Exhibit_A_Past_Performance.pdf

EXHIBIT A

DEPARTMENT OF THE ARMY

THEATER CONTRACTING CENTER

UNIT 23156

APO AE 09054

CCEC-EUC-CST (DATE)

SUBJECT: Offeror Past Performance Assessment in Support of Request for Proposal (RFP) Number W564KV-18-R-0007

Dear Sir/Ma’am;

The US Army Theater Contracting Center is currently conducting a competitive source selection to evaluate offerors on subject RFP. As part of this evaluation, we have requested that the offerors provide information about their past performance on same or similar federal, state or local government or commercial contracts as compared to North American Industry Classification System (NAICS) 812320.You have been identified as the point of contact cited on the enclosure.

Your assessment of their performance is extremely valuable to our evaluation.

Please complete the enclosure and return to the 409th Contracting Support Brigade (CSB), no later than 10 days after receipt of request. Your questionnaire may be submitted to the Contract Specialist, Elizabeth A. Phelps via email at Elizabeth.a.phelps14.civ@mail.mil or to the Contracting Officer, Roger Martin via email at roger.a.martin.civ@mail.mil

Your cooperation is greatly appreciated. Questions may be directed to the Contract Specialist, Elizabeth A. Phelps.

Sincerely, Roger A. Martin Contracting Officer

PAST PERFORMANCE QUESTIONNAIRE

To maintain the integrity of the past performance evaluation process, do not send completed questionnaires to the requesting contractor.

PAST PERFORMANCE QUESTIONNAIRE INSTRUCTIONS

1. The contractor listed below is being considered in a Source Selection by the Mission and Installation Contracting Command – Knox. This questionnaire will be used to evaluate past performance for the contractor and contracting action identified below.

Candid feedback is important to the evaluation effort and may affect award outcome.

Please indicate "NA" in any area which is not applicable to work performed on your contract.

2. Please complete the attached questionnaire for the contractor and contract identified below. Email the completed questionnaire to elizabeth.a.phelps14.civ@mail.mil. Do not send the questionnaire to the contractor. Any questions or concerns pertaining to this survey or any of the requested information may be directed to Elizabeth A. Phelps at the email address above or by phone at 502-624-6751. Thank you for your time and effort in completing this questionnaire.

3. Indicate a rating, based on the description below, for the contractor’s performance on the identified contract. Circle the selected rating. Assessments should reflect only contractor liable performance. The following is a definition of the rating levels.

Exceptional

EX

Performance meets and exceeds many contractual requirements. The contractual performance of the element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good

VG

Performance meets and exceeds some contractual requirements. The contractual performance of the element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory

SAT

Performance meets contractual requirements. The contractual performance of the element being mailto:elizabeth.a.phelps14.civ@mail.mil

4. Please provide narrative explanation to support your ratings particularly for high or low ratings. Space for your remarks is provided after each area.

5. In addition to completing the questionnaire for the identified program, please provide comments on any other programs for which your agency has contracts with this contractor. You are urged to supplement your own knowledge of the contractor’s performance with the judgment of others in your organization.

assessed contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal

MAR

Performance does not meet some contractual requirements. The contractual performance of the element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory

UNSAT

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Not Applicable

NA

Performance in this is not applicable to the effort assessed.

PAST PERFORMANCE EVALUATION QUESTIONNAIRE FORM

Contractor:______________________ Contract No.:___________________________ Subcontract No. (if applicable):_________________________________ POC Name:________________________ Title:___________________________ (Agency, Telephone No., E-mail Address & Phone Number)

The following questions pertain to the contractor’s record of past (within the past three years) and current performance. The information that you provide will be used in the awarding of a federal contract. Therefore, it is important that our information be as factual and accurate as possible. Please provide examples and/or explanations (use additional pages if necessary). The following ratings shall be used in your response.

Outstanding: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective.

Good: Performance meets contractual requirements and exceeds some requirements that benefit the end user. Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Acceptable: Performance meets contractual requirements. Work was accomplished with some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective.

Unacceptable: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective.

PART I. (To be completed by the Offeror)

A. CONTRACT IDENTIFICATION

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above):

Contract Award Date:

Forecasted or Actual Contract Completion Date:

Nature of the Contractual Effort or Items Purchased:

B. IDENTIFICATION OF OFFEROR’S REPRESENTATIVE

Name:

Title:

Date:

Telephone Number:

Address:

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact – Respondent)

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

Outstanding (Explanation must be provided in Comments field below) Good Acceptable Marginal (Explanation must be provided in Comments field below) Unsatisfactory (Explanation must be provided in Comments field below)

Comments:

B. Effectiveness of Project Management (to include use and control of subcontractors).

Acceptable

C. Timeliness of Performance for Services and Product Deliverables.

Acceptable

D. Effectiveness in Forecasting and Controlling Estimated Costs (Use this Question on Cost Reimbursement Type Contracts Only).

Acceptable

E. Commitment to Customer Satisfaction and Business-like Concern for its Customers’ Interest

Acceptable

F. General Comments. Provide any other relevant performance information.

G. Other Information Sources. Please provide the following information:

Are you aware of other relevant past efforts by this company?

If yes, please provide the name and telephone number of a point of contact:

H. Respondent Identification. Please provide the following information:

Organization:

Name & Title:

Date:

Email Address:

Phone Number:

PART III. RETURN INFORMATION

Please return this completed Questionnaire via e-mail to the Contract Specialist at Elizabeth.a.phelps14.civ@mail.mil or the Contracting Officer identified in the cover letter.

Thank you for your assistance.

Roger A. Martin Contracting Officer

ATTACHMENT 1

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent.

Because a prime contractor is a private party, the government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the government's past performance evaluators in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume III Proposal.

SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE OF

PAST AND PRESENT PERFORMANCE INFORMATION TO THE PRIME

CONTRACTOR

Dear Ms. Phelps, We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Theater Contracting Center’s Request for Proposal W564KV-18-R-0007 for the Laundry, Dry Cleaning, and Troop Collection Point Operation Services.

We understand that the government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

ATTACHMENT 2

Specific Relevant Contracts Sheet

The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Contract Number, Award Date and Contract type.

2. Price/Cost – original awarded AND final (or projected final, if contract is current).

3. Delivery Schedule – original AND final (or projected final, if the contract is current).

4. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable). Name, telephone number, fax number and e-mail address for the following:

5. Procuring Contracting Officer (PCO)

6. Administrative Contracting Officer (ACO)

7. Government or commercial technical representative or COR Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

8. Narrative explanation on each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or a No Confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a Substantial Confidence or Satisfactory Confidence candidate.

9. Negative Performance Documentation. A copy of any cure notices, show cause letters or contract discrepancy reports received on each contract listed and a description of any corrective action by the offeror or proposed subcontractor.

10. Completion Date/Delivery Schedule. The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

1. Contract Number __________________________

Award Date________________________________ Contract type_______________________________

2. Completion Date/Delivery Schedule.

Original completion/delivery date ______________________________________ Revised completion/delivery date ____________________________________

3. Price/Cost – original awarded price____________________________________

4. Modified Price/Cost - _____________________________________________

5. Completion Date or Delivery Schedule – original AND final (or projected final, if the contract is current). ____________________________________________

6. Changed Dates - _____________________________________________

7. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable). Name, telephone number, fax number and e-mail address for the following:

8. Procuring Contracting Officer (PCO).

Address:

Phone Number:

Fax Number:

E-Mail Address:

9. Administrative Contracting Officer (ACO).

Address:

Phone Number:

Fax Number:

E-Mail Address:

10. Government or commercial technical representative or COR.

Address:

Phone Number:

Fax Number:

E-Mail Address:

11. Relevancy Description.__________________________________________________

12. Narrative explanation.________________________________________________________

13. Negative Performance Documentation.___________________________________________