109AW Contractor Envr Requirements.pdf

ENVIRONMENTAL REQUIREMENTS

Stratton Air National Guard Base

Scotia, NY

Environmental Management Office contact information:

Jennifer Kotch

(518) 344-2341 Jennifer.Kotch.1@us.af.mil

General Pollution Prevention: Contractors shall comply with all environmental laws and regulations to prevent environmental pollution while performing work at Stratton ANG Base.

General pollution prevention elements include, but are not limited to:

- providing dust control and maintaining pavements free of sediment/debris;

- no open burning;

- prevention of storm water pollution;

-- dumping of any materials into storm water catch basins is strictly forbidden -- provide & maintain sediment control measures as applicable

- and proper disposal of waste materials to include recycling.

Base Environmental Policy Letter:

Important: The 109AW Environmental Policy applies to anyone while on Stratton ANG Base!

Contractors should brief this to all his personnel, stressing the importance of the Base’s commitment to environmental protection. Contractor shall post a copy in project field office or at project location if a field office is not used.

Hazardous Material and Petroleum Use:

- Hazardous Materials (HM) must be tracked with the “Hazardous Material Authorization & Reporting (HMAR) Form” (completed by Contractor, submitted to

EMO).

- Secondary containment for liquid 55 gallon drums or larger containers is required

- Exercise care while re-fueling vehicles or equipment to prevent spills

** Report ALL hazmat or petroleum SPILLS, regardless of volume spilled, to Base Fire Dept at 911 or 344.2405

Government Refuse Containers: Do not use ANG dumpsters. Contractor shall legally dispose wastes generated from their operations to an off-base facility.

Project:

Records of Construction & Demolition (C&D) Waste Disposal:

- maintain C&D waste disposal records

- provide C&D waste quantity documentation to the Contracting Officer’s Technical

Representative (COTR) for materials disposed and/or recycled

- documentation to include: disposal date, description of waste, quantity disposed/recycled, waste transporter, and disposal site.

- waste transportation and disposal shall comply with applicable federal, state, and local regulations.

Green Procurement Program (GPP):

- requires use of various materials with recycled contents

- must provide applicable materials OR a letter of justification for not using

Historical and Archaeological Findings:

- STOP operations immediately and report the finding to the (COTR). Work shall not resume until authorized by Contracting Officer.

109th Environmental Management Office Stratton Air National Guard Base

Scotia, New York 12302

A. HAZARDOUS MATERIAL (HM) USAGE CERTIFICATION and REPORTING REQUIREMENTS

1. Requirements for the Use of Hazardous Materials (HM) by Service/Construction Contractors:

a. All Contractors using hazardous materials (HM) in their work operations on Stratton ANG Base shall be registered with the base Hazardous Material Pharmacy (HMP) prior to the start of their work operations, to support the installation’s compliance with Executive Order 12856 (requires Federal Facilities to comply with Emergency Planning and Community Right to Know Act; ie, EPCRA). Registration is completed when the Contractor receives a fully signed (hereafter referred to as “certified”) copy of his submitted HM Authorization and Reporting Form (see attachment).

b. Hazardous materials required to construct and/or support the Contract work operations on Stratton ANG Base shall be reported to the Hazardous Material Pharmacy (HMP) using the HM Authorization and Reporting Form (hereafter referred to as HMAR Form).

c. The Contractor shall list, on the HMAR Form, all HM anticipated for use during performance of the Contract. The completed HMAR Form, accompanied by (M)SDSs and manufacturer’s instructions for use, for all hazardous materials, shall be returned to the Contracting Officer’s Representative (COR) as soon as possible. The COR will in-turn forward the Contractor’s HMAR Form to the Environmental Manager’s Office (EMO) to begin the certification process by the Hazardous Material Management Program (HMMP) team. Additional HMAR Form(s) shall be submitted for certification of any additional HM required but not included on the initial HMAR Form.

d. The Contractor shall maintain a copy of his certified HMAR Form and all related MSDSs on the job site, at all times, for inspection and/or verification purposes.

e. The Contractor, and/or his sub-contractors shall only use HM that is listed on a certified HMAR Form for the Contract. The Contracting Officer’s Representative, or the Environmental Manager’s Office (EMO), may randomly check the job site to verify that only certified HM is being used on the job site.

HM which is not certified for use during performance of the Contract shall be promptly removed from the Base.

f. Hazardous Material (HM) shall mean any item:

1). That is a health hazard or physical hazard as defined in 29 CFR 1910.1200(c). and/or its disposal is regulated by EPA under 40 CFR

2). That is hazardous in accordance with DOT regulations under 49 CFR

3). That is hazardous in accordance with the Dangerous Goods Regulation of the International Air Transport Associations.

g. Contractors shall establish and properly maintain their own HM storage and issue location(s). Material usage shall be tracked for quantities delivered to and used on the job site. Unused materials shall be inventoried and removed from the Stratton ANG Base prior to the Contract closeout or expiration date of the HM Authorization & Reporting (HMAR) Form. Reporting of HM delivered, used, and removed from the base shall be submitted to the Contracting Officer’s Representative on a monthly basis and prior to Contract closeout. Copies of the certified HMAR Form(s) shall be used to accomplish these monthly and final reporting requirements. The Contractor’s/sub-contractor’s HM point of contact (POC) shall sign and date these periodic reports.

h. All hazardous material storage, use, and subsequent disposal of any unused or waste materials shall be in accordance with all applicable Federal, State, and local regulations and laws.

--END--

Hazardous Material Authorization & Reporting (HMAR) Form

Contract No/Title: __________________________________________ For Contractor/Sub-contractor Company:

Contractor’s HM Point of Contact (POC):

POC Phone Number:

Contractor’s Monthly Certification (sign & date):

Monthly HM Report for:

Seq

Hazardous Material - Product Description & Manufacture

Estimated “Total” for Project

Previous Balance on Jobsite

Delivered To

Jobsite

Used On Jobsite

Removed/ Disposed From Site

Balance Remaining On Jobsite

Note: This form is valid through the “expiration date” after signed by the Hazardous Materials Management Program (HMMP).

Contractor/Sub-contractor’s Signatures (for initial authorization)

Sub-Contractor’s HM POC (signature & date):

General Contractor’s HM POC (signature & date):

HMMP Signatures (or EESOH-MIS Approval) Expiration Date: Contract Completion Date

1. BEE: 3. Environmental:

2. Safety: 4. HM Pharmacy: ______________________ Send completed form to: EMO, Jen Kotch, phone: (518) 344-2341 Fax: (518) 344-2427 email above

DEPARTMENT OF THE AIR FORCE

109 AIRLIFT WING (ANG)

ONE AIR NATIONAL GUARD ROAD

SCOTIA NEW YORK 12302-9752

MEMORANDUM FOR ALL PERSONNEL

FROM: 109AW/CC

SUBJECT: I 09A W Environmental Commitment Statement

26 January 2018

Reference: AFPD90-8 "Environmental, Safety & Occupational Health Management and Risk Management", dated 14 March 2017

I. The 109A W and all tenants of Stratton Air National Guard Base are committed to being environmentally responsible. We will conduct our missions with an eye toward protecting human health, natural resources, and the environment. We will comply with all applicable federal, state and local environmental laws and regulations, Executi\1e Orders, and US Air Force instructions applicable to our missions. This commitment goes beyond mere compliance with the law. We will strive for continual improvement in our environmental performance and integrate sound environmental practices into our daily decisions and activities.

2. In our pursuit of responsible, environmental stewardship we will:

a. Promote conservation and sustainable use of natural and man-made materials;

b. Minimize and strive to prevent environmental pollution and waste in all our activities and design processes, with particular emphasis on preventing storm water pollution and protecting the Schenectady Aquifer system;

c. Make sure all policies, programs, and missions reflect our environmental concern;

d. Provide environmental information to I 09A W leadership;

e. Set goals, review progress, and achieve continuous improvements in environmental performance above regulatory and legislative requirements; and

f. Promote waste reduction and prevent environmental pollution.

3. Compliance with this commitment statement is mandatory for all personnel on Stratton Air National Guard Base, in accordance with our roles and responsibilities as Airmen, tenant organizations, and contracted activities.