LAUNDRY_EQUIPMENT_COMBINED_SYNOPSIS_5-3-2017.docx

COMBINED SYNOPSIS / SOLICITATION FOR LAUNDRY EQUIPMENT

Solicitation Number: W52P1J-17-R-LAUN

Per allowance provided by FAR 12.203, this is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. This solicitation is being issued as a Request for Proposal (RFP).

The Army Contracting Command – Rock Island hereby issues this Request for Proposal (RFP) to furnish and install all equipment, materials, labor, and warranty needed to replace the current commercial laundry machines (washers and driers) in the Organizational Equipment and Individual Equipment (OCIE) Laundry at Pine Bluff Arsenal in Pine Bluff, Arkansas. Delivery is FOB Destination. Delivery and installation of the replacement commercial laundry machines must be successfully completed no later than 90 days after date of contract award. All work that results from the award of this RFP will be in accordance with the Statement of Work (SOW), which is Attachment 0001 to this RFP.

This solicitation and the provisions and clauses incorporated within are in effect through the Federal Acquisition Circular 2005-95, Effective 19JAN2017 and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20161222, effective 22DEC2016. The complete text of any of the provisions and clauses included in this solicitation may be accessed in full text at http://farsite/hill.af.mil

Notices to Offerors:

Type of Set-Aside, If Applicable: 100% Set-Aside for Small Business

NAICS code: 333318

Small Business Size Standard: 1,000 employees

A site visit is planned for Tuesday, May 16, 2017 at 9:00 a.m. central time. Interested offerors shall contact the Contract Specialist, Angela Venes, at angela.m.venes.civ@mail.mil to register to attend. Registration will not be accepted after 3:00 p.m. central time on May 11, 2017.

This RFP will result in one, firm-fixed-price contract that will be made in accordance with procedures outlined in FAR 13.106-2 and FAR 13.106-3, respectively. Technical capability (to include evaluation of product literature, warranty provisions, and thorough understanding of the installation process), past performance, and price will be evaluated. The Government will award a contract resulting from this solicitation to the responsible vendor whose quote, conforming to the solicitation requirements and Statement of Work, will be most advantageous to the Government. The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. Instructions regarding how to submit a proposal are provided below under FAR 52.212-1, Instructions to Offerors – Commercial. Attachments associated with this RFP include the following:

Attachment 0009 – List of Deliverables Attachment 0010 – Contract Data Requirements List

A post-award kick-off meeting will be held at Pine Bluff Arsenal within two weeks after date of contract award, which the vendor will be required to attend.

Any questions regarding this solicitation can be submitted to the Contract Specialist, Angela Venes, via email at angela.m.venes.civ@mail.mil until Wednesday, May 24, 2017 at 3:00 p.m. central time.

The following commercial provisions and clauses apply to this solicitation:

FAR 52.212-1, Instructions to Offerors – Commercial

Proposal submissions are due by Friday, June 2, 2017 at 3:00 p.m. central time, and should be emailed to the Contract Specialist at angela.m.venes.civ@mail.mil. Offerors shall ensure that their company’s name appears in the file name of the electronic proposal submission. The Offeror’s proposal shall demonstrate an offeror’s best solution and price to the SOW and other documents. The proposal shall not repeat the RFP requirements, but rather provide documentary evidence of how contract requirements will be met. Proposals received in response to this RFP will be valid for 90 days from the closing date of the RFP.

If this RFP is amended, all terms and conditions that are not amended remain unchanged. Interested offerors shall acknowledge receipt of any amendment to the RFP by the date and time specified in the amendment(s) and in its proposal submission. Failure to acknowledge an amendment may result in an Offeror’s proposal not being considered for award.

Interested offerors are responsible for submitting proposals, and any modifications, or revisions, by the time specified in the RFP or subsequent amendment(s). Any quote or revision received after the time specified for receipt by the Government will be considered late and may not be considered for award.

A proposal from an interested offeror shall include the following information:

a) Name of company on behalf of which the proposal is being submitted

b) Name of designated Contract Manager acting on behalf of company submitting the proposal

c) Confirmation of whether or not Offeror attended the site survey, per SOW 5.2

d) Estimated number of employees who will be working on-site if awarded the contract, per SOW 37.11

e) Manufacturer’s literature corresponding with proposed equipment, in accordance with SOW 2.1.1

f) Source of all proposed materials per SOW 9.2.2

g) Proof that proposed equipment conforms to the standards included in table 9.3 of SOW

h) Applicable warranty information pertaining to proposed equipment and installation per paragraphs 3.5.2 and 7 of the SOW

i) Shop drawings per SOW 2.1.1.9.

j) Milestone schedule/chart per SOW 6.2

k) Completed price matrix (Attachment 0002)

l) Technical write-up in Word (.docx) format explaining when and how delivery and installation will be completed, not to exceed three pages (use font Arial 12, double-spaced with 1-inch margins; add page numbers).

m) Quality Control Plan per SOW 37.1

n) All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations, per SOW 37.14.3

o) A valid email address in the Electronic Award Notice section below.

p) The completed copy of the provision at FAR 52.212-3 (Attachment 0003).

q) The completed copy of the provision at FAR 52.225-18 (Attachment 0004).

r) The completed copy of the provision at FAR 52.209-11 (Attachment 0005).

Interested vendors are to complete the accompanying Price Matrix (Attachment 0002), and provide the following information from the manufacturer for each of the CLINs listed below.

CLIN 0001: Supply, installation, and 1 year warranty of a 450 pound capacity clothing washer in compliance with the SOW.

CLIN 0002: Supply, installation, and 1 year warranty of a 225 pound capacity clothing washer in compliance with the SOW.

CLIN 0003: Supply, installation, and 1 year warranty of two, 450 pound capacity clothing dryers in compliance with the SOW.

CLIN 0004: Travel (to include mileage, lodging, and per diem, if located more than 60 miles away from Pine Bluff Arsenal)

Interested vendors shall also submit the contract numbers of any prior contracts received from a Government entity for supplies and services similar to those being requested within this solicitation.

Period of Performance: successful execution of this contract is anticipated to be completed at Pine Bluff Arsenal within three months after the date of contract award. Delivery is FOB destination.

Submittal of proposal shall indicate Contractor has examined the site and has included all costs associated with the Work. Additional compensation will not be paid to the Contractor for his failure to visit the job site, review documents, and completely identify the Work required. Total proposed price shall include the cost for any additions to the work identified by the Contractor during the site visit and review of the solicitation documents.

FAR 52.212-3, Offeror Representations and Certifications – Commercial Items

FAR 52.212-4, Contract Terms and Conditions – Commercial Items

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items x 52.204-10 – Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) x 52.209-6 – Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note) x 52.209-9 – Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) 31 U.S.C. 6101 note) x 52.219-6 – Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644) x 52.219-14 – Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)) x 52.219-28 – Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)) x 52.222-3 – Convict Labor (June 2003) (E.O. 11755) x 52.2—222-19– Child Labor – Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126) x 52.222-21 – Prohibition of Segregated Facilities (Apr 2015) x 52.222-26 – Equal Opportunity (Sep 2016) (E.O. 11246) x 52.222-35 – Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212) x 52.222-36 – Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) x 52.222-40 – Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496) x 52.222-50 – Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627) x 52.222-54 – Employment Eligibility Verification (Oct 2015) (E.O. 12989) x 52.222-59 – Compliance with Labor Laws (Executive Order 13673) (Oct 2016) x 52.222-60 – Paycheck Transparency (Executive Order 13673) (Oct 2016) x 52.223-11 – Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jul 2016) (E.O. 13693) x 52.223-15 – Energy Efficient in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b) x 52.223-18 – Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513) x 52.223-20 – Aerosols (Jun 2016) (E.O. 13693) x 52.224-3 – Privacy Training (Jan 2017) (5 U.S.C. 552a) or Alternate I x 52.225-1 – Buy American – Supplies (May 2014) (41 U.S.C. chapter 83) x 52.225-13 – Restrictions on Certain Foreign Purchases (Jun 2008) (E.O’s proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) x 52.232-33 – Payment by electronic Funds Transfer – System for Award Management (Jul 2013) (31 U.S.C. 3332)

FAR 52.204-9 - Personal Identify Verification of Contractor Personnel

FAR 52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) (See Attachment 0005)

FAR 52.225-18 - Place of Manufacture (See Attachment 0004)

FAR 52.237-1 – Site Visit (April 1984)

FAR 52.246-17 - Warranty of Supplies of a Non-Complex Nature (Jun 2003)

DFARS 252.201-7000 – Contracting Officer’s Representative

DFARS 252.211-7003 – Item Unique Identification and Valuation

DFARS 252.225-7043 – Antiterrorism/Force Protection for Defense Contractors Outside the United States

DFARS 252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports

DFARS 252.232-7006 – Wide Area WorkFlow Payment Instructions (May 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(d) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Contracting Officer: val.b.hansen.civ@mail.mil Contract Specialist: angela.m.venes.civ@mail.mil Contracting Officer Representative: richard.p.colburn.civ@mail.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. N/A

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Other Pertinent Information:

Non-Release of Contractor Information

1. Any proprietary, confidential, commercial, trade secret, or similar type of information in the contract resulting from this solicitation may not be released to anyone outside the Government.

2. Do not release proprietary, confidential commercial, trade secret, or similar type of information from this contract to anyone inside the Government that does not have a legitimate need to know the information.

3. If in doubt about what information in the contract may be released, contact the Contracting Officer.

4. Criminal penalties are provided by 18 U.S.C. for the improper release of proprietary and/or confidential commercial information.

Electronic Award Notice

1. Any contract awarded as a result of this solicitation will be posted to the Army Single Face to Industry (ASFI) under Procurement Notification; the Federal Business Opportunities (FedBizOpps); and/or the Electronic Document Access (EDA) Websites (see addresses below). Paper copies will not be distributed. This is a material condition of the solicitation and by submission of a bid or proposal, the vendor agrees to accept notification of an electronic award transmitted in the manner described above.

2. Notice of award to the awardee will be issued only via electronic mail. Vendors who wish to be notified if they receive an award as a result of this solicitation must provide their electronic mail address in the space provided below. If the vendor fails to provide an electronic mail address, then a separate notice of award will not be provided and it shall be the sole responsibility of the vendor to periodically check the Army Single Face to Industry (ASFI) web site https://acquisition.army.mil/asfi/ and/or the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov/ and/or the Electronic Document Access (EDA) web site at http://eda.ogden.disa.mil/ to determine if he/she has received an award. In this event, the vendor’s failure to check any of the three web sites mentioned above in a timely manner shall not be an excuse for failure to perform or grounds for a delivery schedule extension.

3. Notice of award to unsuccessful offerors shall be issued only via electronic mail from the Contracting Office and/or the FedBizOpps/Vendor Notification and/or ASFI/Procurement Notifications features. Vendors who wish to receive an electronic mail notice if they are unsuccessful must provide an electronic mail address in the space provided below. If the vendor fails to provide an electronic mail address, then a separate notice will not be provided, and it shall be the responsibility of the vendor to periodically check the FedBizOpps/Vendor Notification or the ASFI/Procurement Notifications to determine if an award has been made. In this event, the vendor’s failure to check these sites to determine if an award has been made shall not constitute grounds for an extension of the ten (10) day protest period allowed by regulation.

Vendor’s Electronic Mail (E-mail) Address: ______________________________

Note: For EDA registration guidance and information, please go to http://eda.ogden.disa.mil The registration process will accommodate Contractor and Government users. For FedBizOpps registration guidance and information, please go to http://www.fedbizopps.gov and for registration guidance and information for ASFI, go to https://acquisition.army

Containers shipped to Pine Bluff Arsenal shall be clearly marked as follows:

a. Name of Contractor

b. Contract No./Order No.

c. Description of items contained therein

d. Consignee’s name and address

e. End item

Inspection and Acceptance Inspection and acceptance will be at destination, unless otherwise provided herein. Until delivery and acceptance, and after any rejections, risk of loss will be on the contractor, unless loss results from negligence of the United States Government.

Certified Material Reports For those material(s) identified below, a Certificate of Compliance (COC) shall be made available to the Government/DACA Quality Assurance Representative (QAR). The COC shall address compliance with all applicable requirements of the material specification(s) listed below. Availability of the COCs are in addition to other contract requirements and does not reduce or prejudice the Government’s right to inspect supplies under other provisions of this contract. The COC shall contain the following:

a. Name and address of supplier

b. Purchase Order number

c. Identification of material by specification, revision, amendment and dates, together with type, grade, size, etc.

d. Quantity of material

e. Date, signature, and title of the authorized representative of the Contractor that is attesting to the accuracy of test report content.

REQUIREMENTS FOR WHICH

PART NO. MATERIAL SPECIFICATION RESULTS ARE REQUIRED

NSN:

Shipping Instructions Delivery is F.O.B. Destination. Shipment is to be prepaid to the destination shown in Block 14 on page 1 of DD Form 1155, or Block 15 of Standard Form 1449. The cost of shipping and risk of loss are borne by the seller. Original bill of lading must be forwarded same day material is shipped to address shown in Block 14 on page 1 of DD Form 1155, or Block 15 of Standard Form 1449. Forward acknowledgement of order and notice of shipment to the address shown in Block 6 of DD Form 1155 or Block 9 of Standard Form 1449. Receiving hours are from 6:30 a.m. to 2:30 p.m., Monday through Thursday, except Federal holidays.

NOTE: Shipment to any address other than that designated in Block 14 on page 1 of DD Form 1155, or Block 15 of Standard Form 1449, may result in a delay in payment of your invoice without the commencement of interest accrual under the Prompt Payment Act (Public Law 97-117).

Delivery of Materials It is the responsibility of the contractor or subcontractor to inform their vendors or truck drivers of the prime contractor’s name, contract number and work site. Pine Bluff Arsenal is a controlled access installation, therefore subcontractors, vendors, or delivery persons who do not possess the above information and other proper identification as required by the Security Office may be denied access to Pine Bluff Arsenal. Any delay caused by such denial will be at the contractor’s expense, and no time extensions for such delays will be allowed. Contractors will provide escorts for suppliers’ trucks from the perimeter gates to job site when required.

Pine Bluff Arsenal Working Hours Carriers must make delivery appointment 24 hours in advance by calling 870-540-3610. No shipments will be accepted in the absence of the required delivery appointment.

Receiving hours at Bldg. 23-330 are from 6:30 a.m. until 2:30 p.m. Monday through Thursday. All shipments must be at Dexter Gate (truck gate) on or before 2:30 p.m., unless prior arrangements have been made. No shipments will be accepted on Friday. No shipments will be accepted on Government holidays, or in the absence of the required delivery appointment scheduled 24 hours in advance by calling 870-540-3610. Government holidays are as follows: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day July 4th, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Sunday, the holiday will be observed on the following Monday.

Notice to the Transportation Carrier:

Beginning on March 1, 2016, Pine Bluff Arsenal will no longer receive unscheduled inbound shipments. Scheduling is executed via the Carrier Appointment System (CAS) in Electronic Transportation Acquisition (ETA) tool. Carriers without access to CAS call 870-540-3610 or 870-540-3611 for appointment 24 hours in advance. In order to obtain an appointment, you must provide a BOL (must contain the following: NSNs, DODIC, Nomenclature, and HAZCLASS). This includes FAK. Pine Bluff Arsenal Transportation office hours of operation are 7:00 a.m. – 2:30 p.m. Monday – Thursday (except Federal holidays). Closed for receiving on Fridays. ETA Registration instructions are provided below.

ETA Registration New Users

If you do not have an ETA account, follow the instructions below:

1. To go ETA Home at https://eta.sddc.army.mil

2. Select New User Registration

3. Select CAS (Carrier Appointment System) in the Freight/Cargo section

4. Select a CAS Role from the drop down on the right-hand side. This should be the same role that was provided in the list sent by the depot (likely Carrier).

5. Select the Generate Request Form button at the bottom of the page.

6. Enter your information on the registration form. All required fields contain an asterisk to the left of the field name. Users with a .mil address will be required to register with their digital certificate (CAC). Select “Submit CAC/ECA Certificate.”

7. Carrier role must enter a valid SCAC in the SCAC registration field. If you are a 3PL company, or a carrier who represents multiple SCACs, you may enter the multiple SCACs for whom you represent by selecting the “Modify” button next to the SCAC field. Once all applicable SCACs have been added, select “Submit Request”.

8. Confirm your email address is correct by selecting OK. A page will be displayed with a Request ID. This will become your ETA User ID upon approval. Your request for access will be reviewed and you will be contacted via email.

9. There will be a time delay while the request is in the queue. The CAS ETA Administrator will approve depot users based on the depot implementation date.

10. Once approved, ETA will send an email with a link to obtain a password. If you are using your CAC to authenticate, you will not need a password.

11. Approved CAS ETA users will access CAS through the ETA Home Page (https://eta.sddc.army.mil) Select Freight/Cargo Systems Select Carrier Appointment System (CAS)

Existing Users

1. To go ETA Home at https://eta.sddc.army.mil

2. Log into ETA using your CAC/ECA

3. Go to “My Approved Applications” and click on “Carrier Appointment System (CAS)”.

4. You’ll then be presented with the CAS home page.

Contracting Officer Representative The work included in this solicitation/resulting contract will be conducted under the general direction of the Contracting Officer and is subject to inspection by his appointed inspectors to insure strict compliance with the terms of the contract. No inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the contractor from any requirements of the contract.

The Contracting Officer has designated Mr. Richard Colburn as the Contracting Officer Representative (COR) for this procurement. Mr. Colburn will represent the Contracting Officer in technical phases of the work, but will not be authorized to change any of the terms and conditions of the contract. Mr. Colburn will act in a liaison capacity to coordinate activities between the awardee and the Government as required in the period of work under the contract.

The awardee will not accept any instructions by any person employed by the U.S. Government or otherwise, other than the Contracting Officer, or the designated Contracting Officer’s Representative, acting within the limits of his/her authority. Contracting Officer’s Representative will be so designated in writing to awardee and the scope of his/her authority will be set forth therein.

No information, other than that which may be contained in an authorized modification to the resulting purchase instrument duly issued by the Contracting Officer, may be considered a valid obligation. Information received from any other person employed by the U.S. Government will not be considered grounds for deviation from any stipulation of this purchase instrument or referenced drawings and/or specifications.

Since this is a commercial acquisition, it is unrated in the Defense Priorities and Allocations Systems (DPAS).

Should you have questions regarding this solicitation, please contact the following individual:

Angela Venes Contract Specialist Email: angela.m.venes.civ@mail.mil Phone: 309-782-3832