MATOC Preproposal Conference Slides_20Jan23.pptx

MULTIPLE AWARD

CONSTRUCTION SERVICES

TASK ORDER CONTRACT

PRE-PROPOSAL CONFERENCE

20 January 2023

Module 4 2008

Multiple Award Task Order Contract "MATOC” Competitive Multiple Award Indefinite Delivery, Indefinite Quantity(IDIQ) Contract

MATOC

PERIOD

OF

PERFORMANCE

Five Year Ordering Period On- and off-ramping procedures for non- or under-performing contractors at Contracting Officer’s discretion See para. 12, Section 01000 Division 01, Special MATOC Contract Requirements

Scope (work) of a MATOC Contract

“SCOPE”

Covers a broad range of maintenance, repair, & construction services

Award of Task Orders

FEDERAL CONTRACTING OFFICERS

AT

ANY NATIONAL GUARD UNIT

IN WASHINGTON MAY AWARD TASK ORDERS

Choice of Locations Fairchild AFB Camp Murray WADS (Western Air Defense Sector) on JBLM (Joint Base Lewis-McChord)

Dollar Limits of MATOC Contract $25,000,000.00 program limit for all MATOCs awarded All contracts share the total capacity limit

Dollar Limits of MATOC Contract $5,000,000.00 Maximum Per Task Order for the General Task Order Contract

$2,000 Minimum Per Task Order for the General Task Order Contract

$2,500 MINIMUM ORDER which will be issued at time of basic contract award

Number of Basic MATOC Awards A Maximum of 15 Small Business Awards Anticipated Task orders may be set-aside for socio-economic groups such as HUBZone, Service Disabled Veteran Owned Business, Woman Owned Small Business, etc. provided two or more contractors in the socio-economic group are awarded a MATOC Basic

8(A) Contractor Requirements

NOTE:

8(a) Contractors must have approved business plans on file and services by Local District Office SBA

Disclaimer

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS

Offerors are cautioned to carefully read the requirements of the solicitation and comply accordingly

What to Submit Section 00110 of the RFP details required information and format 2 Volumes are required

VOLUME 1

VOLUME 1: Price proposal / Pro Forma Documents

VOLUME 2 (2 PARTS)

PART I: Technical Capability Proposal PART II: Past Performance Information

VOLUME I

Original and 3 Copies Cover Letter SF 1442 - Signed AREAS of CONSIDERATION - Section 00010

EXHIBIT D

Price for Prototypical Project(s) REPRESENTATIONS & CERTIFICATIONS – Section 00600

VOLUME 2: Part I

Volume 2: Part I -TECHNICAL PROPOSAL Limited to 23 single pages (10 pages for Subfactor 1, 3 pages for Subfactor 2 and 10 pages for Subfactor 3), exclusive of table of contents, tabs, and dividers. Resumes/Letters of Intent are limited to 2 pages each. Resumes, Letter of Intent, and Organizational Chart do not count toward the 23 page total. Pages in excess of the limit will not be evaluated.

Answer questions carefully and thoroughly Include required Attachments Consider evaluating your proposal IAW Section 00120 before submitting

Volume 2: Part II - Past Performance Proposal Complete Exhibit A -Performance Relevancy Form- 6 Part 1/ One Part 2

Have Subcontractors Complete- Exhibit B Subcontractor Consent and Information Form

List of clients (name and number) you sent Exhibit C questionnaires to and/or final CPARS forms for the Exhibit A Part 1 projects VOLUME 2: Part II

Exhibit C (Exhibit C Package) Send Questionnaires to References Introduction Letter, Exhibit C and Questionnaire References must be included with the proposal Email and Fax addresses available

If you have a CPARS Final Evaluation for the project that may be included in lieu of sending form - place behind applicable Exhibit A

Section 00800- Special Contract Provisions Offerors should carefully read section 00800- and DIVISION 01 General Requirements before preparing proposal Important basic contract requirements and conditions are contained in these sections

The Prototypical Project All offerors, regardless of the areas of consideration on location, shall price the prototypical project for examination purposes. Failure to provide a priced Exhibit D will be considered non-compliant with the solicitation requirements and grounds for elimination from consideration/evaluation. *Note: The prototypical project will be examined on price only to determine price fair and reasonable. This price examination will not be applicable to the overall evaluation of proposals and award decision.

Proposal Evaluation Detailed in Section 00120 of the RFP CAREFULLY review sections 00100, 00110 & 00120 and 00800 through Division 01 when preparing proposal Comply with Section 00100 AND 00110 requirements Inquire in writing if you have questions Failure to furnish a complete proposal may result in elimination from consideration

Best Value Award Basis Past Performance and Technical when combined are approximately equal

Best Value Award Decision Best Value is defined as an award based on the greatest overall benefit in response to the requirement.

MATOC Awards The Contractors whose proposals provide the best value to the Government will be awarded contracts

Task Order Award & Fair Opportunity Every Contractor who is awarded a MATOC contract will be given a FAIR OPPORTUNITY to complete for the award of Task or Projects unless an exemption applies

Fair Opportunity Exemptions Urgent or emergency requirements Services are unique or highly specialized interest of economy and efficiency Satisfy the minimum guarantee

Other Times You May Not Be Given An Opportunity To Compete KO May limit competition or exclude a contractor for the following reasons:

Satisfy Agency Small Business Program Goals Projects will be set-aside for 8(a) MATOC Contractors and/or HUB Zone and/or SDVB MATOC Contractors and/or Women Owned Small Business Failure to prosecute the work diligently on a current Task Order Award Order outside your areas of consideration

Master Specification The Master specification, also referred to as the default specification Establishes an industrial and/or commercial standards for maintenance and repair of Government Facilities If SOW does not address a specification for an element of work, the master/default specification applies

Contractor’s Location Normal response time is two (2) days for site visit and three (3) days to thirty (30) for proposal depending on complexity Contractors must be able to respond within 120 Minutes in the event of an emergency to view a site and possibly give a price.

Insurance Requirements MATOC contractors are required to have insurance while under contract- not just when the task order is issued.

You will have access to base for contract related events Must be in place if responding to emergencies

Construction Wage Rates & Bonds Most current Construction Wage rates will apply to each MATOC Request for Proposal Link to Web site will be provided- Note the most current wage determination at time of award of Task Order applies to the Task Order Performance and Payment bonds are established by each Task Order

PAYMENT BOND - T.O.>35K

PERFORMANCE BOND - T.O.>$150K

Bid Bonds If Performance & Payment Bonds are required, a bid bond must also be submitted with the proposal

Task Order Award Execution Procedures KO establishes site visit & notifies MATOC Contractors by email Provides MATOC Project synopsis, offering letter and basis for award & when available SOW/Plans/Wage Rates etc.(RFQ/RFP) (Note in some instances this will be provided at the site visit) KO & Engineer conducts the site visit with MATOC Contractors KO validates proposal due date with Contractors

Task Order Award Execution Procedures Contractor submits questions to KO who will provide answers to all If necessary, engineer makes changes via addendum and forwards to KO who issues Amendment Contractor submits price or best value proposal by hand carried, email, or fax as applicable KO does evaluation and makes award upon receipt of funds KO emails award notice to awardees Notifies all others of award only

Plans and Specifications Normal method of distribution will be via email or web posting When issued on CD/DVD one set of project plans & specifications will be provided to each MATOC contractor at no cost.

It is the MATOC contractors responsibility to notify their subcontractors and provide them copies.

Electronic versions when available will be on the Web

PROPOSALS ARE DUE

NOT

LATER THAN

3FEB23 5:00pmPST

DON’T FORGET TO HAVE REFERENCES SENT IN BY THIS TIME & DATE

Important Reminders Award is contemplated to be made without discussions - do not anticipate a chance to make corrections or changes Your first proposal will probably be your only proposal!

Read the solicitation requirements carefully!

Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

Important Reminders All Amendments will be on the SAM website Check site regularly for changes & refresh the page After closing no information will be available until award Awards will be posted to the web Results should be announced in approximately 90 days

Questions Questions must be submitted in writing via email to 141msg.msc@us.af.mil Submit questions NLT COB 26 JAN 23 Submit questions to KO only do not call other government personnel Questions received late may be held and addressed after RFP closing with those who submitted offerors Questions and answers will be posted to the web site only

Answers to Questions All questions, on a non-attribution basis, and the answers will be posted to the SAM website If necessary addendums, issued by an amendment, will also be posted Check web site regularly and don’t forget to refresh web page

Helpful Websites www.sam.gov https://www.dol.gov/agencies/whd/government-contracts/construction

SS 2011 Module 5

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