Attachment_0007_Request_for_Proposal_Questions_with_Answers.pdf

RFP SECTION PARAGRAPH(S) PAGE(S) QUESTION ANSWER

Solicitation 7 2 The solicitation document has the proposal due date of 16 November 2016, but

Section L, page 3 says 02 November 2016.

The deadline for questions to be submitted is 31 October 2016 at 4:00 pm.

The deadline for proposals to be submitted is 16 November 2016 at 4:00pm.

Attachment 0003 Section L Instructions, Conditions, and Notices to Offerors has been revised to reflect this.

Solicitation 7 2

States “Proposal shall be submitted IAW Attachment 0003 Section L Instructions: Conditions; and Notices to offerorson or before 4:00pm Central

Time (CT), 16 November 2016. However, SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS, page 3 of 10 states:Each

Offeror shall submit only one proposal that addresses all Government requirements outlined in the RFP and will be governed by Federal Acquisition

Regulation 52.215-1, as contained in the solicitation. An individual having authority on behalf of the Offeror to enter into a contract shall sign an Adobe

PDF version of the SF 33 Solicitation, Offer and Award as part of the proposal.

Offerors shall submit the proposals, with cover letter, by02 November 2016, 2:00 PM Central Time (CT). Which is the correct date for submission?

The deadline for questions to be submitted is 31 October 2016 at 4:00 pm.

The deadline for proposals to be submitted is 16 November 2016 at 4:00pm.

Attachment 0003 Section L Instructions, Conditions, and Notices to Offerors has been revised to reflect this.

Solicitation 8 2

The solicitation document says that questions are due IAW with Attachment 0003 Section L on 31 October 2016, however, page 4 of Section L says that they were due yesterday, 17 October 2016 at 2:00pm prior to the RFP being released.

The deadline for questions to be submitted is 31 October 2016 at 4:00 pm.

The deadline for proposals to be submitted is 16 November 2016 at 4:00pm.

Attachment 0003 Section L Instructions, Conditions, and Notices to Offerors has been revised to reflect this.

Attachment 0003 Section L Instructions, Conditions, and

Notices to Offerors L.5. 4 Can you please confirm if the deadline for questions is/was in fact 17 Oct 2016 or if this is an error?

The deadline for questions to be submitted is 31 October 2016 at 4:00 pm.

The deadline for proposals to be submitted is 16 November 2016 at 4:00pm.

Attachment 0003 Section L Instructions, Conditions, and Notices to Offerors has been revised to reflect this.

Attachment 0001 PWS

3.1.6 Personnel

Qualifications 9

Does the Government require that all proposed key personnel are available at the time of award? Key personnel need to be present as of the effective date of the contract.

Solicitation 52.216-7 13 & 14 Please confirm FAR 52.216-7 are applicable to the Cost Reimbursable CLIN only FAR 52.216-7 only applies to the Cost CLINs.

Solicitation 252.239-7010 15

Based on the inclusion of DFARs 252.239-7010 in the solicitation, it is presumed that some of the Government furnished systems will be cloud based.

Is this an accurate assumption?

Per DFARS 239.7604, this clause is required in solicitations for information technology services.

Solicitation 15

The solicitation is a small business set aside and is therefore CAS exempt per 48 CFR 9903.201-1 (b) (3). DFARs 252.242-7005 (a) indicates this clause is only applicable to covered contracts that are subject to the Cost Accounting Standards under 41 U.S.C. chapter 15. Respectfully request the USG remove this clause. DFARS 252.242-7005 has been removed from the solicitation.

Solicitation

Invoicing (b) Reimbursing Costs

(d) Final Indirect Costs 16

If offeror has no Cost type or T&M contracts & will invoice for any ODCs incurred based on the actual cost reflected in a written & authorized Purchase Request approved by the COR, does the USG believe offeror must still comply with the requirement to prepare and submit Final Indirect Cost rates consistent with FAR 42.7 ?

Compliance with FAR 42.7 is required when Offeror applies appropriate indirect rates to ODCs/Materials when billing.

Solicitation 52.244-2 19

If offeror does not have an approved Purchasing system but does not modify the subcontractor team proposed in the final proposal, will contract award to offeror constitute consent? Yes, if the Offeror has followed the requirements of FAR 52.244-2(e)(1).

Solicitation 52.245-2 21

FAR 52.245-2 (b) indicates that "if the Government property is lost or becomes no longer usable, the Contractor shall be responsible for replacement of the property at the Contractor's expense." Does this requirement include all equipment identified in Attachment 0005 of the solicitation. For example, if a forklift becomes no longer usable, will the Contractor be responsible for replacing the forklift ? Yes, this includes all items identified in Attachment 0005 of the solicitation.

Attachment 0007 Request for Proposal Questions for W52P1J-15-R-0051

Amendment 0001

Amendment 0002

Attachment 0007 Request for Proposal Questions for W52P1J-15-R-0051

Solicitation 52.245-2 21

If Contractor is responsible for the replacement of the equipment in Attachment 0005 that becomes no longer usable, would the USG consider adding the Acquisition date of the current equipment listed in Attachment 0005?

Attachment 0005 would be revised to reflect obsolete equipment removed and new equipment added. The Government will not consider any changes to the format of Attachment 0005.

Attachment 0001 PWS 1.0 Scope 3

Please indicate if the any or part of the services to support the scope of work in the HSIF Performance Work Statement (PWS) are being provided by an incumbent contractor?

Attachment 0004 Evaluation Factors for Award has been revised to remove the Technical subfactors related to these positions. Attachment 0009 HSIF

Price Matrix has been revised to signify the positions for which current employees would be given the right of first refusal for employment with the successor contractor per Executive Order 13495.

Attachment 0001 PWS Appendix A 28 & 29

Are any of the labor categories identified in the solicitation consistent with services currently being provided by an incumbent contractor? If yes, are these roles & responsibilities already aligned with an SCA Labor Category Classification & Occupation Code ?

Attachment 0004 Evaluation Factors for Award has been revised to remove the Technical subfactors related to these positions. Attachment 0009 HSIF

Price Matrix has been revised to signify the positions for which current employees would be given the right of first refusal for employment with the successor contractor per Executive Order 13495.

Attachment 0001 PWS Appendix A 28 & 29

Can the USG confirm if any of the existing incumbent employees are covered under Executive Order (EO) 13495, Nondisplacement of Qualified Workers Under Service Contracts.

Attachment 0004 Evaluation Factors for Award has been revised to remove the Technical subfactors related to these positions. Attachment 0009 HSIF

Price Matrix has been revised to signify the positions for which current employees would be given the right of first refusal for employment with the successor contractor per Executive Order 13495.

Attachment 0001 PWS Appendix A 28 & 29

EO 13495 regulations require that workers on a federal service contract who would otherwise lose their jobs as a result of the completion or expiration of a contract be given the right of first refusal for employment with the successor contractor. If any of the positions identified in Appendix A to support the scope of work at the Hardware Software Integration Facility are currently being performed by individuals covered under EO 13495, will the USG consider removing the resume requirement for these individuals ?

Attachment 0004 Evaluation Factors for Award has been revised to remove the Technical subfactors related to these positions. Attachment 0009 HSIF

Price Matrix has been revised to signify the positions for which current employees would be given the right of first refusal for employment with the successor contractor per Executive Order 13495.

Attachment 0003 Section L Instructions, Conditions, and

Notices to Offerors Volume V – RFP

DOCUMENTATION 5

Please confirm offerors should include their written request for an exception from certified cost or pricing data consistent with FAR 52.215-20? If yes, please confirm if data other than certified cost or pricing data should be included in this volume consistent with FAR 15.402(a)(2) .

This solicitation does not require submission of Certified Cost or Pricing Data. Section A and Section I of the solicitation has been revised to reflect this.

Attachment 0003 Section L Instructions, Conditions, and

Notices to Offerors

C. VOLUME III –

PRICE 4. a 8

Can the USG confirm if any of the existing incumbent employees are covered under Executive Order (EO) 13495, Nondisplacement of Qualified Workers Under Service Contracts.

Attachment 0004 Evaluation Factors for Award has been revised to remove the Technical subfactors related to these positions. Attachment 0009 HSIF

Price Matrix has been revised to signify the positions for which current employees would be given the right of first refusal for employment with the successor contractor per Executive Order 13495.

Attachment 0003 Section L

Instructions, Conditions, and Notices to Offerors

C. VOLUME III –

PRICE 4. a 8

Is the USG aware of whether any of the incumbent's employees are party to a collective bargaining agreement? None of the incumbent's employees are party to a collective bargaining agreement.

Attachment 0003 Section L Instructions, Conditions, and

Notices to Offerors

C. VOLUME III –

PRICE 4. b 8

FAR 16.203-1 (a) (1 indicates that Firm Fixed Price Economic Adjustment contracts are appropriate when price adjustments are based on increases or decreases) from an agreed upon level in published or otherwise established prices of specific items or the contract end items. Section L indicates that the offeror is to use a fixed Government Surrogate number for these costs in their proposal submission. The Surrogate was derived from the Independent Government Cost Estimate, and is calculated by multiplying the monthly cost by the number of months for each performance period. As the Surrogate appears to represent an agreed upon level being used to establish prices, would the USG consider changing CLINS 0002, 1002 & 2002 to a FFP with Economic Adjustment consistent with FAR Part 16.203-1 (a) (1)?

Per the Solicitation the ODCs/Materials are on a cost-no fee basis and will be reimbursed as such. These are not fixed.

Request for Proposal Questions for W52P1J-15-R-0051

Attachment 0003 Section L Instructions, Conditions, and

Notices to Offerors

C. VOLUME III –

PRICE 5 9

Solicitation states "the Government anticipates receiving competitive proposals and using competition to determine price reasonableness" which is consistent with FAR 15.503-1 (b) (1). Are offerors still required to formally request an exception for the provision of certified cost and pricing data consistent with

FAR 52.215.20?

This solicitation does not require submission of Certified Cost or Pricing Data. Section A and Section I of the solicitation has been revised to reflect this.

Attachment 0003 Section L

Instructions, Conditions, and Notices to Offerors

C. VOLUME III –

PRICE 5 9

If offerors are required to formally request an exception from providing cost and pricing data, should it be included in this section of the proposal submission?

This solicitation does not require submission of Certified Cost or Pricing Data. Section A and Section I of the solicitation has been revised to reflect this.

Attachment 0003 Section L Instructions, Conditions, and

Notices to Offerors Volume V – RFP

DOCUMENTATION 5

Please confirm offerors should include their written request for an exception from certified cost or pricing data consistent with FAR 52.215-20? If yes, please confirm if data other than certified cost or pricing data should be included in this volume consistent with FAR 15.402(a)(2) .

This solicitation does not require submission of Certified Cost or Pricing Data. Section A and Section I of the solicitation has been revised to reflect this.

Attachment 0003 Section L Instructions, Conditions, and

Notices to Offerors

B. VOLUME II –

PAST

PERFORMANCE 6

Current instructions request that an offeror provide up to three past performance references for itself but and that no references are to submitted for first tier or lower tier subcontracts. May the USG consider modifying this requirement to allow for at least one mjaor subcontractor reference?

The Government will not consider modifing this requirement.

Attachment 0004 Section M Evaluation Factors for Award

M.2. Evaluation Approach, A.

Volume 1: Technical Pages 1 and 2 of 6

The Government is requesting 12 resumes, 3 of which are designated Key. Of the 12 requested resumes, most are SCA labor categories, and by law, incumbent personnel must be given first right of refusal for that position. Will the Government consider requiring Key Personnel resumes only?

Attachment 0004 Evaluation Factors for Award has been revised to remove the Technical subfactors related to these positions. Attachment 0009 HSIF

Price Matrix has been revised to signify the positions for which current employees would be given the right of first refusal for employment with the successor contractor per Executive Order 13495.

Attachment 0003 Section L Instructions, Conditions, and

Notices to Offerors L. 6. File Packaging Page 4 of 10

If the Government requires 12 resumes and accompaning Certifications, it will likely consume nearly 34 pages of 60 pages dedicated to the technical volume.

Will the Government consider not including resumes and certifications as part of the page count or increasing the pages allowed for the Technical Response. The Government will not consider modifing this requirement.

Attachment 0001 PWS 3.1 General Page 5

This requires the Contractor to provide a T1 line with 1.5 M bandwidth for warehouse operational services and hardware software integration support to the HSIF. Is this an allowable ODC expense? Yes, the T1 Line is an allowable ODC expense.

Attachment 0001 PWS 3.1 General Page 5

This requires the Contractor to provide a T1 line with 1.5 M bandwidth for warehouse operational services and hardware software integration support to the HSIF. Is this the only network connectivity to the HSIF or is there a Government network backbone for the HSIF? If so, who supports the

Government network backbone?

The Government Nonsecure Internet Protocol Router (NIPR) network runs independently of the intranet that the T1 line will support. Infrastructure support for NIPR is provided by the Government, which is used for employees' Government email accounts and some Federal training requirements. The NIPR and the intranet are firewalled from each other - one is not the backbone for the other.

Attachment 0004 Section M Evaluation Factors for Award 6 thru 21 1 thru 4

Will the government provide a more detailed description of the the personnel experience and education required to perform the requirements of the solicitation.

The minimum experience and educational requirements are set forth in the

RFP. No additional information will be provided.

Attachment 0004 Section M Evaluation Factors for Award M.2.A 1

Attachment 0004 Section M Evaluation Factors for Award, Section M.2 Evaluation Approach, A. Volume 1: Technical, First Paragraph: Replace "15" with "13".

Solicitation 52.245-2 21

For Clarification, is the Government suggesting that when GFE becomes no longer useable "through fair wear and tear", the Contractor is responsible for its replacement? If this is what the Government is requiring, will Contractors have an opportunity to physically review all GFE so as to price the cost of Risk into their proposals?

FAR 52.245-2 has been removed from the solicitation. FAR 52.245-1, Alternate I has been added as well as language in Section A.

Attachment 0003 Section L

Instructions, Conditions, and Notices to Offerors L.7.A 6 Are resumes and certifications included in the page count? Yes.

Solicitation A.5 2 Please provide verification on transition plan pricing.

Per Attachment 0003 Section L Instructions, Conditions, and Notices to Offerors: The Offeror shall provide a transition price in its proposal as part of the one year base period but it shall not be separately priced.

Amendment 0003

Request for Proposal Questions for W52P1J-15-R-0051

Attachment 0004 Section M Evaluation Factors for Award M.2 2

Will the Government accept as proof a current Forklift Operator Certification from a state other than Virginia? No.

Solicitation Is this a women-owned opportunity?

Per solicitation Section A - Supplemental Information, item 2: This is a notice that this acquisition is a total set aside for small business concerns. Only proposals submitted by small business concerns for the North American Industry Classification System

(NAICS) code 541519 - Other Computer Related Services will be accepted by the Government.

Solicitation Is the warehouse(s) in Chester, Virginia, currently utilizing software today to manage this process? If so, what is it? Please include name and version.

Warehouse Management System (WMS), vendor - H.L. Group. This is customized software originally from High-Jump but is not available as modified on the commercial market and is provided by the Government.

Solicitation What hardware, if any, is currently available at the project site? Is it anticipated that this equipment will be used or replaced?

All warehouse equipment is provided by the Government as Government Furnished Property (GFP), including material handling equipment and computer hardware per RFP Attachment 0005. At this time, no existing equipment is anticipated to be replaced outside of normal computer lifecycle refresh.

Solicitation Is integration with any backend operating system or third party required for this implementation? If yes, please include name and version.

Microsoft Windows Deployment Services (MS WDS), most current version.

This software is provided by the Government.

Solicitation How is the warehouse(s) currently configured? Is racking and designated staged areas already defined or does that need to be defined?

The warehouse is fully configured, racked, with packing, shipping, staging, receiving, kitting, office, and integration areas all established and clearly defined.

Attachment 0001 PWS 3.1.4 8 Will there be any staff already on site available to utilize in addition to the staff this allocated to this project? Please see PWS section 3.1.4.1.

Attachment 0005 HSIF Scheduled Government

Furnished Property Are the hardware items listed within this document available for us to purchase to support this project or use on behalf of the government? Please see PWS section 3.1.1.

Is there process flow for how assets are manipulated within the warehouse? If so, would you like the physical process to stay the same, or reconfigured to support the new software?

There is an established process flow that operates in accordance with our Army Customers' needs, no reconfiguration of processes is needed at this time. The Government is not familiar with the "new software" being referenced.

Attachment 0001 PWS 3.2.6.5; 3.2.7.4 19, 20 Please indicate any an all documentation that the software will be required to generate.

Equipment labels to identify and record software loaded on individual pieces of hardware (computers, printers, handhelds, tablets, etc.) (See PWS

3.2.6.5). Package shipping labels from existing UPS and FedEx shipping cafés located in the warehouse (See PWS 3.2.7.4), Attachment 0001 PWS What is the average volume of orders fulfilled on a daily basis?

Although the shipping and receiving are subject to fluctuation, for the past year the warehouse has had a rough daily average of 2 bulk orders of 1 pallet or more and anywhere from 2-10 small package shipments of up to 20 pounds (outbound).

Attachment 0001 PWS Please indicate the average volume of inbound receipts and outbound shipments on a daily basis.

Although the shipping and receiving are subject to fluctuation, for the past year we have averaged inbound receipts of $58,000.00 per day. For outbound shipments see row directly above this one.

Attachment 0001 PWS 1 4

Would the offeror/incumbent anticipate integrating with the PL LIS-managed systems? If yes, what is their functionality? What is the product name and version number?

Per Solicitation Amendment 0002 - The Government Nonsecure Internet Protocol Router (NIPR) network runs independently of the intranet that the T1 line will support. Infrastructure support for NIPR is provided by the Government, which is used for employees' Government email accounts and some Federal training requirements. The NIPR and the intranet are firewalled from each other - one is not the backbone for the other.

Attachment 0001 PWS 24 Are there any specific reports or metrics that will be a requirement of the software aside from those listed on page 24? Infrequent ad-hoc reports generated from WMS.

Attachment 0006 Wage Determination 3, 4

Are wage determinations currently not included on page 3 and 4 of the 0006_Wage_Determination document in the IT section available for review?

Attachment 0006 Wage Determination was selected using Wage Determination OnLine.gov. The only applicable wage determinations are included in Attachment 0006.

Request for Proposal Questions for W52P1J-15-R-0051

Attachment 0001 PWS

How are assets currently being shipped? Is it anticipated that that process will change upon project implementation? Please include shipment types, list of carriers/internal fleet, applications used and additional requirements.

Shipment is currently done in a variety of ways, i.e., FedEx, UPS, Freight, GBL, and Postal. No processes are anticipated to change. Shipment method is decided by a variety of aspects including, but not limted to, urgency, destination, and weight. There is no internal fleet. The Contractor will be responsible for negotiating agreements with commercial freight carriers on their own, with the exception of FedEx and UPS, which are on Government contracts. Authorization letters will be provided by the

Government for Contractor's utilization of the FedEx and UPS Government contracts, however the billling will still be conducted through the Contractor's own accounting system and billed as Other Direct Costs (ODCs).

Solicitation 2 8 What are the target start dates for project award and implementation? Target date for contract award and effective date is 31 JAN 2017.

Attachment 0004 Section M Evaluation Factors for Award M.2.A 2-Jan

Can the Government please verify that the resumes required in Volume I - Technical are as follow?

Project Manager Integration/Newtork Manager Senior Operations Manager

Journeyman Freight Specialist Hardware-Software Integration Specialists (2 resumes required)

For the Project Manager, can the degree be related, but not eaxctly Business or IT? Can the degree requirement for Integration/network Manager be in a field related to IT or Computer Management?

Will the Government accept (along with required resumes & certifications) a table laying out contractual experience related to items 6 to 13 as technical acceptability? Are there any other items that are needed to be addressed in

Volume I-Technical (other than items #1-13) for compliance?

The resumes required in Volume I: Technical are for the following labor categories:

One (1) Project Manager One (1) Integration/Network Manager One (1) Operations Manager, Senior

One (1) Freight Specialist, Journeyman Two (2) Hardware-Software Integration Specialists

The Government will not consider modifying Criteria and Standard of Proof established within section M.2.A in Attachment 0004 Section M Evaluation

Factors for Award.

Please reference the language in items 6 through 13 of section M.2.A in Attachment 0004 Section M Evaluation Factors for Award for Standard of

Proof.

Attachment 0009: HSIF Price Matrix Attachment 0009

Is the government, with the designated price matrix, claiming that ALL listed positions are a requirement and that no position or position status (full-time, part-time, etc.) can be eliminated or changed as far as hours worked?

Can the government also assure the interested parties/vendors that if any quote, including the incumbents, were to be submitted with changes made to the position(s) and/or the position(s) status or any other aspect of the price matrix that those offers will be disqualified from award consideration?

Per Attachment 0009 HSIF Price Matrix, Instructions to Offerors: If an Offeror alters the Price Matrix and/or uses formulas, its proposal may be considered unacceptable and ineligible for award.

Attachment 0001 PWS 3.2.5.3 & 3.2.8.3 17, 21 Can the Government please verify that the word "timely" in the referenced sections means/equals the correlating AQL percentage?

Yes - "timely" means 98% and 95% respectively, in accordance the AQL's reflected in PWS 3.2.5.3 and 3.2.8.3.

Solicitation I-137 22 Can the Government explicitly state the insurance requirements for this contract in Section H?

The insurance requirements for this effort are explicitly stated in 52.228-4567 within the Solicitation.

Solicitation L-8 42

By listing SITE VISIT, FAR 52.237-1, "Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award."

As the clause's presence indicates, when will the site visit take place? Site Visit information is included in Attachment 0010.

Request for Proposal Questions for W52P1J-15-R-0051

Attachment 0001 PWS 3.2.3 14

How many separate/individual product codes are anticipated and what is the average turn over rate fo the components

Rough estimate of 2,000 upc codes and turnover rate is 1-3 months on an as-needed basis. This is completely dependent on customer needs and cannot always be predicted. They may need to be stored/accounted for longer periods.

Attachment 0001 PWS 3.2.3.1 14-15

Are the individual products/component codes with a legacy system (upc code?) All equipment/components have a Universal Product Code either tied to a National Stock Number or a WMS Management Control Number for non-standard items.

Attachment 0001 PWS 3.2.3.2 15 Are the legacy product labels GPS enabled? No.

Attachment 0001 PWS 3.2.4.1 16

What WMS system is currently available and being utilized? WMS, vendor - H.L. Group. This is customized software originally from High- Jump but is not available on the commercial market and is provided by the

Government.

Attachment 0001 PWS 3.2.4.1 16 Is the legacy WMS GFP? No.

Attachment 0001 PWS 3.2.6.2 18 Is there a legacy wireless hand held scaner system? Yes, wireless system is by Aruba and hand-helds are Intermec CK-61's.

Attachment 0001 PWS 3.2.6.4 19 Is there a test bed facility included as GFP? No.

Attachment 0001 PWS 3.2.7.1 19 Is there an SLA applicable to the provision of the master configuration information?

No, the images come from the Government Configuration Manager (CM).

Attachment 0001 PWS 3.2.7.4 20 Who provides the labeling specifications/ requirements? The Government CM, on a separate electronic form.

Attachment 0001 PWS 3.1.4 8

What is the Governments plan for a Joint Inventory with the incumbent contractor if we can only “observe current operations of the outgoing Contractor and Government personnel”. No joint inventory with the incumbent contractor is planned.

Attachment 0001 PWS and Attachment 0004 Section M Evaluation Factors for Award

3.1.6 and M.2.A.

Volume I: Technical 9 and 1

Will the Government provide the names and contact information for the incumbent personnel? Since bidders are required to submit resumes for Key Personnel and incumbent personnel will have first right of refusal?

The Government will provide the names and contact information to the successful Offeror. Per Solicitation Amendment 0002 - Attachment 0004 Evaluation Factors for Award has been revised to remove the Technical subfactors related to these positions. Attachment 0009 HSIF Price Matrix has been revised to signify the positions for which current employees would be given the right of first refusal for employment with the successor contractor per Executive Order 13495.

Solicitation Section L.7 Page 7 of 10

Total ( Labor + ODC ) for Base Year, Option 1 and Option 2 are not visible. It is shown in Cell Number E-27 of Attachment 0009 of HSIF Price Matrix. We are required not to change it.

The Total (Labor + ODC) for each period of performance (Base Year, Option Year 1, and Option Year 2) are reflected on the Summary tab of Attachment

0009 HSIF Price Matrix.

Sheet1