ATTACHMENT_0014_-_Statement_of_Work_Updated_20170522.pdf

DEPARTMENT OF THE ARMY

PINE BLUFF ARSENAL

PINE BLUFF, ARKANSAS 71602-9500

STATEMENT OF WORK

FOR

BUILDING 32 070 LAUNDRY EQUIPMENT REPLACEMENT

22 May 2017

Building 32-070

Laundry Equipment Replacement Page 2

TABLE OF CONTENTS

OBJECTIVE SUMMARY 3

PART I – GENERAL 3

PART II - PRODUCTS 9

PART III – EXECUTION 9

PART IV – SPECIFICATIONS 15

PART V – GENERAL INFORMATION 18

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OBJECTIVE STATEMENT

Pine Bluff Arsenal (PBA) needs to replace four of six commercial laundry machines in our Organizational Equipment and Individual Equipment (OCIE) Laundry. The equipment to be purchased and installed includes two washers one with a minimum capacity of 450 lb and one washer with a minimum of 225 lb, and two dryers with a minimum capacity of 450 lb each.

PART I - GENERAL

1. WORK INCLUDED

1.1. Work to be provided under this Statement of Work (SOW) includes: removal and disposal of existing equipment at 32-070, furnishing, delivering, unloading, handling, erecting, installing, adjusting, and testing of materials and equipment required for equipment and systems; removal/relocation of piping/conduit in vicinity of equipment as necessary; execution of all final connections to utilities (natural gas, electrical, water) within 5 feet of building perimeter, complete in all respects.

1.2. Furnish all labor, materials, equipment, services, tools and fuel needed to perform the work specified in the SOW (unless otherwise definitely excluded), and place equipment in operation in accordance with manufacturer recommendations and this SOW. Contractor will also be responsible for disposing of the pre-existing equipment. Contractor may elect to “trade” for old equipment as part of their bid.

Contractor will need to include the trade-in value of the old equipment as a separate line-item in the Price Matrix. Contractor will need to complete the necessary paperwork, i.e. a DA1149 form, as part of the turn-in process for the used equipment. The COR must sign-off on the DA1149 form (transportation document), and the barcodes associated with the removed equipment shall be documented on the form. Vendor shall obtain DA1149 form from the COR.

1.3. New laundry machines will have load sensors, which shall enable automatic reduction of water based on load size and reduced cycle run-times. New laundry machines shall also have computerized controls which shall facilitate operations by allowing standard cycle programs to be saved, thus requiring less manual input by laundry operators. Internal components of the new machines shall be energy-efficient.

Washers shall have on-board ozone generation system.

1.4. Coordinate with Contracting Officer Representative (COR) on disposal of PBA hand receipt “bar coded” items for verification and accountability of removal of government owned property. COR will require pertinent information from the equipment for properly documenting the removal and disposal of government owned equipment.

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1.5. Install new laundry equipment in such a way that PBA can maintain laundry operations throughout the installation process. At a minimum PBA shall require at least one washer and one dryer be capable at all times during the removal of the existing equipment and installation of the new equipment.

1.6. The period of performance shall be 90 days from notice to proceed.

2. SUBMITTALS

2.1. Shop Drawings, Product Data, and Samples:

2.1.1. Submit manufacturer's literature for all materials and equipment with the proposal. Required data shall include but not be limited to:

2.1.1.1. Unit type, Manufacturer, and Model Number

2.1.1.2. Unit dimensions and weight.

2.1.1.3. Complete electrical data including wiring diagrams.

2.1.1.4. Complete description of materials of construction including finishes.

2.1.1.5. Noise data for reciprocating and rotating equipment.

2.1.1.6. Performance data over full range of operating conditions.

2.1.1.7. Certifications as required by the SOW.

2.1.1.8. Test results required by the SOW.

2.1.1.9. Submit shop drawings for installation.

2.1.2. PBA’s representative may call for additional installation details or Shop Drawings to include connections to the existing piping and utilities. Shop drawings consist of drawings created by a contractor, subcontractor, vendor, manufacturer, or other entity that illustrate construction, materials, dimensions, installation, and other pertinent information for the incorporation of equipment or item into the installation of the building.

3. INSTRUCTION MANUAL

3.1. Submit Instruction Manual in triplicate and an electronic copy (CD) to the Contracting Officer Representative for review at the post-award kick-off meeting.

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3.2. Bind Instruction Manual in covers.

3.3. Label covers with title and name of PBA, Equipment Number, Building and Contractor.

3.4. Provide an index sheet at the beginning of each volume listing the entire contents of the instruction manual indicating volume number, items covered, reference pages and specification section covering the item. Arrange items in alphabetical order.

3.5. Include the following in the Instruction Manual:

3.5.1. Operation instructions for each system including step by step preparation of starting, shutdown and draining.

3.5.2. Manufacturer's literature describing each piece of equipment furnished and/or installed, giving the Mark Number, System Number, Manufacturer's Model Number and Drawing Number.

3.5.3. Recommended spare parts list

3.5.4. Preventative maintenance schedule

3.5.5. Maintenance instructions for each type of equipment.

3.5.6. Possible breakdowns and repairs for each type of equipment.

3.5.7. Drawings of system and equipment (shop drawings) and as-builts.

3.5.8. List of nearest local suppliers of all equipment.

3.5.9. Approved submittals

3.5.10. Factory test report for equipment.

3.5.11. Warranty

4. DELIVERY, STORAGE AND HANDLING

4.1. Take necessary measures to insure adequate protection of all equipment and materials during delivery, storage, installation and shutdown conditions.

4.2. Identify all materials with factory applied permanent stampings or marking.

Awardee must also comply with DFARS clause 252.211.7003 – Item Unique Identification and Valuation.

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4.3. COR will inspect all materials and equipment prior to installation for defects.

4.4. Use padded slings and other material handling devices as required to prevent damage to materials during receipt, handling and installation.

4.5. Do not allow stainless steel to contact carbon steel.

4.6. Repair or replace damaged pipe coatings, wrappings or linings in accordance with the manufacturer's instructions to restore original protection.

4.7. Test coatings with an electronic Holiday tester after installation of pipe and repair all noted deficiencies and verify completion with COR.

4.8. Storage:

4.8.1. Store all materials as required to prevent deterioration.

4.8.2. Store all materials off ground or floors.

4.8.3. Cover all materials subject to deterioration from weather or store inside.

4.8.4. Protect ends of large fittings, valves and pipe from weather and abuse.

4.8.5. Properly grease all machined surfaces.

5. PROJECT/SITE CONDITIONS

5.1. Carefully examine existing conditions, including existing mechanical, civil, structural, and electrical work and compare statement of work with existing conditions.

5.2. Submittal of proposal shall indicate Contractor has examined the site, if necessary, and has included all costs associated with the SOW. Additional compensation will not be paid to the Contractor for his failure to visit the job site, review documents, and completely identify the work required. Total proposed price shall include the cost for any additions to the work identified by the Contractor during the site visit with specific list and pricing of items not specifically identified in statement of work.

5.3. Review peculiarities and limitations of work space available for installation of materials and equipment furnished and installed under the Contract. Installed work shall be easily accessible for operation and maintenance.

5.4. Where necessary, equipment shall be shipped in crated sections of size suitable for moving through restricted spaces available.

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5.5. Design changes: for desired changes to paint, piping, electrical, etc.

specifications, contact the COR, who will provide the appropriate request form for submittal and approval.

5.6. Existing lint collectors may be reused if compatible with offeror’s proposed equipment. If proposed equipment has its own built-in lint collector, or uses another type of lint collector, then the contractor shall remove and turn-in the existing lint collectors. Contractor will need to complete the necessary paperwork, i.e. DA1149 form, as part of the turn-in process. The COR must sign-off on the form DA1149 (transportation document) and the barcodes associated with the removed equipment shall be documented on the DA1149 form. Vendor shall obtain DA1149 form from the

COR.

6. SEQUENCING/SCHEDULING

6.1. Prepare and maintain work schedules. All work shall be coordinated with the contracting office.

6.2. Provide a milestone/schedule chart to include demolition, equipment delivery, installation, training, and start-up in proposal package.

6.3. Inform the Contracting Officer of installation delays which may adversely affect the work. Take corrective actions necessary to prevent delays.

7. WARRANTY

7.1. All materials and work under this specification will be guaranteed in writing to be free of defective work, materials or parts for a period of at least one year after the Date of Substantial Completion.

7.2. All leaks, defects, failures, or inoperativeness shall be repaired, revised or replaced at no cost to Government during the Warranty period.

8. QUALITY ASSURANCE

8.1. Unless noted otherwise materials, pipes, valves, fittings and specialty items shall be new, full weight, full length and scale-free.

8.2. Start Up and Certification

8.2.1. Provide a trained technician, experienced in the start up, operation, and

Laundry Equipment Replacement Page 8 functioning of the equipment, to supervise and direct the start-up and certification.

8.2.2. This technician shall direct and coordinate the work of all the start-up, calibration, control, and certification to achieve normal operation within specified parameters.

8.2.3. Keep written records of all data gathering during start up, calibration, adjustments and testing including, as a minimum, date, personnel, results, instrumentation used and relevant data pertinent to system operation.

9. CODES AND STANDARDS

9.1. Reference to technical societies, institutions, associations, organizations, and governmental authorities may be made in the SOW in accordance with the following.

Work is to be accomplished in accordance with the applicable standards.

9.2. Manufacturer shall :

9.2.1. Test or guarantee all equipment and materials to be in conformance with the specifications prior to delivery to the Project site.

9.2.2. Disclose sources of all building and construction materials upon request.

9.2.3. Execute certificates which describe chemical and physical properties of materials upon request. Furnish certificates to PBA’s representative upon request.

9.3. All work and materials shall conform with the following standards:

9.3.1. AISC

American Institute of Steel Construction: Material and construction standards.

9.3.2. ANSI

American National Standards Institute: Standards as applicable to the work. ANSI Z223.1/NFPA 54

9.3.3. ASA

American Standards Association: Equipment and materials standards.

9.3.4. ASME

American Society of Mechanical Engineers: Equipment, material and construction standards.

9.3.5. ASTM

American Society for Testing and Materials: Equipment and materials standards.

9.3.6. AWS American Welding Society: Welding Standards.

9.3.7. AWWA American Water Works Association.

9.3.8. IEEE

Institute of Electrical and Electronic Engineers: Equipment, material, and construction standards.

9.3.9. IPC International Plumbing Codes

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9.3.10. NEC

National Electrical Code: Equipment, material, and construction standards.

9.3.11. NEMA

National Electrical Manufacturers Association: Equipment and material standards.

9.3.12. NFPA

National Fire Protection Association: Equipment, material, and construction standards: NFPA 32, 79

9.3.13. UL

Underwriters' Laboratories: Equipment and materials Standards.

10. PAINTING

10.1. Contactor shall paint work and equipment as described below:

10.1.1. All work and equipment.

10.1.1.1. Color

10.1.1.1.1. Panels on which electric components are mounted – ANSI #61 grey.

10.1.1.1.2. Piping Color Schedule – Contractor shall comply with ANSI/ASME A13.1 pipe marking standard.

10.1.1.2. Clean and prepare all surfaces prior to painting. Apply two coats of high grade alkyd resin paint. Apply paint in accordance to manufacturer's instructions.

Use a galvanized iron primer in lieu of the first coat when painting galvanized steel surfaces. Apply two coats of alkyd resin paint to all insulated work.

10.1.1.3. It is not required to paint surfaces having factory enamel or other final finishes.

10.1.1.4. Paint to be Glid-Gard Alkyd Industrial Enamel.

PART II - PRODUCTS

11. MATERIALS

11.1. Unless otherwise specified, provide only new, first grade equipment and materials which comply with requirements of this Specification and applicable Codes and Standards.

11.2. Similar items of material and equipment shall be product of the same manufacturer.

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12. EQUIPMENT NOISE

12.1. Rotating equipment generating sound power levels in excess of 80 dB shall not be used without the PBA's written approval.

PART III - EXECUTION

13. GENERAL

13.1. Drawings:

13.1.1. For purposes of clarity and legibility, Drawings are essentially diagrammatic, make use of all data in this statement of work to verify this information.

13.1.2. It shall be the responsibility of the Contractor to make installation in such a manner as to conform to structure, avoid obstructions, preserve headroom, and keep openings and passageways clear.

14. PIPING INSTALLATION

14.1. Install piping as close as possible to locations shown. Notify PBA’s COR when any conflicts arise during erection of piping. Make no field changes without PBA's prior written approval.

14.2. Piping shall be installed to pass inspections by local, state and federal plumbing inspection departments. Any changes or additions which may be necessary to obtain such inspections and approvals shall be made by the Contractor as part of the Work and without additional cost to PBA.

15. GENERAL INSTALLATION REQUIREMENTS:

15.1. Install all utility lines parallel or perpendicular to building lines unless otherwise indicated.

15.2. Make all building connections through sleeves provided in the walls.

15.3. Replace or reconstruct any existing pipe lines or structure damaged while working adjacent thereto.

15.4. Provide and install protection against galvanic action at all connections

Laundry Equipment Replacement Page 11 between dissimilar metals.

15.5. Restore floor to original condition. Repair any damage to floor surface or paint after removal and installation of all equipment.

16. TESTS AND INSPECTIONS:

16.1. Examine all pipe for defects prior to installation. Do not install defective or damaged pipe.

16.2. Prior to connection with building systems and over pipe joints inspect all system components, including pipe joints, in accordance with the requirements of local authorities, public utilities and applicable standards found in 9.3 of this statement of work.

16.3. Remove and replace or repair all defective work.

16.4. Perform tests on a system as a whole or on sections of pressure line that can be isolated by valves.

16.5. Provide, install and operate all test equipment and apparatus required for complete testing and inspection of all systems.

16.6. Correct defects which develop from testing and retest system.

16.7. Conduct tests for sufficient duration to permit inspection of all joints and other areas where leaks may occur.

16.8. Perform all tests in the presence of the PBA representative.

17. MACHINERY GUARDS

17.1. Provide guards for moving equipment.

17.2. Use OSHA approved guards and coupling guards.

18. BOLTED CONNECTIONS

18.1. Accurately punch, drill, or ream bolt holes and remove burrs. Use washers, lock washers, and self-locking nuts as specified, per manufacturer recommendations and as otherwise required. Tighten all bolts and nuts. Use screw threads conforming to National or Unified forms in accordance with Bureau of Standards Handbook H28. Do not use sheet metal screws. Use machine bolts where access to or use of nuts would

Laundry Equipment Replacement Page 12 not be possible and where unbolting may be required, in which case utilize sufficient thickness of metal to assure that bolt thread engagement is at least equal to the thickness of the corresponding nut. Secure machine bolts in place by proper lock washers.

19. SURFACE FINISH

19.1. Clean all parts free of extraneous materials. Smooth external surfaces and round or bevel all edges where practical.

20. PAINTING

20.1. Painting of all pipes, fittings, equipment, and related components shall be performed in accordance with industry standards and ANSI/ASME A13.1 pipe marking standard except as specifically required.

20.2. Touch up factory painted equipment that has been damaged during handling or installation. Feather damaged area and apply primer plus two fresh coats to match existing finish.

21. ACCESSORY FASTENING

21.1. Hang all accessories specified, such as wrenches, on chain adjacent to the equipment it serves, for stowing in a rigid manner. Do not hang the accessory loosely or otherwise that may permit it to move or rattle.

22. CLEANING

22.1. Thoroughly clean all apparatus before being placed in operation. Restore finished surfaces if damaged and deliver the entire installation in an approved condition.

23. FILING OF PLANS

23.1. File all necessary documents with PBA.

24. PERMITS

24.1. Obtain all required permits and licenses and arrange for inspection of Work by all authorities. Deliver, without cost to PBA, such certifications of inspection and approval as are required and pay all charges and fees in connection with the Work.

Coordinate access and scheduling with the COR.

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25. ANCHOR BOLTS AND CONCRETE WORK

25.1. Provide anchor bolts for all equipment resting on concrete. Obtain anchor bolts early enough to be built into the concrete.

25.2. Furnish templates together with instructions for the setting of anchor bolts, if required by the manufacturer, as part of the proposal.

25.3. Erect all floor mounted equipment located in rooms with floor drains including casings and plenums, on concrete bases or sub-bases.

26. COORDINATION

26.1. The Contractor shall be held responsible for coordinating the work with the COR. Location of equipment and routing of pipes shall be approved by PBA before field work commences. If the Contractor fails to comply with this requirement, he will be required to clear any resulting interferences in a manner satisfactory to the PBA representative without additional cost.

27. CORROSION PROTECTION

27.1. Use corrosion resistant materials and assembly methods between dissimilar metals to protect against galvanic interaction.

27.2. Adhere to this requirement as a minimum for piping to equipment connections, piping to piping connections, piping to fittings, valves, flanges, and piping supports to equipment connections.

28. TESTS - ALL BUILDING SYSTEMS

28.1. Perform tests on individual equipment, systems and their controls in the presence of a PBA representative and such other parties as may have jurisdiction.

28.2. In general, apply piping system pressure tests to piping only, before connection of fixtures, equipment and appliances. In no case shall any piping, fixtures, equipment or appliances be subjected to pressures exceeding their rating.

28.3. Supply all labor, materials, instruments, power, etc., required for testing.

28.4. The duration of tests shall be as determined by PBA

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28.5. Test all equipment under field conditions to demonstrate capability to meet Specification requirements.

28.6. Promptly repair or replace all defective Work and repeat the tests until the particular system and component parts thereof are accepted by PBA.

28.7. Any damages resulting from tests shall be repaired to the satisfaction of PBA at no cost.

29. INSTRUCTION PERIOD

29.1. Provide the services of representatives of the equipment manufacturer for the purposes of instructing PBA’s personnel in the operation and maintenance of equipment and systems installed as part of the Work.

29.2. Duration of Instruction Period shall be one eight-hour day.

30. EQUIPMENT START-UP

30.1. Provide the services of factory trained technicians to supervise the start-up of all equipment furnished under this work.

30.2. Perform all inspections, tests, lubrication and other procedures required by the manufacturer to put the equipment in operation.

30.3. Notify PBA COR two weeks in advance of the start-up of any equipment.

30.4. Operate the equipment throughout its full range to demonstrate proper operation.

31. INCIDENTAL WORK

31.1. Coordinate location and proper dimensions of openings. Cut, patch, and repair walls, floors, etc., where holes have been incorrectly located or sized. PBA’s approval is required before cutting any part where strength or appearance of finished work is involved. Finish in a neat manner to match existing work.

31.2. Provide motors and pre-wiring as specified.

32. INSPECTIONS

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32.1. Notify PBA COR seven days in advance of tests and inspections.

32.2. Conduct inspections to the satisfaction of PBA’s representatives.

32.3. Make site available at all times for inspection by PBA’s representatives.

33. FINAL ACCEPTANCE

33.1. Completed Work shall be in proper working order and clean. Leave premises and site in presentable condition, free of surplus materials and debris.

33.2. Furnish necessary inspection reports, approvals, certificates, warranties, labels, stamps, nameplates, and as-built drawings required by specific standards cited to the COR.

33.3. Dispose of demolished equipment and material as directed by PBA.

33.4. Ensure all accountable (bar coded) equipment removed from PBA is properly documented and COR signature obtained.

33.5. Provide information as requested for completion of DD form 1354, which is a

Transfer and Acceptance of DoD Real Property form. This form can be obtained from the COR.

PART IV SPECIFICATIONS

34. WASHER 450 lb.

34.1. Capacity 450 lb. (205 kg)

34.2. Cylinder Size 63" x 43"

34.3. Cubic Content 77.5 cu. ft.

34.4. Door Opening 39-1/2"

34.5. Door Tilting Angle 15 degrees L/U

34.6. Water Inlet 2" NPT

34.7. Drain (2) 4-3/4" O.D.

34.8. onboard ozone generator

34.9. Electrical Service @ 220/3/60 100 amp

34.10. Drive System Inverter with Single Motor Drive

34.11. High Extract up to 650 RPM

34.12. G-Force at High Extract up to 378 G

34.13. Motor 50 hp.

34.14. Control Touch Screen

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34.15. Programs 50

34.16. Features Productivity Reporting

34.17. Net Weight 14,300 lb.

34.18. Width 87-3/4"

34.19. Depth 100"

34.20. Height 93-1/2"

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35. WASHER 225 lb.

35.1. Capacity 225 lb.

35.2. Cylinder Size 49" x 33"

35.3. Cubic Content 35.9 cu. ft.

35.4. Door Opening 25 Dia."

35.5. Water Inlets (Hot & Cold) 1-1/2" NPT

35.6. Drain 5-1/2" O.D.

35.7. Drive System Inverter with Single Motor

35.8. High Extract up to 650 RPM

35.9. G-Force at High Extract up to 293 G

35.10. Extract Motor 20 hp.

35.11. Circuit Breaker 50 Amp

35.12. onboard ozone generator

35.13. Control Touch Screen

35.14. Programs 50

35.15. Features Productivity Reporting

35.16. Width 64"

35.17. Depth 74-1/4"

35.18. Height 69-1/4"

35.19. Net Weight 6,393 lb.

35.20. Shipping Weight 6,593 lb.

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36. DRYERS, 2 each, 450 lb.

36.1. Capacity, Dry Weight (lbs.) 300-450

36.2. Machine Width 120"

36.3. Machine Depth, Level 101 1/2"

36.4. Minimum Dryer Spacing, center to center 156"

36.5. Exhaust Dust Connection Size 15" x 15"

36.6. Basket Cubic Foot 140

36.7. Basket Diameter 65

36.8. Door Diameter 42"

36.9. Blower Motor (HP) 15

36.10. Basket Motor (HP) 5

36.11. Tilt Angle Degrees 18

36.12. Outside Air Makeup 26"

36.13. Lint Collector Outlet 24"

36.14. Air Flow CFM 9,800

36.15. Electrical FLA@230V 70

36.16. Electrical FLA@480V 35

36.17. Water PSI 80

36.18. Air PSI 80

GAS FIRED MODELS

36.19. Gas WC Pressure 15"

36.20. Burner Motor (HP) 0.75

36.21. Burner Rating mil. BTU/hr. 1.95

36.22. Shipping Weight (LBS) 7,500

TUMBLE GREEN ™ MODELS

36.23. Burner Motor (HP) 3

36.24. Burner Rating Mil. BTU/hr. 2.5

36.25. Tilt Angle 20

36.26. Gas WC Pressure 24"

36.27. Shipping Weight (lbs.) 7,500

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PART V GENERAL INFORMATION

37. GENERAL INFORMATION

37.1. QUALITY CONTROL. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor delivers the Quality Control Plan (QCP) with the contractor’s proposal and within 5 working days when changes are made thereafter. After acceptance of the quality control plan, the contractor shall receive the KO’s acceptance in writing of any proposed change to his Quality Control system.

37.2. QUALITY ASSURANCE. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

37.3. RECOGNIZED HOLIDAYS. Facilities will be closed on Federal Holidays. If a holiday falls on a scheduled service day, the contractor shall reschedule in the same week to either the workday preceding or following the holiday. The scheduled holidays are:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

37.4. HOURS OF OPERATION. The contractor is responsible for conducting business between the hours of 7:00 A.M. to 3:30 P.M., Monday thru Thursday.

37.4.1. When an unforeseen facility closure, inclement weather, or other event found to be an acceptable delay by the KO precludes completion of services on a regularly scheduled workday, the KO shall have the following options: Reschedule the work to be performed the following day, or other day as determined by the KO; or, forego the work and reduce the contract price to reflect the reduced value of the services performed.

37.5. PLACE OF PERFORMANCE. The work to be performed under this contract will be performed at Pine Bluff Arsenal; postal address is U.S. Army, Pine Bluff Arsenal, 10020 Kabrich Circle, Pine Bluff, Arkansas 71602-9500. The Arsenal is located off Interstate Highway 530, about 12 miles west of Pine Bluff and 35 miles southeast of Little Rock. Service locations are across the installation.

37.6. TYPE OF CONTRACT. The government will award a Firm Fixed Price contract.

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37.7. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

37.7.1. Passes and Badges. All contractor employees shall obtain the required employee passes. The contractor shall submit with the proposal an estimate of the number of personnel expected at any one time on the contract. The Government will issue badges without charge. Each employee shall wear the Government issued badge over the front of the outer clothing.

37.7.2. The contractor shall return the employee's pass and badge within five (5) days when an employee leaves the contractor's service. The contractor will be assessed $44.00 for each employee pass and badge not returned to the Government.

Passes and badges issued to contractor employees shall not negate the requirement for employee identification required in the "Identification of Contractor Employees" paragraph.

37.7.3. The company name shall be displayed on the contractor owned vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and shall be maintained in good repair. Privately owned vehicles are also allowed at this job site.

37.8. ANTI-TERRORISM AND OPERATIONS SECURITY

37.8.1. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. The certificates of completion must be submitted to the COR prior to the start of field work. AT Level I awareness training is available at https://atlevel1.dtic.mil/at.

37.8.2. The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

37.8.3. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the https://atlevel1.dtic.mil/at

Laundry Equipment Replacement Page 21 types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 40 calendar days after contract award. The certificates of completion must be submitted to the COR prior to the start of field work.

37.8.4. All technical data included in this solicitation for proposal or performance/scope of work is covered under Army Regulation (AR) 530-1, Operations Security (OPSEC) and the Pine Bluff Arsenal (PBA) OPSEC Plan. Information will not be released to additional subcontractors or the general public without prior approval from the applicable PBA OPSEC Action Officer (OAO), the PBA OPSEC Officer and applicable Public Affairs Officer. Contract awardee will be required to submit written documentation explaining procedures to be taken by awardee for the protection of this information. This documentation (titled {Name of Contract Individual/Company} OPSEC Plan for Contract Number: ______) will be submitted through the PBA Contracting Officer or his/her designated representative through applicable OAO, to PBA OPSEC Officer for review and approval. Documentation will be submitted no less than ten (10) working days prior to contractor accessing controlled and/or sensitive information protected under AR 530-1 and the PBA OPSEC Plan. Contract work will not commence until written protective procedures have been approved by PBA OAO and PBA OPSEC Officer. Access by contractor to this protected information prior to approval will be in violation of contract.

37.9. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS. The

contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, KOs representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

37.10. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the contractor performs the technical requirements of the contract; Perform inspections necessary in connection with contract performance;

Maintain written and oral communications with the contractor concerning technical aspects of the contract; Issue written interpretations of technical requirements, including Government drawings, designs, specifications; Monitor contractor's performance and notifies both the KO and contractor of any deficiencies; Coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or

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37.11. KEY PERSONNEL. The Government considers the contract manager and alternate contract manager to be key personnel. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing within the solicitation proposal. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate(s) must be able to read, write, and speak English.

37.12. IDENTIFICATION OF CONTRACTOR EMPLOYEES. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor and subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for Arsenal badges.

37.13. FIRE PROTECTION. The contractor and his/her employees shall know where fire alarms are located and how to turn them on. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire per local activity instructions.

37.13.1. No fire or flame producing device will be used on the Arsenal without prior approval of the KO and the Fire Chief.

37.13.2. Smoking will be permitted only in authorized/designated smoking areas with the approval of the KO. Smoking is not permitted inside or within 50 feet of any Arsenal building.

37.14. ENVIRONMENTAL PROTECTION. The contractor shall comply with all applicable federal, state, and local laws, and with the regulations and standards referenced in AR 200-1 and AR 200-2. All environmental protection matters shall be coordinated with the KO. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by contractor negligence, the contractor shall reimburse the Government for the amount of that fine and all other costs. The contractor shall also clean up any oil spills that result from the contractor's operations. The contractor shall comply with the instructions of the Environmental Protection Coordinator with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel.

37.14.1. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as

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Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement.

Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200- 1, and any specifications within this contract to the Contracting Officer Representative

(COR).

37.14.2. Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable- Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials;

materials that are resource-efficient; materials with the maximum recycled content;

materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

37.14.3. Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award, and should be submitted at the post-award kick-off meeting.

37.14.4. Notification of Federal and State Regulators: Contractor shall immediately notify the Designated Government Representative (DGR) and COR of the arrival on site of any Federal, State, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

37.14.5. Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation.

Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

37.14.6. Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the

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COR and DGR.

37.14.7. Verification of National Environmental Policy Act Documents:

Contractor shall obtain from the COR or DGR, a copy of AMC's National Environmental Policy Act Policy and 32 CFR 651 which addresses actions to be taken by contractor.

These documents include but is not limited to the analysis-associated decision document of an Environmental Impact Statement and Record of Decision;

Environmental Assessment and Finding of No Significant Impact or Notice to Proceed;

or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

37.14.8. Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

37.14.9. Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

37.14.10. Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility.

37.14.10.1. Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

37.14.10.2. Prior to removing any waste from the installation for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program (QRP) Manager, DGR, and COR to arrange for recyclable materials to be removed and diverted from the waste stream.

37.14.10.3. Submit in writing the quantities of waste removed and recycled to the DGR and/or COR on a monthly basis. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight.

37.14.10.4. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

37.14.10.5. The Contractor shall make maximum effort to reduce and prevent

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37.14.11. Prevention of Spills: Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department).

37.14.12. Protection of Sensitive Areas: Contractor shall comply with all installation designated sensitive and/or off-limit area restrictions. Sensitive areas are generally demarked indicating what activities (e.g., driving, digging, foot traffic) are prohibited. The Contractor shall also adhere to the following installation sensitive areas requirements:

37.14.12.1. Cultural Resources Sites: Do not excavate, remove, damage, or otherwise deface any archeological resource located on public lands.

37.14.12.2. Endangered Species Habitats: Do not initiate any action that may disturb, endanger, or damage to any degree the habitat of a threatened and endangered species.

37.14.12.3. Wetlands: Do not excavate or take any action that could fill or damage any wetland unless working under a project specific Corps of Engineers 404 permit. Wetlands include streams, riparian areas, bogs, marshes, and swamps.

37.14.13. Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

37.14.14. Noise: Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives will not be permitted without written permission from the Contracting Officer, and then only during the designated times.

Pile-driving operations shall be coordinated through the DGR and COR.

37.14.15. Mercury: Mercury is prohibited, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited. Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition for disposal as directed. Immediately report to the DGR and COR instances of breakage or

Laundry Equipment Replacement Page 26 mercury spillage. Clean mercury spill area to the satisfaction of the Contracting Officer.

Cleanup of a mercury spill shall not be recycled and shall be managed as a hazardous waste for disposal.

37.14.16. Universal Waste / e-Waste Management: Universal waste including but not limited to some mercury containing building products such florescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and installation instructions.

37.14.17. Pollution Prevention / Hazardous Waste Minimization: Minimize the use of hazardous materials and the generation of hazardous waste. Consult with the Environmental Office for suggestions and to obtain a copy of the installation's pollution prevention/hazardous waste minimization plan for supporting waste minimization goals.

37.15. SAFETY REQUIREMENTS. The contractor shall comply with local, state, and Federal Occupational Safety and Health requirements and provide report of accidents and citations to the KO within 72 hours of occurrence.

37.15.1. Prior to commencing work, the contractor shall meet with the KO to discuss and develop mutual understandings relative to administration of the Safety Program.

37.15.2. All contractor personnel shall receive the Pine Bluff Arsenal General Safety Briefing prior to reporting to work. If proof of briefing attendance cannot be provided for any employee, that employee shall not be available to work until proof of attendance is provided. Time and location of briefing will be provided to the contractor at the Post Award meeting.

37.15.3. The contractor shall ensure compliance with PBA Policy Letter 385-3, “Wearing of Safety Clothing and Equipment in Manufacturing Areas of Pine Bluff Arsenal”. All contractor personnel will comply with ANSI Z133.1; wear reflective bright orange or lime green vests while conducting operations on roadways.

37.15.4. The contractor shall ensure compliance with the Hazard Communication Standard, 29 CFR 1910.1200 and provide the COR with verification that each contract employee has been provided this training prior to beginning work on the installation. The COR will provide site specific hazard communication information as requested by the contractor.

37.15.5. The contractor's workspace may be inspected periodically for OSHA and Army violations. Abatement of violations will be the responsibility of the contractor and/or the Government as determined by the KO. The contractor shall provide assistance to the Safety Office escort and the federal or state OSHA inspector if a complaint is filed. Any fines levied on the contractor by federal or state OSHA offices due to safety/health violations shall be paid promptly.

37.15.6. Equipment shall be maintained in a safe operating at all times.

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Equipment shall be stored in the areas so designated. The contractor shall secure vehicles and mobile equipment by removing the keys from key operated ignition or by other physical means when not in use. Electrical equipment must operate using existing building circuits. The contractor shall prevent the operation of electrical equipment which requires power exceeding capacity of existing building circuits.

37.15.7. Work sites shall be kept free of debris and material which could cause injury to workmen or others in the area. When deemed advisable by the KO, signs shall be posted to warn of specific hazards.

37.15.8. Hoists, cranes, derricks, or similar equipment shall not be operated where it is possible to bring any part of the machine, suspended load or lines closer than ten (10) feet to power lines unless the lines have been de-energized and grounded.

37.15.9. Such other safety measures as the KO may determine to be reasonable and necessary for the protection of personnel and property will be enforced.