Ft Knox CST W5168W-23-R-0009 QA Amendment(1).pdf

No. Question

1. On page 1 of Ft Knox CST RFP W5168W-23-R-0009 Final in box 10 size standard is 47,0000.00 Please qualify what this value represents?

A The SBA Size Standard Table provides a size standards by NAICS based on either millions of dollars (those preceded by “$”) or number of employees (those without the “$”). A size standard is the largest that a concern can be and still qualify as a small business for Federal Government programs. Size standards are the average annual receipts or the average employment of a firm. How to calculate average annual receipts and average employment of a firm can be found in 13 CFR § 121.104 and 13 CFR § 121.106, respectively.

2. On page 8 of Ft Knox CST RFP W5168W-23-R-0009 Final Please qualify what this value represents $30,857,804.07 is this the total 1-year budget for all services?

A. See Amendment (1) for updates.

3. Can you list out the approved job titles and positions I.e., DFAC manager, warehouseman, janitorial what is the specific title/ position list you want us to use?

A. Vendors should use job titles and positions identified on the wage determination or job/positions descriptions that meet the mission requirement.

4. When preparing the pricing matrix, is the hourly price offered the amount due to the employee or is it the amount the contractor is billing the government, including fringe, employee pay, G&A, per diem, consumables and housing?

A. The "Hourly Rates" tab is for the basic labor rate paid to the employees subject to the SCA Wage Determination and or CBA.

5. In the price per day for turn key services this number is to include wage paid, fringe, G&A, profit, per diem and housing expense for the employees?

A. Yes.

6. What are the specific documents that need to be included in the submission response to be a complete and accurate submission, please attach samples to the amendment?

A. See Addendum TO 52.212-2 (5) Solicitation Documents

7. Can you provide a sample of Property Management Plan?

A. The Government does not supply a standard template.

8. Can you provide a sample Mission Essential Contractor plan?

A. The Government does not supply a standard template.

9. How many trucks (dry/refrigerate) will the government provide?

A. 3 Box Dry and 3 Refrigerated Trucks

10. Will the Government also provide the fuel?

A. Yes the government will provide fuel key(s) and instructions how those keys are used.

11. What will be the requirement to drive the Government issued truck in a military installation?

A. Valid state operator’s license for vehicles.

12. Please clarify CLIN 0001-0003 if pricing should be “each’s” as opposed to “months “on Ft Knox CST RFP W5168W-23-R-0009 Final?

A. See Amendment (1) for updates.

13. Please clarify CLIN 0004-0010 if pricing should days “opposed” to “months” on Ft Knox CST RFP W5168W-23-R-0009 Final?

A. See Amendment (1) for updates.

14. You mentioned the seating capacity in the top left corner.

The number was representative of.

I don't know if you can clarify that, but you have mentioned that the number should be doubled.

A. That whole seating capacity. So that means you got a 600 seating capacity or design capacity of facility here we're going longer. We're going double that. What you're going to be looking at is in three hours you could sit double that seating capacity cause you're doubling your serving time.

15. Question was on the productive hours on that same spreadsheet.

Is that the daily productive hours?

A. It would be for this contract period.

16. And then so we're essentially translating our hours into day rates into the pricing worksheet, is that correct?

A. Yes, that's how they tie together where your staffing matrix shows the staff that will actually be in your DFAC for the day and the pricing matrix shows what your rate for the entire day for your staffing and your fringe/overhead will be rolled into that daily rate.

17. In the past they've kind of been standard labor categories, but are there any required categories here or are we proposing?

A. Refer to the answer under #3 above for details.

18. Whenever you list out the hourly rates, is that the amount we're paying the employee or is that the fully burdened number that we need to charge the government to include fringe housing, per diem, etcetera, etcetera?

A. No, that is not a fully burdened rate. That is the rate that you're paying your employees.

19. Where do we input the fully burdened rate?

A. Rates would be rolled up into your fixed daily price on the pricing matrix.

20.

The value listed of 30,857,800 and four dollars. Is this the total one year budget maximum for all the services in this proposal?

A. Refer to the answer under #2 above for details.

21. I was wondering you said the solicitation is set for unrestricted.

A. This solicitation has been approved to be competed on an unrestricted basis.

22. Are you going to make this slide deck available for everyone and will you provide an attendee list with the company names that they're representing?

A. See Sam.gov (W5168W-23-R-0009) for updates. The Government will provide all information that can be made available.

23. What changed in notice ID? Is it only the last four numbers changed is that it?

A. Yes Notice ID changed from W5168W-23-R-0008 TO: W5168W-23-R-0009

24. The the consumables, chemicals, things like that, that valued case and put it into that same daily rate.

A. Yes, the consumables would go into that same fixed daily rate. There's not a separate subCLIN

25. As far as the trash and the cardboard that that's going to end up accumulating out there like it did a couple of years ago. How often would they be able to accommodate us as far as either providing more trash containers or have pick-up twice a day

A. Dumpster pickup schedule has been increased to include weekend service as well as the number of dumpter for facility has been increases

26. Can you please clarify the consumables that the contractors required to provide? Do those also PPE such as gloves, hairnets, things like that.

A. All consumable materials required to perform the food service a cleaning requirements except those materials provided within the UGR-A modules

27. The system of record for head count cap is going to be the 3032, is that accurate?

A. Yes

28. Are we also going to be provided 1544 the cash sheets because I noticed a couple of years ago, last year we did have paying customers that came through the dining facility. So will that also be provided by the government as well?

A. If required, yes, they will be provided.

29. Are CACs required.

A. The Contract Site Managers and Primary DFAC Managers for each Warrior Restaurant;

access will only be provided for printing Alternative Recipe Cards and print required FORMs for the WR Operations and submission of facility workorders

30. Will the Primary contractor be subcontracting each dining facility as last year or will they be self performing? If so will the subcontractors be locked in for the 5 year duration or will the dining facilities be up for bid each year.

A. The Government will award a Single award IDIQ contract for this requirement.

31. Will Contractors be able to utilize lodging on Base?

A. No.

32. Parking on Base for Staff Allowed?

A. Yes, operators must have valid registration and proof of insurance.

33. Will there be Employee Authorized Break Areas?

A. Yes, They will be located in the vicinity of the DFAC.

34. FAR part 5, will the government clarify why the response time is less than 30 days.

1. The response is pending amendments, including revisions and Q&A 2.Past Performance responders request more lead time

3. Offeror s require sufficient time to receive quotes from subcontractors

A. For the acquisition of commercial products or commercial services the Contracting Officer may establish a shorter period for issuance of the solicitation. In establishing the solicitation response time the Contracting Officer considered the circumstances of the individual acquisition to include complexity, commerciality, availability, urgency while allowing potential offerors a reasonable opportunity to respond.

35. Noted the requirement was removed from the small business set-aside category to full and open. Please clarify.

A. Previous contract was not small business set-aside. Extensive market research was conducted with determination of Full and Open would be in the best interest of the Government.

36. Since hourly workers are scheduled for 5 months of the year, is the CBA applicable ?

A. See Amendment (1) for updates.

37. Please remit medical form and specific testing requirements for Ft. Knox DFAC Food Workers.

A. This will be provided to the awardee.

38. Attachment J of the RFP, under the Cadre DFACs tabs, DFAC 6555 Side A is stated as opening on 10-Jun and closing on 19-Jun. We suspect this to be an administrative error in the document.

A. No this administrative error the opening and closing of these facilities are based on actual headcount so the dates will vary

39. The solicitation indicates that this acquisition is “unrestricted,” but it also shows a size standard of $47 million. That seems contradictory. Can the government clarify what it means? That is, can the government state whether this is an “unrestricted”/full & open effort, or is it restricted to businesses under the $47 million size standard?

A. This solicitation is unrestricted/full &open. All Government acquisitions identify the associated NACICS and size standard assigned to a requirement.

40. The Solicitation indicates that “This requirement is being set aside for small business.

Therefore, only the SLA is required to submit subcontracting plans… .” In other places, the Solicitation indicates that only “[other] than small businesses” have to submit a plan.

Assuming the answer to question 1 is that this is not set aside for small businesses, then does the SLA still have to submit a subcontracting plan?

A. This requirement is unrestricted. Only the SLA and Large Businesses will be required to submit a subcontracting plan.

41. Will the government remove excess equipment, plate dollies, etc. not needed in buildings due to using UGR-A rations to allow for more room to break-down, store & prepare UGR Modules?

A. Yes. Excess equipment is being removed prior to the start of CST.

42. Can the Government put connex containers outside the buildings for equipment that is not going to be used for CST? If there is not room near the DFAC for connex containers to be stored for the duration of CST, could they be placed there prior to DFAC opening and transported elsewhere at Fort Knox for storage during the CST period to provide additional space for the Contractor to work?

A. There are already containers outside the DFACs.

43. Can the contractor place their own connex containers or similar portable containers onsite to provide additional storage?

A. No. Should the awardee need additional storage it will need to submit its request through the COR. Space will be provided if available.

44. Is there any barrack housing or any other housing on Ft. Knox that the contractor could rent or use in some fashion to house employees? Could the contractor provide temporary / mobile housing units and place them onsite for the staff?

A. No. The awardee must house employees off the installation.

45. Can the contractor provide bus service for staff to and from the DFAC’s to the housing units or hotels whether onsite or offsite?

A. That is a determination that the contractor must make for themselves.

46. Are the Government provided Trucks dock height? Do they have lift gates? It was stated that the Government would provide fuel for the trucks. What is the process for the Contractor to have trucks refueled? What are the requirements for any Contractor Personnel that will need to drive Government Furnished Vehicles or will Government Personnel drive the vehicles?

A. Yes - they will be one of the other and material handling equipment will be available. Refer to question #10 on fuel and question #11 for operators license

47. Will Pallet Jacks be provided to the Contractor to move pallets of UGR’s?

A. Each facility has its own pallet jacket.

48. Are CAC cards a requirement for any Contractor Staff, Shift Leaders, Office Staff or Key Personnel?

A. Refer to the answer under #29 above for details.

49. Will CST dining services employees be permitted to receive temporary access badges or visitor passes? If so, how often will they need to be renewed?

A. Badges and/or visitor passes will be issued per task order.

50. Will the Government provide any onsite office or warehouse type areas for the contractor to utilize in addition to the DFACs?

A. The awardee must submit a request to the COR who will coordinate the request. The Government may be able to provide limited office space outside of the DFACs

51. Will the Government provide or post the recording of the Virtual Site Visit Teams Meeting?

A. See Sam.gov (W5168W-23-R-0009) for details. The Government will provide all information that can be made available.

52. Will the Government provide or post the Power Point that was used during the Virtual Site Visit Teams Meeting?

A. See Sam.gov (W5168W-23-R-0009) for details. The Government will provide all information that can be made available.