QUOTE COMPLIANCE CHECKLIST.pdf

QUOTE COMPLIANCE CHECKLIST (OFFEROR SELF-CHECK)

Solicitation No.: W51H7226QA009

Title: Defense Travel System (DTS) Administration and Technical Support – HQ

USARCENT

Quote Closing Date & Time: 3 July 2026 at 5:00 PM EDT

Instructions to Offeror: Complete this checklist before submitting your quote to confirm compliance with the solicitation requirements. Submission of this checklist is optional and will not count against any page limit. It is provided solely as a courtesy to help offerors avoid common, disqualifying errors. The solicitation is the controlling document; in any conflict, the solicitation governs.

A. Submission Logistics

☐ Quote submitted via email to the primary and secondary POCs listed in Section 5

☐ Subject line follows required format: "Quote – [Solicitation No.] – DTS Support USARCENT – [Offeror Name]"

☐ Total email size does not exceed 10 MB (multiple emails labeled "[X] of [Y]" if needed)

☐ Quote will be received on or before 3 July 2026 at 5:00 PM EDT (late quotes may not be evaluated – FAR 52.212-1(f))

B. Volume Structure (Four Separate Files)

☐ Volume I – Technical Capability / Staffing Approach / Clearance (PDF)

☐ Volume II – Transition and Continuity Plan (PDF)

☐ Volume III – Recent and Relevant Past Performance (PDF)

☐ Volume IV – Price (Excel .xlsx or PDF)

☐ Pricing information appears ONLY in Volume IV (not in any other volume)

☐ Files named per convention: "[Offeror Name] – [Solicitation No.] – Volume [X] – [Title]"

C. Page Limits (Excess Pages Will Not Be Evaluated)

☐ Volume I – Technical/Staffing/Clearance

10 pages (resumes excluded)

☐ Key Personnel Resumes 2 pages each, max 2 individuals (excluded from 10-page limit)

☐ Volume II – Transition and Continuity Plan

4 pages

☐ Volume III – Past Performance 3 pages (max 3 references)

☐ Volume IV – Price No limit

D. Formatting

☐ Page size 8.5" x 11", portrait (landscape only for tables/charts)

☐ Margins ≥ 1 inch on all sides

☐ Body text in Times New Roman or Arial, ≥ 12-point

☐ Tables/figures/footnotes ≥ 8-point and legible

☐ Line spacing single or 1.5

☐ Sequential page numbers and offeror name/solicitation no. in header/footer

E. Content Completeness

☐ Volume I: Technical approach to full PWS scope (system integrity, hierarchy mgmt, JTR adherence, Tier 1 & Tier 2 help desk) addressed

☐ Volume I: Staffing approach for 2 FTEs (Travel Clerk IV/Lead DTA + Travel Clerk III/DTA) addressed

☐ Volume I: Clearance requirements confirmed (possessed or obtainable per PWS)

☐ Volume I: Resumes demonstrate relevant DTA/DTS experience, JTR proficiency, certifications

☐ Volume II: Executable plan to assume full performance within the 10-day Transition Period

☐ Volume III: Up to 3 recent (within yrs) and relevant references with all required data (contract no., agency, scope, PoP, value, POC contact)

☐ Volume IV: Complete FFP pricing by CLIN for Transition + Base Year + 3 Option Years

F. Required Forms and Certifications

☐ FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services, completed

☐ All other provisions/clauses requiring offeror fill-in completed and signed

☐ Active registration in the System for Award Management (SAM.gov) confirmed

☐ Valid Unique Entity Identifier (UEI) included

Offeror Name: ________________________________ UEI: ____________________

Authorized Representative (Name/Title): ________________________________________

Signature: ____________________________ Date: _______________________

This checklist is a self-help tool only. It does not amend, supplement, or waive any solicitation requirement. The solicitation, including its provisions, clauses, and PWS, is the sole controlling authority.