I.B.08. COMBO W50S9426QSY21 - CCTV System Specifications Rev1 (Attachment 1).pdf

282CBCS CCTV System Specifications

1. Purpose

1.1. This document defines the requirements for design, furnishing, installation, configuration, testing, training, and turnover of a standalone CCTV/video surveillance system for perimeter and entry-point monitoring.

1.2. This document is intended to provide contractors with sufficient detail to submit a complete bid without relying on later scope expansion for standard system components, interbuilding connectivity, local switching, UPS support, or camera integration.

2. Project Overview

2.1. The government requires a complete, locally maintained surveillance system with the headend located in the MDF of Building 102.

2.2. The system shall use the existing fiber backbone between the primary buildings.

2.3. The contractor shall provide all equipment, terminations, switching, power support, and installation labor required to make the system fully operational.

2.4. The system shall support approximately 10 to 12 IP cameras and provide effective coverage of the perimeter, building approaches, and front gate.

2.5. The system shall be standalone. It shall have no off-base connectivity, and all recording, management, playback, and export functions shall be performed locally.

3. General System Requirements

3.1. The government’s expected signal flow is as follows:

3.1.1. Headend / NVR / primary viewing location in Building 102 MDF

3.1.2. Existing fiber backbone from Building 102 to IDFs in other buildings

3.1.3. Contractor-furnished switch, media conversion, and PoE support at each building as required

3.1.4. Small UPS at each switch location

3.1.5. Cat6 cabling preferred from local switch to camera locations

3.1.6. Coax conversion may be used where necessary due to distance or pathway constraints, provided the final solution supports IP camera operation and required image quality

3.2. This expected architecture shall be the basis of the contractor’s design unless the contractor identifies a clearly superior equivalent approach that still meets all requirements without creating additional government scope.

3.3. The contractor shall provide a complete and functional system, including all standard materials, devices, connectivity components, terminations, switching, mounting hardware, cabling, local power support, and integration labor required for operation.

4. Camera Requirements

4.1. The system shall use IP cameras.

4.2. Minimum camera requirements are as follows:

4.2.1. 1080p minimum resolution

4.2.2. Day/night capability

4.2.3. Outdoor-rated equipment suitable for Rhode Island summer and winter conditions

4.2.4. Usable descriptive image quality for operational review

4.3. Higher resolution may be proposed where needed to achieve required views.

4.4. PTZ cameras are not the preferred design basis for this requirement.

4.5. Fixed, multi-sensor, panoramic, or other reliable camera types are preferred where they better support long-term coverage and lower maintenance.

5. Front Gate / Camera Coverage

5.1. The contractor shall provide the quantity and placement of cameras needed to achieve the required operational views within the planning range of 10 to 12 cameras.

5.2. The front gate area is a priority coverage location.

5.3. Front gate coverage shall support:

5.3.1. A direct view of the individual requesting access

5.3.2. A descriptive view of the vehicle requesting access

5.3.3. An overall view of the front gate entrance and exit lanes

5.3.4. Coverage of the nearby fence line for approximately 50 feet, as feasible

5.4. The preferred concept is:

5.4.1. One direct camera covering the entry point for personnel/vehicle interaction

5.4.2. One overall-view camera, with a 360-degree camera on a centered pole considered the preferred option if feasible

5.5. The contractor shall assess the best method to achieve these views and shall include all equipment, mounting, connectivity, and power components necessary to support the proposed design.

5.6. The government recognizes that front gate pole installation and final method of providing power and/or PoE to that pole remain the primary unresolved field issue. The contractor shall account for this uncertainty in the proposal and clearly identify the assumed installation approach.

5.7. Other cameras shall be placed to support perimeter and fence-line observation, building approach coverage, and other operationally useful views.

6. Recording, Retention, and Storage

6.1. The system shall provide a minimum of 30 days of video retention.

6.2. Recording requirements are as follows:

6.2.1. Front gate cameras shall record 24/7

6.2.2. All other cameras shall record on motion, on schedule, or by a combination of both, as appropriate to meet the retention requirement and operational need.

6.3. The contractor shall size storage accordingly (estimated at 8TB) and shall include all storage necessary to support the required retention period based on:

6.3.1. Camera count

6.3.2. Resolution

6.3.3. Frame rate

6.3.4. Recording method

6.3.5. Compression method

6.4. The system shall support local live viewing, local playback, export of video to removable media, and use by authorized local personnel only.

6.5. No cloud-based storage or off-base storage is required.

7. Network / Interbuilding Connectivity

7.1. The contractor shall use the existing fiber between primary buildings as the primary backbone for the system.

7.2. The contractor shall provide all work necessary to make use of that backbone, including as required:

7.2.1. Fiber termination coordination

7.2.2. Transceivers

7.2.3. Media converters

7.2.4. Switches

7.2.5. Patching

7.2.6. Jumpers

7.2.7. Enclosures

7.2.8. Rack or wall mounting hardware

7.2.9. Testing and validation

7.3. The contractor shall not exclude required building-to-building integration equipment from the bid.

7.4. The system shall remain standalone and shall not connect to devices or networks outside the base.

8. Existing Infrastructure and Pathways

8.1. The following conditions are known and shall be used by the contractor in developing the bid:

8.1.1. Building 102 MDF is the primary headend location

8.1.2. Rack space is available

8.1.3. Power outlets are available

8.1.4. Existing fiber between primary buildings is available for use

8.1.5. IDF space is available in each building

8.1.6. Power outlets are available in each IDF

8.1.7. Interior building routing generally benefits from drop ceilings and available building chases

8.1.8. The guard shack has at least two 120V outlets available

8.1.9. The guard shack has a fiber line run to it, but that fiber is not terminated

8.1.10. The guard shack also has a twisted-pair bundle with open pairs leading back to the MDF

8.1.11. Existing conduit and pathways may exist in some areas, but the contractor shall verify usability in the field

8.1.12. Site photos are not available except through site visit coordination consistent with the FAQ responses

9. Conduit, Cabling, and Pathways

9.1. The contractor shall verify all pathways in the field and include all labor and materials required to complete installation.

9.2. Requirements and expectations are as follows:

9.2.1. Cat6 is the preferred camera cabling method

9.2.2. Where distance or existing pathway constraints make Cat6 impractical, the contractor may use an appropriate conversion method to support IP camera connectivity over coax or other viable medium

9.2.3. Existing conduit may be used where viable, but usability shall not be assumed without verification

9.2.4. New conduit, pathway work, pole work, or local routing adjustments shall be included where required for a complete system

9.3. The contractor is responsible for ensuring the final installed pathway supports reliable long-term operation.

10. Headend, Monitoring, and User Equipment

10.1. The primary recording and control equipment shall be located in Building 102 MDF.

10.2. The system shall support:

10.2.1. Headend recording and storage

10.2.2. Administrative access for authorized personnel

10.2.3. Approximately two monitoring displays for operational viewing

10.2.4. One to two client workstations, if required by the proposed system design

10.2.5. Playback, export, alerts, and alarm review functions

10.3. The contractor shall provide all hardware, licenses, and interfaces required to make the monitoring arrangement fully functional.

11. Power and UPS Requirements

11.1. The contractor shall provide all practical power support equipment required for system operation.

11.2. Requirements are as follows:

11.2.1. A small UPS shall be provided at each switch location

11.2.2. UPS support shall also be provided where necessary for critical system continuity

11.2.3. The system is not required to remain fully operational for 48 hours on battery backup

11.2.4. UPS sizing shall be appropriate for short-duration outages, orderly continuity, and protection of recording/network equipment

11.3. The contractor shall include all required UPS units in the bid and shall not assume they will be government furnished.

12. PoE Switches / Building-Level Distribution

12.1. At each building IDF, the contractor shall provide the equipment necessary to distribute the CCTV network locally to camera locations.

12.2. This shall include, as required:

12.2.1. Small local switches

12.2.2. PoE capability for cameras

12.2.3. Media conversion as needed

12.2.4. Patching and cable management

12.2.5. Connection from IDF equipment to final camera locations

12.3. Each switch location shall include a small contractor-furnished UPS.

12.4. The government expects the contractor to design the local distribution so that the building fiber feed can be converted or handed off properly to support IP cameras at the required locations.

12.5. The guard shack is a special-case location. Known conditions are as follows:

12.5.1. Fiber is run to the guard shack but is not terminated

12.5.2. Twisted-pair cable with open pairs runs back to the MDF

12.5.3. The space is not climate controlled

12.5.4. At least two 120V outlets are available

12.6. The contractor shall determine the most practical long-term method for connecting and supporting the guard shack/front gate cameras.

12.7. The contractor may use the existing fiber if the contractor includes termination or coordinates required termination before cutover.

12.8. If the contractor does not use the fiber, the twisted-pair path is considered a viable direct option, subject to field tracing and validation.

12.9. If the contractor proposes active equipment inside the guard shack, that equipment shall be suitable for operation in a non-climate-controlled Rhode Island environment, including summer heat and winter freezing conditions.

12.10. The contractor shall not assume that additional government work will be added later to make the guard shack solution functional.

13. Permits, Licensing, and Compliance

13.1. The contractor is responsible for obtaining and maintaining required commercial or jurisdictional building and electrical permits. Base Civil Engineering may facilitate internal base coordination after award, consistent with the contractor FAQ responses.

13.2. The prime contractor and/or performing subcontractor shall possess all required Rhode Island licenses applicable to the work, including low-voltage, telecommunications/data cabling, electrical, and security system licensing as applicable to the final scope, consistent with the contractor FAQ responses.

13.3. All proposed equipment shall be NDAA compliant.

14. Installation Conditions

14.1. Known installation conditions include:

14.1.1. Preferred work window is generally 0700–1700, Tuesday through Friday

14.1.2. Final scheduling and access coordination will be discussed

14.1.3. Interior drop ceilings are present in most buildings

14.1.4. Existing mounted camera points may be present at some locations

14.1.5. Some camera runs may require entirely new cable routing

14.1.6. Roof, entry, escort, and access coordination may be required

14.2. The contractor shall identify any additional obstacles affecting cost, schedule, or constructability.

15. Contractor Design / Proposal Requirements

15.1. To be considered complete, contractor proposals shall clearly address:

15.1.1. Proposed camera count and camera types

15.1.2. How the required front gate views will be achieved

15.1.3. Whether a centered pole-mounted overall-view camera is included at the front gate

15.1.4. How power and connectivity will be provided to the front gate / guard shack area

15.1.5. How the existing interbuilding fiber will be integrated into the design

15.1.6. What local switch, PoE, media conversion, and UPS equipment will be provided at each building

15.1.7. Whether any fiber termination work is included for the guard shack

15.1.8. Any required conduit, pole, or new pathway work

15.1.9. Storage sizing basis for 30-day retention

15.1.10. Recording method for front gate and non-gate cameras

15.1.11. Required licenses, permits, and compliance approach

15.1.12. Any exclusions, assumptions, or field dependencies

16. Deliverables

16.1. The contractor shall provide a complete submittal and turnover package including:

16.1.1. System design narrative

16.1.2. Bill of materials

16.1.3. Equipment list with manufacturer and model numbers

16.1.4. Camera layout / placement plan

16.1.5. Fiber and network connectivity plan

16.1.6. Power and UPS plan

16.1.7. Installation schedule

16.1.8. Testing and commissioning plan

16.1.9. All user and administrator credentials

16.1.10. Warranty documentation

16.1.11. Basic operating instructions

16.1.12. Owner turnover documentation

17. Testing, Training, and Turnover

17.1. The contractor shall:

17.1.1. Test all cameras and views

17.1.2. Verify recording functions

17.1.3. Verify storage/retention configuration

17.1.4. Verify live viewing and playback

17.1.5. Verify export capability

17.1.6. Demonstrate system operation to government personnel

17.1.7. Provide user and administrator familiarization

17.1.8. Turn over all passwords, credentials, and access documentation

18. Warranty and Support

18.1. Minimum acceptable support requirements are as follows:

18.1.1. One-year minimum warranty on installed products and services

18.1.2. Identification of labor warranty period

18.1.3. Identification of device/manufacturer warranty periods

18.1.4. Phone support availability

18.1.5. Software/firmware support during the warranty period

18.2. Because this is a locally maintained standalone system, remote login support shall not be assumed unless specifically authorized.

19. Contractor Responsibility for Completeness

19.1. This requirement is intended to be bid as a complete and functional system.

19.2. Contractors shall include all standard materials, devices, connectivity components, terminations, switching, power support, mounting hardware, and integration labor necessary to deliver an operational system meeting all stated specifications in this document.

19.3. Contractors shall not assume that core system elements will be added later by modification simply because they were omitted from the original bid.