26QA020 RFI Log - Lodging Svcs Jul 2026 RSD.pdf
PDF 64 KB Posted
- Attached to
- 129 FSF - July RSD Lodging
- Solicitation number
- W50S8X26QA020
About this file
This document is a Requests For Information (RFIs) Q&A record for federal lodging services solicitation W50S8X26QA020. The solicitation concerns lodging accommodations for the 129th Reconnaissance Wing (RQW) Air National Guard unit during a July 2026 drill event, with personnel checking in Wednesday, July 15, 2026, and checking out Sunday, July 19, 2026, for a total of four nights. Lodging facilities must be located within 10 miles driving distance of Moffett Field, and offerors may utilize a maximum of two properties under a single quote. All tourism taxes shall be included in quote line item pricing, and the lodging services are both Federal and State tax-exempt, with procedures for tax exemption documentation to be determined at contract award.
The government addressed six clarifications regarding tax exemption procedures, check-in dates, minimum wage requirements, facility location flexibility, cancellation policies, and distance requirements. FAR clause 52.222-55 (Establishing Minimum Wage for Federal Contractors, EO 14026) was incorporated into the solicitation via amendment 0001. The government retained the ability to adjust reservations with standard commercial practices provided 24 hours' notice is given prior to the earliest scheduled check-in. Facilities located outside the stated 10-mile driving distance requirement will not be considered.
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RFI # Question/Clarification Response
The PWS states the 129 RQW is a federal government entity exempt from lodging taxes. To ensure compliant pricing and coordination with commercial hotel partners, offeror requests confirmation of the documentation the government will provide to commercial lodging facilities to establish federal tax exemption status at time of check-in (e.g., DD Form 2577 or equivalent).
The subject lodging services are Federal and State tax-exempt.
Procedures for providing the appropriate form(s) will be determined at time of contract award. All tourism taxes shall be included in quote line item pricing.
The Schedule of Items (Attachment 0002) reflects room nights beginning Wednesday, July 15, 2026, under CLIN 0001-1 and 0002-1, while the Period of Performance in the Deliveries or Performance section states July 16–19, 2026. Offeror requests confirmation of the correct first check-in date to ensure accurate pricing and room night totals.
Personnel will check-in Wednesday, 15 July 2026 and check out the morning of the last day of drill Sunday, 19 July 2026 for a total of four nights. The period of performance has been updated to accurately reflect these dates on the solicitation document.
FAR 52.222-55 (Establishing Minimum Wage for Federal Contractors, EO 14026) is not included in this solicitation. For confirmation, offeror requests acknowledgment that no class deviation has been issued reactivating EO 14026 wage requirements for this contract.
RFO FAR clause 52.222-55 has been incorporated into this solicitation in amendment 0001.
The Performance Work Statement states that the lodging facility must be located within 10 miles of Moffett Field. During market research, we found that some qualifying hotels within the required distance may not individually have sufficient room inventory to accommodate the entire requirement for the specified dates.
Can the requirement be fulfilled utilizing multiple lodging facilities, provided that each facility is located within the required 10-mile driving distance of Moffett Field and complies with all requirements of the Performance Work Statement?
Alternatively, is the Government requiring that all lodging accommodations be provided by a single hotel property?
A maximum of two properties may be included under one quote.
Is there a required cancellation policy for reservations t?
If so, what cancellation timeframe and associated fees, if any, are acceptable?
The Government shall retain the ability to adjust reservations in accordance with standard commercial practices so long as the Government provides notice of the change no later than 24 hours prior to the earliest scheduled check-in time.
6 Are you willing to consider a lodging property within 10.1 miles of Moffett Field 129 RQW Air National Guard base?
No, lodging facilities outside of the stated driving distance will not be considered. The Government will take this into account when developing future lodging requirements.
Requests For Information (RFIs) - W50S8X26QA020 Lodging Services - July 2026 RSD
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