QUESTIONS AND ANSWERS CAO 2 July 2026.pdf
PDF 77 KB Posted
- Attached to
- Gravel BPA - Alpena CRTC & Grayling ATG Range
- Solicitation number
- W50S8626QA013
- Issued by
-
Department of the Army National Guard
About this file
This is a Questions and Answers document for the Gravel BPA (W50S8626QA013), current as of 2 July 2026.
The document addresses three primary vendor inquiries regarding contract requirements and pricing. First, regarding measurement units, the government requires pricing and delivery quantities in cubic yards as specified in the Description of Requirement attachment, section 4.0. Vendors may offer alternative pricing arrangements based on tons or other units of measure, but must provide conversion data to cubic yards for quote comparison purposes; the government may tailor the BPA to match a vendor's standard price list if alternative units are standard for that vendor. Second, concerning material substitutions, vendors may propose alternative gravel materials (such as 21AA instead of 21AC Road gravel, or 6A instead of Number 57 Stone) but must provide sufficient technical data demonstrating how alternatives meet government requirements. Vendors must quote the minimum specified materials and price worksheet for comparison, though the government may award a BPA to multiple vendors and encourages submission of price lists for both minimum requirements and alternative materials offered. Third, regarding fuel surcharges, the government requires fully burdened pricing without separate fuel surcharges; vendors are reminded that BPA price lists are updated annually to accommodate increases in prices and fuel charges.
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QUESTIONS AND ANSWERS
GRAVEL BPA – W50S8626QA013
CURRENT AS OF (CAO) 2 JULY 2026
Question 1 (Q1). Under the Description of Requirement attachment, section 4.0 states the contractor must provide load tickets to clearly verify the VOLUME delivered in Cubic Yards. Most of the quarries that we deal with quantify by mass using their truck scales. This is recorded by tons on the tickets. My question is, are tons acceptable or if you need it converted into cubic yards (volume) what specific gravity would you like us to use for say 23A? I would think 1.45 would be common but some vary from 1.4 to 1.5.
Government Response 1 (R1). The requirement of the solicitation is for cubic yards. If the vendor provides alternative pricing arrangements for alternative units, such as price per ton, they must also provide the conversion to cubic yards for the purposes of comparison to other quotes. If alternative pricing arrangements and units of issue are standard for that vendor, the government may tailor the BPA to match the vendor’s price list.
Q2. Of the 4 materials, 23A Limestone is readily available. However, 21AC Road gravel I haven’t been able to find from any of our suppliers. They do offer 21AA, can you let me know if this could work as a substitute? Also # 57 Stone is not a common material we have heard of. 6A I was told will meet the Number 57 stone spec. It’s limestone that is washed. Would this substitute?
R2. Vendors may offer alternatives but must provide sufficient data to show how it will meet the government’s requirement. The minimum requirement and price worksheet must be quoted for comparison purposes. The government may award a BPA to multiple vendors, but the vendors are encouraged to submit price lists for the minimum requirements, plus any other gravel’s they offer.
Q3. Typically, we give pricing with a Fuel Surcharge to make it fair for both parties. If you only want a single price, I’ll have to price it accordingly, so we are covered in the event of a severe fuel rise. I would like to be able to include the fuel surcharge, so it benefits both parties. Is this, ok?
R3. The government is requesting pricing to be fully burdened. In terms of fuel increases, vendors are reminded that for BPAs, prices lists are updated annually to adjust for increases in prices and fuel charges.
File details come from the government source that posted it. Updated .