B7 Pre-Bid Conference Slides.pdf

W50S8K25BA003

LTUY202054 Repair Roofs, Buildings 50, 53, and 59

Pre-Bid Conference 22 May 2025

Jefferson Barracks ANGS

Introductions

• Base Contracting Officer: SMSgt Mark Phillips

– mark.phillips.18@us.af.mil

– (314) 527-8031

• Contracting Officer: MSgt Joe Bernier

– joseph.bernier.1@us.af.mil

– (314) 527-8033

• Base Civil Engineer: Lt Col Drew Gallucci

• Dep. Base Civil Engineer/COR: Mr. Mark Lloyd

• Project Inspector: Mr. John Matthews

• Environmental Program Manager: Ms. Kate Goudy mailto:Mark.phillips.18@us.af.mil mailto:joseph.bernier.1@us.af.mil

Disclaimer

• Bidders are strongly cautioned to carefully read the solicitation and all attachments in their entirety.

Synopsis

• Magnitude: Between $250,000 and $500,000

• 100% Small Business Set-Aside

• Government intends to award a Firm-Fixed Price

(FFP) contract resulting from this solicitation to the responsible bidder whose bid, conforming to the IFB, will be the most advantageous to the Government, considering only price.

Contract Funding

• Funds are not presently available for this acquisition. The government anticipates funds will become available prior to award as this action has been identified on the national guard priority list.

• Award will be made to the responsible bidder whose bid conforms to the invitation for bids and is the most advantageous to the government considering only price and price related factors.

• No contract award will be made until appropriated funds are made available.

Solicitation, Plans, & Specifications

• Available at SAM.gov notice ID no.: W50S8K25BA003

• Check regularly and follow notice for updates.

• DISCLAIMER: The official project documents are located on the office government webpage and the Government is not liable for information furnished by any other source.

NGB Policy – Equitable Adjustments

• In accordance with FAR 36.211(b), the following information is provided:

– (1) The National Guard has no agency-specific policies or procedures applicable to definitization of equitable adjustments for change orders under construction contracts other than those described at FAR 43.204, DFARS 243.204, and AFARS 5143.204.

– (2) Data for the prior 3 fiscal years regarding the time required to definitize equitable adjustments for change orders under construction contracts for the National Guard is currently not available but will be compiled and provided in future announcements.

Limitations on Subcontracting

• FAR clause 52.219-14(e)(3) (DEVIATION 2021-O0008), LIMITATIONS ON SUBCONTRACTING

– “By submission of an offer and execution of a contract, the

Offeror/Contractor agrees in performance of the contract for general construction, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 55 percent subcontract amount that cannot be exceeded.”

Performance Period

• Begin within 14 calendar days and complete project 180 calendar days after issuance of the Notice-to-Proceed (NTP).

Key Post-Award Admin Requirements

• Performance & Payments Bonds within 10 days of award

• Insurance Certificate

• SF1413s for all subcontractors

• Superintendent Appointment Letter

• Material Submittals

• Progress Schedule

• Monthly Progress Reports

• Weekly Payrolls

Bid Repository and Bid Opening

• Reference: Solicitation Section 00 21 00, para. 5.

• Scheduled for: 18 June 2025 at 1:00 PM local.

• Bid Repository: Jefferson Barracks Contracting Office at 29 Sherman

Ave., St. Louis MO 63125

• Hand carried bids must be deposited in the repository prior to the time established for opening of bids.

• If depositing a bid prior to the bid opening date, bidders must confirm a representative will be available to receive the bid at the contracting office when submitting their request for base access.

Bid Inquiries

• Reference: IFB Section 00 21 00, para. 4

• Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, or drawings, specifications, etc. must be requested in writing.

• All Q&A will be posted to SAM.gov.

• DO NOT contact the design firm or CE personnel.

Lessons Learned

• SAM.gov: FAR and DFARS reps and certs

• Bid price for all items – including unit prices

• Bid Bonds: Standard Form 24; 20% of bid

• Do not condition bid or submit alternates

Questions?