

iii. If the Contractor demonstrates to the Contracting Officer that there may be a possible conflict of interest arising out of an existing contract, the Contracting Officer shall take the necessary action to delete that requirement from this contract and/or mitigate any conflict of interest that may be present. The Contractor agrees that the Government or an authorized representative may, up to three years after acceptance of all programmatic documentation to be delivered under this contract, restrict the Contractor’s future participation in any resulting program managed system acquisition action(s).

D. Quotations shall include the shipping and delivery schedule. Delivery and Acceptance will be FOB destination. The delivery is required thirty (30) days from date of award.

E. This acquisition is unrated under the Defense Priorities and Allocations System (DPAS).

III. Solicitation Provisions

The following local provisions and clauses apply to this contract

52.204-7, System For Award Management 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications 52.207-4, Economic Purchase Quantity-Supplies 52.212-1, Instructions to Offerors—Commercial Items 52.212-2, Evaluation Commercial Items 52.212-3, Offeror Representations and Certifications—Commercial Items 52.212-4, Contract Terms and Conditions—Commercial Items 52.222-1, Notice To The Government Of Labor Disputes 52.222-3, Convict Labor 52.222-19, Child Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.225-1, Buy American--Supplies 52.223-18, Encouraging Contractor Policies To Ban Text Messaging While Driving 52.227-1, Authorization and Consent 52.242-17, Government Delay Of Work 52.247-34, F.O.B. Destination 52.252-1, Solicitation Provisions Incorporated By Reference 52.252-2, Clauses Incorporated By Reference 52.252-6, Authorization Deviations In Clauses 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7000, Disclosure of Information 252.204-7003, Control Of Government Personnel Work Product 252.204-7006, Billing Instructions 252.225-7002, Qualifying Country Sources As Subcontractors 252.232-7003, Electronic Submissions of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7001 Pricing Of Contract Modifications 252.246-7000 Material Inspection and Receiving Report 252.247-7023, Transportation of Supplies by Sea

52.201-4000, TACOM - WARREN OMBUDSPERSON

Information regarding the TACOM-Warren Ombudsperson is located at the website http://contracting.tacom.army.mil/acqinfo/ombudsperson.htm

52.204-4020, Access and General Protection/Security Policy and Procedures (MAR 2015) Use when contractor employees may be in an area of performance within an Army-controlled installation, facility, or area, CONUS or OCONUS. Use when “yes” is checked for question number 2 on the DA Coversheet; or footnote 3 is indicated on Coversheet STA Form 255.

52.204-4600, Trusted Associate Sponsorship System (TASS) Program (OCT 2013) Use when a contractor or subcontractor will have access to a federally controlled information system or deploy with the military forces. Fill-in (-1-) COR email. Use when “yes” is checked for question number 2 on the DA Coversheet; or footnote 3 is indicated on Coversheet STA Form 255.

52.209-4011, CONTRACTOR RESPONSIBILITY AND ELIGIBILITY FOR AWARD

(a) We may award up to one contract to the offerors that:

(1) submit the lowest evaluated offer if award is based on price only, or the offer that provides the best value to the Government if factors in addition to price are identified elsewhere in this solicitation, and

(2) submit a bid or proposal that meets all the material requirements of this solicitation, and

(3) meet all the responsibility criteria at FAR 9.104.

(b) To make sure that you meet the responsibility criteria at FAR 9.104 we may:

(1) arrange a visit to your plant and perform a preaward survey;

(2) ask you to provide financial, technical, production, or managerial background information.

(c) If you don't provide us with the data we ask for within 7 days from the date you receive our request, or if you refuse to have us visit your facility, we may determine you nonresponsible.

(d) If we visit your facility, please make sure that you have current certified financial statements and other data relevant to your bid or proposal available for our team to review.

52.209-4020, Anti-Terrorism (AT) Level I Training Requirement (JUL 2014) Use when contractor employees may be in an area of performance within an Army-controlled installation, facility, or area, CONUS or OCONUS. Use when “yes” is checked for question number 1 on the DA Coversheet; or footnote 1 is indicated on Coversheet STA Form 255. Fill-ins: (-1-) and (-2-) Number of days, buyers should use 60 days unless instructed by their requirements office to use another number.

52.212-4003, ALL OR NONE--COMMERCIAL ITEM ACQUISITION (SEP 1996)

This provision serves as an addendum that modifies paragraph (h) of FAR 52.212-1, entitled INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS. Paragraph (h) is modified to say that you must offer to provide the total quantity of the items in this solicitation. Only one award will be made as a result of this solicitation. Offers submitted for less than the total quantities of all the items in this solicitation will not be considered for award.

52.214-4000, ACKNOWLEDGEMENT OF AMENDMENTS

Acknowledge all the amendments you've received from us by identifying the amendment number and its issue date in the box below:

Amendment Number Date

52.215-4405, Access to the Detroit Arsenal; Identifying Contractor Employees; Non-Disclosure Statement (APR 2013) Use when footnote 3 is indicated on Coversheet STA Form 255.

52.232-4000, Contracting Officer's Authority (APR 2006) The Contracting Officer is the only person authorized to approve additions or changes in any of the requirements under any contract, resulting from this solicitation, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event that the contractor effects any change at the direction of any person other than the Contracting Officer, such change shall be solely at the risk of the contractor. (See General Provision, entitled: “Notification of Changes,” FAR 52.243-7 or paragraph (c) of FAR 52.212-4).

Federal Acquisition Regulation website: http://farsite.hill.af.mil/

IV. Delivery and Acceptance:

A. Offeror shall include all shipping charges and ship supplies F.O.B. Destination to the following address:

US Army TARDEC 6501 E 11 Mile Road Shipping and Receiving BLDG 249 Warren, MI 48397-5000

B. Delivery must be made within 30 days ADC (After Date of Contract).

C. Inspection and acceptance of the supplies shall be in accordance with FAR 52.246-4009 (TACOM) Inspection and Acceptance Points: Destination.

V. Submittal Instructions:

ACC-WRN reserves the right to seek clarification on any aspect of your quotation. All quotes must be received by the Army Contracting Command - Warren no later than 3:00 PM Eastern Standard Time (EST), on Tuesday, 6 Sep 2016. All questions regarding the solicitation need to be submitted to Michael Weaver no later than 12:00 PM EST on Thursday 31 Aug 2016.

Submit quotes and questions electronically to Mr. Michael Weaver at michael.h.weaver6.civ@mail.mil.

Phone Number is 586-282-7122 Contractors must be registered in the System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.for registration information.

VI. Quotation Instructions and Content

A. The Offeror shall submit an electronic quote. All quotation information must be in the English language and priced in U.S. dollars.

B. Army Contracting Command Warren (ACC-WRN) reserves the right to seek clarification on any aspect of your quote.

C. Quotation Submission Procedures. Quotations shall be submitted in accordance with Army Contracting Command – Warren’s Local Clause 52.204-4016 page of the solicitation. No hard copies will be accepted.

D. Questions are requested via email, addressed to Mr. Michael Weaver at 586-282-7122 or at michael.h.weaver6.civ@mail.mil.