HPSA SoW 30 July 2025.pdf

Statement of Work High-Power Speaker Array Upgrade

Pease ANGB, NH

30JUL25

1.0 General

1.1 Scope: The High-Power Speaker Array (HPSA) Upgrade project aims to enhance base safety by replacing the existing ATI HPSS16 siren system with a new Siren Mass Notification System that is interoperable with Monaco’s D-21, Emergency Management System. The contractor is responsible for providing all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0, Government Furnished.

1.2. Period of Performance (PoP): The Period of Performance is 180 days after contract award.

1.3. General Information:

1.3.1. Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

1.3.1.1. The work location is Pease Air National Guard Base in Newington, NH.

1.3.1.2. Unscheduled gate closures by Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.3.1.3. The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.3.2. Recognized Holidays:

1.3.2.1. New Year’s Day: January 1st

1.3.2.2. Martin Luther King, Jr.’s Birthday

1.3.2.3. President’s Day

1.3.2.4. Memorial Day

1.3.2.5. Juneteenth National Independence Day: June 19th

1.3.2.6. Independence Day: July 4th

1.3.2.7. Labor Day

1.3.2.8. Columbus Day

1.3.2.9. Veteran’s Day: November 11th

1.3.2.10. Thanksgiving Day

1.3.2.11. Christmas Day: December 25th

1.3.3. Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.3.3.1. The contractor shall obtain base identification for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

1.3.3.2. The contractor shall utilize base pass application documentation, received from the contracting officer, and return it with the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) must present acceptable identification for identity proofing.

1.3.3.3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

1.3.3.4. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

1.3.3.5. Failure to comply with these requirements may result in withholding of final payment.

1.3.4. Antiterrorism Awareness Level I Training (AT Level I). All Contractor employees, to include subcontractor employees, requiring access to National Guard installations, facilities, and controlled areas shall complete AT Level I awareness training. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the Contracting Officer, concurrent with submission of base pass request forms. The course length is estimated as 2 hours. The course does not need to be re-completed if accomplished for a prior contract and the certificate is still available to submit. AT Level 1 awareness training is available at the following website:

https://jko.jten.mil/courses/AT-level1/launch.html

1.3.5. Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government’s computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.3.6. Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.3.6.1. Key Control. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.3.6.2. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the KO.

1.3.6.3. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the monthly payment due the contractor.

1.3.6.4. The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other https://jko.jten.mil/courses/AT-level1/launch.html than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.3.6.5. Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.3.7. Special Qualifications: Contractor personnel must be qualified, and authorized, to program and configure equipment that is brand-specific to Monaco Enterprises Inc. The contractor shall ensure all employees possess all required licenses and qualifications needed in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.3.7.1. System Designers, Integrators and Contractors Special Qualifications. The contractor shall use system designers, integrators and contractors that are able to demonstrate a full knowledge and understanding of systems used for mass notification.

Vendors will use industry certified and factory- trained personnel to perform system design, integration, installation, testing, training, and maintenance.

1.3.7.2. The contractor shall use qualified personnel IAW UFC 4-021-01 Design and O&M: Mass Notification Systems dated 9 April 2008 Change 1 1 Jan 2010, UFC 3-600- 01 Fire Protection Engineering for Facilities dated 8 Aug 2016 Change 6 6 May 2021, and UFC 3-520-01 Interior Electrical Systems dated 6 October 2015 Change 2 12 April 2021.

1.3.8. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.3.9. Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The

CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.3.10. Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.3.10.1. The contractor shall retrieve all identification media from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges) to the KO within 14 days of an employee’s departure.

1.3.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.3.12. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the SOW.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8. Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2. Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency

FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0. Government Furnished Property, Material, Equipment and Services

(GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1. Property: Access to Government property for installation, configuration, and testing of MNWS components only.

3.2. Equipment: Monaco MAAP-X control unit and 3 large siren speakers for each location.

3.3. Services: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0. Contractor Furnished Property, Materials, and Equipment and Services

(CFP/M/E/S):

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 The Contractor will ensure it installs all equipment IAW Product Data Sheet with licensed employees or subcontractors. It is the Sole responsibility of the contractor to ensure it complies with all Federal, State and local codes.

4.3 DigSafe procedures

4.3.1 Prior to any demolition and excavation proper work clearance must be obtained from Civil Engineering using the AF103 Work Clearance Request form. The form will be provided and coordination with the Contracting and is required to ensure approval to dig in a timely manner. Failure to coordinate appropriately will be at no fault of the government. On the AF103 form, included are such parties as: Contractors, base personnel, and public/private utilities.

4.3.2 The requester will submit the AF Form 103, with sections 1-3, and 5-7 completed, accompanied by site plans to the contracting officer for coordination. DigSafe must be contacted, by the contractor, prior to request submission, and a DigSafe Ticket number must accompany the AF Form 103. The contractor is responsible for scheduling Until to mark and verify presence of gas lines at the area in question. Contractors must indicate a proposed excavation site with white marking paint prior to contacting DigSafe. Until will issue an email to the contractor stating the condition of the work site, (conflict or no conflict) potentially accompanied by special instructions. This confirmation of site investigation must be routed to the coordinator of the AF Form 103 and attached to the final document for review by the Contracting Officer.

4.3.3 Civil Engineering will then mark any electrical, steam, water, pavement/grounds, and sewer lines/storm drains present in the work area that are owned by the NHANG.

Annotating/signing in sections 8A, B, C, E and G on the AF103. The form will then be routed internally through various on-based functional offices per established DoD procedures.

4.3.4 Any accurately marked utility struck or damaged by the contractor will be repaired by the contractor at no expense to the government. This does not include natural gas lines owned by Until. If a natural gas line is damaged, it must be immediately reported to Until via their 24/7 hotline. An Until employee shall inspect the damage before any action to turn off the gas or repair of a line break can occur.

4.4 The contractor will be responsible for marking all electrical equipment: Annotate on the electrical panel circuit directory the added breaker and designation. Data plates will be required for marking terminations. Naming conventions will be provided during the design phase of the contract.

4.5 All equipment removed will be provided to the Government during the execution of the contract.

4.6 The pictures have approximate measurements for each location. Zoom in for viewing the length of each electrical run.

5.0. General Requirements

5.0.1 This requirement involves removal and installation of Government Furnished Mass Notification Equipment to four existing High-Power Speaker Arrays(HPSA), to include running new electrical connections to all for HPSAs. Pease AFB utilize Rigid Galvanized Steal(RGV) for all electrical utilities above grade to protect the wire. Below grade, the RGV can connect to flexible conduit IAW National Electrical Code (N.E.C.).

5.0.2 HPSA 1(B153): Remove all equipment from existing pole. Install new, modernized mass notification equipment and speaker arrays, provided by the base. Trench from HPSA1 to the existing electrical handhole ~40 ft south of the pole. Install RGS conduit where electrical is exposed to subsurface where flexible conduit can be used to complete the run to the existing handhole. Power (120v) will be pulled thru conduit from circuit breaker in building 37146 following the light handholes into handhold and new conduit to HPSA1. (See Drawing Below). All work must be compliant with the N.E.C.

5.0.3 HPSA 2(Fuel Barn): Remove all equipment from existing pole. Install new, modernized mass notification equipment and speaker arrays, provided by the base.

Trench from HPSA2 to the electrical panel located in the fuel barn as indicated by below drawing., RGS conduit will be installed where electrical is exposed to subsurface where flexible conduit can be used to complete the run to the existing electrical panel. . Power (120v) will be pulled thru conduit and installed with anew circuit. (See drawing below.)

All work must be compliant with the National Electrical Code (N.E.C.)

5.0.4 HPSA 3(B257): Remove all equipment from existing pole. Install new, modernized mass notification equipment and speaker arrays, provided by the base. Trench from HPSA3 to the electrical conduit located next to the North Ramp shed(see drawing below), RGS conduit will be installed where electrical is exposed to subsurface where flexible conduit can be used to complete the run to the existing electrical panel. (See drawing below.) Power (120v) will be pulled thru conduit and installed, with a new circuit and tie in the new equipment. All work must be compliant with the National Electrical Code (N.E.C.)

5.0.5 HPSA 4(B244) Option 1(see CLIN structure): Remove all equipment from existing pole. Install new, modernized mass notification equipment and speaker arrays, provided by the base. Trench from HPSA4 to B244, and install RGS conduit where electrical is exposed to subsurface where flexible conduit can be used to complete the run to the building and electrical panel located in the utility room. Conduit on the building walls and ceilings need to be RGS. (See drawing below) Power (120v) will be pulled thru conduit and installed, with a new circuit and tie in the new equipment.. All work must be compliant with the National Electrical Code (N.E.C.)

5.0.5 HPSA 4(B243) Option 2: Remove all equipment from existing pole. Install new, modernized mass notification equipment and speaker arrays, provided by the base.

Trench from HPSA4 to B243(means and methods are up to the Contractor).Install RGS conduit where electrical is exposed to subsurface where flexible conduit can be used to complete the run to the building and electrical panel located in the utility room.

Additionally, install two additional conduits only(no power) from B243 panel to B244(north side of building). Conduit termination will be no less than two feet(2’) and capped. Power (120v) will be pulled thru conduit and installed, with a new circuit and tie in the new equipment. All work must be compliant with the National Electrical Code (N.E.C.)

5.1 HPSA Design

5.1.1 The contractor will conduct a pre-work meeting to review the design, plan and system configuration of the system to ensure the Government end state is four operational HPSA that are hard wired to building and interoperable with the Monaco D- 21 system.

5.1.2 Post the pre-work meeting the Contractor will complete the design and submit it to the Government as a design submittal in section 5.2.

5.2. Submittals as deliverables:

5.2.1. Submittals will be submitted via email to the assigned Contract Specialist on an AF 3000 for approval. The Contractor will not purchase or start work without submittal approval signed by a Contracting Officer. All Materials for the project will be included on one AF 3000 for approval. It is the responsibility of the Contractor to provide the Government material it will use on the project. The government retains the right to have the contractor removal and replace materials at no cost to the Government that were not approved. All products will have a product data sheet with the AF 3000.

5.2.1.1 HPSA drawings and specifications will be provided to the government to review, which at a minimum will include plans can calculations System Logic Diagram that shows how all nodes within the MNWS network communicate, labeling and zoning of MNWS nodes. schematic and I/O matrix including the added microphone / MNS.

5.2.1.2 Acceptance Testing: The Contractor shall conduct acceptance testing to ensure the functionality of all systems and components. The Contractor shall provide an acceptance test plan and acceptance test report as follows:

5.2.1.3. Acceptance Testing Plan: Contractor must develop an Acceptance Test Plan for Government acceptance and approval, due prior to scheduling of acceptance testing.

The plan shall document the Contractor’s overall testing strategy, methodology, and tests performed.

5.2.1.4 Acceptance Testing Report: Upon completion of the installation, the contractor must complete performance testing of the MNS and modified FA systems for compliance with UFC 4-021-01, UFC 3-600-02 and NFPA72. Final performance testing will be witnessed by the Government. Performance results shall be documented and submitted with notation of any deficiencies and corrective actions.

5.2.1.5. Master Project Schedule: The contractor shall develop a master project schedule, in PDF format, that shows major project milestones and timelines for project completion.

5.2.1.6. Training Plan: A week prior to contract completion, the contractor shall develop a Training Plan and provide up to 16 hours of training for operations and maintenance of the system. Included with the training plan shall be a Quick reference guide, operator’s manual, and troubleshooting/maintenance manual.

5.2.1.7 Conduct a comprehensive sound survey on the entirety of the installation. This survey should consider the following: Base layout and dimensions, obstructions that might impede sound propagation, ambient noise levels and required sound pressure levels to ensure audibility.

5.2.1.8. Provide a sound survey report with a map identifying optimal HPSA locations to ensure complete coverage. This will determine if all 4 HPSA sites are currently needed.

5.3. Project Management

5.3.1 Bi-Weekly Progress Meetings: At the start of the performance period, the Contractor will be required to attend bi-weekly progress meetings to discuss project completion and overall project status during performance.

5.3.2. Cleanup/Housekeeping: The Contractor shall perform daily area cleanup at all work locations until completion of work at each facility. Housekeeping actions will include removing all excess debris (boxes, wrapping, cables, etc.) and returning facilities to their previous condition once all installation actions are complete. The contractor shall repair or replace all facilities and equipment damaged by the contractor or their subcontractors. All affected areas shall be restored to their original condition prior to commencement of work by the Contractor.

5.3.3. General Installation Guidance: Government concurrence/approval will be required prior to commencing installation. All electrical work shall comply with NFPA 70 NEC, UFC, and ANG ETL requirements. Install components in a professional and workmanlike manner, maintaining integrity of structural elements, weathertightness, and rated partitions, and restore finishes effected by the work.