W50S9G24Q0001 Questions and Answers current as of 18 Oct 23.pdf

W50S9G24Q0001 Lodging Blanket Purchase Agreement

QUESTIONS AND ANSWERS TO SOLICITATION

CURRENT AS OF 18 OCTOBER 2023

Ques�on 1: Does the level of service required include a third-party booking hotels and inpu�ng reserva�ons into either ALRS or Lodging Force once the call order is issued/funded?

Response 1: This requirement does not include the use of third-party booking or any administra�ve ac�ons u�lizing ALRS or Lodging Force. The military lodging manager or designated representa�ve provides finalized rosters directly to the hotel and all communica�on, to include but not limited to reserva�ons, cancela�ons, billing, payment, quality assurance and guest sa�sfac�on is communicated through the military lodging manager or designated representa�ve directly to the hotel. This requirement is to provide rooms not administra�ve support to the government.

Ques�on 2: Do you have the average breakdown of singles vs. double hotel rooms for the unit?

Response 2: The requirement as stated in the PWS is to guarantee 30 rooms per night for the primary weekend and 10 rooms per night for the alternate weekend. This will be a mix of single and double occupancy rooms and will fluctuate at the request of the government. On average 25-30% of rooms may be requested as double queens. This is always subject to change and may surge to 75-80% of rooms being requested as double queen.

Ques�on 3: What is the Number of Minimum Room Guarantees for the work week?

Response 3: There is no minimum guarantee requested for the work week, rather as stated in the PWS the requirement is to provide rooms during the week, if and when called for by the lodging manager or designated representa�ve. The heaviest demand for rooms during the week will be leading into the week of the primary weekend and historically has been 3-5 rooms each day. Addi�onal weekday room requests are sporadic and historically have been 1- 3 reserva�ons per month that are 2-5 days in length.

Ques�on 4: On the schedule reserva�on form the dates that say no- requirements does that mean that there are no alterna�ve dates during those certain months so only provide quotes for the start and end dates only?

Response 4: When “No requirement” is listed this indicates that there is not a requirement for that category during the month listed. If there is a date listed under either Primary or Alternate, both of those dates are required for lodging and rooms will be needed for those dates.

Ques�on 5: - Am I reading this correctly – awarded hotels must hold 30 rooms for 2 weekends/month throughout the terms of the contract (4 years) un�l the Wednesday of that week. We do see the 2024 reserva�on weekends document as a guide. On the Wednesday, the hotel will be no�fied if you need all 30 or a lesser number of rooms (or even none of the rooms) for the weekend. The hotel can release any unused rooms and resell what they can in the 2 days before your arrival?

W50S9G24Q0001 Lodging Blanket Purchase Agreement

Response 5: The Performance Work Statement requires hotels hold 30 rooms for the primary weekend and 10 rooms for the alternate weekend. Final rosters will be submited by the lodging manager or designated representa�ve to the hotels the Wednesday of the primary and alternate weekends. A�er the submission of the final rosters, hotels will release the remaining rooms to the open market.

Ques�on 6: - Are the hotels holding the rooms on both the primary and the alternate weekends?

Response 6: The Performance Work Statement requires hotels hold 30 rooms for the primary weekend and 10 rooms for the alternate weekend.

Ques�on 7: - A�er the first year, is there a review period where both the WI Air Na�onal Guard and the hotel will review and evaluate for future years?

Response 7: The Government will monitor the hotels performance as defined in the Performance Work Statement, specifically defined in 1.2 Quality Assurance. Military personnel from the 128th Air Refueling Wing will assess the facility prior to award and post award lodging personnel may conduct an unannounced inspec�on quarterly to ensure con�nued technical acceptability is being met by the hotel. Quality assurance will be ongoing for the en�re period from 01 January 2024 through 31 December 2028.

Ques�on 8: - What deliverables must be submited?

Response 7: The vendor lodging quote sheet and copy of the most current passing fire inspec�on.