Site Survey Summary - Fire Alarm.docx
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- Attached to
- Hangar Fire Alarm System
- Solicitation number
- W50S9J-26-B-A010
- Issued by
-
Department of the Army National Guard
About this file
This is a Site Visit/Pre-Proposal Conference Summary for a fire alarm system installation project at McLaughlin Air National Guard Base in Charleston, West Virginia. The conference was held on May 26, 2026, at 10:00 AM EST and was attended by three contracting firms: Dan Hill Construction Company, Burdette Electrical Inc, and S.A. Comunale Inc. The Contracting Officer is Mr. Juan H. Arevalo, with technical representatives from the 130th Civil Engineer Squadron and 130th Fire Department present to provide an overview of project scope, existing conditions, and integration requirements.
The project involves repair and replacement of the fire alarm and mass notification system for Hangars 407 and 421 at the Air National Guard Base. Key project parameters include a 90-day period of performance from Notice to Proceed, with work required at heights up to 75 feet above the hangar floor. Critical requirements include integration with the existing Siemens control panel, installation of addressable heat detectors, reuse of existing conduit where possible, coordination with the Base Fire Department for burning and welding permits, and coordination with the Maintenance Group regarding aircraft presence in hangars. The government confirmed flexibility regarding potential supply chain delays and willingness to extend the period of performance if necessary. Additional written questions must be submitted no later than June 9, 2026, and any responses affecting price, quantity, quality, or terms will be issued via formal amendment. This summary was posted to SAM.gov for all interested parties.
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Text version
SITE VISIT / PRE-PROPOSAL
CONFERENCE SUMMARY
Solicitation No. W50S9J-26-B-A010 407 and 421 Hangar Fire Alarm System McLaughlin Air National Guard Base, West Virginia
1. GENERAL INFORMATION
Date of Site Visit / Conference: 26 May 2026 Time: 10:00am EST Location: CE Classroom Building 136 and Buildings 407/421
| 1679 Coonskin Drive |
| Charleston, WV 25311 |
Contracting Office:
130th AW Contracting Contracting Officer (KO):
Mr. Juan H. Arevalo Contract Specialist:
TSgt Jorden McCormick Customer / Technical Representatives Present:
· Major Harry Netzer / 130th Civil Engineer Squadron
· Cpt Kelly Ross / 130th Civil Engineer Squadron
· MSgt Brandon Holstein / 130th Fire Department
2. PURPOSE
The purpose of this site visit and/or pre-proposal conference was to:
· Provide interested vendors an overview of the requirement;
· Familiarize vendors with the project site and existing conditions;
· Address vendor questions regarding the solicitation and Statement of Work (SOW);
· Promote a common understanding of the requirement among all interested parties.
3. ATTENDANCE
The following firms attended the site visit/pre-proposal conference:
| Company Name |
| Representative(s) |
| Dan Hill Construction Company |
| Dan Hill |
| Burdette Electrical Inc |
| Jarrod Stowers |
| S.A. Comunale Inc |
| Gavin Lane |
4. GENERAL DISCUSSION / TOPICS COVERED
The following topics were discussed during the site visit/pre-proposal conference:
· Overview of project scope and objectives;
· Existing fire alarm and mass notification system conditions;
· Integration requirements with existing Siemens control panel;
· Site access procedures and security requirements;
· Contractor badging and escort procedures;
· Expected sequencing/phasing of work;
· Existing conduit reuse assumptions;
· Submittal requirements;
· Testing, commissioning, and closeout requirements;
· Period of performance, NTP and operational considerations;
· Safety requirements applicable to the installation.
5. QUESTIONS AND ANSWERS
The following questions were asked during the conference/site visit. Responses below are provided for informational purposes only.
| Question |
| Response |
| Will aircraft be in the hangar while working? |
| Yes, it is a possibility. Contractor will work with Maintenance (MX) Group when work is required in the hangar. MX knows months in advance when aircraft will be in hangar(s). |
Regarding the NTP and 90 days for completion, is the government willing to work with the winning bidder for an extension on the period of performance due to possible supply chain delays?
Yes. The government understands the delays and will work with the contractor. Please advise as soon as possible of any delays.
| Is the contractor to install heat detectors that are addressable or conventional wired as a single zone to an addressable system using an initiating Device Circuit Monitor Module? |
| The heat detectors installed will be addressable. |
| Is the existing conduit to be reused? |
| Yes. |
| When using a lift in the hangar, what height is needed? |
| 75 feet but contractor will need to verify. |
** Note: This project was solicited in FY 25. Two of the three attendees were present for the site visit in FY25.
6. IMPORTANT NOTICE
The information discussed during the site visit/pre-proposal conference does not change the terms and conditions of the solicitation unless incorporated by formal amendment issued by the Government.
Only written amendments issued by the Contracting Officer are binding.
7. OBSERVATIONS / SITE CONDITIONS
The following observations were noted during the site visit:
· Work will be required 75’ above hangar floor
· Contractor will coordinate with Base Fire Dept to obtain a Burning and Welding Permit prior to starting operations that produce a spark or flame such as burning, welding, grinding, cutting or drilling
· No known restricted areas will be accessed
8. FOLLOW-ON ACTIONS
· Additional questions shall be submitted in writing to the Contracting Office no later than 9 June 2026.
· Responses affecting price, quantity, quality, or terms of the solicitation will be issued by formal amendment.
· This summary will be posted to SAM.gov for all interested parties.
9. ATTACHMENTS (If Applicable)
· Site Visit Sign-In Sheet
· Presentation Slides
· Updated Q&A Log
Prepared By:
Lt Colonel Sam Stuck Contracting Officer 130th AW Contracting Office Date: 27 May 2026
File details come from the government source that posted it. Updated .