A02- Revised PWS 11-21-2019 TEAD Equip Maint Serv.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

VEHICLE AND EQUIPMENT MAINTENANCE AND REPAIR SERVICES

AT TOOELE ARMY DEPOT (TEAD) 20 NOV 2018, Revised 21 NOV 2019

SECTION C.

SECTION C.1.1. SCOPE OF WORK.

C.1.1.1. CONTRACTOR FURNISHED PERSONNEL AND EQUIPMENT. The Contractor shall provide all necessary management, supervision, inspection, qualified personnel, labor, clothing, safety equipment and apparel required to control, operate, service, repair, and maintain the types of equipment and vehicles listed in Technical Exhibit 6. The types of equipment and vehicles listed belong to TEAD. Any additional tools, training or equipment determined necessary by the Contractor are the Contractor’s responsibility to obtain (see Section C.3 for Government Furnished Property). The Government reserves the right to add or delete equipment and vehicles as required with the monetary value of the contract adjusted accordingly.

C.1.1.2. GENERAL. The Contractor shall commence all operations required by the contract as of the initial day of performance. The Contractor shall provide a fully staffed workforce that is qualified and capable of performing all work identified on vehicles and equipment listed in this contract. The initial day of performance shall be established as one week after date of contract award.

C.1.1.3. PHASE-IN. The Contractor will have a maximum of 30 days to observe operations being performed by the existing Contractor. Within one week of the contract starting date, the Contractor shall conduct joint inventories with the Contracting Officers Representative (COR). This inventory will identify any overages, shortages or equipment not wanted or needed by the Contractor, (which are identified in the Government Furnished Equipment list). At completion of the joint inventory, the COR shall sign the appropriate DA Form 3161 (Transfer Form) accepting responsibility for all equipment furnished by the Government and the Contractor will accept the custodial care of the inventoried and listed GFP. The Contractor will immediately notify the COR if any inventoried/listed items become unusable and need replacement. The Contractor’s management shall identify all employees requiring entrance onto TEAD property, to the Contracting Officer (KO). The KO will schedule any training, badging, or special identification requirements for Contractor personnel at that time.

C.1.1.4. START OF WORK CONFERENCE: Within one week of the contract award date, the Contractor and the COR shall meet to discuss any questions the Contractor may have.

C1.1.5. PHASE-OUT. During the 30 calendar day period immediately prior to the end of the contract (if the Contractor is not awarded the subsequent contract or option year for services), the Contractor shall permit its successor, to observe and become familiar with any and all operations under the current contract. The Contractor shall not defer any existing work for the purpose of transferring responsibility to its successor. The Contractor shall fully cooperate with its successor and the Government, so as not to interfere with their duties. The Contractor shall remove all Contractor-owned equipment, tools, parts and belongings from Government property by midnight of the last day of the contract. Facilities and grounds shall be restored to a condition equal to or better than furnished, as determined by the COR.

C.1.1.6. STIPULATIONS. The phase-in and phase-out stipulations contained herein are part of the contract period. There shall be no separate costs or payments by the Government for any costs that may be incurred by the Contractor, as a direct or indirect result of these transactions. All such costs, therefore, must be included in the base year contract price.

C.1.1.7. PERFORMANCE.

C.1.1.7.1. The Contractor shall have full responsibility for performance requirements set forth in this PWS. The Government will not direct or supervise Contractor employees performing services under this contract. Performance will be monitored in accordance with the Government Quality Assurance Surveillance Plan outlined in Technical Exhibit 1.

C.1.1.7.2. The COR, as designated by the KO, shall be the primary interface between the Contractor and the Government in the performance of this contract.

C.1.1.7.3. The Contractor shall provide all required recurring and special reports as specified in Technical Exhibit 3 or as requested by the COR. See requirements in Contract Data Requirements List Form 1423 (CDRL).

C.1.1.7.4. The Contractor shall comply with all federal, state, and local laws and installation directives (publications, instructions, regulations, manuals, technical bulletins, standard operating procedures, etc.) in the performance of this contract. Subsection C-6 of this PWS lists installation directives that are coded as mandatory or advisory. Requests for waivers or exceptions to specific directives that will improve effectiveness and efficiency shall be forwarded through the COR to the proponent of the publication.

C.1.1.7.5. The Contractor shall be responsible to maintain a library containing all documents listed in subsection C.6 and to keep these documents updated and current as advised by the COR. The library format will be maintained in a digital and or hard copy format. The Contractor shall be required to comply with any updated requirements because of revisions and changes to the documents listed. Requirements for additional publications will be requested to the COR. Publications and directives listed in subsection C.6 shall be furnished by the Government at the time of contract award. This library of publications and directives shall remain the property of the Government.

The Contractor shall be responsible to order all required publications as directed by the COR. Additional manuals required by the Contractor for use in the performance of maintenance of equipment listed in Technical Exhibit 6 shall be the responsibility of the Contractor to obtain and order. The Government will reimburse the Contractor for the cost of additional commercial manuals that are required to accomplish maintenance on equipment listed in Technical Exhibit 6. All requests for additional technical manuals by the Contractor shall be forwarded, in writing, to the COR for approval. All manuals approved for order or purchase by the COR will become property of the Government. In the event a follow-on contract is awarded to other than the incumbent Contractor, the library shall be turned over to the successor Contractor and remain the property of the Government, to include all applicable publications and directives listed in subsection C.6.

C.1.1.7.6. The Contractor shall use all applicable Government forms as prescribed in Government directives and (Form 1423). The Contractor may use alternate forms in lieu of Government forms by submitting an example of the proposed alternate forms for review by the COR and acceptance by the KO. The Contractor shall also publish an index of all alternate forms. Alternate forms will comply with the intended effect or product contemplated by the Government form(s) and will be numbered in accordance with current DA guidance.

C.1.1.7.7. The COR shall provide the Contractor, in writing, any deficiencies of contract non-compliance; the Contractor is required to provide a written plan to correct all deficiencies within two working days. The Contractor may request a meeting with the COR at any time to discuss contract issues.

C.1.1.7.8. Contractor Manpower Reporting (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including Sub-Contractor Manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address: https://Contractormanpower.army.pentagon.mil. The required information will include the following:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub- Contractors);

(7) Total payments (including sub-Contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

https://contractormanpower.army.pentagon.mil/

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor, and sub-Contractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

C.1.2. HOURS OF OPERATION.

C.1.2.1. Normal duty hours are 0630 – 1700 hours, Monday – Thursday at TEAD North & TEAD South.

C.1.2.2. The Contractor shall be prepared to conduct operations on non-duty days as directed by the COR, or designated representative.

C.1.2.3. The Contractor shall respond to emergency requirements during other than normal duty hours. The Contractor shall be prepared to respond to emergency support requirements within two hours of notification from the COR, KO, or other designated Government representative. Mechanics responding to the call-outs shall have the required skills and be capable of performing in shop and field repairs on the types of equipment listed in Technical Exhibit 6. A call-out roster shall be prepared and maintained by the Contractor with all current information and furnished to the COR on a semi-annual basis or more frequently if requested.

C.1.2.4. Contractor personnel work hours shall not exceed 40 hours per week without the prior approval of the COR. Hours worked by non-exempt personnel, as defined by the Fair Labor Standards Act, in excess of 40 hours in a work week will be reimbursed at 1-1/2 times the basic hourly rate of pay.

C.1.2.5. If the Contractor determines that he/she can improve contract performance by operating on non-duty days or during different hours on duty days, the Contractor’s proposal shall be submitted to the COR in writing for approval prior to proceeding with implementation of the proposal.

C.1.3. INSTALLATION CLOSURE. When an unforeseen installation closure occurs on a regularly scheduled day of work, the COR will have the following options:

C.1.3.1. Reschedule the work on any day mutually satisfactory to the Contractor and the COR.

C.1.3.2. When mutually agreed to, forego the work.

C.1.4. PERSONNEL.

C.1.4.1. The Contractor shall provide the names and telephone numbers of the on-site contract manager(s) responsible for the performance of all work at all times. The Contractor shall designate an alternate manager when the on-site manager is absent. He/she shall be designated in writing to the COR. Contractor personnel shall be subject to Contractor Reliability & Screening by filling out the TEAD Badge Application/Impound Statement, TEAD FORM 901-R-E (rev 3-2013) and when required the Waiver for Criminal History Background form. TEAD personnel will utilize the National Crime Information Center (NCIC) and the Interstate Identification Index (III) to conduct required checks. The Contractor’s on-site Manager shall be identified not later than the contract start of work conference. The COR shall be notified immediately whenever changes are made. See Required Reports Technical Exhibit 3.

C1.4.1.2. The Contractor’s on-site Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

C.1.4.1.3. The Contractor’s on-site Manager, alternate(s), and personnel interacting with and providing services to the Government or other Contractors must be able to read, write and speak, English.

C.1.4.1.4. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

C.1.4.1.5. The Contractor’s employees shall be subject to toxicological testing when an individual(s) actions are suspected as factors in a mishap sequence. The COR may identify the employees to be tested and the substances for which those employees must be tested. The Contractor shall accomplish the specified testing using a certified (i.e., approved by the Government) medical toxicological testing facility. Results of the test(s) shall be provided to the Government solely for the purpose of completing an investigation in accordance with AR 600-85, Alcohol and Drug Prevention and Control Program, 28 Nov. 2016.

C.1.4.1.6. The Contractor’s personnel shall present a neat appearance and be easily recognized as Contractor employees. This shall be accomplished by the wearing of distinctive clothing and installation supplied badges.

C.1.4.1.7. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian unless such a person seeks and receives approval from the Installation Judge Advocate. The Contractor shall not employ any person who is an employee of the Department of the Army if such employment would be contrary to the policies of the U.S. Army.

C.1.4.1.8. The Contractor shall furnish all necessary qualified/certified personnel, and management, staffing and skill levels to accomplish the requirements of the PWS during the term of contract performance. Contractor employees shall have journeymen level technical qualifications, as a minimum, but not limited to the following types of Equipment: Emergency Vehicles (Fire Trucks), Engineer Equipment (Cranes, Dozers, Loaders, Motor Graders & Trackhoes), Materials Handling Equipment (Container Handling, Forklifts (LPG, Diesel & Electric powered)), Aerial Maintenance Platforms, Bucket Trucks, Commercial Vehicles (Refuse Truck, Semi Tractors and Trailers), Tracked Combat Vehicles (M113A1), Powered Ground and Power Generation Equipment (Generators and Compressors, Engine or Electric powered), Welders (Gas and Electric), Commercial Facility Maintenance Equipment (mowers, trimmers, snow throwers, chain saws, etc.). Motor vehicle operators shall have a Commercial Driver License. Inspection of lifting devices requires certification to current industry standards. The Contractor’s on-site Manager shall have recent experience managing vehicle and maintenance repair.

C.1.4.1.9. The Contractor shall establish and maintain the total staffing level(s) and skill levels denoted in the Contractor’s proposal. To verify the Contractor’s staffing and skill levels, the Contractor shall submit to the KO one copy of each employee’s resume/qualifications within one week of contract award. Resumes for employees newly hired during contract performance shall be provided to the COR within one working day after being employed by the Contractor.

C.1.5. ACCIDENT/SERIOUS INCIDENT REPORTING.

C.1.5.1. The Contractor shall, within one hour of the time of occurrence, report accidents to the COR and maintain an accurate record of accidents resulting in traumatic injury, death, or damage to Government property, in compliance with state and federal laws. The written report of the accident shall be submitted to the COR.

C.1.5.1.1. Serious incidents, as defined in AR 190-45, shall be reported in accordance with this mandatory regulation within one hour of occurrence to the TEAD Law Enforcement and Security Division. The Contractor shall provide a written report of the incident to the COR and KO.

C.1.5.1.2. In accordance with 29 CFR Part 1904, the Contractor shall record and report occupational injuries and illnesses. TEAD actively monitors identified Contractors for submission of injury and illness data. An identified Contractor is an employer whose employees worked 1,000 or more hours in any quarter at TEAD during the past full calendar year. Reports shall be submitted to the COR following the end of each calendar year of the contract.

C.1.5.2. PHYSICAL SECURITY. The Contractor shall adhere to the TEAD Physical Security guidance. The COR will and the Contractor shall establish procedures to address situations or requirements peculiar to the Contractor.

C.1.5.2.1. The Contractor shall be responsible for keys issued by the Government. Keys shall not be duplicated by Contractor personnel, nor used by unauthorized Contractor personnel. The Contractor shall comply with existing installation policies for the safeguarding of keys as outlined in the mandatory references AR 190-11 and AR 190-51.

C.1.5.2.2. The Contractor shall report any occurrence of misplaced or lost keys to the COR within two hours after discovery of occurrence, and submit a written report to the COR by close of business of the next work day.

C.1.5.2.3. In the event a key is misplaced, or lost, the Government will replace all corresponding locks and keys for the system. The Contractor shall reimburse the Government for replacement of locks or re-keying required because of keys being misplaced, or lost by the Contractor. The Contractor shall also reimburse the Government for any Government property lost or stolen because of unauthorized key duplication, misplaced key, or loss of a key by Contractor personnel.

C.1.5.2.4. The Contractor shall not issue keys to building or facility entrance/exit doors for personal retention or for removal from the installation except when documented by written approval by the Installation Key Control Officer. The Contractor shall maintain all approved requests on file.

C.1.6. GOVERNMENT OBSERVATIONS.

C.1.6.1. The Contractor shall provide access to Government furnished facilities for observation or inspection by any Government agency or individual authorized access by the COR. Government personnel will not interfere with Contractor performance.

C.1.6.1.1. The Contractor shall provide support for staff visits and inspections, such as providing knowledgeable personnel to tour and inspect functional areas. These visits may result in recommendations for improvements to enhance overall mission capability.

C.1.7. INTERFACE WITH GOVERNMENT OPERATIONS. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operations. Contractor operations shall be conducted in a manner to ensure no sustained interruptions of, or interference with, Government business. Work outside regular duty hours may be required to accomplish work, to avoid shutdowns, discomfort/inconvenience or safety hazards to personnel, security violations, etc. Contractor operations shall not interfere with Government work in the area where any service or maintenance work is being performed.

C.1.7.1. The services to be performed under this contract do not require the Contractor or its employees to exercise personal judgment and discretion on behalf of the Government, but rather the Contractor’s employees shall act and exercise personal judgment and discretion on behalf of the Contractor.

C.1.7.1.1. Rules, regulations, directions, and requirements, which are issued by command authorities under their responsibility for good order, administration, and security, are applicable to all personnel who enter the installation, or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

C.1.8. INSTRUCTIONS FROM GOVERNMENT PERSONNEL.

C.1.8.1. The Contractor shall not accept any instructions issued by any person employed by the U.S.

Government or otherwise, other than the KO or the COR acting within the limits of his/her authority. The COR(s) will be so designated in writing to the Contractor, and the scope of each COR’s authority will be set forth therein.

C.1.8.1.1. If Government personnel request the Contractor to delay or discontinue the performance of any task required by this PWS, the Contractor shall immediately report to the COR and KO the names and telephone numbers of the Government personnel involved. The COR or the KO will then provide instruction to the Contractor as to how the Contractor shall proceed. The COR and the KO are the only persons who will authorize work stoppages.

C.1.8.1.2. In the event of imminent danger to people or property, as judged by the KO, or an appointed COR, the Government reserves the right to halt Contractor operations that impact or are impacted by that hazard, until the hazard has been abated. The Contractor shall not invoice for any costs associated with a Contractor-caused delay.

If the Contractor believes the decision to halt operations was made in error, he/she shall challenge the decision, in writing, to the KO, subject to the DISPUTES provision of the contract.

C.1.8.1.3. During emergency operations and when performing functions in hazardous areas, Contractor personnel shall comply with the instructions of the designated representative during these situations.

C.1.8.1.4. At the discretion of the Government, during periods of perceived threats to TEAD and its employees from terrorist elements, heightened security precautions will be enforced. Threat Condition (THREATCON) Alpha, Bravo, Charlie, or Delta will be implemented, depending upon the severity of the threat. Contractor personnel shall expect delays while entering and leaving the depot and while entering and leaving the ammunition area. Specific measures associated with each level of THREATCON are addressed in the TEAD Antiterrorism Force Protection Plan.

C.1.8.1.5. No information other than that which may be contained in an authorized modification to this contract duly issued by the KO shall be considered as grounds for deviation from any stipulation of this contract.

C.1.9. HISTORIC PRESERVATION. The Contractor is advised that there are historic sites on TEAD that shall not be disturbed in any way. The process for controlling excavation on depot, which is described in paragraph C.1.20.1.3., includes the screening of proposed digging locations to preclude disturbing historic sites.

C.1.10. WASTE, FRAUD, AND ABUSE. The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor work areas. Contractor personnel shall be alert to, and report suspected situations of waste, fraud, and abuse against the Government observed during the performance of this contract. The Contractor shall immediately report these situations to the COR in writing.

C.1.11. CONSERVATION OF UTILITIES.

C.1.11.1. The Contractor shall practice utilities conservation, and shall operate under conditions that preclude the waste of Government utilities. Within three working days of being notified by the COR of utilities conservation shortcomings, the Contractor shall correct the problem or submit a plan and schedule for correcting it.

C.1.11.2. The Contractor shall provide an individual to participate in the TEAD Energy Council as a nonvoting member. The Contractor shall provide a building energy monitor in every building in which he/she has a presence.

The Contractor’s member of the TEAD Energy Council shall attend quarterly meetings, train Contractor building energy monitors and have oversight of the Contractor’s compliance with Depot energy policy. The Depot energy policy has mandatory reductions (mandatory Executive Order 12902 of March 8, 1994) in energy consumption (utilities) with which the Contractor shall comply. Buildings may be metered to insure compliance with policies.

C.1.12. FIRE PROTECTION AND PREVENTION. The Contractor shall comply with AR 420-01 Chapter 25 for fire protection and fire prevention. See Section C.6.

C.1.13. FILES. The Contractor shall maintain complete and accurate files of documentation, records, and reports required under the terms of this contract. The use of AR 25-50, Preparing and Managing Correspondence, and AR 25-400-2, The Army Records Information Management System (ARIMS) is recommended but not required.

The Contractor shall not allow access to the files by any Government agency, non-Government Agency, or individual unless specifically authorized by the COR or the KO. Files shall be made available to the COR, or the KO, or designated representative for periodic review during the performance of this contract, and upon request. All files will become the property of the Government and shall be turned over to the COR or the KO at the completion or termination of this contract.

C.1.14. DISCLOSURE OF INFORMATION. Performance under this contract may require the Contractor to access data and information proprietary to the Army, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interest of the Government.

C.1.14.1. The Contractor shall not divulge or release information developed or obtained under this PWS, except to those authorized Government personnel or upon written approval by the COR. The Contractor shall not use, disclose or reproduce proprietary data, which bears annotations that restrict access or duplication, other than as specified in this PWS.

C.1.14.1.1. The Contractor shall safeguard any classified information about activities covered in the PWS. Any breach of security concerning classified information may subject the Contractor to criminal liability under Title 18, Sections 793 and 798 of the United States Code.

C.1.14.1.2. Inquiries received by the Contractor for work performed under this contract shall be referred to the COR for evaluation under the Freedom of Information Act of 1975, Public Law 93-503, 5 U.S.C., Section 552. The Contractor shall be responsible for immediate search and submission of records upon request by the Government.

C.1.14.1.3. The Contractor shall immediately forward all inquiries and complaints to the COR and the KO. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter related to this contract or any phase of any program hereunder without the prior written approval of the KO. The Contractor shall not release information regarding individuals without prior authority of the KO. All documentation showing individual’s names or other personal information shall be protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

C.1.15. SMOKING. The Contractor shall comply with DOD Instruction 1010.15, and the Negotiated TEAD Smoking Policy, which establishes uniform policies governing smoking in and around Government-owned buildings at TEAD.

C.1.16. GOVERNMENT SPONSORED TRAINING.

C.1.16.1 The Government will provide special training required for installation unique requirements.

C.1.16.1.1. The Government may periodically provide in-service training to Contractor personnel on a space available basis. The Contractor shall submit to the COR a written request for space for Contractor personnel to attend.

C.1.17. CONTINGENCIES REQUIREMENTS. TEAD must plan in advance how it will meet mission requirements in case of a national emergency or natural disaster. TEAD must be able to react to such events without undue delay. Should sudden or unusual conditions as specified below develop, the Contractor shall continue and expand performance if necessary. In the event that a national emergency or natural disaster occurs and results in an increase in work directed by the KO, and an increase in cost of performance, such increase shall be subject to the CHANGES provision of the contract. Examples of such events include, but are not limited to:

C.1.17.1.1. Natural disasters such as heavy snowfall, wind damage, or an unusually extended period of rainfall that impacts upon the Contractor’s ability to perform.

C.1.17.1.1. Civil disturbances.

C.1.17.1.2. Major accidents/incidents (other than those created by Contractor operations).

C.1.17.1.3. Oil spill (other than those created by Contractor operations).

C.1.17.1.4. Hazardous substance pollution (other than those created by Contractor operations).

C.1.17.1.5. Enemy action.

C.1.17.1.6. Acts of terrorism.

C.1.17.1.7. In all cases, the Contractor shall assume that TEAD cannot provide any supplemental forces and continues to need the same or additional performance under this contract, which the Contractor shall be required to meet.

C.1.18. EMERGENCY PLANS/OPERATION. The Contractor shall remain cognizant of all emergency and other plans provided by the Government. This includes, but is not limited to the TEAD Overview Emergency Management Plans, and any other plans and annexes addressing disaster control, civil disturbances, toxic chemical accident response, and other emergency operations. The Contractor shall determine the effect of these plans on its ability to perform its mission in accordance with this contract, and inform the Government of any potentially adverse effects. The KO will take appropriate action based on this potentially adverse impact. The Contractor shall develop applicable supporting plans when required by this contract.

C.1.18.1. During emergency operations and when performing functions in hazardous areas, Contractor personnel may be in a position or area where Contractor personnel shall be subject to the instruction of the COR/ KO or his/her designated representative. Contractor personnel shall comply with the instructions of the designated representative during these situations.

C.1.18.1.1. The Contractor shall provide support should a disaster occur at TEAD. Such support includes use of all Government-furnished equipment.

C.1.19. DELAYS. The Contractor shall expect delays because of Surety, Security, and Safety. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government will have the following options: Reschedule the work to be performed the following day unless the following day is a Friday, Saturday or Sunday, or a legal public holiday and routine work is not scheduled for that day; reschedule the work on any day mutually satisfactory; or when mutually agreed to.

C.1.20. PERMITS AND LICENSES.

C.1.20.1. Applications for permits and licenses required by the Contractor due to federal, state, and local environmental laws shall be approved by the TEAD Environmental Office prior to submitting the application.

C.1.20.1.2. The Contractor shall obtain a flame permit prior to performing any work requiring the use of spark producing or open flame producing equipment, to include welding, brazing, soldering, burning, etc. Instructions outlined on the flame permit shall be followed at all times, in accordance with TEAD Regulation 420-1. Flame permits shall be kept on the job site while work is in progress. Flame permits required in the ammunition storage area are issued by Director of Ammunition Operations, and require a coordinated review and approval of the TEAD Fire and Emergency Services Division, and the TEAD Safety Officer to ensure compliance with Occupational Safety and Health Administration (OSHA) requirements. Flame permits required outside the ammunition storage area are issued by the COR and require a coordinated review and approval of the TEAD Fire and Emergency Service Division and the TEAD Safety Officer to ensure compliance with OSHA requirements.

C.1.20.1.3. The Contractor shall initiate and obtain approval of an excavation permit prior to beginning any digging operations, in accordance with TEAD FORM 2782-R (rev 10-2014). The Contractor shall pay for all expenses associated with repairing any damage to utilities or communication lines caused due to Contractor’s failure to properly utilize all information provided by the excavation clearance process.

C.1.21. ENVIRONMENTAL PROTECTION REQUIREMENTS.

C.1.21.1. The Contractor shall provide Environmental Protection and Recovery Systems during the life of the contract for the accomplishment of repairs/services ordered under provisions of this contract. Those systems and/or equipment will include but are not limited to, asbestos dust collection, refrigerant recovery, antifreeze/coolant recovery/recycling equipment, and any materials such as bags, barrels, containers, rags, absorbent materials, etc.

C.1.21.1.1. The Contractor is responsible for the collection, storage, and disposal of all removed or replaced tires and batteries in accordance with all federal, state, and local laws governing such disposal. . Batteries shall be exchanged at the time a new battery is purchased and shall be sent to a recycler. TEAD will provide collection containers for solid wastes. The Contractor will ensure only solid, non-hazardous wastes, are placed in the container and lids maintained in the closed position when not adding wastes. The Contractor shall recover and recycle antifreeze-engine coolant, whenever manufacturer’s specifications and government policies permit. The Contractor will crush and drain used engine filters prior to discarding. The Contractor is strongly encouraged to recover and recycle scrap metal.

C.1.21.1.2. Waste oils, contaminated fuel, and waste antifreeze, that cannot be recovered or recycled, shall be delivered by the Contractor to the Environmental Office 90 day storage yard, located at building 529. Delivery shall be within three days of a container becoming full. At least three inches of vapor space shall be left in waste containers. The Environmental Office shall be responsible for the disposal of these wastes. All wastes shall be collected in containers and/or on pallets that are in good condition, clean and free of debris. Containers shall be labeled to properly identify the contents. All wastes, to include tires, of which the Contractor still has custody, shall be stored inside, and liquid wastes, to include batteries, shall be maintained on spill containment pallets. The Environmental Office shall supply drums and labels for hazardous wastes. The Contractor shall be required to designate at least one person to be its Point of Contact for ordering hazardous waste drums and labels from the TEAD Environmental Office. This person will be required to attend TEAD’s hazardous waste management training course annually. The handling, collection, storage and transportation of all wastes while in control of the Contractor shall be done in accordance with all federal, state, and local laws and Army and TEAD environmental regulations and procedures.

C.1.21.1.3. When performing any operation involving asbestos, such as brake work/repair, the Contractor must comply, at its own expense, with all Environmental Protection Agency (EPA) and OSHA laws, any other federal, state, and local laws and TEAD safety and environmental control policies and regulations, regarding protection of individuals from airborne particulate matter and substances containing friable asbestos and the disposal of asbestos-containing materials, C.1.21.1.4 CHLOROFLOUROCARBONS, (CFC), OZONE DEPLETING CHEMICALS (ODC). The Contractor shall not purchase or bring onto TEAD any Class I ODC. When performing any operation involving CFC/ODC, the Contractor must comply, at its own expense, with all EPA and OSHA laws, and any other federal, state, and local laws and TEAD environmental control policies and regulations, regarding protection of individuals and the atmosphere from substance and matter containing CFC/ODC.

C.1.21.1.5. RECYCYLED MATERIAL. The Contractor shall purchase materials made with recycled, recovered or reclaimed materials in accordance with Executive Order 13423 and the Depot’s Affirmative Procurement Plan on the TEAD Environmental Management System. Particular emphasis should be placed on re-refined oil and retreaded tires.

C.1.21.1.6. SPILLS/RELEASES. The Contractor will be responsible for maintaining adequate spill control and cleanup material and equipment and respond to any spill or release of any hazardous material/waste used or stored on site. The Contractor will utilize/follow the TEAD Spill Response Procedure and TEAD Emergency Action Quick-list for all spills. Routine drips and releases associated with maintenance activities will similarly be cleaned up, but do not require reporting by the Contractor to the COR. If a spill gets out of the Contractor’s control, the Contractor shall call 911 immediately.

C.1.21.1.7. RECORDS. The Contractor shall provide a hazardous material inventory to the COR upon request indicating the quantities of each type of hazardous material purchased and the quantity used.

C.1.21.1.8. SAFETY DATA SHEETS (SDS). The Contractor is responsible to obtain Safety Data Sheets for all chemicals, fluids, cleaners and other materials used in the maintenance and repair operations. A copy of each SDS shall be retained on file in the shop used by the Contractor and be readily accessible for inspection or in case of an emergency.

C.1.21.1.9. The Contractor shall provide access to environmental inspectors from the TEAD Environmental Office on a weekly basis as well as state and federal environmental agencies upon request.

C.1.21.1.10. The Contractor assumes the responsibility and all liabilities, to include fines and or penalties assessed by state or federal agencies for violations of environmental laws and or regulations for all Contractor operations.

The Contractor shall comply with all federal, state or local environmental laws and regulations and all federal or state OSHA laws or regulations; and all TEAD environmental control policies, procedures and regulations.

C.1.21.1.11. Contractor personnel shall take the depot Hazardous Waste Management and Environmental Management System Awareness Training (and any subsequent follow-up training/refresher as required) within three months of contract award or the subsequent addition of new employees.

C.1.21.1.12. The COR will complete the monthly Fire Prevention and Protection Checklist and the monthly Force Protection Checklist for both building 17 & 507 and submit the monthly reports as required. The Contractor will follow all guidance as provided by the COR to ensure compliance to both of the above checklists.

C.1.22. MEDICAL SERVICES. Medical services for Contractor personnel shall be the responsibility of the Contractor. However, Army medical services will provide emergency care to any person performing under this contract, when needed in preventing undue suffering or loss of life for job-related injuries. Emergency Government vehicles will be used to transport Contractor employees requiring emergency medical care to the TEAD Health Services Facilities at building 400. Upon receipt of an invoice from the medical facility, the Contractor shall ensure the Government is reimbursed for emergency medical services provided.

C.1.22.1. The Contractor shall provide medical surveillance of Contractor employees. When a Contractor employee is subject to exposure or is exposed to noise hazards, chemicals, i.e., pesticides, heavy metals, etc., the Contractor shall provide replacement, annual and termination physical examinations for that employee. The results of these exams shall be maintained on file and provided to the COR upon request.

C.1.22.1.1. The Contractor shall use “911” telephone system to request emergency assistance. The Contractor shall ensure Government and non-Government telephones have emergency labels affixed (DD Form 2056).

C.1.23. REPRODUCTION AND COPYING SERVICES. The Contractor is responsible for providing its own reproduction and copying services.

C.1.24. TECHNICAL EXHIBIT ESTIMATIONS. The Contractor shall be aware that information provided in the technical exhibits to the PWS requiring estimation of workload, facility size, area maps, facility drawings, etc., is provided to identify approximations of the information elements that they contain. It is recommended that the Contractor make a site visit to TEAD and become familiar with the sites at which the work will be performed.

SECTION C.2.

DEFINITIONS, ACRONYMS, AND SERVICE CODES

C.2.1. DEFINITIONS.

Adjust: To maintain an item within prescribed limits by bringing into proper or exact position, or by setting the operational characteristics to specified parameters.

Allied Equipment: Equipment of an auxiliary nature, used in support of, or in connection with a basic item.

Army Oil Analysis Program (AOAP): An Army program to detect the condition of equipment components by scientifically analyzing oil samples.

Availability: A measure of the degree to which an item is in an operable and committable state at the start of the mission, when the mission is called for at an unknown (random) point in time.

Backlog: Backlog is defined as all Work Requests received and not completed by a maintenance activity/unit. All work requests accepted by maintenance activities (including those awaiting inspection, awaiting shop, in shop, awaiting parts, and deferred maintenance) shall be included.

Battery Maintenance: Maintenance to be performed on batteries to keep them in a safe and serviceable condition and to achieve the maximum utilization.

Breakdown/Repair Maintenance: Breakdown/repair maintenance is the correction of deficiencies that occur between scheduled services to the extent necessary to maintain equipment and vehicles in a safe operable condition.

It is generally limited to correction of specific items reported as deficient.

Classification: The inspection of material to determine and record proper state of serviceability.

Combat Vehicles: This group of vehicles consists primarily of tanks, armored personnel carriers, and similar vehicles.

Construction/Engineer Equipment: Equipment used in support of roads, grounds, and facilities such as road graders, tractors, rollers, mixers, cranes, and tractors, full track.

Contractor: The Contractor, its subsidiaries and affiliates, joint ventures involving the Contractor, or any entity with which the Contractor may have merged or any individual or entity that assisted or advised the Contractor in the preparation of a proposal under this solicitation.

Contracting Officer (KO): A person authorized by virtue of his/her position, or by appointment in accordance with procedures prescribed in the Federal Acquisition Regulation, to enter into and administer contracts and to make determinations of findings with respect thereto, or with any part of such authority.

Contracting Officer’s Representative (COR): Designated representative (Government employee) acting on the behalf of the Contracting Officer (KO) (with limited authority) in administering a contract.

Dead Lined Equipment: Any major end item of authorized equipment dispatched to a using unit or agency which has been removed from operation or immediate operational readiness because of actual or potential mechanical, electrical, or safety device failure. It does not include equipment scheduled for routine preventive maintenance or inspection.

Defense Property Accountability System (DPAS): DPAS is a web based Defense Standard Data Processing System designed to provide for and satisfy the requirements for management of installation equipment Defense Department-wide.

Emergency Service: By definition, an emergency service is a verbal request for work required to correct any condition which is detrimental to the overall depot mission and, if not accomplished immediately, would result in a major breakdown of the mission with a reasonable expectancy of reducing operational effectiveness; or the work required to provide adequate security to areas subject to compromise; or the work required to eliminate hazards to health, to protect valuable property and equipment, or to eliminate fire or safety deficiencies.

End Times: A final combination of end products, component parts, and/or materials, which are ready for their intended use.

Equipment Downtime Rate (EDR): Maximum allowable percentage of equipment by category that may be dead lined at any one time. Example: If TEAD has 72 each 4K Forklifts, 31 or 43% of the forklifts must be in service at all times. If TEAD has 5 each 15/20K Forklifts, 4 or 80% of the 15/20K Forklifts must be in service at all times. If TEAD has 5 each Super-Stackers/Container-Handlers, 3 or 60% of the Super-Stackers/Container-Handlers must be in service at all times. If TEAD has 17 each Straddle Carrier Trailers, 10 or 59% of the Straddle Carrier Trailers must be in service at all times. If TEAD has 6 each Blocker Bracer Trailers, 4 or 67% of the Blocker Bracer Trailers must be in service at all times.

Equipment Improvement Recommendation (EIR) Program: Army program to report faults in designs, unsatisfactory performance, and recommended improvements in Army equipment.

Equipment Manager (EM): The individual duly appointed by the Commander who performs management and control of depot equipment, including equipment authorization, acquisition, utilization, redistribution, modernization, maintenance, and disposal.

Equipment and Utilization Management Plan (EUMP): A plan to properly utilize and manage equipment.

General Purpose Vehicles: Passenger and/or cargo carrying automobiles, buses, and trucks having both commercial and military application, authorized by Table of Distribution and Allowances (TDA) for Administrative Use. These vehicles include vehicles owned by the General Services Administration (GSA) and leased to TEAD, and Army owned vehicles.

General Support Maintenance: This includes all maintenance functions included in organizational and direct support maintenance plus the authorization to overhaul components such as engines and transmissions.

General Services Administration (GSA) Vehicles: These vehicles are owned by the General Services Administration (GSA) and leased to TEAD.

Industrial Plant Equipment (IPE): Plant equipment used for the purpose of cutting, abrading, grinding, shaping, forming, joining, testing, measuring, or otherwise altering the physical, electrical, or chemical properties of materials, components, or end items entailed in manufacturing, maintenance, processing, or assembly operations.

Installation Equipment (IE): All non-expendable equipment, other than Real Property. IE includes all equipment requiring authorization under the Installation Table of Distribution and Allowances (TDA), Common Table of Allowances (CTA), and other applicable acquisition authority.

Installed Auxiliary Standby Generators: Fixed or portable generators, gas or diesel engine driven, used to supply electrical power to buildings, work sites or facilities in the event, normal electrical power sources are interrupted.

Generator may range from 1 KW to 100,000 KW output, or larger.

Installed Electric Air Compressors: Fixed or portable air compressors electric or gas/diesel engine driven. Used to supply compressed air to buildings, work sites or facilities to support industrial operation or fire protection systems.

Compressors may range from ¼ to 1,000 H.P., 5-1500 CFM, and up to 5,000 P.S.I. outputs.

Lifting Devices: Any device or component thereof, used to raise or lower a load from one elevation to another, or to hold or suspend a load in an elevated position. Examples: cranes, hoists, slings, jacks, forklifts, etc., listed in Technical Bulletin 43-0142.

Maintenance Facilities: A building or series of buildings owned by the Government and operated by the Contractor for repair and maintenance of vehicles/equipment as specified in this contract.

Major Component/Equipment: An assemblage or combination of parts or subassemblies connected in such a manner as to be a self-contained unit, which, although part of a larger item, is capable of operation independently of the larger item, and is separately identified by type, model, and series.

Manufacturer’s Warranty: A period of time established by the manufacturer during which they stand behind their equipment and will provide replacement parts or will provide the parts and labor for repairs due to malfunction.

Materials Handling Equipment (MHE): Mechanical devices for hauling of materials with greater ease and economy;

i.e., forklifts, warehouse cranes, loading ramps.

Mission Essential Requirements: Those requirements, which are necessary for the accomplishment of a specific vital assignment and where failure to provide the support would jeopardize the basic commitment or objective.

Modification: Any alteration made, after production, to an item of material type classified Standard (STD) or Limited Production (LP) by either Government or Contractor Personnel.