Attachment_0002_-Instructions_to_Offerors_AMC_ERP__2_July_2019_FINAL.pdf

Attachment 0002

INSTRUCTIONS TO OFFERORS

I. Submittal of Quote

1. Complete quote package shall be received no later than the date identified on Page 2 of the Request for Quote (RFQ), W52P1J-19-R-0105. Quotes received after this time could be rejected and not considered for award. All quotes shall be submitted electronically to Kathleen.m.ward20.civ@mail.mil and mark.t.goethe.civ@mail.mil.

2. Do not assume electronic submission will be instantaneous. File size and number of files to be uploaded will be factors. Offerors should allow adequate time for submission completion, and should verify with the Government that all files were received.

3. For all MS PowerPoint, MS Word, MS Excel documents or Adobe PDF documents, each page should include the complete offerors name, volume number, file name, date, and RFQ number in the header and/or footer.

4. The acceptable electronic formats are MS PowerPoint, MS Word, MS Excel documents or Adobe PDF. All Adobe PDF documents and MS Word documents should be submitted with the ability to highlight and copy the text/data of the document. Any documents submitted that are protected in such a way which does not enable the ability to highlight/copy/paste the text/data will not be accepted.

5. For all MS PowerPoint, MS Word, MS Excel documents or Adobe PDF documents, each page shall include the complete offeror’s name, volume number, file name, date, and RFQ number in the header and/or footer.

6. Oral Presentations will only be held for all Offerors found to be technically acceptable under the Technical Experience criteria as outlined in Attachment 0003, Basis of Award. Notification of the Technical Experience rating will be provided to the offeror within two business days of receipt of quotes.

7. To avoid potential Organizational Conflicts of Interest (OCIs) and ensure an unbiased assessment, the Offeror must certify that it has not performed as a Prime Contractor to the Government with regard to the development of Army Logistics ERPs to include LMP, GFEBS, GCSS-A, etc. If certification is not provided, the Offeror will not advance to oral presentations.

8. Each offeror moving forward to Oral Presentations is required to present its Technical Approach and the Program Management Plan utilizing PowerPoint Slides. Slides will be limited to a combined total of no more than 55 slides for Technical Approach and Program Management Plan.

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9. The oral presentations will be presented either at Army Contracting

Command – Rock Island, IL or via video teleconference (VTC). If offeror does not have VTC capability, the presentation will done at Rock Island Arsenal.

10. Oral Presentation shall not exceed three hours for the Technical Approach and Program Management Plan. The offeror must provide a point of contact for scheduling the oral presentation. The slides must be submitted electronically, with the complete quote package, by 12 pm (noon) CDT on July 19, 2019. The government reserves the right to the three hour limit in the interests of scheduling if we receive an unexpectedly large number of proposals.

11. On the day of the oral presentation, (if presentation is at Rock Island) a copy of the offeror’s previously submitted electronic proposals will be returned to the offeror and used for the presentation. The oral presentation shall not contradict the content of the proposal slides. Offerors may correct minor typos verbally, but may not use the presentation to make substantive changes to the slides as submitted.

12. On the day of the Oral Presentations, the government will load the electronic copy of the presentation from a government computer for projection. Offeror will not be able to connect to the internet through the Government’s network.

After the oral presentation, the offeror will be excused to allow time for the Government team to meet. The offeror will then return for a question and answer (Q&A) session.

13. Offerors will be notified by email of their respective briefing times and location at least five calendar days prior to their scheduled time/date. Each offeror will be scheduled to provide an oral presentation and participate in the Q&A session either in person or via VTC. Key personnel responsible for project performance such as program/project managers and supervisors shall give the oral presentation. The offeror is allowed up to a total of five representatives that may participate in the oral presentation and Q&A sessions. Oral presentations will not be recorded or videotaped, and no listening or recording devices will be permitted. Stenography and court-reporting is not permitted, but participants may take notes as they please. No official transcript of the presentation will be made.

14. Briefing charts and oral presentation shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. Each offeror may determine and use the format (Adobe PDF or MS PowerPoint) of its choice for the briefing charts. Each chart shall contain the following legend:

SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

15. The charts and oral presentation should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet this requirement. Offerors shall assume the Government has no prior knowledge of the offeror’s capabilities, and will base its evaluation on the information provided in the offeror’s oral presentation and charts. There shall be no reference to price in the briefing charts or oral presentation.

II. General Offeror Instructions

1. Quotes shall clearly demonstrate an understanding of each of the

Government’s objectives and requirements.

2. Failure to provide quotes in accordance with the instructions/format specified in the RFQ may render the offeror’s quote unacceptable. The Government is not obligated to engage in any meaningful exchanges with an offeror who fails to provide all of the required documents for evaluation.

3. An authorized official of the firm shall sign the Standard Form 1449 and all certifications requiring signature.

4. Offerors must be registered in the System for Award Management (SAM), and have a CAGE Code. Quotes submitted in any other way except as detailed in the submission of quotes section above will not be further evaluated and deemed ineligible for award.

5. Any quote or quote modification will not be accepted after the date established for receipt of quotes.

6. Any assumptions forming the basis of the quote, whether technical or price related, must be clearly identified in the applicable quote.

7. This instruction describes the type and extent of information required and emphasizes the significant areas to be addressed in the quote. Review the Performance Work Statement (PWS) contained in this RFQ for further insight into the areas that must be addressed. Include sufficient information to enable the Government Technical Team to make a determination relative to the offeror’s understanding of the requirements in each of the evaluated areas. It is the Government's intent to award a Firm Fixed Price (FFP) Labor

CLIN for, a reimbursable/no-fee (Travel/ODC CLIN) and one Not Separately Priced (NSP) Contractor Manpower Reporting (CMR) CLIN for the base year.

8. The offeror must not merely re-state the technical acceptance requirements stated in the RFQ but rather must provide convincing documentary and narrative evidence. The offeror shall provide sufficient detail to substantiate the validity of all stated assertions of its ability to meet the evaluation requirements. Clarity and completeness are essential. Data not submitted with the quote, but submitted previously, or presumed to be known (i.e., previous projects performed for the USG) will not be considered part of the quote. The Government is not obligated to make another request for the required information nor does the Government assume the duty to search for data to cure problems it finds in quotes.

9. The Contracting Officer may make an evaluation determination for the purposes of efficiency consisting of only those quotes that have a reasonable chance of award or make no award should no quote prove to be acceptable based on the evaluation criteria. Any offeror quote eliminated from further consideration will be notified in writing/e-mail.

10. The Government reserves the right to request clarifications during the evaluation process as needed. Clarifications do not constitute meaningful exchanges and an offeror is not allowed to change its quote in response to a request for clarification. All quotes shall be handled in accordance with FAR Subpart 3.104, Procurement Integrity.

11. The quote shall be valid for 120 days from the required submission date unless an alternate period is clearly stated in the RFQ or an extension is given.

12. Quotes, modifications, revisions, or withdrawals of quotes received after the date established in the RFQ for receipt of quotes will not be accepted.

13. The Government is not obligated to provide responses to questions submitted by offerors, but will consider them and incorporate changes into the RFQ as deemed necessary.

14. Each offeror shall submit one quote that addresses all of the requirements of the RFQ. To be considered for award, the offeror must submit a complete response to this RFQ using the instructions provided. In the event of a conflict between the offeror's quote and the RFQ, the RFQ shall take precedence.

III. Evaluation Information to be Submitted:

A. Technical Experience (Written Presentation-Seven Page Limit):

1. The offeror shall demonstrate in writing and identify the Contract Number and Order, if applicable, the following Technical Experience:

a. The offeror shall describe experience with Enterprise Resource Planning

(ERP) tools and Army logistics readiness strategies and processes.

b. The Offeror shall describe experience in analyzing/assessing complex

ERP issues and providing strategies to resolve issues found.

c. The Offeror shall demonstrate experience with complex assessments of

ERPs and cloud storage.

d. The Offeror shall demonstrate experience with analyzing logistics ERPs and tools and their ability to integrate?

e. The Offeror shall demonstrate experience with assessing strategic risk as it pertains to Army policy/strategy.

f. The Offeror shall demonstrate experience with requirements/models for Army long term planning/programming, such as Program Objective Memorandum (POM) development.

g. The Offeror shall demonstrate experience with Army strategy assessments with regard to cost, risk and data.

B. Technical Approach (Oral Presentation):

1. The offeror shall submit its Technical Approach in a PowerPoint as outlined in Section I, paragraph 7. The PowerPoint must address the following:

a. Offeror shall describe its approach to developing a comprehensive

Logistics ERP Strategy for the Army.

b. Offeror shall describe its approach to integrating ERPs from multiple DoD platforms to ensure they can communicate and be sustained.

c. Offeror shall describe its approach with regard to developing strategies to achieve ROI and savings, and ability to contrast approaches e.g. transition to post-modern systems vs. sustainment of systems.

d. Offeror shall describe its approach to assessing the complexity of ERP strategy.

C. Program Management Plan (Oral Presentation):

1. The offeror shall submit its Program Management Plan in a PowerPoint as outlined in Section I, paragraph 7. The PowerPoint must address the following:

a. Offeror shall provide the proposed organizational chart, with responsibilities and functional relationships clearly indicated. The organizational chart must identify lines of authority, chain of command, lines of effort aligned to PWS paragraphs 5.1 – 5.4, reporting responsibilities, and communication processes.

b. Offeror shall describe and support the experience and capabilities of its

Program Manager. Offeror shall provide a resume and letter of commitment for Program Manager and all Key Personnel.

c. Offeror shall describe and support the experience and capabilities of all

Key Personnel. Key Personnel are personnel leading the lines of effort as identified in PWS paragraphs 5.1 – 5.4. Offeror shall provide a resume and letter of commitment for all Key Personnel.

IV. Price:

The offeror is required to submit a firm fixed price quote as outlined in Attachment 0004. CLIN 0001- LABOR

The Price Matrix in Attachment 0004 is broken down into a Total Price Proposal tab for the total quoted price amount, and a separate tab for each of the requirement factor's Labor Category, Labor Hours, and Labor Rate.

Travel/Other Direct Costs (ODC)

The Government will establish a Cost CLIN with a predetermined amount for estimated travel and ODCs. The offeror shall NOT provide an estimated quote for travel/ODC costs.