Revised 193 SOS Auditorium Statement of Work V6 19 July 2026.pdf

STATEMENT OF WORK

FOR

193D Special Operations Squadron

Auditorium A/V Install

Revised July 19 2026

1. INTRODUCTION:

1.1. This Statement of Work (SOW) defines the requirements for a comprehensive technology refresh of the existing audio-visual (A/V) system within the 193D Special Operations Wing, Building 76 auditorium. The currently installed equipment has far exceeded its lifecycle, resulting in increased system downtime, reliance on workarounds, and a lack of support for modern high-definition devices and display standards. The auditorium, multi-classification training events, briefings, and executive-level presentations. Successful execution of this effort will deliver a reliable, secure, and modernized A/V system aligned with these mission-critical requirements.

2. BACKGROUND:

2.1. Objective: The purpose of this effort is to replace the existing audio-visual (A/V) system within the 193D Special Operations Wing Building 76 auditorium with a modern, reliable solution.

2.2. Facility Description: The 193D Special Operations Wing auditorium is located at 76 Constellation Court, Middletown, PA 17057. The room is centrally located within the building and features a sloped floor with a stage at the front. The space is approximately thirty feet wide and fifty feet in depth. A room located behind the stage and existing projector screen/wall currently houses an equipment rack and projector. This space is available for use as part of this project.

2.3. Facility Usage: The auditorium serves as a critical operational and ceremonial venue for the Wing’s mission and official activities. It will be routinely used to conduct formation mission briefings for up to six aircrews, promotions, retirements, other briefings, etc.

2.4. The contractor’s proposed, furnished and installed and turned-over solution to the requirements in this SOW must support the display and analysis of high-resolution, mission-critical imagery for objective area analysis, supporting operational planning and decision-making. The current A/V system is dated and lacks display resolution, system integration, and operational flexibility necessary for these modern mission demands.

3. SCOPE OF WORK:

3.1. Intro: The Contractor shall furnish, install, configure, and test all equipment and systems required to deliver a fully operational A/V solution as described herein. For the purposes of this Statement of Work, the term “provide” shall include furnishing, installing, configuring, and testing all required components.

3.2. The Contractor shall remove and properly dispose of all existing A/V equipment and furnishings associated with the current system, disposing of furnishings as well. The Government will dispose of all AV equipment the contractor removes through the proper processes dictated by Air Force policy:

3.2.1. Audio/Video (A/V) equipment (the video projector with ceiling mount)

3.2.2. The podium with all equipment located in the podium base

3.2.3. Ceiling speakers located above stage area

3.2.4. Projector with mount for presenter confidence display

3.2.5. All associated A/V cabling

3.3. The Contractor shall provide a high-resolution, large-format display system sized to maximize usable display area within the physical constraints of the space (see Figure 2) and ensure clear visibility of content for all seating positions and intended uses.

3.3.1. The display system will be:

3.3.1.1. A direct-view LED display system with a maximum pixel pitch of 1.5 mm, minimum display size of approximately 163 inches diagonally and maximum display size of approximately 180 inches diagonally, inclusive of all required processing, controllers, and input/output interfaces necessary to support system content.

3.3.2. The Contractor shall provide all required structural support, mounting systems, bracing, and hardware necessary to safely and securely mount the selected display system to the stage wall in accordance with manufacturer specifications and applicable codes.

3.4. The Contractor shall provide a low-profile, ceiling-mounted projection system to provide a confidence display approximately 98 inches diagonal on the rear upper wall of the auditorium (see Figure 3). The projection system shall be capable of delivering a minimum of 2,000 lumens bright enough to be seen both with, or without, the lights in the room on and with high enough contrast and depth of color to appear original and not distorted, washed out, or altered in any way at the screen surface and shall utilize an appropriate projection surface or coating with anti-glare properties to ensure visibility under ambient lighting conditions. Low maintenance systems are preferred.

3.4.1. The Contractor shall provide and all mounting systems, hardware, projection surfaces, and materials required to support the confidence display, including any anti-glare coatings or treatments necessary to achieve the specified performance.

3.5. The Contractor shall provide and install two front-of-room loudspeaker arrays and associated amplification sized appropriately for the room dimensions and full audience occupancy, ensuring clear and even coverage throughout all seating positions.

3.6. The Contractor shall provide and install a modern A/V podium designed to support system operation and user interaction. The podium shall include, at a minimum:

3.6.1. Storage and Mounting:

3.6.1.1. Internal storage space for a laptop and accessories

3.6.1.2. Integrated mounting provisions for A/V equipment

3.6.2. Cable Management

3.6.2.1. Neat and organized internal cable routing

3.6.2.2. A user-accessible cable cubby for interface connections

3.6.3. User Interface Surface

3.6.3.1. Dedicated space for a system control interface

3.6.3.2. Workspace for keyboard and monitor placement, and enough room for a 8.5” by 11” standard binder for presentation material.

3.6.4. Microphone Storage: Secure and accessible storage for microphones

3.6.5. Power

3.6.5.1. Integrated power distribution including a minimum 10-port power strip in the podium.

3.6.5.2. Power accessible to the user on the podium

3.7. The Contractor shall provide and install an equipment rack or equipment enclosure to house system components, including but not limited to control processors, signal processing equipment, power distribution, and related hardware.

3.7.1. The equipment rack shall be appropriately sized to accommodate all installed equipment with additional capacity for future expansion.

3.7.2. The equipment rack enclosure/storage shall be installed in a suitable location within the room or designated equipment space, as coordinated with the Government.

3.7.3. The rack enclosure installation shall include proper ventilation, cable management, and access for maintenance. All equipment shall be securely mounted within the rack in accordance with manufacturer specifications and industry best practices.

3.7.4. No equipment shall be mounted or installed below the stage.

3.8. The Contractor shall provide all input/output (I/O) endpoints, cabling, signal transport, processing, control systems, and associated programming required to support the following functionality:

3.8.1. The system shall support integration with unified communications (UC) platforms on NIPR networks, including soft codec applications (e.g., Microsoft Teams, Zoom), providing bidirectional audio and video integration with the room’s microphones, speakers, and display systems without requiring manual reconfiguration by the user.

3.8.2. Inputs that can be individually selected according to their category (PC video, PC audio, microphone)

3.8.2.1. NIPR or SIPR GFE PC video/audio

3.8.2.2. NIPR PC 2 video/audio

3.8.2.3. SIPR Laptop video/audio

3.8.2.4. Microphone stage-right

3.8.2.5. Microphone stage-left

3.8.2.6. Microphone podium

3.8.2.7. Distant-end video/audio

3.8.2.8. Logo

3.8.3. Outputs:

3.8.3.1. Front screen

3.8.3.2. Podium screen

3.8.3.3. Confidence monitor

3.8.3.4. Program/content to in-house speakers (from soft codec, pc audio, video playback, etc.)

3.8.3.5. Microphones to in-house speakers (sound re-enforcement)

3.8.3.6. Distant-end audio (far-end receive)

3.8.3.7. Audio transmission to distant-end (far-end send)

3.8.3.8. Logo to screens

3.8.4. Switching Controls Considerations

3.8.4.1. Switching and routing shall be controllable Non-networked singular input, closed loop controlled via touch panel located at the podium

3.8.4.2. Switching between Controlling input sources shall occur without system instability, signal loss, or excessive delay.

3.8.4.3. The system shall support defined operational modes (e.g., NIPR, SIPR, presentation), with appropriate routing and control restrictions applied automatically based on the selected mode.

3.8.4.4. Switching operations shall be intuitive and clearly labeled on the user interface, with source and destination identification matching physical room labeling.

3.8.4.5. The system shall support simultaneous connection and independent routing of multiple NIPR input sources.

3.8.4.6. The system shall prevent unintended routing of audio or video between networks or classification levels.

3.8.4.7. Program audio and microphone reinforcement shall be independently controllable and routable.

3.8.4.8. The system shall provide a default or safe state on startup and after loss of power, ensuring no unintended signal routing or active inputs.

3.8.4.9. Switching between modes shall not require manual reconfiguration of cabling or hardware by the user.

3.8.4.10. The system shall support the ability to mute or disable individual inputs and outputs from the control interface.

3.8.4.11. When a SIPR input or mode is active, SIPR video and audio shall remain fully functional and routable to all designated outputs. NIPR microphones, and associated components shall be disabled and not available for selection or routing.

4. OBJECTIVES:

4.1. The system shall provide a fully operational, reliable, and user-ready audio-visual solution upon completion of installation, testing, and training.

4.2. The system shall provide clear and intelligible audio for all seating positions during briefing, training, and presentation operations.

4.3. The system shall provide a high-resolution, large-format display capable of presenting high-fidelity imagery clearly visible to the entire audience.

4.4. The system shall support flexible configuration and routing of multiple input sources while maintaining intuitive and reliable operation.

4.5. The system shall support secure operation across multiple classification levels, depending on the end user’s choice of GFE source, ensuring appropriate isolation and control of inputs, and outputs, and system modes.

4.6. The system shall support unified communications (UC) capabilities on NIPR networks, including integration with soft codec platforms (e.g., Microsoft Teams, Zoom), content sharing, and audio collaboration with local audio-visual system integration.

5. GENERAL REQUIREMENTS

5.1. Contractor Responsibility: All equipment, cabling, hardware, software, licensing, configuration, and programming required to deliver a fully operational system shall be provided by the Contractor. No Government Furnished Equipment (GFE) will be provided unless explicitly stated.

5.2. Compliance and Security:

5.2.1. All system components shall be TAA-compliant.

5.2.2. The system shall maintain strict physical and logical separation between classified and unclassified systems, ensuring compliance with applicable DoD EMSEC, TEMPEST, and information assurance requirements.

5.2.3. The system shall support operation within a mixed-classification environment.

5.2.4. No RF-enabled, wi-fi, Bluetooth, or wireless components shall be installed.

5.2.5. No network-connected components shall be installed unless explicitly approved by the Government.

5.2.6. All components shall be suitable for use in a secure government environment.

5.3. Electrical and Infrastructure:

5.3.1. The Contractor shall identify all electrical and power requirements necessary to support the system, including voltage, phase, amperage, and quantity of circuits required.

5.3.2. The Government shall be responsible for providing facility high voltage electrical infrastructure to meet these requirements.

5.3.3. The Contractor shall provide all system-specific power equipment, including power distribution, conditioning, and control components required for proper system operation.

5.4. Project Coordination:

5.4.1.The Government will designate a Technical Point of Contact (TPOC) upon contract award. The TPOC shall serve as the primary Government authority for technical coordination, approvals, and system acceptance.

5.4.2.The Contractor shall coordinate all technical aspects of the project with the TPOC prior to and throughout installation.

5.4.3.The Contractor shall coordinate all installation and system requirements with the following Government organizations as applicable:

• 193D Base Civil Engineering (BCE) for structural and electrical requirements

• 193D Communications Squadron for A/V cabling, system integration, and classification compliance

• Designated Government security representative for classified system compliance

5.4.4. Coordination shall be completed prior to installation activities and throughout the project as required.

5.5. Delivery and Staging: The Contractor shall coordinate all equipment delivery, storage, and staging with the Government. Equipment shall not be delivered or installed without prior coordination and approval.

5.6. Site Survey and Engineering

5.6.1. The Contractor shall perform a site survey within sixty (60) calendar days of contract award, or as coordinated with the Government.

5.6.2. The Contractor shall develop and submit a proposed system design and Bill of Materials (BOM) based on the results of the site survey within fourteen (14) days after completion of the survey.

5.6.2.1. The proposed system shall represent a fully integrated audio-visual solution that meets all operational, functional, and security requirements defined in this Statement of Work.

5.6.2.2. The BOM shall identify all required equipment, components, and quantities necessary to deliver a complete and operational system.

5.6.3. The proposed system design and BOM shall be submitted to the Government for review and approval prior to procurement or installation.

5.6.4. The Contractor shall provide system drawings, including equipment layout, signal flow, and cabling, within fourteen (14) calendar days after Government review and approval.

5.7. Installation and Workmanship:

5.7.1. All cabling shall be installed in a neat and organized manner and labeled for identification.

5.7.2.Cabling installation shall conform to ANSI/TIA-568 standards.

5.7.3.Proper strain relief, service loops, and cable support shall be provided at all cable endpoints.

5.7.4.All equipment shall be securely mounted in accordance with manufacturer specifications and applicable codes.

5.8. Programming and Source Code:

5.8.1.1. The Contractor shall provide all programming required for system operation, including but not limited to control processors, digital signal processors (DSP), user interfaces, automation routines, and macros.

5.8.1.2. All programming shall be modular, documented, and suitable for future modification

5.8.1.3. The Government shall receive all source code developed under this effort, with sufficient documentation to support future maintenance and modification.

5.9. System Testing and Acceptance:

5.9.1. The Contractor shall test and demonstrate all system functionality to verify compliance with this Statement of Work.

5.9.2. Final acceptance shall be contingent upon successful verification of all requirements.

5.10. Training

5.10.1. The Contractor shall provide at least one training session for up to twenty (20) personnel.

5.10.2. Training shall include system operation, control interface usage, and basic troubleshooting.

5.10.3. Training materials shall be provided in both electronic and hard copy formats.

5.11. Documentation

5.11.1. The Contractor shall provide complete system documentation, including:

• Equipment lists

• Cable routing diagrams

• Control system diagrams

• Audio signal flow diagrams

• Video signal flow diagrams

• Network and system architecture diagrams (if applicable)

5.11.2. Documentation shall be sufficient to support system operation, troubleshooting, and future modification.

5.12. Warranty and Support:

5.12.1. The Contractor shall provide a minimum one-year warranty covering all equipment, installation, and system functionality following Government acceptance.

5.12.2. The Contractor may provide optional maintenance plans for consideration but shall not require their purchase.

6. SECURITY REQUIREMENTS:

All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the government installation, shall abide by all 193 SOW security regulations. Personnel performing the work requested will be escorted while on the installation. Individuals must be able to pass a background check that will be conducted prior to entry of the installation. Individuals performing the work will be required to provide their full name, Real ID, DOB, SSN, driver’s license issuing state and license number to gain access to the installation.

7. PLACE OF PERFORMANCE:

193D Special Operations Squadron, Building 76, Constellation Ct. Middletown, PA 17057

8. PERIOD OF PERFORMANCE:

Completion shall include installation, testing, and networking of all equipment; delivery of all training and training materials to designated permanent party personnel; delivery and acceptance of all deliverables; and all site cleanup.

9. GENERAL INFORMATION:

The Contractor shall comply with all standard DoD security procedures. The Contractor shall designate an on-site project manager that will serve as a single point of contact for the Government.

The Contractor shall coordinate with Government representatives for all equipment installation activities. The Contractor shall perform the installation in accordance with the manufacturer’s standard procedures. The system shall be installed with little or no disruption to existing services.

Any disruption of service shall be coordinated with the Government POC. The Government POC will provide notification schedule and approvals.

Any installed components (hardware, software and features/functions) shall comply with the latest National Electric Code (NEC).

The Contractor shall obtain and comply with any applicable manuals not identified above that are required to meet industry standards applicable to the trade required to complete task requirement

10. HOURS OF OPERATION:

Hours of operation are 0700-1630 Monday through Friday, excluding Federal Holidays and any other designated down day. The following Federal Holidays are observed:

January 1 New Year’s Day 3rd Monday in January Martin Luther King, Jr. Day 3rd Monday in February President’s Day Last Monday in May Memorial Day June 19th Juneteenth Day July 4th Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day November 11th Veteran’s Day 4th Thursday in November Thanksgiving Day December 25th Christmas

Work can be done at other than normal hours of operation with the approval of the Contracting Officer. The Contractor shall coordinate in advance all hours of work and any service interruptions with 193DSpecial Operations Wing points of contact.

Building 76

Auditorium (Stage)

Figure 3 - Auditorium (Back wall)

Auditorium (Stage)

Auditorium (A/V Podium)

Projector Area (behind stage)

Floorplan (Exact dimensions are CUI)