SF30_MATOC RFP_W50S9D22R500200002_Amend02_1Feb23.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Create changes to RFP; clarify typos/ambiguities, issue posting of Q&As, Any other minor changes w ould a direct result of addressing RFIs w ith answ ers in the Q&A attachment.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Feb-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W50S9D22R5002

X 9B. DATED (SEE ITEM 11)

04-Jan-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Feb-2023

CODE

USPFO WA 141 MSC

1320 W WAINWRIGHT BLVD

FAIRCHILD AFB WA 99011-9439

W50S9D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W50S9D22R5002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 20 00 - INSTRUCTIONS FOR PROCUREMENT

The following have been modified:

SECTION 00110

SECTION 00110 SUBMISSION REQUIREMENTS AND INSTRUCTIONS

1. PROPOSAL PREPARATION INSTRUCTIONS:

1.1. These instructions prescribe the format of proposals, and describe the approach for the development and presentation of the proposal data. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section prior to commencing proposal preparation. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete.

1.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being unacceptable to the Government and elimination from consideration for award. All solicitation amendments must be acknowledged in accordance with FAR Provision 52.215-1, Instructions to Offerors – Competitive Acquisition.

2. PROPOSAL CONTENT:

2.1 Prospective offerors shall submit the proposal in two separate binders.

Submit Volume 1, Price proposal, pro forma documents, in one (1) original, three (3) hard copies, and one

(1) electronic copy on a CD in accordance with the instructions contained herein.

Submit Volume 2 in one (1) original, three (3) hard copies, and one (1) electronic copy on a CD in accordance with the instructions contained herein.

Volume 2, PART I - Technical Capability Proposal - limited to 20 single pages, exclusive of table of contents, tabs, and dividers. Resumes limited to 2 pages each. Resumes, Organizational Chart, letters of Intent, and Gantt chart do not count toward the 20 page total. Pages in excess of the limit will not be evaluated.

Subfactor 1 – Experience and Capability Subfactor 2 – Organization and Key Personnel Subfactor 3 – Scheduling Methodology

Volume 2 – PART II - Past Performance Information

2.1.1. Although the assessment of Past Performance as a specific evaluation factor is separate and distinct from the Determination of Responsibility required by FAR Part 9, Past Performance information obtained herein will be used during the Government’s responsibility determination. In addition contractors shall submit a single copy of the following information in a sealed envelope with their name on the outside. This information is sought pursuant to FAR 9.105-1 and will be opened and utilized only if the contractor is selected for award.

Information will be used in determining the contractor responsible in accordance with FAR Part 9. If an award is not being offered the envelope will be filed unopened with the original proposal.

2.1.2. Offerors are cautioned to carefully review the proposal requirements for these Volumes and ensure a complete proposal is submitted.

2.2. PROPOSAL DUE DATE SCHEDULE:

2.2.1. The entire proposal (Volumes 1 and 2 and the CD/DVD copy) are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442. Past performance references should provide questionnaire responses to the Contracting Officer not later than the closing date of the receipt of proposals.

2.3. After compiling all required information, submit original and specified number of copies to the following office: 141 ARW Contracting Office. Mark the front of the envelope/box with the following: “PROPOSAL NO.

W50S9D22R5002, DO NOT OPEN – COMPETITIVE ACQUISITION.”

2.4. PROPOSAL FORMAT:

2.4.1. Purpose: These instructions prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

2.4.2. A proposal that merely reiterates or promises to accomplish the requirements of the RFP will be considered unacceptable. A proposal that is orderly and sufficiently documented will be easy for the Government to understand and will enable the Government to perform a thorough and fair evaluation.

2.4.3. Offerors are cautioned to submit enough information to enable the evaluation committee to fully ascertain each offeror’s capability to perform all of the requirements contemplated by this solicitation. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise, but not overly elaborate. Excessive reliance on promotional brochures is discouraged.

2.4.4. Written proposals shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped but must be on 8.5 x 11 inch paper) and shall be in a legible font size (10 min.) with at least 1 inch margins on all sides. All pages of each proposal shall be appropriately numbered, and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required. Type size for graphics, charts, diagrams and tables shall be of an appropriate font and size for the application, and must be clearly readable without magnification assistance to the normal eye. Text lines will be no less than single-space. To the maximum extent practicable, proposal submission shall be double sided. Where page limits exist a page is defined as one single side of a page. Double sided pages count as 2 pages. Unless otherwise stated, tabs, indexes and dividers do not count in the page count.

2.4.5. Binding: Elaborate format and binding are neither necessary nor desirable. All binders will be capable of lying flat when opened. Three ring binders are preferred. The cover and spine of each binder will clearly identify the offeror’s name, Volume and Part number, RFP number, RFP title and copy number, (e.g. copy 2 of 3). The original for each volume will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement of pages.

2.4.6. Indexing: Each volume will contain a “Table of Contents” for that volume. The “Table of

Contents” will identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. Tab indexing will be used to identify sections as appropriate.

2.4.7. Electronic Copy: Provide one (1) electronic copy of all of the proposal information.

Electronic copies are to be submitted on DVD or CD-ROM saved in Microsoft Word or Adobe Acrobat format.

Data provided on a flash drive or any other USB read/write media are not acceptable.

2.4.8. The offeror shall be held responsible for the validity of all information supplied in his/her proposal, including that provided by potential subcontractors. Should subsequent investigation disclose that the facts and conditions were not as stated, the proposal may be rejected or removed from the competition.

3. PROPOSAL VOLUME CONTENTS: Each offeror’s proposal shall be submitted as set forth below and all information shall be confined to the appropriate part to facilitate independent evaluation. Proposals which do not include the requested minimum information may be eliminated from further consideration for award.

3.1. VOLUME 1, PRICE/COST INFORMATION AND PRO FORMA DOCUMENTS:

3.1.1. Offerors shall provide all price/cost information necessary to provide a meaningful basis for

Government's analysis and examination of price/cost for the prototypical project set forth in Section 00120 of this solicitation. The Government is not, and does not intend on, requesting certified cost or pricing data. Offerors may be required during the overall evaluation process to provided sufficient price/cost information that will enable the Government to perform a meaningful price examination.

3.1.2. Provide an introductory page to include CAGE Code, DUNS Number, Tax Identification Number (TIN), points of contact, authorized negotiators, contact phone, facsimile numbers, and email addresses.

Also, include your business socioeconomic status, e.g. small business, woman-owned small business, HUBZone small business, etc.

3.1.3. Offer and Section 00010 – Complete in its entirety the “Offeror” portion of the Standard Form (SF) 1442. An official having the authority to contractually bind your company must sign the SF 1442 in accordance with FAR 4.102.

3.1.4. Section 00010 – Areas of Consideration. Mark your selection(s) for the Areas in which you want consideration.

3.1.5. Representations and Certifications- Section 00600 - insert the required certifications and representations and return only those shown in section 00600. Return the entire Section 00600 with your proposal.

All other required representations and certifications are to be completed on line in the System for Award Management (SAM), www.sam.gov.

3.1.6. Exhibit D, Prototypical Project Requirements: All offerors, regardless of the areas of consideration on location, shall price the prototypical project for examination purposes. Failure to provide a priced Exhibit D will be considered non-compliant with the solicitation requirements and grounds for elimination from consideration/evaluation. *Note: The prototypical project will be examined on price only to determine price fair and reasonable. This price examination will not be applicable to the overall evaluation of proposals and award decision.

3.1.6.1. Offerors shall provide all price/cost information necessary to provide a meaningful basis for Government's analysis and examination of price/cost for the project set forth in Section 00120 of this solicitation.

3.1.6.2. One original copy and three copies in a single sealed envelope (one for each proposal copy) of documentation of adequate financial resources: Provide letters of reference from financial institution(s) concerning credit worthiness and from bonding companies indicating capability to bond to the maximum task order value for this solicitation.

3.1.6.3. Joint Venture Requirements - Parties wishing to propose as a joint venture must submit, with the Pro Forma documents, an executed copy of the joint venture agreement. The joint venture agreement shall be executed in accordance with FAR 4.102(d). Each joint venture partner shall submit evidence satisfactory to the Contracting Officer that its Board of Directors has approved its participation in the joint venture or by an instrument of similarly binding character in the case of an unincorporated entity. Offerors are reminded that to obtain an award the awardee, to include a joint venture, must be registered in the System for Award Management (SAM) database.

Applicable to set-aside solicitations: Joint Ventures must meet applicable size standards (See FAR Subpart 19.1).

Submit with the proposal any size determination for the Joint Venture entity received from the Small Business Administration. A Joint Venture where-in one party is not a small business may be referred to the Small Business Administration (IAW FAR 19.302 (b)) to determine eligibility. All questions regarding Joint Ventures must be directed to the Small Business Administration (SBA) and not the Contracting Officer.

3.2. VOLUME 2, Part I, OFFEROR TECHNICAL CAPABILITY PROPOSAL

Volume 2, Part I is comprised of three (3) subfactors:

Subfactor 1 - Experience and Capability Subfactor 2 - Organization and Key Personnel Subfactor 3 - Scheduling Methodology

3.2.1. The Technical proposal shall be submitted in accordance with the instructions contained in the solicitation.

The Government acknowledges that the technical proposal will involve discussion of some of the same projects/contracts discussed in the Past Performance volume. While Past Performance examines how an offeror performed in the past, so as to determine the probability of success on future projects, this subfactor examines the offeror’s experience with complex multidiscipline project management and execution and how the offeror demonstrates an understanding of the contract’s requirements taking this experience into consideration. The Government intends to use Exhibit A Part 1 information in the evaluation of experience for Subfactor 1. A reiteration of the information provided in Exhibit A is neither required nor desired. Offeror should reference this information by providing a short summation of their relevant experience to meet the submission requirements of this subfactor.

3.2.2. In order for the Government to evaluate the offeror’s understanding of the contract requirements, offerors are required to discuss their technical and administrative capabilities in a manner that clearly demonstrates these are adequate to meet contract requirements. Offerors shall submit information related to each subfactor in a logical manner within the proposal. Be sure to “tab” each of the subfactors: Experience and Capability, Key Personnel, etc.

in a logical manner.

3.2.3. Offerors are cautioned to read FAR Clause 52.219-14, Limitations on Subcontracting. The contracts resulting from this solicitation are not intended for management firms or construction firms who self-perform only administrative or management functions.

3.2.4. Subfactor 1. Experience and Capability: Proposal must include narratives for up to 5 projects that demonstrate technical experience and capability to perform projects involving: interior and exterior renovations, heating and air-conditioning, HVAC controls, plumbing, fire suppression, interior and exterior electrical and lighting, fire and intrusion alarms, communications, limited utilities, site-work, landscaping, fencing, masonry, roofing, concrete, asphalt paving, storm drainage, environmental remediation related to primary construction, construction of new facilities, surveys, studies, and other related work. The narrative discussions should address familiarity with construction at Fairchild AFB, Camp Murray and WADS, relationships with local subcontractors, familiarity with issues pertaining to work in this/these area(s) including involvement of the local workforce. The narrative discussions should address capability and plans for meeting government requirements; specifically referencing Division 01 Special Contract Requirements.

*This subfactor is limited to 2 pages per project narrative, for a total of 10 pages maximum.

3.2.5. Subfactor 2. Organization and Key Personnel: Include an Organizational Chart listing company personnel and their roles for Fairchild AFB, Camp Murray and WADS. Include a narrative describing personnel to include their names, duties and level of responsibility for the following key personnel: Project Manager, Site Superintendent(s), Quality Control Manager and Safety Manager. State the lines of authority and duties such as overall project management, site superintendence, quality control, and safety. Provide resumes for each of the following key personnel: Project manager(s), site superintendent(s), quality control manager(s), and safety manager(s). The detailed background, education, and experience provided must meet any applicable experience qualifications included in the special contract requirements specifications. If proposed personnel are not currently on the offeror’s staff, letters of intent should be provided. Include a narrative describing the experienced key personnel’s ability to manage multi- disciplined construction projects, which is comparable to the work requirements of this solicitation at the locations requested. Refer to Specification Division 01, Special MATOC Contract Requirements, Section 01000 for minimum qualifications for these key personnel and requirements for substitution and dual roles. *In accordance with Exhibit A, Offerors will provide a list of all subcontractors planned to work the MATOC, and will be evaluated according to Section 00120, Evaluation Approach of Subfactor 2. The proposed subcontractors should be verifiable, and information provided indicates a good professional relationship with Electrical, Mechanical, Roofing, Horizontal disciplines, and Civil Site Work subcontractors. Subcontractors shall have completed Exhibit B in Volume 2, to be considered. This list of contractors is part of Exhibit A and does not count towards this subfactor page limit.

*This subfactor is limited to 3 pages maximum (Resumes, Letter of Intent, and Organizational Chart do not count).

3.2.6. Subfactor 3. Scheduling Methodology: Provide a narrative discussing scheduling processes and resource allocation strategy. Provide a narrative of five potential issues that could delay or impact the critical path and the applicable mitigation techniques and corrective actions to ensure completion and control of schedule progress from beginning to the end of a project. Issues that would be specific to the planned locations may be rated higher.

3.3. VOLUME 2, Part II, PAST PERFORMANCE INFORMATION:

3.3.1. Volume 2 Part II is obtained for the purpose of evaluating Past Performance. Past Performance includes current/on-going performance that is complete to 90% or greater. Volume 2 includes the offeror’s Performance Relevance Questionnaire, Exhibit A, Parts 1 and 2; and any discussion and or additional information, awards, letters, etc. concerning past performance the offeror includes. Offerors are cautioned to complete all the questions on the Exhibit A Parts 1 and part 2. Detailed instructions are included in Exhibit A.

3.3.2. Offerors shall use the Reference Package, Exhibit C, to obtain references from past and present clients.

3.3.3. Offerors shall discuss their performance using the Performance Relevancy Questionnaire format, Exhibit A, Part 1. Prepare a minimum of three (3) but not more than five (5) of these documents. Contractors should select their projects carefully because the quality of the contractor’s relevant performance is more important than the quantity of projects submitted.

3.3.4. Use the Exhibit A format to provide information that demonstrates a history of performance on contracts that are similar in scope, complexity, and cost magnitude to this project’s plans and specifications. Explain what aspects of the contract you find relevant to the proposed effort and identify how each contract ranks, in terms of relevancy, with respect to the other contracts addressed in proposal.

3.3.5. Offerors should consider the currency and relevancy of the past performance information to be considered, the performance must have been completed during the past five (5) years. The period begins five (5) years prior to the solicitation release date and includes current performance. Performance that is more current may have greater impact than older performance.

3.3.6. In determining relevancy to the solicitation requirement, offerors should consider the similarity of construction methods employed, size, scope, cost magnitude, location, client type (e.g. federal government) and complexity of work performed to those required for the proposed effort. Location should also be considered.

3.3.7. Offerors are encouraged to include with their proposal information any problems encountered on the identified contracts and the offeror's correction actions.

3.3.8. Offerors lacking relevant present/past performance experience may submit information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement if such information is relevant to this acquisition. Such information shall, as a minimum, include:

Name(s) of Predecessor Company/Subcontractor and/or Key Personnel Complete Address Telephone, Fax Number and email address Brief synopsis of the experience- A resume may be submitted for "Key Personnel" Describe relevancy to this project

3.3.9. Provide three (3) references, for each Predecessor Company, Subcontractor or Key Personnel. Clearly identify the contractor/individual for whom the reference information concerns.

3.3.9.1. Each proposed subcontractor/Teaming Partner must also complete an Exhibit B, “Subcontractor/Team/Key Personnel Information and Consent Form”, to be considered.

3.3.10. Past Performance References – REQUIRED – A “Final” Performance Evaluation (Construction) (also referred to as a CPARS Evaluation) issued for a project may be included in lieu of sending out reference package for the project OR Offerors shall prepare and submit to prior client(s) of all the projects listed on your Exhibit A submission a Reference Package (Exhibit C) (Detailed instructions are included in Exhibit C Package). This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance, and the Past Performance Questionnaire for use in evaluating Present/Past Performance. Inform references that completed Performance Questionnaire should be returned to the Contracting Officer via email at:

141.MSG.MSC@us.af.mil prior to the closing date for receipt of proposals. Offeror must not review the Present/Past Performance Questionnaire prior to submission. They are to be submitted by the client/evaluator directly to the Contracting Officer. Offeror's should follow-up and encourage references to get the questionnaires to the Contracting Officer in a timely manner.

3.3.11. In assessing past performance, the Government may also consider the past performance of the offeror’s key personnel, Project Manager, Quality Control Manager and Site Superintendent as it relates to previous projects. In the event the intended key personnel for this solicitation’s project do not have demonstrated past performance in the project(s) submitted in the Exhibit As, the Government reserves to obtain reference information additional information is required.

3.3.12. Each key person without prior past performance history demonstrated on the submitted Exhibit A shall provide a summary of experience or a resume. In the event the intended person is not part of the offeror’s organization at the time the proposal is submitted then a completed Exhibit B, “Subcontractor/Team/Key Personnel Information and Consent Form” or Letter of Intent, is also required or the information will not be considered. The Government may seek additional references and reserves the right to use the information provided to obtain additional references.

3.3.13. Offerors are advised that the Government may use all data provided by the offeror in this volume and data obtained from any other sources, to include, but not limited to, data independently obtained from other Government or commercial sources; from any other sources available to the Government, to include, but not limited to, the Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program/Project Managers, Contracting Officers or rely upon personal business experience with the offeror.

The Government reserves the right to obtain and evaluate past performance information from any source it deems appropriate. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete past performance information rests with the offeror.

END OF SECTION 00110

SECTION 01 00 00 - GENERAL REQUIREMENTS

The following have been modified:

SECTION 01000

Section 01000

Division 01 – General Requirements

SPECIAL MATOC CONTRACT REQUIREMENTS

1. PURPOSE AND SCOPE

The purpose of this Multiple-Award Task Order Contract (MATOC) is to provide construction services for a broad range of military renovation and construction projects, primarily in support of National Guard Facilities at 141st Air Refueling Wing (Fairchild AFB – Spokane), 194th Wing (Camp Murray – Tacoma), USPFO-Purchasing and Contracting Office (Camp Murray – Tacoma) and the Western Air Defense Sector (Joint Base Lewis-McChord - Tacoma) locations. Orders will primarily include Construction, Repair and Maintenance projects but may also include Military Construction (MILCON) projects involving a variety of trades. Work performed under these contracts will include but not limited to the following general project categories: Construction, repair and alteration of various facilities; Construction, repairs and alteration of Electrical Systems (ES); Construction, repair and alteration of Mechanical Systems (e.g. HVAC systems, and controls).

1.1. Upon award of the basic contract the contractor will be issued an initial task order for $2,500. The $2,500 will be deobligated upon the award of a subsequent task order.

1.2. As requirements develop, Notices of Proposed Task Orders will be issued on a competitive or single source basis, at the Government's discretion. Task Orders will vary in size from $2,000 to $5,000,000 and will be awarded and issued by the individual task orders awarded and administered by duly appointed federal contracting officers.

1.3. The Government reserves the right to issue additional solicitations and award additional contracts within the activities covered by this contract. In this event, new MATOC contractors, in accordance with the terms of their contracts, may compete for Task Orders with the Contractors selected under this solicitation.

1.4. The total contract ceiling is $25,000,000.00 for the entire MATOC program. This total capacity will be shared amongst all awardees. The ceiling limit cannot be increased.

1.5. CHANGES TO INDIVIDUAL CONTRACTORS’ AREA OF CONSIDERATION

1.5.1. In the event a MATOC contract holder desires to add additional locations to their Areas of

Consideration that were not requested in their original proposal, they may submit a request to the Procuring Contracting Officer (PCO) for the basic contract. The PCO may ask for any documentation they feel necessary to verify the contractor’s ability to perform in the addition location(s). This may be done at any time during the contract period. The granting of the additional location(s) is at the sole discretion of the PCO.

2. PERIOD OF SERVICE

a. Ordering Period:

1. Each contract will include a five year ordering period.

2. Maximum value of all projects awarded under the MATOC program (amongst all contracts) will be limited to $25 million, which includes the entire five year ordering period.

3. TASK ORDER LIMITATIONS (Reference FAR 52.216-19)

a. Minimum Order. When the Government requires services covered by this contract in an amount less than $2,000 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those services under the contract in accordance with FAR 52.216-19. The minimum guaranteed task order amount for the entire contract period is $2,500 per IDIQ contract awarded and will be issued at time of the basic contract award.

b. Maximum Order. The maximum Task Order limitation is $5,000,000, excluding subsequent in scope modifications. The Government may combine several projects, as indicated by separate Statements of Work and individual line items, in one Task Order, as required. In accordance with FAR 52.216-19, the Contractor is not obligated to honor:

(1) Any order for a single Task Order less than $2,000.

(2) Any order for a single Task Order in excess of $5,000,000.

(3) A series of orders totaling more than $10,000,000.

4. ORDERING PROCEDURES FOR COMPETITIVE TASK ORDERS

a. When the Government requires work under the MATOC, a notice will be issued, as appropriate, normally in the form of a letter “NOTICE OF PROPOSED TASK ORDER” or similar. Projects will be of varying size and complexity. The request will include information such as a statement of work, guide specifications, drawings, attachments, information pertaining to a site visit and any other requirements for submission (e.g. offer requirements, price schedule, etc.).

b. The basis of award will be a conforming offer, the price or cost of which may or may not be the lowest. Past performance on work completed under these contracts, or work completed for the National Guard may be considered. In some instances a technical offer will be required. The basis for award of each task order will be stated in the Task Order Notice.

c. When necessary, option line items will be included in the Task Order Notice. The task order offer/quote process is not an Invitation for Bid (IFB). Therefore, additive bid items (ABIs) are not applicable to this process. However, work defined in the options of the Task Order Notice is normally similar to ABIs common in the IFB process.

d. Response to “PROPOSED TASK ORDER NOTICE”

1. Upon receipt of the notification from the Contracting Officer, the MATOC contractors should respond by attending the project on-site conference. The project on-site conference may be scheduled as early as two days from issuance of “PROPOSED TASK ORDER NOTICE”, hereafter referred to as a “Task Order Notice”, or 120 minutes under emergency conditions.

2. Notification will normally be by email. MATOC contractors shall keep an up-to-date email address on file with the Contracting Officer at all times. Backup addresses are encouraged.

Upon notification, the contractor shall acknowledge receipt of the offering by return email. A Contracting Officer may make only one attempt to email a Task Order Notice to a MATOC contractor. No other means of notification will normally be used. The Government will not be responsible for lack of notification(s) for contractors who fail to maintain current email addresses, or acknowledge offerings.

3. MATOC contractors are expected to submit an offer on all projects offered. In the event a contractor is unable to submit an offer in response to a Task Order Notice, the Contractor shall notify the Contracting Officer electronically via e-mail.

4. In the event a contractor fails to submit an offer on a reasonable number of Task Order

Notices, as determined by the contracting officer, the contracting officer will notify the contractor when their offer record indicates an unacceptable number of offerings. In the event the contractor fails to correct this situation, the Government reserves the right to off-ramp the contractor without further obligation (see Off-Ramping, para. 12).

5. The Contractor will not be reimbursed for task order offer preparation, attendance during site visits, walk-through or other pre-Task Order costs.

e. Task Order Competition

A wide variety of projects, determined by the contracting officer to be within the scope of this contract, will be offered to MATOC contractors for the purpose of providing a price or best value offer.

Individual Task Order awards on those projects will be based on competitive offers received exclusively from MATOC contractors.

1. To satisfy the contracting agency’s Small Business Administration contracting goals/targets, the Contracting Officer may consider such factors as achievement of Section 8(a), Service Disabled Veteran Owned Business, Economically Disadvantaged Small Woman Owned Small Business Concerns, Small Woman Owned Small Business Concerns and HUB Zone goals/targets. Individual projects may be further set-aside for participation exclusively by all awardees in the specified socio-economic group. The Government also reserves the right to set-aside task orders for other authorized socio-economic programs approved for use during the existence of this MATOC and implemented by the FAR or DFARS.

2. All eligible MATOC contractors, unless a task order is set-aside for a socio-economic group, will be provided a fair opportunity to compete for each project offered under this contract unless the following (FAR 16.505(b)(2)) exceptions apply:

1) The agency’s need for the services or supplies is of such urgency that providing such opportunity to all such contractors would result in unacceptable delays;

2) Only one such contractor is capable of providing the services or supplies at the level of quality required because the services or supplies ordered are unique or highly specialized;

3) The task order should be issued on a sole source basis in the interest of economy or efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity pursuant to the procedures in this clause to be considered for the original order; or

4) It is necessary to place an order to satisfy a minimum guarantee.

5) The Contracting Officer may consider such factors that the Contracting Officer, in the exercise of sound business judgment, believes are relevant to the placement of orders.

6) Contractors may be excluded from the competitive fair-opportunity process for future task orders if placed in Dormant Status. See para. 12.c. When the contractor’s delinquency has been cured, it may be considered for competition in future task orders.

f. Site Visits

Offeror’s attendance at walk-through (site visits) is considered vital to preparation of competitive and cost-effective offers, and to understanding the total results desired by the Government. Failure to attend a walk-through may not be used as an excuse for omission or miscalculation in offers.

g. Offer Contents

1. The basis of award of each task order will be stated in the Task Order Notice. Depending upon the requirements of each Task Order, the Contractor will typically provide a price offer in response to a Task Order Notice. Contractors shall respond within the number of calendar days stated in the Task Order Notice by submitting an offer to the Contracting Officer in accordance with requirements stated in the Notice.

2. Offer Pricing Schedules. The Government's payment for the items listed in the Pricing

Schedules of individual Task Orders will constitute full compensation to the Contractor for--

(1) Furnishing all plant, labor, equipment, services, appliances, and materials; and (2) Performing all operations required to complete the work in conformity with the drawings and specifications. The contractor shall include in the prices for the items listed in the Pricing Schedule all costs for work in the specifications, whether or not specifically listed in the Pricing Schedule.

3. Deviations and Alternate Offers. Offerors shall specifically identify all deviations from the minimum Task Order Notice requirements in a cover letter in a section entitled "Alternate Offer” or “Deviations." This requirement applies for all offer revisions and Final Offer Revisions. Offered alternates/deviations shall specifically address in detail the alternate and rationale for proposing. Alternate solutions and deviations shall include separate pricing information. If an alternate/deviation is offered, the work as specified in the solicitation must also be priced.

4. The non-cost factors and price factors will vary depending on the unique requirements for each Task Order. In addition to price, the Task Order Notice may indicate in the offering other factors (Past Performance and/or Technical considerations) that will be considered in the evaluation offer.

1. Past Performance on previously awarded Task Orders under the MATOC may be considered as well as relevant performance evaluations at any location accessible in Government Performance databases. Past performance will be evaluated in terms of quality, timeliness, management effectiveness or other factors that the Contracting Officer determines to be relevant to award on a particular Task Order. Technical factors may also be considered.

h. Task Order Evaluation Method and Procedures

1. The Government intends to select the most advantageous, responsive, and responsible offer, price and other factors considered. Each Task Order Notice will describe the criteria to be utilized in evaluating Task Order offers.

2. Discrepancies in the Evaluation of Offers Submitted in Response to Task Order Notices for

Individual Task Orders

1. For the purpose of initial evaluations of offers proposed for individual Task Orders, the following will be utilized in resolving arithmetic discrepancies found on the face of pricing schedule as submitted by the Offeror: (1) Obviously misplaced decimal points will be corrected; (2) Discrepancy between unit price and extended price, the unit price will govern; (3) Apparent errors in extension of unit prices will be corrected; (4) Apparent errors in addition of lump-sum and extended prices will be corrected.

a. For purposes of price evaluation, the Government will proceed on the assumption that the Offeror intends the offered price to be evaluated on basis of the unit prices, the totals arrived at by resolution of arithmetic discrepancies as provided above.

b. These correction procedures shall not be used to resolve any ambiguity concerning price.

3. Evaluation of Option Reference (FAR 52.217-5). When option line items are included in the Task Order Notice, the Government will evaluate offers for the purpose of awarding Task Orders by adding the total price for all options to the total price for the basic requirement, unless specifically stated otherwise in the Task Order Offering. Evaluation of options will not obligate the Government to exercise the option(s).

4. The right is also reserved to reject any and all offers.

i. Award Decision

1. Task order awards will be made in accordance with the procedures described within each

Task Order Notice.

2. The award will be a firm fixed-priced Task Order with a specific completion date or performance period. When Options are included in the Schedule, and the option(s) is not exercised at time of award, the Task Order will specify the number of days after notice to proceed for exercising the Options. The Government will take into consideration the Task Order Period of Performance when specifying the number of days to exercise the Option.

Options when exercised shall not extend the original performance period of the Task Order.

j. Task Order Issuance

1. Task Orders will be issued on DD Form 1155. Orders may be placed via mail, telephone, facsimile or electronic means. If mailed, a Task Order is considered "issued" when the Government deposits the order in the mail or sends via facsimile or electronic mail. An oral order will be followed with a written document. The appropriate issuing, administration, and payment offices will be cited on each Task Order.

2. Plans and Specifications. The Contractor will be provided an electronic copy of the Statement of Work upon issue of each Task Order. All further reproduction shall be at the Contractor's expense. The Government may provide these as hard copy or as electronic media, such as web postings, e-mail or CD ROM, at its option.

3. Notice to Proceed (NTP) will be issued separately after receipt of acceptable performance and payment bonds.

4. All terms and conditions of the basic award contract, including clauses, are incorporated by reference into each task order unless specifically excluded in writing.

5. ORDERING PROCEDURES FOR SOLE SOURCE ORDERS AND MODIFICATIONS

a. In the event it becomes necessary to negotiate with one firm on a sole-source basis the following procedures will be used:

1. Circumstances Permitting Sole Source Orders. All MATOC Contractors will be given a fair opportunity to submit an offer on projects unless the Contracting Officer determines:

1. An urgent need exists and seeking competition would result in unacceptable delay

2. Only one Contractor is capable at the level of quality required because the requirement is unique or highly specialized

3. A sole source is in the interest of economy and efficiency as a logical follow-on to an order already competed.

2. Procedures for 100% Designed Projects (Sole Source). A Task Order Notice will be issued requiring a detailed offer, in additional to other offer submission requirements. Task Order negotiations will normally be conducted.

3. Requirement for Cost and Pricing Data (10 U.S.C. 2306a and 41 U.S.C 254b) (Sole Source

Task Orders and modifications.

1. Unless an exception applies, or a waiver has been granted cost or pricing data is required at the threshold contained in FAR 15.403-4 (currently $2,000,000). When required the contractor shall submit to the contracting officer the following in support of any offer:

2. Cost or pricing data in the format designated by the Contracting Officer.

3. Require any subcontractor or prospective subcontractor to submit to the prime contractor or appropriate subcontractor tier cost or pricing data in the format designated by the Contracting Officer.

4. A certificate of current cost or pricing data, in the format specified in FAR 15.406-2 certifying that to the best of its knowledge and belief, the cost or pricing data were accurate, complete, and current as of the date of agreement on price or, if applicable, an earlier date agreed upon between the parties that is as close as practicable to the date of agreement on price.

5. The award will be a firm fixed-priced Task Order with a specific completion date or performance period. When Option items are included in the Task Order Price Schedule, and the options(s) is not exercised at time of award, the Task Order will specify the number of days after notice to proceed for exercising the Options. The Government will take into consideration the Task Order Period of Performance when specifying the number of days to exercise the Option. Options when exercised shall not normally extend the original performance period of the Task Order.

6. Subcontractor Offers. The contractor to the maximum extent possible shall submit competitive subcontractor offers. In the event the contractor is limited to one offer the government will evaluate costs using an independent government estimate, R.S.

Means, and or Local Market Conditions. Please note that any subcontractor offers that exceed $2 million are subject to Certified Cost and Pricing.

7. Profit. (applicable to all sole source action above $150,000.00.) Profit will be negotiated based on the Alternate Structured Approach as defined by the DFARS 215.404-4.

The following procedures will be used as the alternate structured approach for construction profit:

(1) A fair and reasonable profit shall be negotiated/determined. The following procedures shall be used as a guide:

CONST

FACTOR WEIGHT RATE VALUE

Degree of Risk 20

Relative Difficulty of Work 15

Size of Job 15

Period of Performance 15

Contractor's Investment 5

Assistance by Government 5

Subcontracting 25

TOTAL 100%

(2) Each Factor shall be weighted as indicated below based on the circumstances of the procurement. "Value" is obtained by multiplying the "WEIGHT" by the "RATE"; i.e., WEIGHT X RATE = VALUE. The Value column, when totaled, will indicate the fair and reasonable profit percentage that should be used for the procurement.

(3) Construction projects will normally be weighted from .03 to .12. The Contracting Officer shall address the conditions in writing that justify assigning a WEIGHT other than the recommended WEIGHTS shown below.

(i) Degree of Risk. When the work involves no risk or the degree of risk is very small, the "Weight" should be .03; as the degree of risk increases, the "Weight" should be increased up to a maximum of .12. Note that Lump Sum construction work should generally have a higher weight than Unit Priced items. Other things to consider when assigning a weight are the nature of the work to be accomplished, where it will be done, the conditions it will be accomplished under, etc. In addition to the above items, consider the portion of work to be accomplished by subcontractors.

(ii) Relative Difficulty of Work. If the work is very difficult and complex, the "Weight" should be .12 and should be proportionately reduced to .03 on the simplest of jobs. This factor, to some extent, is closely associated with the Degree of Risk factor. Other things to consider when assigning a weight are nature of the work, who is accomplishing (i.e., subcontractors, consultants, etc), time schedule, etc.

(iii) Size of Job. Work not in excess of $100,000 shall be weighted at .12. Work estimated to be between $100,000 and $5,000,000 shall be proportionately weighted from .12 to .05. Work between $5,000,000 to $10,000,000 shall be weighted at .04. Work in excess of $10,000,000 shall be weighted at .03.

(iv) Period of Performance. Projects in excess of 24 Months (180 days actual design time) should be weighted at .12. Projects of a lesser duration will be proportionately weighted down with .03 being the minimum; i.e., jobs not exceeding 30 Days. No weight will be assigned for changes where additional time is not required.

(v) Contractor's Investment. This Factor should be weighted from .03 to .12 based on the capital investment the contractor has tied up in the project. An above average investment would be given a higher weight while a below average investment would rate a low weight. On construction contracts, take into account the amount of Government-Furnished Property being provided.

(vi) Assistance by the Government. This Factor should be weighted from .03 to .12 based upon the assistance furnished the contractor by the Government. A high level of assistance would be given a low weight while little or no assistance would be given a higher rate. On construction projects, consider the amount of Government owned property and equipment the contractor will be able to make use of and if there will be any costs to the government for providing.

(vii) Subcontracting. This Factor will be weighted inversely (proportional) to the amount of subcontracting on the project. When 80% or more of the work is to be subcontracted, a weight of .03 will be used. The weighting should be proportionately increased to .12 as the amount of work performed by the contractor's own work force increases.

6. ORDERING (REFERENCE FAR 52.216-18)

a. Any services to be furnished under this contract will be ordered by issuance of Task Orders by the individuals or activities designated in this contract. Any Federal Contracting Officer, at the locations specified in the solicitation, or others as approved in writing by the issuing office Contracting Officer, is authorized to issue orders under the MATOC contracts within the individual’s warrant levels. A copy of each task order (DD Form 1155 only), and modification (SF 30 only with funding information) issued by agencies outside the issuing office shall be provided to the issuing contracting office at time of execution.

b. Task orders may be issued from date of contract award until the last day of the ordering period. The total term of the contract may not exceed five years. However, task orders issued during the contract period may be completed in accordance with the terms of the task order after the contract period has expired.

c. All Task Orders are subject to the terms and conditions of this contract.