Attachment 0001 - Performance Work Statement 03MAR2023.pdf

Department of the Army 1st Sustainment Command

(Theater) APO, AE 09366

Performance Work Statement (PWS) For

Heavy Lift 9

HL9 PWS (Working Copy) Version 1.0, Dated 03 March 2023

Table of Contents

Table of Contents

Part 1: General Information

Part 2: Definitions and Acronyms

Part 3: Government Furnished Property and Services

Part 4: Contractor Furnished Property and Services

Part 5: Specific Tasks

Part 6: Applicable Publications

Part 7: Attachments

Technical Exhibit A: Work Breakdown Structure

Technical Exhibit B: Performance Requirements Summary

Technical Exhibit C: Deliverables

Technical Exhibit D: Estimated Workload Data

Appendix 1: Performance Kuwait

Appendix 2: Performance Iraq

Appendix 3: Performance TAN

Appendix 4: Performance Jordan

Appendix 5: Employee Requirements

Appendix 6: Badging Requirements

Appendix 7: Driver Training

Appendix 8: Basic Item Inventory (BII)

Appendix 9: Contractor Performance Review

Appendix 10: Operations in Hostile and/or Austere Environments

Appendix 11: Kuwait Contract Line Item Number (CLIN) Descriptions

Appendix 12: Iraq Contract Line Item Number (CLIN) Descriptions

Appendix 13: TAN Contract Line Item Number (CLIN) Descriptions

Appendix 14: Jordan Contract Line Item Number (CLIN) Descriptions

Part 1: General Information

1.0 General: This is a non-personal services contract to provide theater transportation services. The Government will appoint a Contracting Officer Representative (COR) to verify all work is being completed In Accordance With (IAW) the Performance Work Statement (PWS). Subcontract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, materials, supervision, security, and other items and non-personal services necessary to perform theater transportation as defined in this PWS in the CENTCOM AOR. The Contractor shall perform to the standards in this contract.

1.2 Background: The U.S. Army requires line haul, heavy lift, and PAX transportation services throughout the CENTCOM AOR. Depending on the current ARCENT threat assessment of the AOR, USG or local government may provide military or PSC escort team. The Contractor shall maintain the capability to provide its own transport security when such protection is deemed necessary and Government-provided security is not available.

1.3 Scope: The Contractor shall provide all transportation assets, associated equipment, and services to support the theater transportation mission and shall be safely operable and meet intended functions and operations, without safety or mechanical defects that affect mission readiness or safe execution thereof. Services include the secure ground transportation of Class I, II, IIIP, IV, V, VI, VII, VIII, IX, X and multi-class cargo. The Contractor shall recover disabled equipment and their loads and repair/replace disabled equipment. The Contractor shall safeguard government cargo and personnel transported by the services under this contract. The Contractor shall maintain properly trained, qualified and licensed operators available to operate vehicles and other items as directed to transport and deliver equipment, cargo, and passengers.

All assets and operators shall meet all Host Nation licensing and insurance requirements within the Theater of Operations and be in accordance with this PWS, the contract, and local laws and regulations.

1.4 Objectives: The Contractor shall support the theater transportation mission by providing line haul, heavy lift, bus assets, MHE, and security assets to fulfill ARCENT transportation requirements. The Contractor shall establish a theater transportation services contract that includes the transport of equipment, cargo and passengers within the TAN, Iraq and any other nations within the theater of operations/Arabian Peninsula as designated by the USG. The Contractor shall provide all personnel, equipment, tools, materials, supervision, security, and other items and non-personal services necessary to perform line haul & heavy lift transportation and passenger/personnel transportation services as defined in this PWS. The Contractor shall perform to the standards in this contract.

1.5 Period of Performance (PoP): The PoP includes three one-year evaluated ordering periods, and a six-month evaluated ordering period for a total PoP of three years and six months:

Ordering Period One: Date of award through 364 days after award

Ordering Period Two: 365 days after award through 729 days after award

Ordering Period Three: 730 days after award through 1,095 days after award

Ordering Period Four: 1,096 days after award through 1,276 days after award

Note: FAR 52.237-3, Continuity of Services, will also be included in the contract.

Note: The Contractor shall be fully transitioned and operational 90 days after award.

1.6 General Information:

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure the non-recurrence of defective services. The Contractor’s Quality Control program is the means by which said Contractor assures that the work complies with the requirements of the contract. At a minimum, the Contractor shall develop quality control procedures that address the areas identified in Technical Exhibit B, “Performance Requirements Summary.” The Contractor shall submit a copy of the Quality Control Plan (QCP) to be evaluated with their proposal. Three copies of a comprehensive QCP shall be submitted;

one copy to the ACO, one copy to the Quality Assurance Specialist (QAS), and one copy to the COR within five working days when changes are made thereafter. After acceptance of the quality control plan, any proposed changes must receive written approval by the PCO, or designee. The QCP is to be delivered after award but prior to beginning of performance period.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the QASP and FAR 46 as it applies. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.6.3 Government Remedies: The Contractor shall have all its equipment ready and available in order to meet the Ready Load Date (RLD), at the designated spot time if given, for tasking, in use, or on approved missions every day, or be within the allotted time frame for repair / replacement of that equipment.

1.6.3.1 The Contractor shall deliver all tasked loads to the designated location on or before the Required Delivery Day (RDD), which is normally within ten days after the load date. If tasks cannot be completed within this time, with the exception to government delays or excusable delays, then the USG may request corrective action. The PCO and ACO will determine if a delay is excusable or due to the government.

1.6.3.2 Any incomplete or incorrect work that is attributed to the Contractor’s actions shall be corrected by the Contractor at no additional cost to the Government.

Failure to meet monthly and quarterly minimum acceptable performance measures may result in corrective action until the issues have been resolved and acceptable performance has been maintained for two consecutive quarters.

1.6.4 Environmental Standards: The Contractor shall meet all local governing laws and regulations for disposing of all waste, recyclables, and HAZMAT accumulated by the Contractor in performance of this contract. Contractor personnel working on this contract are required to adhere to portions of DODI 4715.5, as well as other DOD environmental guidance such as DODI 4715.4, DODI 4715.8, EO 12088, or DODD 4715.1E. In the event of a hazardous materials spill, the contractor will immediately report the incident to the COR. In the further absence of Host Nation laws or regulations, the contractor shall follow United States Army Environmental Protection and Enhancement regulations as applicable to the contract by the PCO. The contractor shall indemnify and hold the U.S.

Army harmless for any fines and penalties that are received or issued as a result of contractors failure to comply with environmental laws, regulations or orders unless such fines or penalties are incurred as a result of specific instructions by the PCO, after the contractor has informed the PCO of the potential violation. The USG shall have the right to offset any such monies due. Note that the contractor is responsible for compliance by all invitees, guests, assigns, subcontractors, and their employees. If the contractor fails to comply with cleanup in compliance with the references noted in Paragraph 1.6.4.1, may be found financially responsible for the cleanup. If the PCO determines that the Contractor does not clean up after any POL spills they make, in conjunction with this effort, the PCO may then determine that the contractor is financially responsible for needed cleanup which could potentially lead to the USG hiring a third-party contractor to perform any necessary cleanup at the expense of the contractor in this contract.

1.6.5 Contaminated Soil: Contaminated soil resulting from HAZMAT spills (POL, solvents, battery acids, fuels, paints, hydraulic fluids, etc.) shall be cleaned up by the Contractor creating the contamination, to a level found satisfactory by the COR. The cleanup shall include maintenance records to the COR that the source of the contributing contamination has been repaired (i.e. fixing the source of contamination).

1.6.6 Recognized Holidays: This contract does not recognize any holidays. Services are to be provided during the entire period of performance. The Contractor shall provide uninterrupted performance of all tasks defined within this PWS.

1.6.7 Hours of Operation/Place of Performance: The Contractor shall be available to conduct all services described in this PWS twenty-four (24) hours a day, seven (7) days-a-week for the duration of the contract or task order. Mission hours under normal circumstances are on average twelve (12) hours from departure from contractor’s yard with the ability to increase to twenty-four (24) hours per day when missions are delayed, changed, or are extended. The Contractor will abide by local labor laws for each country in which operations occur and maintain a record of the personnel on contract and the amount of time they have worked. This record will be made available to the COR, ACO, or PCO at any time of request to ensure safety and accountability. The Contractor shall, at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.6.8 Type of Contract: This contract is a Multiple Award, Indefinite Delivery, Indefinite Quantity (IDIQ) and Firm Fixed Price contract. Individual task orders will determine maximum quantities of vehicles and duration of lease at any given time. Actual quantities of vehicles may be adjusted upward by written notification from the ACO or PCO during the performance of any task order. Assets/services will be ordered for different time periods of not less than a per day rate, which will be defined within each task order competition/task order.

1.7 Security Requirements: Contractors must meet security requirements outlined in this PWS and comply with local policies for accessing all military installations within operational area.

1.7.1 Access and General Protection/Security Policy and Procedures: See Appendix 6 for badging requirements. Information regarding updates to policy can be received from the Requiring Activity or Contract Officer Representative. Citizens of specific countries are prohibited access to USG installations unless granted an exception by the Base Commanders (see Appendix 6.2.3.3).

1.7.2 Physical Security: The Contractor shall be responsible for safeguarding all government cargo while in the custody of the Contractor. All cargo shall be secured as to prevent theft and damage that can be reasonably avoided through pro-active measures.

1.7.3 Line Haul Security: The USG or Contractors may be required to provide line haul security, as specified by task order competition/task order.

1.7.4 Key Control: Not Applicable.

1.8 Special Qualifications: Drivers must be trained, qualified, and properly licensed operators on their assigned vehicles and equipment. They shall meet the requirements defined in Appendixes 5, 6, 7, and 10. Drivers are responsible for securing loads and shall be trained to properly block, brace, and chain various types of cargo and rolling stock.

The drivers are responsible for understanding army convoy procedures and other tasks associated with convoy operations as determined by the Government in coordination with the contractor. See Appendix 7 for required training.

1.9 Periodic Progress Meetings: The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the Contracting Officer or Administrative Contracting Officer will apprise the Contractor of how the Government views the Contractor’s performance, and the Contractor will apprise the Government of problems, if any, being experienced. The Contractor shall also notify the contracting officer in writing of any work being performed, if any, that the Contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. For full requirements, see Appendix 9.

1.10 Contracting Officer Representative: CORs will be identified at time of contract award and any time there is a change or addition of CORs. COR duties will be appointed in accordance with DFARS Subpart 201.602-2.

1.11 Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. Both the contract manager and alternate shall speak, read and write fluently in English and have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.12 Identification of Contractor Employees: All contract personnel attending meetings or working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. Contractor personnel shall carry at all times the appropriate documentation required by host country laws and military regulations to access all camps, outposts, airports, naval/commercial sea ports, including border crossing documents and driver’s license. Contractor personnel must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13 Contractor Personnel Requirements: See Appendix 5 Employee Requirements.

1.14 Employee Personal Conduct: Government rules and policies, regulations, laws, directives and requirements which are in place or issued during the contract term relating to law, order, and security shall be applicable to all contractor employees if applicable on post. Contractor personnel who violate such rules, policies, regulations, laws, directives or requirements may be denied access to the installation, either temporarily or permanently.

1.15 Other Requirements

1.15.1 Minimum Wages: Contractor’s employees shall be treated and paid in accordance with local labor laws.

1.15.2 Communications in the Theater of Operations: Communications from Contractor to Contractor’s assets within the Theater of Operations shall be the responsibility of the Contractor.

1.15.3 Communications in Hostile Countries: Communications while in Government escorted convoys will be coordinated with the USG.

1.15.4 Emergency Points of Contact: The Contractor shall provide a roster with names and phone numbers for operations personnel to both the COR, ACO, and the PCO. The personnel identified on the roster must be available by phone twenty-four (24) hours per day, 365 days per year (366 during any leap year) and authorized by the Contractor to make decisions during crisis on behalf of the Contractor. Individuals identified on the roster must speak English fluently. The Contractor shall respond, as required by the ACO, within one hour from the time of notification.

1.15.5 Contractor Yard / Location(s): The Contractor shall have an established site for conducting maintenance, dispatch and refit procedures for equipment and personnel.

1.15.6 Government Responsibilities: For movements that do not require Host Nation or other country coordination, the COR or tasking authority will provide eight (8) hour notification for planned, routine missions and two (2) hours for emergency essential missions. The USG will take all necessary steps to minimize the number of emergency essential missions. For movements requiring Host Nation or border crossing approvals, the COR or tasking authority will provide sufficient notification to meet to meet TMR requirements. Typical notice for these situations is between fourteen (14) and twenty-one

(21) days, but may vary based on mission requirements. The USG shall provide the TMR, TC-AIMS TOPS upload, and a billing of lading required for the Contractor to submit and facilitate all customs clearance.

1.15.7 Insurance: The Contractor shall carry insurance to cover the cost for replacement or repair of equipment lost, stolen or damaged through accidents (due to driver fault), criminal acts (excluding hijacking while on a Government convoy) and natural acts (commonly called acts of God per the FAR). This includes insurance for all employees in the event of injury or death during the performance of this service. The Contractor must maintain insurance policies within the Theater of Operations in accordance with FAR 28.313(a)(b). The Government is not liable for claims generating from any of the above.

Additional standards are covered in FAR Section 52.247-21 (a) through (d).

1.15.8 Life Support: The Contractor shall establish and maintain adequate and clean working conditions for Contractor personnel. The Contractor shall provide its own utilities and facilities as necessary at its fixed site, which are compliant with Host Nation laws and regulations. The Contractor is required to provide a plan to the Government that details the supplies that drivers will be given to sustain themselves during missions. Missions may range from one (1) day up to as many as twenty eight (28) days depending on location. The planning factor for TAN missions should be twenty one (21) days rations.

The planning factor for Iraq missions should be fifteen (15) days rations. This plan must be approved by the USG for suitability and may require changes based on the season and weather vs. life support requirements.

1.15.9 Prohibitions: Contractor personnel are prohibited from carrying firearms or other types of weapons without the express written consent of the combatant commander and contracting officer. Contractor personnel are prohibited from carrying portable electronic communication devices such as cell phones, digital messaging systems and radios while under Government escort without express written consent from the Contracting Officer.

Photographs of military operations, to include Contractor convoys under Army contract, personnel, bases and camps are strictly prohibited. Violations of these prohibitions may result in arrest, equipment confiscation, and/or employee removal from performance without prejudice.

1.15.10 Invoices: The Contractor shall submit all receiving reports and invoices through Wide Area Workflow monthly by the calendar month unless otherwise directed by the PCO or ACO. Invoices must be accurate and free of errors in order to insure timely processing.

1.15.11 Administrative Personnel: Operations at the Contractor owned facilities will employ English speaking personnel. If the personnel are foreign nationals or foreign contracted workers, they shall read, write, and converse English fluently with USG Soldiers and designated representatives without the aid of an interpreter.

1.15.12 Claims Liability: The USG/3rd Party Contractors will load trucks/trailers at point of origin and download trucks/trailers at destination, unless otherwise specified within the task order competition/task order. The Contractor shall be financially liable for cargo loss, pilferage, or damage incurred due to improperly securing cargo loads, negligent or improper driving by the operator, improperly handling cargo, or unauthorized trans-loading or cross-loading of cargo.

Part 2: Definitions and Acronyms

Acceptance: FAR part 46, conducted by the ACO, COR, COTR, QAR or other government personnel authorized in writing by the ACO or PCO.

Acceptance Inspection: An inspection performed by the COR vehicles, trailers, and associated equipment prior to the Government accepting use of the equipment.

ACO: Administrative Contracting Officer. This official is primarily responsible for monitoring contract performance. This official will be designated in writing by the Procuring Contracting Officer (PCO).

AOR: Area of Responsibility: This a pre-defined geographic region for which a force, or component commander has the authority to plan and conduct operations and bears a certain responsibility. This contract supports the CENTCOM AOR which includes Afghanistan, Bahrain, Egypt, Israel, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkmenistan, United Arab Emirates, Uzbekistan and Yemen. For additional details, refer to Theater of Operations. ARCENT (USARCENT): U.S. Army Central.

Allocation: An asset is considered allocated if driver’s documents and manifest have been provided to the Requiring Activity. Allocation does not mean an asset is utilized.

Asset(s): Refers to Contractor provided Equipment and associated to a Contract Line Item Number.

Asset Usage: An asset is considered utilized if it is on mission in support of this contract.

Assets returning to the Contractors’ yard after mission are not considered utilized.

BII: Basic Issue Items, also to be considered as organic or manufacturer required.

These essential items are required to place the equipment in operation, operate it, and to do emergency repairs.

CAC: Common Access Card. A card issued by the USG which is used to gain access to a USG base. This card may be all white, with green stripe or with red stripe. May or may not be authorized escort privileges. When CAC is referred to in this PWS, it is assumed to be the correct level required for the purpose being described.

Clearing Agent – A person or company that is accredited with the local customs authorities, border agencies, ports, used for getting vehicles and cargo officially from one country to another and port access/port passes. The clearing agent is responsible for ensuring every shipment is cleared for customs and delivered in a timely manner. Duties of clearing agent includes arranging and processing of relevant customs documents at customs, arranging for customs inspections as required and pay any applicable taxes and/or fee to facilitate movement of vehicles and cargo across country borders and ports.

Contractor Convoy Representative: Contractor Convoy Representatives (CCR) are truck drivers (Contractor personnel) who are familiar with Army operations, speak, read and write English fluently (Level 6-8), and have the capacity to organize, escort, control and can direct other Contractor employees while on mission. CCR shall be able to communicate effectively with every member of the convoy. Each convoy outside of Kuwait, if authorized and escorted by Host Nation or private security, shall have at least one CCR. The CCR must be able to assist military convoy commanders in the management of Contractor’s assets. The CCR will act as the convoy commander when the convoy does not utilize U.S. Military forces as an escort.

CENTCOM: Central Command; to include, but not limited to the following countries:

Afghanistan, Bahrain, Egypt, Israel, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkmenistan, United Arab Emirates, Uzbekistan and Yemen.

Contracting Officer: Refers to either the Task Order Contracting Officer, also known as Procuring Contracting Officer (PCO) or the Administrative Contracting Officer

(ACO).

COR: Contracting Officer’s Representative. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor Contractor's performance and notify both the contracting officer and Contractor of any deficiencies. The COR will also perform other duties outlined in this PWS and as delegated by the PCO or ACO in a letter of designation. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR.

DBIDS: Defense Biometrics Identification System used for managing driver badging at various military installations.

Defective Service: A service output that does not meet the standard of performance associated with this performance work statement.

Destination: Location of cargo delivery designated on the TMR.

Disabled Equipment: A damaged, worn out, or malfunctioning piece of equipment that is not able to perform as stated in the contract or is unable to continue the mission.

Equipment: Trucks/vehicles, buses, lowboys, trailers (70 Ton and 80 Ton HETs), tractors, 40’ flatbed trailers, car carriers, materials handling equipment, and any accessories provided under this contract. This also includes military equipment such as:

tanks, troop carriers, fighting vehicles, cranes, wheeled vehicles/trailers, container handling equipment, and containers.

Failed Mission: Missing RDD that is not the fault of the USG or other reasons outside the Contractor’s control.

Fair wear and tear: The deterioration of items attributed to normal usage.

FOB: Forward Operating Base. A FOB is any secured forward position that is used to support tactical operations, commonly a military base.

GCC: Gulf Cooperative Council. GCC countries include: Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, and the United Arab Emirates.

GDMS: Global Distribution Management System. The government’s global positioning system used to track vehicle location via cellular or satellite from transponder electronic transmission.

GFE: Government Furnished Equipment

HET: Heavy Equipment Transporter

HL9: Heavy Lift Nine

Host Nations: local country government

Hostile Environment: Determined by USG

ITV: In Transit Visibility. The capability to provide an asset’s current location during transit.

Line Haul Asset: Any asset type that transports military cargo, such as flatbeds, HETs, and lowboys. This excludes MHE, Mail Trucks, Baggage Trucks, stationary reefers, and buses.

Manage, administer, and oversee: Terms such as “manage”, “administer”, and “oversee” as used in this contract shall not be taken to mean that Contractor personnel can perform inherently governmental functions. Decision making and the supervision/direction of government employees (military or civilian) are examples of inherently governmental functions. Contract personnel shall not make final decisions, only recommendations. Contract personnel shall not supervise government employees.

May, Could, Should: The use of “may,” “could” or “should” before any performance requirement indicates a preferred or recommended action that is optional on the part of the Contractor.

MHE: Material Handling Equipment

Mission: The movement of Contractors assets to pick up and deliver cargo in support of a TMR. Mission starts with assets departing from the contractors yard and ends with the assets returning to the contractor’s yard after delivery.

Month: All references to month or monthly are a calendar month.

MSR: Main Supply Route. The road or terrain designated by the government for travel by personnel and equipment.

NTP: Notice to Proceed. Letter from the PCO or ACO authorizing the Contractor to commence work.

Origin: Location of cargo pickup designated on the TMR

PAX: Passenger or personnel

Pings: Positional reports provided by transponders into GDMS

PMO: Provost Marshall’s Office

PSC: Private Security Companies

PWS: Performance Work Statement

QA: Quality Assurance. Those actions taken by the Government to ensure services meet the requirements of the PWS.

QASP: Quality Assurance Surveillance Plan. A written document specifying the surveillance methodology to be used for surveillance of Contractor performance by the Government.

QC: Quality Control. Actions taken by a Contractor to control the performance of services so that they meet the requirements of the PWS.

QAS: Quality Assurance Specialist. Appointed by the Government to assure quality control measures in regards to the contract requirements.

Required Delivery Date (RDD): The date that the cargo or passengers must be delivered.

Requiring Activity: the current MCB in the CENTCOM theater of Operations

Ready Load Date (RLD): The date and time the cargo or passengers must be loaded.

ROE: Rules of Engagement

RTCH: Rough Terrain Container Handler

Shall, Will, Must: The use of “shall,” “will,” or “must” before any performance requirement indicates a mandatory action on the part of the Contractor to be in compliance with this contract.

Spot Date & Time: Designated time and location for all requested assets to be present at prescribed location annotated on the TMR, also known as the Requested Spot Date (RSD)

Spot Hire: Refers to the method by which the Contractor secures the assets/drivers necessary to successfully complete a single mission.

TAN: Trans Arabian Network. The TAN includes the following countries Bahrain, Kuwait, Iraq, Israel, Oman, Qatar, Kingdom of Saudi Arabia, United Arab Emirates, Egypt, and Jordan.

TC-AIMS TOPS: Transportation Coordinator-Automated Information for Movements System Theater Operations. The TMR system of record. The theater operations (TOPS) functionality enables movement control elements to manage and coordinate transportation services during Joint Reception, Staging, Onward Movement and

Integration Sustainment Operations.

Theater of Operations: The Theater of Operations is a sub-area in which military events occur or are progressing. For the purposes of this PWS, the Theater of Operations includes land travel to all military locations and designated origins/destinations in Southwest Asia. Inclusive but not limited to all commercial and military sea ports, airports, camps, bases and relay points operated at or by the coalition forces. Current missions include transportation within and to/from ten countries - Bahrain, Egypt, Iraq, Israel, Kuwait, Qatar, Kingdom of Saudi Arabia, United Arab Emirates (UAE), Oman, and Jordan. Additional countries may be added if the military posture changes. Any change to performance requirements will only become effective upon bilateral approval between the Procuring Contract Officer (PCO) and the Contractor.

TMR: Transportation Movement Release. May sometimes be colloquially referred to as a transportation movement request.

Tons: In this work statement all references to tons is short tons or 2,000 lbs.

TTP: Tactics, Techniques, and Procedures. Military terminology for actions conducted by personnel in specific and general situations to determine the What, When, How and Where a procedure or action shall occur.

Unscheduled maintenance: Maintenance that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to a serviceable condition.

UAE: United Arab Emirates

USG: United States Government

Part 3: Government Furnished Property and Services

3.1 General: The USG will not provide any facilities, equipment, materials, and/or services for this contract other than specifically stated elsewhere in this PWS. All Contractor requirements for space and organic property storage or site set up will be coordinated through the USG. GFE will be discussed on an individual item requirement, and shall be coordinated with the appropriate USG representative prior to deploying or providing access to.

3.2 Loading, Unloading: Trucks/vehicles will be loaded and unloaded by the Government and/or a third party Contractor, unless otherwise specified by task order competition/task order. Drivers will be a safe distance away from the trucks as they are being loaded. Drivers are not responsible for assisting in the loading or unloading of vehicles, unless otherwise specified by task order competition/task order.

Part 4: Contractor Furnished Property and Services

4.1 General: Unless specified, assets shall be in compliance with the Contract Line Item Number (CLIN) descriptions defined in Appendix 11, 12, 13, and 14 CLIN Descriptions; USG reserves the right to refuse vehicles at its discretion. USG designated personnel can refuse delivery. The Contractor shall furnish everything required to perform everything specified in this PWS, unless specified otherwise in Part 3, Government Furnished Property.

4.2 Minimum Vehicle Standards: All vehicles shall meet or exceed the vehicle safety inspection and registration requirements of the country in which the vehicle is registered.

Parts 4.2.1-14 are the minimum standards that the vehicles must meet for acceptance under this contract above and beyond what is required by the country in which the vehicle is registered.

4.2.1 Organic (Self) Recovery: Refer to Appendix 1, 2, 3, and 4 for AO specific performance requirements.

4.2.2 Basic Item Inventory (BII): See Appendix 8, Basic Item Inventory.

4.2.3 Requirement Descriptions: All Assets must be manufacturer rated to propel, carry and secure the appropriate types and quantities of cargo per the appropriate army or civilian regulations referenced in this work statement. All tractors and trailers shall be able to reach and maintain the maximum legal limit with load as per the host country laws.

All tractors and trailers shall have the capability to carry loads at a reduced speed over unimproved terrain. Unimproved roads are considered paths traveled that have not been professionally improved by grading, rolling, oiling or other generally accepted engineered means of improving a surface for vehicle travel. MSRs in the Theater of Operation are considered to be improved roads with exception of the places to cross or otherwise travel to reach a FOB; at which time road speeds will be reduced and remain within the required limits of the contract requirements. In the event that the road conditions change, the appropriate speed will be adjusted and will match PWS specified vehicle capabilities and safety standards. All reference to a “system” is inclusive of tractor and trailer unless otherwise specified. Trailers must have tie down points and proper devices to secure cargo The minimum number of functional tie down points on each side of the trailer will be no less than (8) eight for Flat Bed trailers and six (6) for HETs. In addition to the below, further asset specification requirements are outlined within Appendix 11, 12, 13, and 14 CLIN Descriptions.

4.2.4 Vehicle Identification: All Contractor vehicles shall have an easily identifiable 12” x 12” or larger identification placard listing the Contractor and truck number. Placard shall be placed just beneath the windows at the center of the driver and passenger doors.

Trailers on task order must also be identified on both sides and the rear. All vehicles and trailers will have their load capacities clearly identified in tons on the vehicle and trailer data plates. The identification requirement is waived for vehicles operating in hostile territories.

4.2.5 Maintenance: The Contractor shall provide vehicles and MHE in support of this contract agreement that are 100% Fully Mission Capable (FMC). The Contractor shall provide all parts, labor, and expertise necessary to complete all required maintenance tasks. Parts include, but are not limited to, those items that must be replaced due to scheduled replacement and / or non-serviceability, such as motors, axels, hydraulics, pumps, windshield wipers, tires, headlamps, alternators, batteries, fluids, lubricants etc.

The cost of parts and labor for maintenance shall be the responsibility of the Contractor.

The Contractor shall provide replacements for equipment in for maintenance to prevent any degradation of performance. All heavy lift equipment must be serviceable and operational. All vehicles provided must be in 100% fully mission capable mechanical / operational and safe conditions at time of inspection/acceptance. Vehicles must maintain a 100% operational rate. The same vehicles continually breaking down or non-mission capable (NMC) are not acceptable. The Contractor will provide a plan that will identify these vehicles and provide a solution with measurable goals that will restore the Government's confidence in the vehicle prior to returning it to the contract fleet for use.

4.2.6 Preventive Maintenance: Contractor shall perform daily preventive maintenance checks and services and shall make the validation available upon request to the COR. A check sheet and process will be mutually agreed upon by the Contractor and the USG that requirement will identify the before and in-transit performance requirements.

4.2.7 Fuel: The Contractor is responsible for supplying the fuel used for their vehicles unless otherwise stated in Appendix 11, 12, 13, and 14 CLIN Descriptions. Equipment shall begin each mission with full tanks.

4.2.8 In Transit Visibility and Transponders: Global Distribution Management System (GDMS), developed and manufactured by Tapestry Solutions, serves as the current asset visibility system used by the USG to track trucking missions. In order to maintain Total Asset Visibility (TAV), the Contractor’s ITV solution shall fully integrate with GDMS. The Contractor shall provide ITV solution that utilizes GDMS compatible Global Positioning System (GPS) tracking that includes the following:

4.2.9 Transponder Equipment: Shall be capable of interfacing and fully communicating with the GDMS. This requires that the Contractor’s selected transponder shall be approved by the USG for use and verified as fully compatible with the GDMS software.

4.2.10 Communication Services Plan: The Contractor shall ensure the ITV solution can successfully feed ITV information from the transponder to GDMS software.

4.2.11 Use of ITV: Each dispatched trucking asset (e.g., Flatbed, HET, and Lowboy systems) shall include a fully operational ITV transponder with sufficient battery charge to complete the mission. The Contractor shall report the transponder number, driver’s name, and truck registration to the USG no later than twenty-four (24) hours after acceptance of Transportation Movement Release tasking. The naming convention for each device will be determined by the USG. The ITV equipment shall remain mounted and operate continuously without interruption in the same trucking asset for the duration of the mission and shall not be removed or its operation hampered in any way before the cargo is downloaded. ITV snapshots using a maximum of 1/50 kilometer (km) resolution with header and footer data showing the date time group of the snapshot are required to validate that the mission met the RSD, RLD and RDD.

4.2.12 ITV Requirements: ITV transponders shall be battery powered and operate under the temperature and weather conditions that prevail throughout the Theater of Operations, including, but not limited to, extreme variances in temperature, dirt, rain, snow, windblown dust, and corrosion. The transponder shall be easily mountable and inconspicuous. The transponder shall provide positional reports no farther apart than once every (15) minutes. Transponders shall maintain this reporting rate for the duration of the mission as measured from twenty-four (24) hours prior to mission start (RSD).

4.2.13 Contractor ITV Responsibility: The Contractor is responsible for ensuring that their ITV approach and selected transponders are fully compatible and integrated with the GDMS software. The Contractor shall verify compatibility with the GDMS software and that the proposed ITV solution can be integrated into the existing GDMS architecture. The Contractor is also responsible for all costs associated with transponder air-time and the integration of transponder data into GDMS.

4.2.14 ITV Interference Reporting: Once ITV transponder is in place and the asset is on mission, the Contractor shall be responsible for reporting any interference, malfunction, or any changes of ITV systems to USG by submitting a Situation Report. The Contractor shall notify the USG within one (1) hour if ITVs are confiscated and not returned. If ITVs are not returned, the Contractor shall report to USG the name, unit, company or agency that confiscated the ITVs.

4.3 Requirements for Increased Quantities: The USG will provide the contractor a minimum of thirty (30) calendar days’ notice to provide an increased quantity of vehicles when the increase is one hundred (100) vehicles or less. For increases of 101-300 vehicles, the USG will provide the contractor a minimum of forty-five (45) calendar days.

For increases of vehicles in excess of three hundred (300) vehicles, the USG will provide the contractor a minimum of sixty (60) calendar days’ notice. The Contractor shall provide increased quantities on date requested.

4.4 Material Handling Equipment: If MHE is provided by the Contractor (e.g., Crane, Forklift), the MHE operator and crew are responsible for the safe loading and unloading of cargo. Loading shall take place under the direction and supervision of USG personnel or US Government designee on site. Part 1 General Information, Section 1.15.12 Claims Liability applies to damages caused by Contractor Furnished Property and Services as a result of negligence.

Part 5: Specific Tasks

5.0 Transportation Services: The Contractor shall provide transportation services to ensure timely support of movement requirements. Cargo is loaded and delivered on or by specified mission times.

5.1 Assets: The Contractor shall provide the requisite assets and Basic Item Inventory defined in Appendix 8 - Basic Item Inventory at all times. The Contractor shall have all of its equipment ready and available at the designated RSD and or RLD for tasking or in use on approved missions every day or be within the allotted time frame for repair / replacement of that equipment or that equipment will not be paid for that day. If an asset is unable to perform a mission, whether due to reset, prior day utilization, etc., the vendor shall not schedule it for that mission. The vendor is responsible for providing assets daily based on the awarded task orders. The vendor may allocate more than the awarded number of assets in order to ensure up to 100% daily utilization.

5.1.1 Vehicles: The Contractor shall provide requested assets under task order at all times. Assets shall meet all requirements stipulated in Part 4: Contractor Furnished Property.

5.1.2 MHE: The Contractor shall provide requested MHE under task order at all times.

Assets shall meet all requirements stipulated in Part 4: Contractor Furnished Property.

5.2 Operators: The Contractor shall provide trained and qualified operators who are able to load, secure and transport (as required by CLIN) designated equipment, vehicles, containers, pallets and other cargo to ensure safe transit. Drivers shall be given appropriate training to comply with all applicable laws and Host Nation agreements.

Operators must be able to legally perform work in each area where a mission travels. If an operator is unable to perform a mission because he/she will exceed the legal drive time, the vendor shall not schedule him/her for a mission that violates local labor laws (i.e., Kuwait.) Therefore, if a mission exceeds the number of hours in a given day, the asset may operate again with another operator on the next day provided customs clearance documents are not affected and another driver is available.

5.3 TMR Execution: The Contractor shall provide mission execution tasks to ensure timely start and completion of TMRs. Vendor shall meet all subtask timelines. Subtask timelines include RSD, RLD, and RDD, as stated in the TMR.

5.3.1 Administrative: The Contractor shall provide documentation required by the USG to ensure timely and accurate TMR scheduling. Documents are accurately translated and cargo, truck, and driver information is complete and error-free. Document processing timelines are outlined by region in Appendix 1 – Performance Kuwait, Appendix 2 – Performance Iraq, and Appendix 3 – Performance TAN. Appendix 4 – Jordan.

5.3.2 Pre Mission: The Contractor shall provide the carrier report (GDMS) as required by USG to ensure accurate ITV updates. All carrier Line Haul assets will have a GDMS number assigned no later than 48 hours prior to mission RSD if provided, otherwise RLD.

5.3.3 Mission Execution: The Contractor shall provide assets and drivers at origin no later than the RLD or RSD Time designated on the TMR, secure loads, and deliver cargo by the RDD to ensure timely and safe mission execution. All assets are staged in the loading area ready to load by the RSD date/time if provided, otherwise on the RLD. Cargo is secured in accordance with Federal Motor Carrier Safety Administration (FMCSA) guidelines.

5.3.4 Post Mission: The Contractor shall provide post mission reports to ensure accurate completion of missions. For Kuwait performance, the Contractor shall provide the Overdue Mission report. For Iraq and TAN performance, the Contractor shall provide the mission completion status.

5.4 ITV: The Contractor shall provide fully operational In Transit Visibility through transponders and GDMS integration to ensure accurate location reporting.

5.4.1 Transponders: The Contractor shall provide operable transponders on each line haul asset awarded on the task order to ensure integrated and accurate In Transit Visibility. The transponders shall be battery powered and operate under the temperature and weather conditions that prevail in the Theater of Operations. Transponder equipment shall interface and fully communicate with GDMS.

5.4.2 GDMS Carrier Reports: The Contractor shall report the transponder number, Driver’s name, truck registration, and all other documents pertinent to completing Host Nation customs processes to the USG no later than twenty-four (24) hours after acceptance of the Transportation Movement Release tasking. The naming convention for each device will be determined by the USG. The ITV equipment shall remain mounted and operation continuously without interruption in the same asset for the duration of the mission.

5.4.3 Positional Reports: The Contractor shall provide positional reports via GDMS Carrier report for RSD, load, offload, unscheduled delays, and mission completion.

Manual reporting will include checkpoints and driver rest stops in the event of transponder ping failures or system outages.

5.5 Reports: The Contractor shall provide reports to ensure the USG has timely and accurate data. In accordance with USG specified reporting timelines. All reports will be error free and delivered in Microsoft Word, Excel or PowerPoint format unless otherwise specified. The preferred method of delivery is via email when possible. Briefs prepared by the contractor will include a title slide that identifies the brief was compiled or prepared by the Contractor. E-mail correspondence from the Contractor will include a signature block that clearly identifies themselves as the Contractor. The Contractor will provide a quarterly report that details the license, base access and DBIDS status of all contractors and sub-contractors. Non-compliant employees will be afforded 90 days to secure necessary badging and licenses as required by Appendix 5 of the PWS. CORs and ACORs will report non-compliance to PCO as outlined in Section 7 of the QASP.

5.5.1 Serious Incident Reports: The Contractor shall provide a Serious Incident Report (SIR) when the following conditions apply:

5.5.2 Contractors vehicle or MHE is in an accident involving USG property

5.5.3 Hazardous material spill

5.5.4 Contractor’s vehicle or convoy encounters an improvised explosive device or any other enemy activity

5.5.5 USG cargo becomes damaged

5.5.6 USG cargo is opened without USG approval

5.5.7 USG cargo becomes lost or stolen,

5.5.8 Contract security takes action to protect USG cargo

5.5.9 Any other action impeding the Contractors ability to complete the mission.

5.5.10 The report will at a minimum include the, who, what, when, where, why, what has been done to remedy, and what support the Contractor needs.

5.5.11 Installation Access: The Contractor shall comply with ACEN-ASG-KU-PMO Annex C. The Contractor shall provide adequate documentation for badges, information shall include: completed ASG-KU PMO Form 190-16.1, copy of passport with residence card, letter from sponsor both in English and Arabic, letter from business on company paper in English…