SOW_HAAW182012_30Mar2026.pdf

Ver. May 2018

STATEMENT OF WORK

FOR

Project Number HAAW182012

Repair Fire Alarms Reporting Network Base Wide

174th Attack Wing Hancock Field, Syracuse, NY Hancock Field Air National Guard Base

6001 East Molloy Road Syracuse, New York 13211

30 March 2026

TABLE OF CONTENTS

1.0 PROJECT GENERAL DESCRIPTION

2.0 PERIOD OF PERFORMANCE

3.0 SCOPE OF WORK

4.0 GENERAL CONDITIONS

5.0 MATERIALS & EQUIPMENT

6.0 ENVIRONMENTAL

7.0 APPLICABLE PUBLICATIONS & FORMS

8.0 DEFINITIONS & ACRONYMS

9.0 ATTACHMENTS

1.0 PROJECT GENERAL DESCRIPTION

1.1 This project, Repair Fire Alarms Reporting Network Base Wide consists of repair by replacement of forty (40) FACP radios and two (2) Front-End Fire Alarm Reporting System Servers with the additional capability to connect to the Base Wide fiberoptic network. This contract also includes installing, configuring, and commissioning two (2) Fire Alarm Reporting System servers with operator workstations to monitor the facility Fire Alarms Reporting network. The final result of Repair Fire Alarms Reporting Network Base Wide project is fully functional Fire Alarms reporting system that passes the existing Alarm hierarchy from each of the existing thirty-eight (38) Fire Alarms Control Panels (FACP) at each existing facilities to the new Fire Alarms Servers and new radios at the servers installed as described below in this SOW. The new Fire Alarms network shall meet or exceed Federal code and meet the environmental conditions for the Syracuse, NY. The Fire Alarms Desk is currently located in Building 644 Fire Station operating under a UHF approved and on record with the FAA. This project will promote life safety through a well-executed contract, meeting code requirements and optimal functionality.

1.2 Hancock Field is synonymous with the 174th Attack Wing New York Air National Guard which is often shortened to 174 ATKW. All reference to Hancock Field here after in this SOW are equivalent to the 174th Attack Wing. Buildings are commonly referenced alphanumerically. For example, “Building 645” is commonly referred to as “B645.”

1.3 Interface cards, Remote Terminal Units, and gateway units are synonymous and used interchangeably within this Scope of Work document.

1.4 The contractor shall provide all labor, materials, tools, equipment, supervision/quality control, and project management necessary to complete the Project Repair Fire Alarms Reporting Network Base Wide at the 174th ATKW Hancock Field, Syracuse, NY. This includes but is not limited to demolition/recovery/disposal of existing materials, delivery/receiving of all equipment to Hancock Field. Use of Government equipment should not be considered during any cost estimation.

1.4.1 All work must be completed without damage to any other government property outside the SOW. The Contractor bears the responsibility of restoring or replacing any item damaged during this Contract. This includes but is not limited to buildings, pavements, sidewalks, fences, gates, utilities, lawns, landscaping, government owned equipment, and all components of the aforementioned.

1.4.2 All work performed under this SOW shall be conducted in accordance with all Department of Defense policies and Unified Facilities Criteria (UFC). DoD Building Code is described in UFC 1-200-01. UFC take precedence over State and Local codes according to UFC 3-600-1 Section 1-4.3 In the case of discrepancies among regulations, the most stringent regulation applies. Any requests to deviate from the codes and regulations shall be submitted in writing to the 174th Base Fire Marshal for approval.

1.5 The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Prime Contractor shall be responsible for the projects management, quality control, on-site supervision, and safety of all subcontractors.

Such contract service providers and subcontractors will be accountable solely to the Prime Contractor who, in turn is responsible to the Government. The Prime Contractor is defined as the contractor signing the contract or agreement with 174 Base Contracting Officer (KO).

The Contracting Officer Representative (COR) shall be the primary Point of Contact (POC) with the Contractor.

1.6 Personnel Qualifications.

1.6.1 All on site work, installation and configuration of devices shall be performed by qualified personnel with a minimum of three (3) years quantifiable experience in their respective craft. Qualified personnel is defined in Section 1-10 PERSONNEL QUALIFICATIONS of UFC 3-601-02 dated 7 October 2021 Contractors. For example, a current NICET Level II certificate is acceptable for technicians performing work on each facility’s FACP Interface with the FARs as long as a NICET Level II Engineering Technician is also on site to at the same time to supervise technicians at the Level II.

1.6.2 A current NICET Level IV certificate is acceptable qualifications for producing the Shop Drawings, Network Schematics, Network topologies and Product Data for Material Submittals.

1.6.3 Certification Letter. Third-Party Commissioning/Third Party review of the installation, configuration, testing as well as review of the QCM Inspection reports. The Prime Contractor shall provide a Third-Party Commissioning/Third Party reviewing official with NICET Level IV certification or higher to sign and apply their Seal to a Certification letter validating all installation and testing meets or exceeds the DoD Code. Industry certifications, manufacturer certifications and experience for the work described in this SOW shall be included in the bid package. Work experience shall be in resume format and verifiable with recent contact information.

1.7 Labor, equipment, material/parts, and overhead/administration shall be separate cost categories.

1.8 Material and parts shall be further itemized with long lead times greater than 30 days identified in the Preliminary Schedule.

1.9 The Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to procure, install, configure and commission a new Fire Alarms Reporting radio network and Primary and Alternate Front-End Servers. Each Server shall be Microsoft Windows operating system based Workstation terminal that can receive all alarms from thirty-eight (38) existing FACPs specified in the Solicitation, Contract, and Statement of Work.

1.10 All on site work will be performed at the following location:

174th Attack Wing Hancock Field Air National Guard Base 6001 East Molloy Road Syracuse, New York 13211

2.0 PERIOD OF PERFORMANCE:

The Period of Performance (POP) shall be 365 calendar days. This includes the Closeout Phase of the contract. The On-Site work may be less than the Contract POP and shall be noted in the Contractor’s Proposed Schedule.

3.0 SCOPE OF WORK

The work specified by this Section consists of the Contractor furnishing all supervision of contractors, quality control/workmanship, all labor, equipment, tools, appliances, transportation, and materials to complete the repair by replacement of the fire alarms reporting system network base wide. An end-to-end, turnkey solution for the Fire Alarms reporting System (FARS) is required. This includes reconnecting or rewiring the existing dry contact connections between the building Fire Alarm Control Panels (FACPs) and the transmitters being installed as a result of his contract.

DoD Cybersecurity Mandatory Compliance. Contractors installing or configuring the FARS and manufacturers providing material for his contract shall include in the AF3000 Material Submittals and AF3000 Submittal coversheet for all Network Schematics, Topologies and Shop Drawings how their recommended system shall meet or exceed the most current:

3.2.1 Security Technical Implementation Guides (STIGs) described by Department of Defense (DOD) information technology systems as mandated by DODI

8500.01. To include but not limited to:

3.2.1.1 Implement and maintain system configurations in accordance with the latest DISA Security Technical Implementation Guides (STIGs) and Security Requirements Guides (SRGs). Computer settings are described within the STIGs and shall be referenced by the Contractors when configuring the front-end server. Develop, document, and configure hardened "gold images" for Windows 11 Pro operating systems.

3.2.1.2 The Vendor shall comply with the most current OPORDs, TASKORDs, and CTOs issued by JFHQ-DODIN.

3.2.1.3 Documentation of manufacture’s validation the front-end server systems meet or exceed security features and how it will be resilient to current cybersecurity threats.

3.2.1.4 List of points of contact, method of receiving, upgrade/subscription frequency and current pricing (if any) the End User of the new FARS is to receive manufacturer patches and maintenance updates to maintain STIG compliance.

3.2.2 United Facility Criteria (UFC) 4-010-06 Cybersecurity of the Facility-Related Control System (FRCS) 10 October 2023

3.2.3 DAFGM2024-32-01 Civil Engineer Control Systems Cybersecurity

3.2.4 Encryption capability. Product data sheets and Network schematics shall detail and describe encryption capabilities to AES-256 or higher through the provide interface card, RTU, Gateway, PLC or specify by Manufacture Part Number any additional hardware required. Encrypting transmitters is not required as part of this contract, only using transmitters compatible to have future encryption capabilities without increasing the number of enclosures.

Provide, install, and configure the primary front-end server Fire Alarms Reporting system and compatible UHF transceiver network as complete and usable system in Bldg 644 Fire Station that is configured to Hancock Field’s Fire Emergency Service’s local mission.

This includes but is not limited to:

3.3.1 Procure, install and configure the server to meet the STIG requirements.

3.3.2 The primary server system includes CPU keyboard and mouse.

3.3.3 Extended Desktop/Additional Hardware to an Operators terminal. IN the event the physical size of the FARS Server will not fit under the Operators desk like the existing FARS Server, the contractor shall provide two (2) LED monitors with dual KVMA extender, monitor rack shall be capable of holding up to four

(4) monitors, one (1) desktop UPS short term back-up power, one (1) color laser printer with ink replacements readily available in the Syracuse, NY local area, and one (1) 24 port DoDIN network switch as required by the manufacturer’s standards.

3.3.4 Software and Configuration. Install all necessary manufacturer’s software for a complete and useable front-end server system and compatible transceiver station including:

3.3.4.1 Building database for Point Reporting with all front-end server system point-to-point upgrades

3.3.4.2 Install front-end server system graphics with Government provided GeoBase Data files in accordance with manufacturer’s standards.

GeoBase Data files will be provided to contractors to be installed only on-site.

3.3.4.3 Configure the front-end server Fire Alarm Reporting system with STIGs referenced in paragraph 3.2 of this SOW.

3.3.4.4 Graphical User Interface (GUI). A screen shot sample of the GUI with Alarm, Supervisory, and Trouble popup window included in the AF3000 material submittal. The GUI shall have clearly labelled buttons (or macros) and of enough fidelity that an End User with basic MS Office skills can temporarily Acknowledge popup notifications and provide basic alarm information within less than three clicks of the mouse. The events log by building should be accessible within two mouse clicks.

3.3.4.5 Point data shall have the minimum capability of a 256-character Description Window available withing one click on the alarm popup window withing the GUI.

3.3.4.6 Alarm type GUI backgrounds shall be color code consistent with the Fire Fighting community. Red Background being the most critical alarm type.

3.3.5 Provide, install, and program modem and antenna transmitter system with fiber network communicator capabilities to support the front-end server receiving station at the primary monitoring facility.

3.3.5.1 Test connectivity to FACPs around base. Replace existing UHF antenna as needed.

3.3.5.2 Reusing the existing UHF antenna is acceptable after functional field testing and compatibility confirm the existing antenna is viable.

3.3.5.3 If the contractor chooses to not use the Alternate UHF Frequence dedicated for Fire alarms reporting at the 174 ATKW, the contractor is responsible for providing, coordinating, and funding a continuous fire watch at any time a building's fire detection or notification system is non-operational due to the contractor's work. The fire watch plan must be approved by the Base Fire Marshal prior to any system shutdown.

3.3.6 Preliminary Testing. Perform a preliminary test to verify the server communicates correctly with each building FACP communicates correctly.

Verify and troubleshoot as needed to ensure the minimum number of points described in the Attch 9.1 Tag Names and Transmitters UPDATED 08MAY2025.pdf is being reported to the new FARS server. Perform a 24-Burn In test to ensure there is no loss of communication. Address any issues or discrepancies and repeat the Burn In test.

3.3.7 Notify the Contracting Officer Representative of the results of the preliminary testing and start of a 24-hour Burn in period of the new FARS. Correct any deficiencies and accomplish the 24-hour Burn in period until there are no nanomoles or discrepancies.

3.3.8 Cybersecurity Vulnerability Scan. Notify the Contracting Officer Representative 15-Working Days in advance to schedule the cybersecurity scan to verify compliance. The cybersecurity security scan of the FARS shall not be conducted until a report from the Prime Contractor is submitted documenting a successful preliminary FARS test and documenting a successful 24-hours Burn In period. Correct any cybersecurity vulnerabilities identified in the Government provided cybersecurity scan prior to scheduling the Final Acceptance test with the Contracting Officer.

3.3.9 The contractor shall provide a backup of each System Server and Terminal workstation image with all Facility Related Control System (FRCS) data including but not limited to each building database and points list. The Back up shall be stored external to the system but locally within the 174 ATKW Installation.

Install a secondary front-end server Fire Alarms Reporting System and compatible UHF transceiver network as a complete and usable system in Bldg 616 Security Forces that is configured to Hancock Field’s Fire Emergency Service’s local mission. The secondary FARS server alternate monitoring facility shall have the capability to operate seamlessly in the event that the primary monitoring facility is disabled. Alarm signals to the redundant monitoring facility such that there is no break in the continuity of monitoring service.

3.4.1 Procure, install and configure the server to meet the STIG requirements.

3.4.2 The secondary server system includes CPU keyboard and mouse.

3.4.3 Extended Desktop/Additional Hardware to an Operators terminal. IN the event the physical size of the FARS Server will not fit under the Operators desk like the existing FARS Server, the contractor shall provide two (2) LED monitors with dual KVMA extender, monitor rack shall be capable of holding up to four

(4) monitors, one (1) desktop UPS short term back-up power, one (1) color laser printer with ink replacements readily available in the Syracuse, NY local area, and one (1) 24 port DoDIN network switch as required by the manufacturer’s standards.

3.4.4 Software and Configuration. Install all necessary manufacturer’s software for a complete and useable front-end server system and compatible transceiver station including:

3.4.4.1 Building database for Point Reporting with all front-end server system point-to-point upgrades

3.4.4.2 Install front-end server system graphics with Government provided GeoBase Data files in accordance with manufacturer’s standards.

GeoBase Data files will be provided to contractors to be installed only on-site.

3.4.4.3 Configure the front-end server Fire Alarm Reporting system with STIGs referenced in paragraph 3.2 of this SOW.

3.4.4.4 Graphical User Interface (GUI). A screen shot sample of the GUI with Alarm, Supervisory, and Trouble popup window included in the AF3000 material submittal. The GUI shall have clearly labelled buttons (or macros) and of enough fidelity that an End User with basic MS Office skills can temporarily Acknowledge popup notifications and provide basic alarm information within less than three clicks of the mouse. The events log by building should be accessible within two mouse clicks.

3.4.4.5 Point data shall have the minimum capability of a 256-character Description Window available withing one click on the alarm popup window withing the GUI.

3.4.4.6 Alarm type GUI backgrounds shall be color code consistent with the Fire Fighting community. Red Background being the most critical alarm type.

3.4.4.7

3.4.5 Provide, install, and program modem and radio transmitter system with fiber network communicator capabilities to support the front-end server receiving station at the secondary monitoring facility. Test connectivity to FACPs around base. Replace existing UHF antenna as needed. Reusing the existing UHF antenna is acceptable after functional field testing and compatibility confirm the existing antenna is viable.

3.4.6 Preliminary Testing. Perform a preliminary test to verify the server communicates correctly with each building FACP communicates correctly.

Verify and troubleshoot as needed to ensure the minimum number of points described in the Attch 9.1 Tag Names and Transmitters UPDATED 08MAY2025.pdf is being reported to the new FARS server. Perform a 24-Burn In test to ensure there is no loss of communication. Address any issues or discrepancies and repeat the Burn In test.

3.4.7 Notify the Contracting Officer Representative of the results of the preliminary testing and start of a 24-hour Burn in period of the new FARS. Correct any deficiencies and accomplish the 24-hour Burn in period until there are no nanomoles or discrepancies.

3.4.8 Cybersecurity Vulnerability Scan. Notify the Contracting Officer Representative 15-Working Days in advance to schedule the cybersecurity scan to verify compliance. The cybersecurity security scan of the FARS shall not be conducted until a report from the Prime Contractor is submitted documenting a successful preliminary FARS test and documenting a successful 24-hours Burn In period. Correct any cybersecurity vulnerabilities identified in the Government provided cybersecurity scan prior to scheduling the Final Acceptance test with the Contracting Officer.

3.4.9 The contractor shall provide a backup of each System Server and Terminal workstation image with all Facility Related Control System (FRCS) data including but not limited to each building database and points list. The Back up shall be stored external to the system but locally within the 174 ATKW Installation.

Radio Communications Network at each Building/Facility. Provide, install, program, configure and test up to thirty-eight (38) UHF transceiver radios at the Building level

FACP that also have the capability to connect to the new Fire Alarms Reporting servers hardwire network capabilities. This shall be a complete and usable system with primary and alternate Fire Alarms reporting server systems.

3.5.1 Uninstall and remove the existing Moscad radio and RTU/Interface Cards that cannot be used for the new Fire Alarms reporting system. Turn over the radios and RTUs to the 174 Civil Engineering Squadron. Demo wiring and back up batteries as needed to make room for the new Fire Alarm Reporting system.

All typical construction trash to include wiring a waste due to installation the new system shall be disposed of off-site by the contractor.

3.5.2 The network configuration, installation, and Commissioning shall be a Turn-key solution for the Hancock Field Fire Emergency Services mission. The new radio communications network shall have the same or greater fidelity of alarm point quantity and type being reported to the Fire Alarms Desk as the existing fire alarms network. Each manufacturer’s hardware configuration could be different. Therefore, the contractor shall provide and install adequate number of RTUs, PLCs or interface cards per radio system within existing enclosures, compatible in hardware, software and firmware to support the existing alarm devices points list programmed being transmitted from each building to the front-end server. Refer to Attch 9.1 FAR_TagNames_Transmitters_UPDATED 08MAY2025.pdf for additional details.

3.5.3 Install building transceiver radios and additional repeaters as needed to meet or exceed the Fire Emergency’s Services mission at Hancock Field. The contractors can use the existing UHF approved frequencies, the existing antennas, antenna mounts and antenna cables.

3.5.4 Detailed requirements are further defined in Attch 9.2 UFGS 28 31 33 Fire Alarms Reporting System Radio Type and Attch 9.3 UFGS 28 31 32 Fire Alarms Reporting System Digital Communicator type. Complaint with DoD Code to include UFGS 28 31 33 and UFGS 28 31 32 are mandatory.

Adding additional Point-to-Point reporting for B130/131 152nd AOG, B610 Maintenance Hangar, B641 Formal Training Unit, B643 Squadron Operations, B710 MEPS, B800 274th ASOS. The existing points and zones for these facilities are described in Attch 9.1 FAR_TagNames_Transmitters_UPDATED 08MAY2025.pdf.

3.6.1 Procure, install, configure and troubleshoot as needed RTU/interface cards to the existing FARS enclosure to support point-to-point reporting from B130/131 to the FARS Servers.

3.6.2 Procure, install, configure and troubleshoot as needed RTU/interface cards to the existing FARS enclosure to support point-to-point reporting from B610 to the FARS Servers.

3.6.3 Procure, install, configure and troubleshoot as needed RTU/interface cards to the existing FARS enclosure to support point-to-point reporting from B641 to the FARS Servers.

3.6.4 Procure, install, configure and troubleshoot as needed RTU/interface cards to the existing FARS enclosure to support point-to-point reporting from B643 to the FARS Servers.

3.6.5 Procure, install, configure and troubleshoot as needed RTU/interface cards to the existing FARS enclosure to support point-to-point reporting from B710 to the FARS Servers.

3.6.6 Procure, install, configure and troubleshoot as needed RTU/interface cards to the existing FARS enclosure to support point-to-point reporting from B800 to the FARS Servers.

Transmitter Planner/Maintenance Laptop. Provide one (1) fully configured Planner Laptop with serial cable to connect to the panel. The laptop shall have all the manufacture’s software loaded necessary to maintain radio transmitter communications system. The Transmitter Planner/Maintence Laptop shall meet the latest cybersecurity STIGs as described above in this document.

System Testing and Commissioning. Provide a Comprehensive Testing and Commissioning Plan for the servers and network 14 calendar days prior to installation of the system. Test, verify and document network connectivity at all facilities. Provide the Contracting Officer and copy of each preliminary and final field test results withing seven (7) days of each test completions. All Final Field test reports shall be submitted prior to scheduling Training and Acceptance Testing with the Contracting Officer. Refer to section of this SOW for additional details concerning testing during all milestones of this project. Up to 25% of the total cost of the contract can be withheld for Final Testing and Commissioning Reports that are delayed, incomplete, or inaccurate.

Training. Provide a comprehensive Training Plan and 2 copies of printed O&M Manual, printed points list, printed drawings/topology and printed Final Equipment Schedule with replacement part numbers. Training shall not be conducted until all server systems and communications systems are fully installed, configured and the network has been operating as designed for a minimum of 24 hours following the Final Field Test.

a. Training includes written instructions and demonstration of clearing network troubles, switching between the two FCC approved frequencies, resetting new radios, and installing new buildings into the Front-End software.

b. Training shall be conducted for five (5)Shifts over three (3) days. Training shall be for a maximum of eight (8)hours per each shift. The target audience for FARS Operator & Administrator training is the 174th Fire Department and 174th Base Defense Operations Controllers. The audience for Administrator and Network Maintenance is the 174th Civil Engineer Facility Maintence staff. The 174th Civil Engineer Squadron will provide training space. The contractor shall record one iteration of the Operator, Administrator, and Maintenance training. Operator, Administrator and Maintenance training sessions may overlap and run concurrently in the same day. The contractor shall submit a training plan for Government review 15-calendar days prior to training.

Closeout Documentation. Closeout documentation shall meet or exceed DoD, and industry standards for networks and fire systems. Closeout documents shall be complete, comprehensive, and organized so that it is easily understood by an Apprentice Level technician and security auditors.

3.10.1 Two (2) printed copies and two (2) electronic copies via CD or DoD SAFE File Transfer are required. System drawings or schematics, electronic back up of the server database, software license keys, Testing & Commissioning reports, Network Performance Report, Preliminary Test Report, Final Test Report, signed Third-Party certification Letter, Equipment List and replacement Parts List by Part Number and description.

3.10.2 Refer to SOW Attch 9.2 UFGS 28 31 33 Fire Alarms Reporting System Radio Type and SOW Attch 9.3 UFSG 28 31 32 Fire Alarms Reporting System Digital Communicator Type for additional details.

4.0 GENERAL CONDITIONS

General Requirements: The primary responsibility for overall management and control of work and documentation lies with the contractor. The contractor is required to develop an organized project management process and controls. The Air National Guard does not follow a specific project documentation format for sustainment, minor renovation, and restoration projects except where specified in this SOW. The 174 ATKW does accept the use of USACE Engineering Regulation 1110-1-8155 Engineering Design Specifications and Construction Specifications Institute (CSI) Division 1 General Requirements.

Contractors shall use Air Force form AF3000 Submittal Form for all materials and documentation requiring Government approval. Contractors shall use Air Force form AF1477 Construction Inspection Report for documenting daily progress.

All work is being performed on DoD Federal facilitates. The Base Fire Marshall is LtCol David F. Livesay assigned to the 174 ATKW. All work shall follow current editions of the International Building Code (IBC), Unified Facilities Criteria (UFC), National Electrical Code (NEC), National Fire Protection Association (NFPA), International Plumbing Code, American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), American National Standards Institute (ANSI), and 174 Attack Wing Facility Standards.

A Notice to Proceed (NTP) for work described in this SOW from the Contracting Officer will be issued once all applicable CSI Division 1 documents have been sent from the Contractor and a Pre-Construction Meeting or “Kickoff” meeting lead by the Contracting Officer has been accomplished.

Quality Control (QC): The contractor is required to have completed the USACE Construction Quality Control (CQC) Course of DoD equivalent. The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW, NFPA, DoD regulations. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP assures that all contract and subcontracted work complies with the requirements of the contract.

Bring any unforeseen project conditions to the attention of the KO immediately.

Differing site conditions, which may alter the scope of work, shall be approved by the KO prior to such work being performed.

The most stringent regulation or code applies in any cases of conflict between State, Federal or DoD regulations. Exceptions must be authorized in writing from the 174th Attack Wing Base Civil Engineer prior to installation or application.

Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

4.7.1 New Year’s Day: January 1st

4.7.2 Martin Luther King, Jr.’s Birthday

4.7.3 President’s Day

4.7.4 Memorial Day

4.7.5 Juneteenth: June 19th

4.7.6 Independence Day: July 4th

4.7.7 Labor Day

4.7.8 Columbus Day

4.7.9 Veteran’s Day: November 11th

4.7.10 Thanksgiving Day

4.7.11 Christmas Day: December 25th

Working Hours/Duty Day: The contractor shall provide services between the hours of 7:00 a.m. – 4:15 p.m. on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The duty day hours may be adjusted if previously identified and approved by the Base Civil Engineer or designee. Performance will be in the Controlled Area at 174th ATKW New York Air National Guard Base, Syracuse, NY. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

Documentation: Contractor will provide accurate, complete documentation for this contract 99% of time. In the event of errors, the contractor will provide corrections timely. Exceptions or exclusions to the following document require approval from the Contracting Officer. SOW Attch 9.4 AF Form 66_HAAW182012 is a summary of submittals from the SOW and SOW attachments. In the case of conflict, this SOW and Attch 9.2 UFGS 28 31 33 Fire Alarms Reporting System Radio Type and SOW Attch 9.3 UFSG 28 31 32 Fire Alarms Reporting System Digital Communicator Type shall define the submittals required. The minimum required documentation the Contractor shall provide is as follows:

4.9.1 Bonds

4.9.2 AF1477 or approved daily report.

4.9.3 Request for Information (RFI) Coordination Sheet

4.9.4 Payment Schedule

4.9.5 Payment Submittals

4.9.6 AF3000 Materials Submittals

4.9.7 Quality Control Plan

4.9.8 Health & Safety Plan

4.9.9 Test Results/Commissioning Report/Manufacturer’s Inspection Report.

4.9.10 Applicable warranty and closing documentation, Contractor will warranty system for at least One Year from the Final Government Acceptance Inspection.

This includes replacement parts and repairs as specified in clause(s) 52.246-19 and by Contracting Officer. The contractor will repair and/or replace all facilities and/or equipment damaged by the Contractor, or their subcontractors and warranty said facilities and/or equipment for the standard warranty period of new equipment of like kind, no less than one year. All affected areas will be restored to their original condition.

4.9.11 Meeting Agendas, Meeting Minutes, or Meeting Notes for project meetings required or hosted by the Contractor.

4.9.12 Any applicable called out in Specifications and Drawings including Manufacturer’s Schedules or Schematics

4.9.13 Contractor will provide approved field documents in Adobe® Portable Document Format or Microsoft Office format. Exceptions can be approved by the 174th BCE or designee.

4.9.14 All applicable Operation & Maintenance Manuals

4.9.15 Any other Closeout documents required with this SOW and in accordance with

UFGS 28 31 33 Fire Alarms Reporting System Radio Type.

4.9.16 Contractor Quality Control Manager signed memorandum that contractor provide materials used in the execution of this contract are compliant with the Trade Agreements Act (TAA) and Federal Acquisitions regulation (FAR) 52.204-25.

4.9.17 Third Party Reviewing Official Letter confirming materials comply with the terms of the contract to include UFGS 28 31 33 and UFGS 28 31 32 specifications attached to this SOW.

4.9.18 Third Party Reviewing Official Letter confirming the FARS network meets the DoD Code.

The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, security environmental regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

Unscheduled gate closures by the Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. All contractor (and sub-contractor) personnel shall always have a minimum of one government-issued photo identification with them.

The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

4.15.1 Provide a signed letter from the Contractor Quality Control Manager validating materials comply with the Trade Agreements Act (TAA). Compliance with Federal Statutes and Trade Regulations is mandatory. Ability to demonstrate compliance with the Trade Agreements Act (TAA) requirements or provide a clear path to compliance.

4.15.2 Confirm by a signed letter from the Contractor Quality Control Manager that materials are compliant with FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AT Level 1 Awareness Training (AT): When deemed applicable by the Contracting Officer, contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training (2 hrs) within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative.

AT level I Awareness Training is available through the Joint Knowledge Online website:

https://jko.jten.mil/courses/AT-level1/launch.html iWATCH Training: When designated by the Contracting Officer, the contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program.

This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR within 15 calendar days after completion of training. This contract is not anticipated to occur on any Army –controlled installations. Air Force Eagle Eye program may be used only at New York Air National Guard bases.

OPSEC Training: When designated by the Contracting Officer, Operations Security (OPSEC) PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees in accordance with AFI 10-701, Training will occur within 90 days of employees’ initial assignment to the contract and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) and refresher training (Protecting Sensitive Information) are both available on the ADLS website.

Safety Requirements:

4.19.1 The contractor is directly responsible for complying with Federal and State OSHA standards for its employees including subcontractors.

https://jko.jten.mil/courses/AT-level1/launch.html

4.19.2 Health and Safety Plan. When applicable, the Contractor shall submit a written, site-specific Health/Safety Plan and Accident Prevention Plan to the local Contracting Office. The Prime Contractor Superintendent, Project Manager, Foreman shall ensure all employees and subcontractors understand the Health and Safety plans submitted for this project. The contractor shall be familiar with the Health Protection Conditions (HPCON). The HPCONs may increase or decrease rapidly depending upon the local health threat. The 174 ATKW leadership determines the specific policies that will be followed. The Center for Disease Control (CDC) guidance and posture is generally followed at the 174 ATKW. The 174 ATKW Commander may adopt additional protective measures as local Health threats and CDC guidance change or are updated.

Contractors will be notified immediately of any changes in local guidance on base. Face Coverings are considered PPE and will not be provided by the Government.

FOD Mitigation Plan. When applicable, Contractors shall submit a FOD Mitigation plan before any on site work begins. The 174 ATKW Airfield Manager is the approving official. There is not a local format requirement. The FOD Mitigation Plan format used by the FAA is acceptable.

All work shall follow be performed in accordance with OHSA & DoD Regulations. If there is a conflict in regulations, the most stringent applies. Contractors are required to have a representative on staff with a current OSHA 30-Hour Construction Training Certificate. Contractors working on site shall have a current OSHA 10-Hour Construction Training Certificate.

Welding/Hot Work Permits. All Hot Work shall be permitted through the Installation Fire Department and Ground Safety. Permits are issued following the routing and approval of AF Form 592 Hot Work Permit. Wet Signatures are required unless all persons requiring signature have the ability to digitally sign the AF Form 592. Digital Signatures cannot be mixed with Wet Signatures. An example form can be found in Attachment #1 of this SOW. The AF Form 592 routing list is as follows:

Office Phone Number Email Address Safety Office (315) 233-2143 David.Roe@us.af.mil Bio-environmental Engineering Office (315) 233-2477 Stephen.bitler@us.af.mil

Fire Emergency Services (315) 233-2663 aaron.fernaays.2@us.af.mil or Steven.coffey.1@us.af.mil

Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

Key Control. All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the monthly payment due the contractor.

The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart

42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

The Contractor shall email a meeting agenda to the Government in advance of the Periodic Progress Meeting. The Contractor shall email the Meeting Minutes with bullet points of all topics discussed during the meeting no longer than seven calendar days following the end of the Progress Meeting.

Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles pass) to the KO within 14 days of an employee’s departure.

Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Fines. Any Federal, State, or local government fines imposed on the 174 ATKW by other government agencies due to the Contractor’s action or non-compliance with this contract or Government regulations shall be transferred to the Contractor. Additional Liquidated Damages may be enforced by the Contracting Officer if the Government incurs additional administrative work as a result of the Contractor’s non-compliance to Federal, State and local government standards.

5.0 MATERIALS AND EQUIPMENT

Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

5.1.1 Property: Installation GIS data and floor plans for on-site network server configuration.