Attachment 0014 - ASG-KU Installation Access SOP (1 November 2022).pdf

DEPARTMENT OF THE ARMY

DIRECTORATE OF EMERGENY SERVICES

AREA SUPPORT GROUP � KUWAIT

APO, AE 09366

CUI

ACKU-DES 01 November 2022

MEMORANDUM FOR RECORD

SUBJECT: (CUI) ASG-KU DES Installation Access Standard Operating Procedure

(SOP)

1. Purpose. This memorandum will establish the installation access SOP for Area Support Group-Kuwait (ASG-KU) Military Installations IAW (In Accordance With) ASG- KU Commander�s Policy for Installation Access.

2. Applicability. This SOP applies to all Installation Access requestors, military personnel, Department of Defense (DoD) civilians and DoD contractors in and/or transitioning through ASG-KU Installations.

A. The ASG-KU Commander or the Commander�s designee grants access to ASG- KU Installations. Personnel who are granted access will comply with the requirements set forth in this SOP.

B. This SOP prescribes access requirements, including the responsibilities and procedures for obtaining access to ASG-KU Installations, Cooperative Security Locations (CSL), Logistical Nodes (e.g. Fuel Distribution Sites, Ammo Supply and Storage Sites) � hereafter referred to as �Installation�. Access control includes identification and verification of personnel and vehicles entering and exiting the Installation.

C. ASG-KU uses the Defense Biometric Identification System (DBIDS) administered by the Defense Manpower and Data Center (DMDC) as the primary means of registering and authorizing access to personnel and vehicles on the installation.

D. This SOP will comply with Host Nation (HN) residency and work permit laws.

3. The requirements in this SOP are punitive. Failure to abide by these SOP requirements may result in revocation of access and/or privileges, and UCMJ or administrative action.

ACKU-DES

SUBJECT: (CUI) ASG-KU DES Installation Access Standard Operating Procedure

(SOP)

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Table of Contents

Chapter 1: Responsibilities

Installation Commander

Directorate of Emergency Services (DES) Installation Access Office (IAO)

Department of Defense (DOD) Contracting Activities and its Entities

Contracting Officer Representatives (COR) and approved Authorized Signatories

Contractor Companies

ASG-KU Counter Intelligence (CI) ASG-KU S-2

Kuwait Ministry of Interior (KMOI) / National Ground Intelligence Center (NGIC) Liaison

Chapter 2: Initial Access Requirements, Process, Authorization, and Renewal

U.S. Military Forces and DOD Civilians Coalition Military Forces

U.S. Contractors

Contract Personnel (U.S., Canada, Australia, Great Britain, New Zealand and OCN with a valid USCIS Form I-551, (Green Card)

Contract Personnel (OCN) Command Sponsored Dependents Non-Command Sponsored Dependents

U.S. Embassy/Department of State (DoS) Personnel

U.S. Military/DoD Civilian CAC Registration/Renewal

Chapter 3: IA Card Presentation, Display, Loss, Damage, and Return

IA Cards are Government Property

All personnel entering and exiting ASG-KU Installations Display of IA card Lost or Stolen IA cards Expired IA cards

Contract Expiration/Termination/Resignation Forgotten IA card

Chapter 4: Unauthorized Entry/Duplication of Access Media

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Chapter 5: U.S. Government Contractor (Green Stripe)

Chapter 6: Foreign Military / Foreign Government Contractor (Blue Stripe)

U.S. Government Employees (Non-US Citizen) with Qualifying CAC (Blue Stripe)

Coalition Military (Blue Stripe)

U.S. Embassy-Kuwait, Office of Military Cooperation Kuwait (OMCK), or Department of State (DOS) Personnel (Non-U.S. Citizens) (Blue Stripe)

Host Nation Government Agency (Kuwaiti Citizens) (Category II Blue Badge)

Chapter 7: Other Country National (Yellow Stripe)

Other Country National (OCN) Renewal IA Badge Requests (Visa) (Yellow Stripe)

Host Nations Government Agency (Non-Kuwaiti Citizens) (Yellow Stripe)

Kuwait/Gulf Cooperation Council (GCC) Contractors Initial / Renewal IA Badge Requests (Citizens of Kuwait, Qatar, UAE, Oman, Saudi Arabia and Bahrain) (Yellow Stripe)

Chapter 8: Temporary Badges

Chapter 9: Escorted Access List (EAL)

Chapter 10: Escorted Access List Procedures when Approved

Chapter 11: Escorted Access Requirements, Process and Authorizations

Chapter 12: IA Badge and Vehicle Upgrades

Chapter 13: Escorted Access for Kuwaiti Government Personnel Chapter

Chapter 14: Vehicle Access Application Process

Chapter 15: Vehicle Identification Tag Display, Lost/Stolen, Damaged, Return Vehicle Identification Tags and Placards

Chapter 16: Vehicle Access Requirements, Process and Authorizations

Chapter 17: Vehicle Registration

Transportation Motor Pool (TMP) Issued Vehicles (Green Placard if U.S.

Government, White Placard if Contractor)

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Contractor Vehicles (Individual or fleets of four or less � White Placard)

Contractor Vehicles (Fleet of five or more � White Placard)

Personally Owned Vehicles (POV) (For Company use � White Placard)

Temporary Vehicle Access

TDY to include U.S. Military/DoD Civilians and contractors on TDY status

Vehicle Change Out

Vehicle Registration Placard Types

Chapter 18: Vehicle Exemptions

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Chapter 1: Responsibilities

1. Responsibility:

A. Installation Commander:

(1) Retains ultimate responsibility for the Installation Access Control Program.

(2) Retains approval authority for all Exceptions to Policy (ETPs) to include exceptions to this SOP and ETPs for prohibited items.

(3) Retains approval authority for all access requests for personnel from Countries of Concern (CoC).

B. Director of Emergency Services:

(1) Delegated authority for oversight and implementation of the Installation Access Control Program (IACP) and registration IAW this SOP.

(2) Provides oversight for the Installation Access Office (IAO), Camp Buehring, and Camp Arifjan DES Police Stations.

(3) Delegated approval authority for installation access requests that meet the requirements of this SOP unless otherwise stated.

C. Camp Arifjan Provost Marshal Office will maintain a central database of individuals barred from ASG-KU AO (Area of Operations) in a barred roster. The barred roster incorporates information on barred individuals within Kuwait, which is maintained by the Police Administration Section (PAS).

D. Installation Access Office (IAO):

(1) Responsible for the oversight and management of the Access Control Program (both personnel and vehicle access).

(2) Responsible for the oversight and management of the DBIDS system.

(3) Screen applicants access packets to validate that proper documentation is presented for each access application per each access category.

(4) Reject/return any incomplete, incorrect, invalid, and/or unreadable access packet.

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(5) Notify DES immediately if any documentation appears forged or any suspicious applicant�s access packet require further investigation and/or action.

(6) Checks all applicants against the countries of concern (CoC) list and the barred roster prior to processing. Countries of concern are those countries identified by counter intelligence as requiring additional screening to ensure U.S. Military operational safety.

(7) Processes accurate and complete applicant packets and issue valid Installation Access (IA) credentials when appropriate.

E. Department of Defense (DoD) Contracting Activities and its entities (including, but not limited to, Defense Contract Management Agency (DCMA), Army Contracting Command (ACC), Rock Island Contracting Center (RICC) and other contracting offices) are responsible to ensure that all solicitations and awarded contracts include specific contractor installation access requirements outlined below:

(1) Successful offers that require installation access to any of the ASG-KU Installations to perform contractual requirements must comply with all personnel and vehicle registration requirements outlined in this SOP. Successful offers that require installation access must also comply with Host Nation (HN) laws concerning visas, residency, background investigations, vehicle and driver licensing, vehicle insurance, and vehicle registration requirements.

(2) All solicitations and contracts awarded include a requirement that the contractor shall ensure that all Installation Access Cards (IA Cards) and Vehicle Registration Identification Tags shall be returned to the IAO upon completion of the contract or when an employee or vehicle of the contractor no longer requires installation access. These provisions requires that contractors shall be responsible for turning in all IA Cards and vehicle registration placards, including those of terminated employees, prior to final government acceptance and payment, regardless of the expiration date issued under the contract.

(3) The date of the entire contract (base plus option years and extensions, if applicable) is used on Enclosure 1, block 36, for badge expiration purposes. If the contract is not extended, cancelled, or terminated, the Administrative Contracting Officer (ACO) must contact the IAO to change the status of their contract personnel�s access.

F. Contracting Officer Representatives (COR) and approved authorized signatories (those delegated the signature authority by ACO/COR for the purpose of IA documents):

(1) All CORs must obtain appointment orders per contract.

(2) Provide appointment orders to the IAO prior to validating any contractor

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personnel access. ACO/COR signature authority may be delegated to U.S. Military and/or DoD Civilian personnel by utilizing Enclosure 2 of the IA SOP, delegation of authority contractors may not be delegated this authority.

(3) Ensures applicants meet the requirements of this SOP and ASG-KU Commander�s Policy for Installation Access. COR�s will be responsible for informing the Contracting Office prior to awarding the contract if the contractor is unable to comply with this SOP.

(4) Verify and validate if the prospective contractor needs installation access to perform the requirements of the contract.

(5) Verify contractor submitted complete packets and contains all proper supporting documentation IAW ASG-KU SOP and ASG-KU Commander�s Policy for Installation Access.

(6) Ensure that the IA Badge applicant either possesses a Kuwaiti Visa or meets all applicable HN Labor Laws required for employment.

(7) Initial hire or entry for citizens of the U.S, Canada, Australia, New Zealand, and Great Britain, and OCNs may use a Kuwaiti Article 14 Visa.

(8) Places an expiration date of the day of the Kuwait Visa Section 1 block 5, �expiration date�, on Enclosure 1 of ASG-KU IAP. IA Card expiration date may not exceed 18 months for non-CoC and 12 months for CoC. IA card expiration will not go beyond the contract expiration date.

(9) Select and initial the camp locations the contractor may access, specific to the performance terms of their contract, in Section IV of Enclosure 1, any Force Protection Condition (FPCON), vehicle privileges and escort privileges must also be selected and initialed.

(10) Ensures the company/contractor registers all vehicles authorized for entry on the Installation. Vehicles must be registered to meet all vehicle safety requirements, registration and insurance standards identified by ASG-KU and HN laws.

(11) Ensures drivers of registered vehicles are appropriately identified and have valid driver�s license documentation prior to recommending approval for vehicle privileges.

(12) COR�s are the primary source of communication between contractor companies and Installation Access.

(13) COR�s will ensure that all Enclosure 1, Enclosure 8, and DoD Memos are digitally signed. All other forms can have a physical signature.

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G. Contractor Companies:

(1) Notifies the IAO of contract personnel who are discharged, transferred, deceased, or no longer require valid access to ASG-KU Installations.

(2) Required to turn in all IA cards for contract personnel who are discharged, transferred, deceased, or no longer require valid access to ASG-KU Installation to IAO for out-processing. A signed letter with the contracting company�s letterhead that states the IA cardholder has been discharged, transferred, deceased, or no longer requires valid access must be provided when the badge is turned in for out-processing without the IA cardholder present.

(3) Request Force Protection screening interviews at least one (1) month prior to contractor employees badge expiration.

(4) Provide current and accurate information in all Installation Access requests.

(a) The IAO reserves the right to not process requests if it is determined there is inaccurate information provided.

(5) Ensures all contractor employees are on time for their scheduled FP screening.

(a) Failure to appear for scheduled screenings will result in derogatory comments being placed against the employee/company.

Note: Derogatory comments can result from no-show appointments, wrong language requests, incomplete documentation, and no identification upon arrival.

Derogatory comments will stand for 90 days and restrict personnel from receiving exceptions to policy.

H. ASG-KU Counter Intelligence (CI): Responsible for coordinating the Force Protection (FP) Screening Program IAW current policy and USCENTCOM/USARCENT guidance. The FP Screening includes the screening of all (OCN) personnel.

(1) OCN Screening is used to complement the badge process and to enhance force protection measures through document examination, and verification, and, biographical/security interviews. However, the screening process is voluntary, refusal to be screened or missed screening appointment, will result in the applicant�s access being denied or, terminated, and, bar proceedings initiated.

(2) Once the OCN Screening process is completed, the screening cell forwards packet with a recommendation concerning the applicant�s suitability for access to the installation. Any derogatory information may result in the applicant�s access being denied or terminated through coordination with the PMO Police Administrator.

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(3) Provides the IA OIC/NCOIC with the current Countries of Concern (CoC) List.

I. Kuwait Ministry of Interior/National Ground Intelligence Center Liaison:

(1) Coordinates with NGIC through email to confirm if select individuals are on the Biometrics Enabled Watch List (BEWL). The KMOI/NGIC Liaison tracks individuals and whether they are on the watch list through excel spreadsheet.

(2) Works with KMOI to conduct OCN�s background checks on a KMOI Excel Tracker with the OCN�s/CoC�s full name and civil ID number. Under no circumstances will a full IA packet be submitted to KMOI.

(3) All memorandums are recorded, tracked, and then delivered to KMOI.

(4) KMOI/NGIC liaison will ensure the tracker includes Kuwait Civil ID number and name only.

2. Required supplemental documentation checklist by person category must be submitted to the Installation Access Office (IAO) at the time of processing. IAW ASG-KU Commander�s Policy for Installation Access or this SOP, individuals/situations not addressed below are not allowed access to the installation.

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Chapter 2: Initial Access Requirements, Process, Authorization, and Renewal

1. Initial access requirements, process, and authorization: The Access Control Program is based on verifying the access authorization of every individual entering and exiting the Installation. Everyone is registered in DBIDS for identity and access verification.

A. Common Access Card (CAC) Holders

(1) All U.S. Military personnel, DoD Civilians, and, U.S. Contractors assigned and/or billeted on an ASG-KU Installations are required to register their CAC, provide biometric data (fingerprints, photograph, iris scan), a copy of orders/LOA to establish expiration date, assigned unit/contract work phone number, and personal information for DBIDS registration. DoD Civilian CACs may not show their grade, they will ensure the documentation presented includes their GS or GG grade, which will be recorded in

DBIDS.

(2) Coalition Military partners issued a CAC are required to provide biometric data, assigned unit/contract work phone number, and personal information for DBIDS registration. Coalition Forces may bring in a memorandum signed by USARCENT International Military Affairs to be approved by the Installation Access OIC/NCOIC in lieu of orders.

(3) U.S. Contractors issued a CAC will use their CAC as an installation access badge. Contractors are required to register their CAC, provide biometric data, copy of LOA, contract work phone number, and personal information for DBIDS registration.

Installation access will expire after 18 months or the contract expiration date, whichever comes first. LOA document is required.

(4) Contract Personnel issued a CAC from the U.S., Canada, Australia, Great Britain, New Zealand and OCN with a valid USCIS Form I-551 (Green Card) will use their CAC as their installation access card. Contractors are required to register their CAC, provide biometric data, copy of LOA, copy of visa, contract work phone number and personal information for DBIDS registration. Installation access will expire after 18 months year or the contract expiration date, whichever comes first.

(5) Contract Personnel (OCN) issued a CAC will not use their CAC as their installation access card. All OCN Contractors are required to obtain an Installation Access Badge and will use their issued IA Badge as their installation access card.

(6) Red Badges may be issued to personnel who have a need verified by the DES and approved by the Post Commander. Red Badges are highly restricted and only select individuals will be allowed. SARC personnel are allowed a red badge to use while conducting their duties. This will be requested through the IAO with a memorandum detailing the need for a Red Badge and signed by an O-6 or above.

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B. Non CAC Holders

(1) Contract Personnel (OCN) will apply for an IA badge and provide biometric data including an iris scan, fingerprints, facial photographs, hand geometry and personal information for DBIDS registration. Renewals for OCN (excluding Countries of Concern) do not require CIST screening to renew IA Badges as long as they are within 18 months of previous CIST Screening date. Renewal badge expiration date will be screening expiration date or contract expiration date, whichever date is sooner.

(2) Personnel assigned to the U.S. Embassy may use their Blue Badge for access onto ASG-KU camps. In addition, family members of U.S. Embassy members with a Yellow Badge with an "F" are authorized access to ASG-KU camps. Dependents under the age of 13 are exempt from presenting a form of identification. Dependents over the age of 13 may use a non-expired form of identification for verification purposes.

Personnel to proceed to Installation Access (T-755) at ECP 1 to obtain day pass for vehicle. Personnel must provide proof of current insurance, registration and operator�s license to receive day pass for vehicle.

(3) US Military Retirees and their dependents with a valid Retired Military ID are authorized access onto ASG-KU Installations. Retirees will register their retired ID for access to ASG-KU sites. Retirees will need to proceed to Installation Access to obtain day pass for vehicle. Retiree must provide proof of current insurance, registration and operator�s license to receive day pass for vehicle. This applies to personnel who do not work on ASG-KU.

(4) Any other personnel requiring access, to any other ASG-KU Installation, will apply for access through the Installation Access Office. DHNA may serve as liaison.

(5) The partial reciprocity outlined in this memorandum only applies to Camp Arifjan and Camp Buehring. It does not apply to the Sea Port of Debarkation (SPOD).

Personnel requiring access to those locations will apply for access through the Installation Access Office at Camp Arifjan.

(6) Access for unofficial purposes will be suspended upon initiation of FPCON CHARLIE or FPCON DELTA.

(7) All children under the age of 18 will be escorted and supervised by an adult at all times while on any ASG-KU Installation.

(8) Additional requests for access or escort of personnel for unofficial purposes, such as friends or family members visiting USG Employees will submit an installation access request to the DES IA NCOIC.

(9) The partial reciprocity outlined in this paragraph may be suspended, without warning or consultation, at any time by the DES for ASG-KU. The Installation

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Commander, ASG- KU, may revoke it unilaterally and without warning or consultation.

(10) The provisions of this paragraph do not apply to any individual on the ASG- KU Barred Roster who have been legally barred from ASG-KU Installations. Law Enforcement will apprehend individuals on the Bar Roster who attempt to gain access to installations.

C. CAC Holder Registration/Renewal:

(1) Copy of orders/amendments or LOA. Orders must include grade. Original CAC must be presented at the time of DBIDS registration.

(2) The above is required for initial registration as well as renewal

Note: Individuals not previously addressed above are not authorized access to the Installation. Only the IA OIC/NCOIC, DES Director, or the ASG-KU Commander may permit exception.

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Chapter 3: IA Card Presentation, Display, Loss, Damage, and Return

1. IA Card or CAC, Presentation, Display, Loss, Damage, and Return:

A. IA Cards are U.S. Government property (including Escort Required/Non- Escort Required Badges) and are issued and destroyed by the IA.

B. All personnel entering and exiting ASG-KU Installations are required to present their approved and registered installation access card or CAC.

C. Any individual issued an IA card must openly display their IA card between their waist and chest level while on any ASG-KU Installation. All individuals on the installation may be required to provide their identification credential upon request. Refusal to do so is considered a force protection violation and the basis for immediate apprehension, surrender of identification, and administrative or punitive actions.

D. IA cards and CAC�s that are lost or stolen will be reported to the Provost Marshal Office immediately and the individual is required to initiate a military police report. A copy of the military police report must be given to the IAO. Lost or stolen IA cards are replaced with an Enclosure 1 of IA policy signed by the COR/authorized signatory and prime contracting/sub-contracting company (if applicable) and a copy of their lost IA card military police report. Once documentation is provided, a new IA Card will be created based on the packet that was submitted for the lost IA Card.

E. IA cards that are expired, unreadable, defective, or mutilated will be turned in to the IAO. Active unserviceable IA cards may be exchanged one for one without documentation or COR/authorized signatory recommendation. The IA Card is inspected by the IAO and replaced if found to be defective or unserviceable.

F. Upon contract expiration, employment termination, employee resignation, and/or when installation access is no longer required, the IA card will be returned to the IAO for out- processing.

Note: If an IA card is not returned to the IAO for out-processing, the individual is not able to re-badge until either the prior badge is produced or a military police report is submitted.

G. Individuals that forget their IA card may be issued a no escort required visitors pass. IAO must verify access prior to issuing the no escort required visitors pass.

Personnel that forget their IA card, may only be issued a no escort required visitors pass one time per month.

H. Military members or DoD Civilians who forget their CAC on post will be required to have somebody from their unit come to the ECP and escort them onto post. Military Members and DoD Civilians cannot be issued temporary passes.

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Chapter 4: Unauthorized Entry/Duplication of Access Media

1. Unauthorized Entry/Duplication of Access Media:

A. Individuals found in possession of lost, stolen, altered, or copied IA cards will be apprehended and processed by the Provost Marshal Office (PMO) and subject to administrative or punitive action.

B. Any individuals trying to enter the installation without authorization, utilizing another person�s IA Card or an expired IA card will be apprehended and processed by the Military Police Station.

C. Individuals on the barred roster attempting to access the installation will be apprehended and processed by the Military Police Station.

D. The reproduction or attempt to create a fictitious IA card or vehicle placard is prohibited and will result in bar proceedings.

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Chapter 5: U.S. Government Contractor (Green Stripe)

1. U.S. Government Contractors.

A. Permanent Contractors not issued a CAC with a valid passport from the U.S., Canada, Australia, Great Britain, New Zealand, or OCNs with a valid USCIS Form I-551 (Green Card), scheduled to be in Kuwait more than 90 days in a 365-day period. This includes those employed on a Host Nation/Coalition Forces Government Contract within the Kuwait Theater of Operations (KTO), but outside of ASG-KU Installations.

(1) Enclosure 1 � Access Application completed and signed by COR/Appointed authority. Digital Signature.

(2) Original passport will be presented at the time of badging.

(3) Copy of passport photo and data pages.

(4) Copy of LOA, Travel Orders or Prime Contracting Company LOI (Enclosure 4 of IA Policy).

(5) Copy of Sub-Contracting Company LOA or Sub-Contracting Company LOI (Enclosure 4 of IA Policy), if applicable.

(6) Copy of valid U.S. driver�s license, international driver�s permit (IDP) or Kuwait/Gulf Cooperation Council (GCC) Driver�s License in on an Entry Visa 14. Copy of valid Kuwait/Gulf Cooperation Council driver�s license if on a Visa, if requesting Vehicle Privileges.

(7) Copy of Entry Visa or Kuwait entry stamp, or a copy of Visa residency page from passport or copy of Kuwait Visa/Civil ID with passport.

(8) Original valid USCIS Form I-551 (Green Card) must be presented at the time of badging, if applicable.

(9) Copy of valid USCIS Form I-551 (Green Card), if applicable.

(10) Expiration date will not exceed the contract expiration date, and/or 18 months.

(11) Those of dual citizenship must use their U.S. passport for registration purposes.

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Chapter 6: Foreign Military / Foreign Government Contractor (Blue Stripe)

1. Foreign Military/Foreign Government Contractor (Blue Stripe)

A. Coalition Military

(1) Enclosure 1 � Access Application completed and signed by the appointed authority (Digital Signature).

(2) Copy of Military ID

(3) Copy of an approved memorandum from CJTF-OIR

(4) Copy of Orders/Authorization document from Coalition Military assigning duty to Kuwait.

B. Host Nation Government Agency (Kuwaiti Citizens) (Blue Stripe) � Vetted and approved with documentation from DNHA to have access to base. Personnel are allowed to escort all immediate family in addition to the escort limit indicated on their badge. The additional escorted personnel are sponsored by the badged individual and do not require DBIDS authorization.

(1) Enclosure 11� Access Application completed and signed by the applicant�s sponsor. Post Commander is the approving authority for these applications, unless delegated in writing by Post Commander.

(2) Original Kuwait Civil ID with passport must be presented at time of badging.

(3) Clear copy of Kuwait Civil ID with passport (front and back).

(4) Clear copy of valid Kuwait Driver�s License if requesting Vehicle Privileges.

(5) Clear copy of Kuwait Government ID Card.

(6) Justification memorandum approved by the Post Commander authorizing the applicant to be badged

Note: Host Nation Government Agency badge will be approved for 6 or 12 months, per Post Commander�s approval, IA Badge expiration date will be 6 or 12 months from Commander�s signature date.

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Chapter 7: Other Country National (Yellow Stripe)

1. Other Country National (OCN) (Yellow Stripe)

A. Other Country National (OCN) New/Renewal IA Badge Requests (Visa, Yellow Stripe)

NOTE: Screening appointments are not required for OCN Renewals with current completed screening (18 months/COCs 12 months) Renewal badge expiration date will be the expiration of individuals screening or end of contract, whichever comes first.

(1) Enclosure 1 � Access application completed and signed by COR/appointed authority, two (2) copies (Digital Signature).

(2) Original passport will be presented at time of badging.

(3) Clear copy of passport and data pages.

(4) Clear copy of Kuwait Visa from passport or Civil ID with passport.

(5) Prime contracting company LOI (Enclosure 4 of IA Policy).

(6) Copy of sub-contracting company LOI (Enclosure 4 of IA Policy) if applicable.

(7) Copy of sponsoring company letter of identification (Enclosure 5 of IA Policy).

(8) Clear copy of Kuwaiti Visa Sponsor�s Active Kuwait Chamber of Commerce and Industry (KCCI) registration with barcode.

(9) Clear copy of valid Kuwait/Gulf Cooperation Council (GCC) driver�s license if requesting Vehicle Privileges.

(10) Enclosure 7 � Company Justification Memorandum signed by the Prime project/deputy project manager requesting access to ASG-KU Installations for a non- U.S. Contractor without the benefit of a Kuwait Civil ID Number.

(11) Requires local background check/investigation (BI) conducted by the Kuwaiti Ministry of Interior (KMOI) Liaison Officer. KMOI BI Screening (BATS Enrollment) and biometric collection in DBIDS will be completed before any IA badge is issued. All requests for KMOI BI must be signed by the DES and forwarded to the KMOI liaison office for processing.

(12) Enclosure 10 � Exception to policy required for Countries of Concern.

B. Host Nations Government Agency (Non-Kuwaiti Citizens, must have a Visa) (Yellow Stripe).

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(1) Enclosure 1- Access application completed and signed by appointed authority (Digital Signature).

(2) Original passport will be presented at time of badging.

(3) Clear copy of passport picture and data pages.

(4) Clear copy of Kuwait Visa from passport or Civil ID with passport.

(5) Clear copy of Kuwait/Gulf Cooperation Council (GCC) Driver�s License if requesting Vehicle Privileges.

(6) Clear copy of Kuwait Government ID card (KMOI, KMOD, etc.)

(7) Application will be approved by ASG-KU Host Nations (stamp).

(8) Application will be approved by ASG�KU IA (stamp).

C. Kuwait/Gulf Cooperation Council (GCC) Contractors Initial/Renewal IA Badge Requests (Citizens of Kuwait, Qatar, UAE, Oman, Saudi Arabia & Bahrain).

(1) Enclosure 1- Access Application completed and signed by COR/appointed authority (Digital Signature).

(2) Original Kuwait/Gulf Cooperation Council (GCC) Civil IS will be presented at time of badging.

(3) Clear copy of Kuwait/Gulf Cooperation Council (GCC) Civil ID (front and back).

(4) Copy of LOA or prime company LOI (Enclosure 4 of IA Policy).

(5) Copy of sub-contracting LOI (Enclosure 4 of IA Policy) if applicable

(6) Clear copy of Sponsor�s Active Kuwait Chamber of Commerce and Industry (KCCI) registration with barcode if not Kuwaiti.

(7) Clear copy of valid Kuwait/Gulf Cooperation Council (GCC) Driver�s License if requesting Vehicle Privileges.

(8) OCNs requiring the use of any prohibited item in the performance of their duties must have an approved memorandum from the IAO.

Note: Escort privileges will not be granted to an OCN (yellow badge) unless the COR recommends by indicating it on Enclosure 1 #52 and granted by DES Installation Access.

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Chapter 8: Temporary Badges

1. Temporary Badge Issue

A. Temporary badges are issued at the discretion of the Installation Access

NCOIC/OIC.

(1) Temporary Badge expiration will not exceed 120 days from the expiration of the FP Screening date.

2. Temporary Badge Requests

A. Temporary Badges can only be granted as long as the current FP Screening date is not expired.

B. The contractor must submit an Excel Sheet to their COR that will then be verified and sent to the IAO.

(1) The Excel Sheet must include name, passport number, KCID number, badge expiration, scheduled appointment date, COR name, and COR phone number.

(2) Contracting Officers Representative (COR), with appointed authority for the contract, will sign for Temporary badges from the IAO.

(a) CORS may delegate this authority in writing to the following individuals delegation will be completed on Enclosure 2- ASG-KU DES Form 190-16 02 Delegation of Authority:

(i) Uniformed Service Members (E-5 and above)

(ii) Department of the Army Civilian

(iii) American National Contract personnel

NOTE: OCNs are prohibited from possessing installation access credentials other than their own.

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Chapter 9: Escorted Access List (EAL)

1. Non-Country of Concern: Must be submitted a minimum of five business days in advance for processing. Individuals may only be placed on the EAL a maximum of 10 days every 60 days. Individuals who fail to attend scheduled screening appointments are prohibited from Escorted Access List process for 30 days, without approved justification from the Director of Emergency Services. EALS submitted less than 5 business days must be submitted with a Memorandum of Justification signed by O-5/GS-15 or higher.

Documentation required at time of request:

A. Enclosure 1 � Access Application completed and signed by the COR/appointed authority. Digital Signature.

B. Clear Copy of passport photo and data pages.

C. Clear copy of Kuwaiti Visa Sponsor�s Active Kuwait Chamber of Commerce and Industry (KCCI) registration with barcode

D. Copy of Visa, Copy of Kuwait Civil ID, or screenshot of Kuwait Mobile ID.

E. Clear copy of valid U.S. International Driver�s License (IDP) or Kuwait/Gulf Cooperation Council (GCC) Driver�s License (depending on customer�s Country of Origin and Kuwait Visa status) if requesting Vehicle Privileges.

F. Copy of company justification memorandum (Enclosure 7 of IA Policy) signed by Prime Project/Deputy Project Manager requesting access to ASG-KU Installations

G. Enclosure 12 � Acknowledgment of EAL Rules and Procedures signed by Prime Project/Deputy Project Manager and COR/Appointed authority

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Chapter 10: Escorted Access List Procedures When Approved

1. EAL Escort Procedures (when approved):

A. Escorts and their escorted personnel will meet at the ECP 1 IAO (Welcome Center) on the first day of request.

B. Escorted individuals are verified on the EAL. Escorted individuals will provide passport or civil identification card to verify their identity. No other documentation is accepted unless authorized by the IA OIC/NCOIC.

C. The Escort will produce their badge or CAC to be verified and assigned as the sponsor.

D. Primary and alternate escort�s name, rank, unit and phone number are annotated on visitor pass.

E. When the escorted individual�s access to the Installation is complete they will be escorted off base by the escort

Note: The designated escorts on the temporary printout are responsible for all actions and conduct of the personnel being escorted. Escorts are required to remain in close proximity and eyesight of escorted personnel at all times while on the Installation.

Escorting is a privilege. This privilege will be revoked if the escort abandons the person they are escorting.

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Chapter 11: Escorted Access Requirements, Process, and Authorizations

1. Escorted Access Requirements, Process and Authorizations:

A. U.S. Military/DoD Civilian/Embassy Personnel/Coalition Forces may escort any un-badged individual on to ASG-KU installations with prior coordination of Host Nation Affairs and the IAO. Individuals may drive their vehicle(s) onto the installation without the U.S. Military/DoD Civilian/Coalition Forces in the vehicle(s). Escorts will not exceed a ratio of 5:1, without an approved exception to policy from the Director of Emergency Services.

B. Escorts must be able to immediately enforce and correct actions to prevent unsafe acts and/or security breaches from occurring.

C. Escorts will not allow escorted personnel under their supervision, to enter the installation with any prohibited items per the ASG-KU Commander�s Policy for Prohibited Items and Actions. Prohibited items are not to be left at ECPs and cannot be temporarily transferred to the escort.

D. Some personnel with escort permission access may need accompaniment of a vehicle. In this case, a valid vehicle registration card and Kuwaiti driver�s license, U.S.

driver�s license, or international driver�s permit is required. Personnel with approved driving privileges, while on escorted access are issued a temporary vehicle pass for the duration of their escorted access.

E. Personnel who are assigned an EAL and do not utilize it will be denied the next request for an EAL.

F. Personnel requesting EAL�s more often than 3 times in a six month period should be vetted through the Force Protection (FP) screening process.

Note: The escort ratio is five escorted individuals to every one escort.

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Chapter 12: IA Badge and Vehicle Upgrades

1. IA Badge Upgrades FP Screening and BATS/NRTIO Enrollment not required.

Upgrades will not be granted within 45 days of existing IA card expiration.

A. Vehicle Privileges Upgrade:

(1) Enclosure 1 � Access application completed and signed by COR/Appointed authority. Digital Signature.

(2) Copy of valid U.S., International Driver�s Permit (IDP) or Kuwait/Gulf Cooperation Council (GCC) Driver�s License depending on customer�s country of origin and Kuwaiti Visa status.

(3) Copy of current badge

B. Escort Upgrade:

(1) Enclosure 10 � Exception to policy form completed and signed by appointed authority and routed through DES for approval.

(2) Enclosure 7 �Company justification memorandum signed by all required parties and detailing the necessity for this privilege on ASG-KU Installations

(3) Enclosure 1 - Access application completed and signed by COR/appointed authority. Digital Signature.

(4) Copy of current badge

Note: Escort privilege is for escorting approved personnel onto the installation who require an escort. Escort privileges does not authorized access to personnel who have not been approved by the DES under the Escorted Access List or an ETP memorandum. Prohibited items are subject to compliance checks at any time

C. Additional Camp Upgrade:

(1) Enclosure 1 � Access application completed and signed by COR/appointed authority. Digital Signature.

(2) Copy of prime contracting company LOI (Enclosure 4)

(3) Copy of sub-contracting company LOI (Enclosure 4)

(4) Copy of current badge

D. Prohibited Items Upgrade:

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(1) Enclosure 10 - Exception to Policy Form completed and signed by Appointed Authority and routed through DES for approval

(2) Enclosure 7 �Company justification memorandum

(3) Enclosure 1 - Access application completed and signed by COR/appointed authority. Digital Signature

(4) Enclosure 13 � Smart Device Supplemental Form if applicable

(5) DOD Memorandum � COR justification for prohibited item. Digital Signature.

(6) Clear copy of Kuwaiti visa sponsor�s active Kuwait Chamber of Commerce and Industry (KCCI) registration with barcode.

(7) Copy of current badge

(8) Copy of Passport

Note: Counter Intelligence personnel may review all Prohibited Items Packets for applicability before Installation Access processes the request. Prohibited items are subject to compliance checking at any point. Compliance checks can take up to 48 hours for processing.

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Chapter 13: Escorted Access for Kuwaiti Government Personnel

1. Any visiting Host Nation individual or unit will have a military escort for the duration of their access to ASG-KU installations. The escorting ratio will be one U.S. Soldier to every 5 Kuwaiti personnel unless exception to policy is granted by Director of Emergency Services.

2. The sponsoring U.S. Military unit must submit a memorandum that states the purpose of training or visit, duration of access, designated U.S. Military unit point of contact (POC) responsible for the conduct of the visitors, vehicles requiring access, and other pertinent or sensitive information required for the training or visit. They must also include a by name list (rank, full name, Kuwait Civil ID number and Kuwait Government ID Number). Memorandums are signed by a field grade officer (O5 or above) and submitted to the IA OIC/NCOIC for approval.

3. Approved Kuwaiti visitor�s vehicles (tactical and non-tactical) are allowed on the installation if they are annotated on the access memorandum, which will include make, model, and license plate number. Vehicles are subject to a random search IAW ASG- KU Vehicle Search Procedures.

4. All Kuwaiti visitors will abide by all ASG-KU policies while on the installation. The U.S.

Military sponsor will provide a safety brief to Kuwaiti Government visitors upon their arrival at the Installation.

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Chapter 14: Vehicle Access Application

1. Vehicle Access Application Process:

A. Personnel requiring vehicle access must identify specific vehicle required for vehicle registration.

B. Personnel complete all documentation IAW the IA SOP and submit them to their COR/Authorized Signatory. Vehicle access applications are reviewed for completeness/accuracy and if recommended for approval are signed by the COR/Authorized Signatory.

C. Completed vehicle registration applications will be submitted to the IAO for processing and will take approximately 2-3 weeks.

D. If approved the IAO generates, registers in DBIDS and issues the vehicle registration placard to the vehicle owner/primary driver/fleet manager/COR. Vehicle placards will be good for one year from the issuing date.

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Chapter 15: Vehicle Identification Tag Display, Lost / Stolen, Damaged, Return Vehicle Identification Tags and Placards

1. Vehicle Placard Display, Lost/Stolen Placards, Damaged Placards, and Returned Placards

A. Issued vehicle registration placard will be displayed on the driver�s side dashboard in a manner, which is visible through the windshield at all times while on the installation.

B. All operators ensure the ASG-KU vehicle registration placards will be clearly legible at all times.

C. Under no circumstances will vehicle placards be interchanged from one vehicle to another.

D. The vehicle placard is required to be removed and placed in a location that is out of sight when departing the Installation.

E. Vehicle placards which are lost or stolen will be reported to the Military Police Station Building 314 immediately and the individual will submit a military police report.

Lost placards are replaced with a copy of their lost vehicle placard military police report.

F. Vehicle placards that are expired, unreadable, defective, or mutilated will be turned in to the IAO for processing and destruction. This includes those vehicle placards that do not permit scanning of information retrieval from DBIDS.

G. Active/unserviceable vehicle placards may be exchanged one for one without documentation or COR/Authorized Signatory recommendation. The vehicle placard is inspected by the IAO and replaced if found to be defective or unserviceable.

H. The vehicle placard will be returned to the IAO for out-processing in the event the vehicle is sold, traded, returned, or rendered otherwise useless. Vehicle placards that are not returned to the IAO for out processing are not able to be re- registered for another entity until the vehicle placard is accounted for and cleared by the IAO.

I. Vehicle placards that are not returned will result in the sponsoring agency or company not being allowed to sponsor any new vehicle placards.

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Chapter 16: Vehicle Access Requirements, Process and Authorizations

1. Vehicle access requirements, process and authorizations. Vehicle registration is required for all Non Tactical Vehicles (NTV), which includes all Personally Owned Vehicles (POV) and contracting company provided transportation entering the installation. The below information does not apply to �on post only vehicles�.

Note: In order for a Soldier to register a rental a vehicle on post they must present their ETP memo and have it signed by the first O5 in their chain of command and submitted to the IAO for processing and approval by the ASG-KU IA OIC.

2. The vehicle owner, primary driver, or fleet manager provides all documentation IAW the IA SOP at the time of vehicle registration. Once vehicle registration is completed, placards are produced and registered in DBIDS by the IAO.

3. All vehicles must meet vehicle safety, registration, and insurance standards identified by ASG-KU and Host Nation (HN) laws.

4. Drivers of any vehicles on post must also have vehicle privileges on the installation as defined on their IA card and/or U.S. Military issued driver�s license. All vehicle operators will comply with the provisions of this instruction, ASG-KU policies, HN laws and regulations governing motor vehicle operation. U.S. Military members are required to be in possession of a military driver�s license and U.S. driver�s license at all times.

5. Registered vehicles are required to be assigned to whomever is responsible for the vehicles such as the primary driver or fleet manager.

6. The vehicle owner, primary driver, fleet manager, or COR notifies the IAO of any changes in the status of their vehicle(s). This includes changes in primary drivers for vehicles.

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Chapter 17: Vehicle Registration

1. Vehicle Registration: (All vehicles accessing ASG-KU Installations will provide insurance and registration before entry into ASG-KU Camps);

Note: DOL will provide the CLVB Manager with the information necessary to register all Government Owned Vehicles (GOV). The DOL will provide the CLVB with a current, updated database of operators assigned to registered vehicles on a monthly basis.

A. Transportation Motor Pool (TMP) issues GOV vehicles and are defined as those vehicles controlled and/or maintained by the ASG-KU TMP.

(1) Enclosure 9 � Vehicle Application completed. Must be signed by COR/Appointed authority for contractor vehicles (White Placard).

(2) Original vehicle registration card.

(3) Clear legible copy of vehicle registration card.

(4) Copy of valid U.S. International Driver�s Permit (IDP), or Kuwait/Gulf Cooperation Council (GCC) Driver�s License (depending on customer�s Country of Origin and Kuwait Visa status) of Company Fleet Manager/Primary Driver for contractor.

(5) Upon renewal, a clear legible copy can be submitted in lieu of original vehicle registration card.

B. Contractor Vehicles (White Placard): Fleet Vehicle

(1) Company memorandum identifying the fleet manager and signed by the COR. Fleet applications will only be accepted if delivered by the fleet manager. Two fleet managers are allowed to be submitted per company. Only one fleet sheet will be allowed to be delivered per company, per day.

(2) Enclosure 9 � Vehicle Application completed and signed by COR/Appointed authority.

(3) Enclosure 8 - Contracting Company � COR Authorization Letter for Vehicle completed and routed through the IAO for approval. Only for Companies without a fleet Digital Signature

(4) Spreadsheet identifying fleet vehicles with the following information: full name of Fleet Manager, vehicle license plate number, VIN, vehicle manufacturer, vehicle model, color of vehicle, year of vehicle, and contract expiration date (base plus option year). This spreadsheet must be approved by COR/Appointed authority.

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(5) Original vehicle registration cards of all vehicles.

(6) Clear legible copy of vehicle registration cards of all vehicles.

(7) Copy of lease/rental agreement (on leasing/rental company letterhead) stating vehicle(s) are leased/rented to a Company and separate copy of vehicle insurance in Companies name (on insurance company letterhead). Must list all applicable vehicles.

(8) Clear copy of valid U.S. International Driver�s Permit (IDP), or Kuwait/Gulf Cooperation Council (GCC) Driver�s License (depending on customer�s Country of Origin and Kuwait Visa status) of Company Fleet Manager.

(9) Clear copy of IA Card of Company Fleet manager (front only) to verify vehicle privileges on the Installation, as defined on their IA Card.

(10) Upon renewal, a clear legible copy will be submitted in lieu of original vehicle registration card.

Note: Privately owned vehicle operators are responsible for ensuring that the ASG- KU vehicle registration placard is returned to the IAO in the event the vehicle is sold, traded, returned or otherwise rendered useless. Access for all POVs on Camp Buehring requires Military Police Station North approval.

C. Personally Owned Vehicles (POV) (For Company use � White Placard).

(1) POVs are defined as those vehicles owned leased or rented by individuals.

This classification includes vehicles used for personal use by a contractor or family member authorized access to the installation. POVs on Camp Buehring require Military Police Station North approval.

(2) Enclosure 8 - Copy of Contracting Company � COR Authorization Letter for Vehicle (POV) completed and routed through the IAO for approval. Digital Signature.

(3) Enclosure 9 � Vehicle Application completed and signed by COR

(4) Original vehicle registration card and/or lease/rental agreement if applicable

(5) Copy of vehicle insurance (on insurance company letterhead).

(6) Clear copy of valid U.S. International Driver�s Permit (IDP), or Kuwait/Gulf Cooperation Council (GCC) Driver�s License (depending on customer�s Country of Origin and Kuwait Visa status) of vehicle owner.

(7) Clear copy of IA Card of vehicle owner (front only) to verify vehicle privileges

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on the Installation, as defined on their IA Card.

(8) LOA or TDY Orders authorizing POV use

D. Personally Owned Vehicles (POV) (For personal use to ASG-KU camps) � White Placard:

(1) Enclosure 10 � Exception to Policy Form completed and signed by appointed authority and routed through the IAO/ASG-KU Commander for approval.

(2) Copy of Justification memo (Enclosure 7 of IA Policy) signed by Director or DRU/Tenant Unit Commander (O-5 and Above)

(3) Enclosure 9 � Vehicle Application completed and signed by COR/Appointed authority.

(4) Original vehicle registration card.

(5) Clear legible copy of vehicle registration card.

(6) Copy of lease/rental agreement (on leasing/rental company letterhead) and separate copy of vehicle insurance (on insurance company letterhead).

(7) Clear Copy of valid U.S. International Driver�s Permit (IDP), or Kuwait/Gulf Cooperation Council (GCC) Driver�s License (depending on customer�s Country of Origin and Kuwait Visa status) of vehicle owner.

(8) Clear Copy of IA Card of…