Industry_Day_Presentation_SEP_2015.pdf

National Maintenance Strategy

Industry Day

LTC John Hall, PdM

Mr. Tracy Mitchell, DPdM

Mr. Alvin Bing, PI

01SEP2015

September 2015Project Manager TS

Agenda

Time Topic Presenter

0730 - 0845 Check-In/Registration

0900 - 0910 Welcome/ Ground Rules/ Security/OPSEC Alvin Bing

0910 - 0920 Acquisition Insight Mr. Scott Davis

0920 - 0930 Current State in Theater Mr. Patrick Dulin

0930 - 0945 NMS Overview LTC John Hall

0945 - 1030 NMS Logistics Thomas Miller

1030 - 1040 Break

1040 - 1110 NMS Solicitation Overview Craig Goepper

1110 - 1130 Pricing Overview Devin Kliebert

1130 - 1400 Lunch Break

1400 - 1530 Questions & Answers Craig Goepper

1530 -1600 Closing Remarks Alvin Bing

Welcome

Alvin Bing

Program Integrator

PdM Allied Tactical Vehicles (ATV)

Government Senior Leadership

Senior Leader Title

Mr. Scott Davis

Program Executive Officer Combat Support and Combat Service

Support

Mr. Patrick Dulin

Executive Director for Sustainment/EF-5 Joint Contingency

Acquisition Support Office

COL Brett Gordon Director of Logistics Operations ANSF LOG EF5.1

Mr. John Klotsko Director Operational Logistics OSD ATL LMR Program Support

Ms. Patricia Plotkowski Deputy Project Manager Transportation Systems

Mr. John Velliky

Director Combat Support Contracting - Army Contracting Command-

Warren

Industry Day Purpose

• Update participants on the Army’s vision for the NMS program

• Promote networking among potential program participants

• Provide an overview of the NMS RFP

• Receive feedback from industry on the draft RFP

• Today's presentation is for informational purposes only

• Contractors are encouraged to submit written questions on a 3x5 comment card. Please include your company name/contact – this information will NOT be included in the Q&A posting.

• Most if not all questions submitted will be publicly answered in front of all attendees during the Q&A session

• All questions and answers will be posted on FedBizOpps

• RFP language takes precedence over anything said here today

• Instructions for obtaining the briefings presented here and future updates will be posted to:

https://www.fbo.gov/index?s=opportunity&mode=form&tab=core&i d=97a0c2c55f0bdbb2085a3daa2d39acca

Ground Rules https://www.fbo.gov/index?s=opportunity&mode=form&tab=core&id=97a0c2c55f0bdbb2085a3daa2d39acca

• The Dining Facility has been cleared for discussions or information up to PUBLIC RELEASABLE

• BADGES: Must be worn at all times while in the conference area.

• Secure badges from view when leaving the meeting area and report lost or stolen badges immediately.

• Restrict NMS conversations to dining facility and conference room

• In the event of an emergency, you will receive direction on what actions to take

Security Rules for Conference

Security Rules to Remember

• Cell phones & electronic devices are to be turned off or on vibrate during briefings

• Please do not leave sensitive items/material unattended

• Photography is not permitted

• Return your Security Badge and Name Tag upon departure

Dining Facility Layout

One-on-One

Sessions

Restrooms Restrooms

Registration

Table

Entry/Exit

Doors

Entry/Exit

Doors

Refreshments

Kitchen Area

Industry Day Seating

Acquisition Insight

Mr. Scott Davis

Program Executive Officer

Combat Support & Combat Service Support

• Full Support by Stakeholders:

• Developing a capable Afghan National Defense Security Force

(ANDSF) is important to continuing the transition of Coalition forces out of Afghanistan.

• The National Maintenance Strategy is a priority effort, in close partnership with a wide range of stakeholders to maximize effective support to the ANDSF.

• The Schedule Matters!

• Industry feedback is essential to ensuring we have clear requirements that are achievable and affordable.

Acquisition Insight

Current State in Theater

Mr. Patrick Dulin

Executive Director for Sustainment/EF-5

Joint Contingency Acquisition Support Office

Defense Logistics Agency

Current State

• Background (Historical Context of Logistics Shortfalls)

• Focus was building up warfighting capability

• Sustainment became focus 2012

• Multiple assessments (DoD IG, Staff Assistant Visits, OSD Studies) “logistics not mature”

• Higher level skills (maintenance mgmt, supply mgmt.) need further support to mature

• Key Logistics Structures of Afghan Forces

• Afghan National Defense and Security Forces (ANDSF)

Afghan National Army (ANA): Ministry of Defense (MoD)

Afghan National Police (ANP): Ministry of Interior (MoI)

• Current and Projected U.S./Coalition Footprint

• Security

NMS Overview

LTC John Hall

Product Manager

• Vision:

• To achieve an organic maintenance and sustainment capability in the

Afghan National Defense and Security Forces (ANDSF) for vehicles, ground equipment and weapons.

• Purpose:

• To provide training and mentoring in maintenance and supply chain management and Contractor Logistics Support (CLS) to the ANDSF.

These services support United States strategic objectives in transitioning the war effort to the Government of the Islamic Republic of

Afghanistan (GIRoA).

• Mission:

• Enable the ANDSF to be self-sufficient in maintaining and sustaining its vehicles, ground equipment and weapons. Developing this capability is critical to the Coalition exit strategy from Afghanistan.

Overview

• This effort provides targeted training at the management and leadership levels to transition all responsibility for maintenance, sustainment, and supply to the ANDSF.

• Both ANA and ANP will remain independent of each other with separate facilities, maintenance locations and operating procedures.

Overview Cont.

• Requirements:

• Training and Mentoring

• Contractor Logistics Support (CLS) Production

• Transition

• Target Award Date

• October 2016

• Period of Performance Options:

• 5 years (1 year base and 4 option years)

• Desired Outcome

• Develop long term capacity and generate near term readiness

Program Objectives

• Draft RFP: July 2015

• Industry Day: September 2015

• RFP Release: January 2016

• RFP Closes: March 2016

• Contract Award: October 2016

• Initial Operational Capability: December 2016

• Fully Operational Capability: February 2017

Key Milestones

NMS Logistics

Thomas Miller

Logistics Manager, NMS

PdM ATV

Logistics Requirements

• Training and Mentoring

• Logistics Leadership Training and Mentoring (LLTM)

• Maintenance Management Training and Mentoring (MMTM)

• Maintenance Training (MT)

• Quality Control (QC)

• Supply Chain Management Training and Mentoring (SCMTM)

• Maintenance Supply Support (MSS)

• Warehouse Supply Chain Management Training and Mentoring (WSCMTM)

• Warehouse Supply Support (WSS)

• Workforce

• Local Nationals (LN’s)

• Other Country Nationals (OCN) and Ex Patriot's (Expats) Visa’s

Deployment Requirements

• Contractor Logistics Support (CLS)

• 20% of work orders (National and Regional Sites)

Technical Inspections

Afghan Supply System (CORE-IMS)

Contractor Managed Parts Supply (CMPS)

Repairable Items (Engines, Transmissions, etc.) and Packaging

• Density Listing

• Wheeled Vehicles (Standard and Non Standard)

• Ground Support Equipment

• Weapons (Standard and Non Standard)

• Life Support (Section “H”)

• Living Quarters

• Medical

• Dining Facilities

• Security

Intra-Theater Personnel Ground Movements

Inside Perimeter

Force Protection

Arming of Contractors (Weapons)

• Challenges

• Ability to influence changing of the Afghan Culture

• Corruption

• Language Barriers

• Immature Supply System

• Class IX (Repair Parts) Accountability

• Estimated Cost of Damage (ECOD)

• Maintenance and Supply Quality Control

• Maintenance (Repair of Equipment)

• Repairable Items (Engines, Transmissions, Axle Assemblies, etc.)

• Intra-Theater Transportation (EVAC of Equipment for Repair and Supply Support)

• Security

Regional Maintenance Work Order

Quality Control Equipment Inspection

(MOD/MOI 63)

Technical Inspection Sheet Reviewed

MOD/MOI/MMTM

agrees on work order distribution (ANA/ANP or CLS)

Maintenance Action

Part Available at

Regional Warehouse

Part Available in CMPS

Repair made

ANA/ANP/CLS

determination

Part Needed?

Issue against work order

COR approval and Issue against work order

Repair Made

Re-Order

CMPS

Replacement

CORE-IMS

Close Out Work Order

Contact Unit for pick up

Re-Order

CMPS

Replacement Contractor

Supply (COR Approval)

YES

YES

NO

NO

YES

Order Parts through CORE-IMS and Defer

MaintenanceNO

OR

CLS

(20%)

Part Needed

Order Parts through

CORE-IMS NO

NMS

ANA/ANP

Contractor

Issue against work order

Repair made

YES

Repair Made

YES NO

Current Job order will be completed prior to Deferring Maintenance for the Non Mission Capable (NMC) action. NMC equipment will be placed in a holding status and parts ordered. Repair will go back into the Maintenance

Work Order Process when parts are available for repair.

National Maintenance Work Order

Quality Control Equipment Inspection

(MOD/MOI 63)

Technical Inspection Sheet Reviewed

MOD/MOI/MMTM

agrees on work order distribution (ANA/ANP or CLS)

Maintenance Action

Part Available at

National Warehouse

Part Available in CMPS

Repair made

ANA/ANP/CLS

determination

Part Needed?

Issue against work order

COR approval and Issue against work order

Repair Made

Re-Order

CMPS

Replacement

CORE-IMS

Close Out Work Order

Contact Unit for pick up

Re-Order

CMPS

Replacement Contractor

Supply (COR Approval)

YES

YES

NO

NO

YES

Order Parts through CORE-IMS and Defer

MaintenanceNO

OR

CLS

(20%)

Part Needed

Order Parts through

CORE-IMS NO

NMS

ANA/ANP

Contractor

Issue against work order

Repair made

YES

Repair Made

YES NO

Current Job order will be completed prior to Deferring Maintenance for the Non Mission Capable (NMC) action. NMC equipment will be placed in a holding status and parts ordered. Repair will go back into the Maintenance

Work Order Process when parts are available for repair.

Standard (NSN Assigned)

Regional Level Parts Request Process Flow

Work Order Request

Submitted

Part Request Validated

MOD/MOI 14

Completed and Routed for Signature

MOD/MOI 14

Approved Regional

Level

MOD/MOI 14

Approved National

Level

Stock Checked at the Regional Level

Stock Checked at the National Level

Part Available?

Part Available?

Issue Part

(MOD/MOI 9)

for Repair

Release Part

(MOD/MOI 9)

and Transport to Regional Site

Order through

CLSSA

W/STARRPC

Input Requisition In

CORE-IMS

Document Number

Provided and Updated

CORE-IMS

Part Filled from USASAC and shipped to National

Level

Part Received at the

National Level

NO YES

YESNO

NMS

ANA/ANP

U.S Gov.

Agency

DHL

Fed Ex

National Air Cargo (NAC) Mil Air (C130, C17)

CATO (ISAF / NATO)

Military Postal Service

(MPS)

Host Nation Trucking (HNT)

Non Standard (NSN Not Assigned)

Regional Level Parts Request Process Flow

Work Order Request

Submitted

Part Request Validated

MOD/MOI 14

Completed and Routed for Signature

MOD/MOI 14

Approved Regional

Level

MOD/MOI 14

Approved National

Level

Stock Checked at the Regional Level

Stock Checked at the National Level

Part Available?

Part Available?

Issue Part

(MOD/MOI 9)

for Repair

Release Part

(MOD/MOI 9)

and Transport to Regional Site

Order through SNAP Process

Input Requisition In

CORE-IMS

Document Number

Provided and Updated CORE-

IMS

Part Filled from

TACOM

Warren and shipped to

National Level

Part Received at the National

Level

NO YES

YESNO

NMS

ANA/ANP

U.S. Gov.

Agency

DHL

Fed Ex

National Air Cargo (NAC) Mil Air (C130, C17)

CATO (ISAF / NATO)

Military Postal Service

(MPS)

Host Nation Trucking (HNT)

Standard (NSN Assigned)

National Level Parts Request Process Flow

Work Order Request

Submitted

Part Request Validated

MOD/MOI 14

Completed and Routed for Signature

MOD/MOI 14

Approved National

Level

Stock Checked at the National Level

Part Available?

Received at National

Level Issue Part

(MOD/MOI 9)

for Repair

Input Requisition In

CORE-IMS

Document Number

Provided and Updated

CORE-IMS

Part Filled from USASAC and shipped to National

Level

NO YES

NMS

ANA/ANP

U.S Gov.

Agency

DHL

Fed Ex

National Air Cargo (NAC) Mil Air (C130, C17)

CATO (ISAF / NATO)

Military Postal Service

(MPS)

Host Nation Trucking (HNT)

Order through

CLSSA

W/STARRPC

Non Standard (NSN Not Assigned)

National Level Parts Request Process Flow

Work Order Request

Submitted

Part Request Validated

MOD/MOI 14

Completed and Routed for Signature

MOD/MOI 14

Approved National

Level

Stock Checked at the National Level

Part Available?

Received at National

Level Issue Part

(MOD/MOI 9)

for Repair

Input Requisition In

CORE-IMS

Document Number

Provided and Updated

CORE-IMS

Part Filled from TACOM Warren and shipped to National

Level

NO YES

NMS

ANA/ANP

U.S Gov.

Agency

DHL

Fed Ex

National Air Cargo (NAC) Mil Air (C130, C17)

CATO (ISAF / NATO)

Military Postal Service

(MPS)

Host Nation Trucking (HNT)

Order through SNAP

Process

Kabul

Quetta

Asadabad

Miram Shah

Chaman

Bamian

Kohat

Parachinar

Zaranj

Termez

Taloqan

Peshawar

Islamabad

Ghazni

Mashad

Shebergan

Gardez

Bagram

Kunduz

Jalalabad

Zabul

Kandahar

Herat

Qalat

Meymaneh

Deh Rawod

Orgun-e

Farah

Mazar-e

Sharif

Baghran

Khowst

Jacobabad

Karshi

Asadabad

Gamberi

Peshawar

Islamabad

Mashad Meymaneh

Kandahar

• Heavy Repair Workshop (HRW)

• RLSC Kandahar

ANA in Afghanistan

Unclassified

Kabul Cluster

• ANA General Staff G4 (GSG4)

• ANA Acquisition, Technology, and

Logistics (AT&L)

• Central Workshop (CWS)

• Heavy Repair Workshop (HRW)

• Central Supply Depot (CSD)

• RLSC Kabul

• Air Corp Compound Kabul

Eastern Region

• RLSC Gardez

Northern Region

• RLSC Maz-e-Shariff

Southern Region

• RLSC Helmand

Western Region

• RLSC Herat

Helmand

Eastern Region

• RLSC Gamberi

Uruzgan

23 September 2015

Kabul

Quetta

Asadabad

Miram Shah

Chaman

Bamian

Kohat

Parachinar

Zaranj

Termez

Taloqan

Peshawar

Islamabad

Ghazni

Mashad

Shebergan

Gardez

Bagram

Kunduz

Jalalabad

Kandahar

Herat

Qalat

Meymaneh

Deh Rawod

Orgun-e

Farah

Mazar-e

Sharif

Baghran

Khowst

Jacobabad

Karshi

Asadabad

Gamberi

Peshawar

Islamabad

Mashad Meymaneh

Kandahar

• RLC Kandahar

ANP in Afghanistan

Unclassified

Kabul Cluster

• ANP General Staff

• National Logistics Center (NLC) Wardak

• Central Maintenance Facility (CMF)

• RLC Kabul

Eastern Region

• RLC Gardez

Northern Region

• RLC Maz-e-Shariff

Southern Region

• RLC Helmand

Western Region

• RLC Herat

Helmand

Eastern Region

• RLC Jalalabad

Zabul Southern Region

• RLC Zabul

Northern Region

• RLC Kunduz

Uruzgan

Central Region

• RLC Uruzgan

23 September 2015

BREAK

10 Minutes

NMS Solicitation Overview

Craig Goepper

Contracting Officer, NMS

Army Contracting Command - Warren

• Contracting Strategy

• NMS Contract Line Item Numbers (CLINs)

• CLIN Types and Structure

• Incentives

• Proposal Instructions & Evaluation

Contracting Agenda

Contracting Strategy

• Full and Open Competition

• The Government will make a single award using best value/source selection trade-off procedures

• The Government intends to conduct discussions, consistent with FAR 52.215-

1(f)(4), ALT I;

• Offeror’s initial proposal should contain its best terms (cost/price and technical)

• Contract Types

• Hybrid Contract, including both Cost and Fixed-Price CLINs

NMS CLINs

• CLINs included in the draft RFP are for base period only

• CLIN structure for option periods will be the same as that for the base period

• Draft RFP includes Cost-Plus Incentive Fee (CPIF), Cost-Plus Fixed Fee

(CPFF), Cost No Fee, and Firm Fixed Price (FFP) Type CLINs

• CLINs for Training & Mentoring, CLS, Personnel Security, and Life

Support (0002-0027)

• Afghan National Army (ANA), CLINs 0002-0006, 0008, 0010-0017 (14 sites)

• Afghan National Police (ANP), CLINs 0007, 0009, 0018-0027 (12 sites)

CLIN Type Distribution

CLIN Description Contract

Type Performance Work Statement/RFP References

0001AA Phase-In FFP PWS 2.6

0002AA* Training & Mentoring CPIF PWS 3.1.2.1, 3.1.2.2.1, 3.1.2.2.2, 3.1.3.2, 3.1.3.4, 3.1.2.2.4

0002AB* Contractor Logistics Support CPIF PWS 3.2.1, 3.2.2

0002AC* Personnel Security CPFF Term PWS 4.1.2

0004AC* Basic Life Support CPFF Term PWS 4.3; Clause H-2 (5152.225-5908); Attachment 0002

0006AA* Logistics Leadership Training & Mentoring FFP PWS 3.1.1

0028AA Other Direct Costs (ODCs) CPFF Term N/A

0028AB Travel Cost No Fee PWS 2.8

0028AC Tools, Equipment, MHE FFP PWS 2.9

0028AD DBA Insurance Cost No Fee Clause I-52, FAR 52.228-3

0029AA Contractor Manpower Reporting (CMR) FFP Clause C-18 (52.237-4000)

0030AA Technical Manuals FFP PWS 4.5; CDRL A014

0030AB Programs of Instruction FFP CDRL A006

0031AA Material CPFF PWS 3.2.2, 3.2.3; Government to provide "plug" number

0032 CDRLs NSP

*Sample CLINs (these appear throughout CLINs 0002-0027)

Link to Attachment 0002:

Incentives

• Cost-Plus Incentive-Fee CLINs for Training & Mentoring and

Contractor Logistics Support

• Terms and conditions for the cost incentive are as set forth in FAR

Clause 52.216-10 (located in Section I)

• Offeror to Propose:

• Target Cost

• Target Fee (in dollars, and as a percentage of cost)

• Total, Target Cost Plus Target Fee

• Stipulated by the Government

• Minimum Fee/Maximum Fee

• Share Ratios

Share ratio for underrun of target cost

Share ratio for overrun of target cost

Need not be the same ratio

Government share always appears first

CPIF Example

F e e

Cost

CPIF GRAPH

($ Mil) Target Cost $105,000,000

Target Fee $10,500,000 (10.0%)

Minimum Fee $3,150,000 (3.0%)

Maximum Fee $13,650,000 (13.0%)

Share Ratio:

Over 70 / 30

Under 70 / 30

Maximum Fee

Target Fee

T arget C o st

Minimum Fee

CPIF Sample Calculation - Underrun

CPIF Sample Calculation - Overrun

Instructions to Offerors

• ASFI and Procnet are being deactivated and will no longer be utilized for NMS. All information will be on FedBizOps

• Submit electronic proposal only through FedBizOps (note that this instruction differs from the draft RFP – will be revised in final RFP)

• Present information and clearly label each volume, consistent with instruction

• Begin file upload well in advance of the solicitation closing date and time to ensure that the entire proposal is received in time to be considered for award

• Subcontracting Plan (as required by clause I-180, FAR 52.219-9) is not required as part of the proposal. However, it will be required of the successful offeror

• Detailed instructions for proposal submission may be incorporated in to the draft RFP, but will be included in the final RFP

Evaluation

• The Government will conduct its evaluation of proposals submitted in response to the NMS solicitation on a Best Value basis using

Source Selection Trade-Off Procedures in accordance with FAR

Subparts 15.101-1 and 15.3

• As part of the best value determination, the Government shall consider the relative strengths, weaknesses and risks of each proposal in selecting the offer that is most advantageous and represents the best overall value. The Government may make no contract award where it concludes that no proposal exists with a reasonable probability of achieving program and contract terms and conditions at an acceptable level of risk or price

• Detailed instructions for evaluation will be included in the final RFP

One-on-Ones

• Participants must have pre-registered – no additional attendees

• Time slots are firm – don’t be late, One-on-Ones will not go beyond the allotted time

• Government participation

• Contracting Officer

• Legal

• Technical Personnel

• Ground Rules – Sent to all companies that requested a One-on-One

• Questions

• That can be answered by the solicitation, will be

• That cannot be answered by the solicitation, will be posted with answers on FBO

Pricing Overview

Devin Kliebert

Pricing Team Chief

Tactical Vehicles/Installation & Vehicle

• Anticipated Proposal Content – Cost/Price

• Electronic Copies

All formulas, functions, macros, computations, or equations used to compute the proposed amounts

• Table of Contents

• Show each file submitted with a short description of the contents

• Cost/Price Summary by CLIN spreadsheet

• Total cost/price for each CLIN and subCLIN must match Section B

• CPIF, CPFF, and Cost No Fee CLINS and subCLINs

• Top-level spreadsheet time-phased by calendar quarter and organized by cost element

Direct Labor o Basis of Estimates by subCLIN

• Anticipated Proposal Content – Cost/Price (cont.)

• CPIF, CPFF, and Cost No Fee CLINS and subCLINs

Top-level spreadsheet time-phased by calendar quarter and organized by cost element o Subcontractor Costs

• For major subcontractors, submit cost information which is the same as required of the offerors o Material

• As stated in Section B o Other Direct Costs

• Provide explanation and how cost was estimated o Travel

• Total number of trips and total cost, or

• Cost Estimating Relationship o Rates

• Provide a list of the direct and indirect rates, by category and by offeror’s fiscal year, used in the development of the proposal

• Anticipated Proposal Content – Cost/Price (cont.)

• CPIF, CPFF, and Cost No Fee CLINS and subCLINs

Top-level spreadsheet time-phased by calendar quarter and organized by cost element o Fee

• CPIF CLINs/subCLINs – Target Fee Rate and Target Fee Dollars

• CPFF CLINs/subCLINs – Fee Rate and Fee Dollars

• FFP CLINs and subCLINs

Total Price, time phased by calendar quarter

• Anticipated Evaluation – Cost/Price

• Total Evaluated Cost/Price

Most Probable Cost for the CPIF, CPFF and Cost No Fee CLINs

Total Proposed Price for the FFP CLINs

NOTE: The Government will use the Total Evaluated Cost/Price, rather than the total proposed cost/price, in the trade-off evaluation to determine best value

• Most Probable Cost for CPIF, CPFF and Cost No Fee

Cost Realism

Cost Reasonableness

• Price Reasonableness for FFP

• Anticipated Evaluation – Cost/Price (cont.)

• Unbalanced Pricing

Price of one or more contract line items is significantly over or understated as indicated by the application of cost/price analysis techniques

A proposal the Government assesses to be unbalanced as to price, may be either rejected or unacceptable for award.

Lunch Break

1130 - 1400

Q&A Session

Craig Goepper

Contracting Officer, NMS

Army Contracting Command - Warren

Closing Remarks

Alvin Bing

Program Integrator