W50S8525BA001 Pre-Bid Conference_Site Visit Slides 7-16-2025.pptx

Selfridge Air National Guard Base Solicitation No.: W50S8525BA003 Project No.: VGLZ 242015 B105 HVAC Repair

16 July 2025 2:00 p.m.

PRE-BID CONFERENCE

Integrity – Excellence – Service -Introduce myself -Thanks for coming -My main focus today is to familiarize you with the project so you can make an initial determination if you are interested in/qualified to bid

Agenda Introductions – Contracting Info.

Admin Matters Process for Questions and Answers (Requests for Information) Project Overview Sealed Bid Requirements and procedures for submission of bids Determination of Responsibility Questions

If there are any differences between Pre-Bid conference slides and the solicitation, the information found in the solicitation will prevail.

Introductions Introductions and Contracting POC Information:

Contracting Officer Mr. Jeremy Starrett jeremy.starrett.1@us.af.mil

Contracting Specialist Ms. Anna Randall anna.randall.1@us.af.mil

Contracting Specialist Mr. David Brown david.brown.39@us.af.mil

-Introductions

Administrative Matters Attendance Roster – Site Visit Ensure you sign the attendance roster

The roster and the Pre-Bid presentation will be posted on https://sam.gov.

A site visit will follow this presentation.

Any questions you have during the site visit should be sent in writing for an official response in accordance with the solicitation.

No other site visits will be granted at this time unless required.

Process for Questions and Answers Submit questions (Requests for Information) to both Anna Randall and David Brown. (See Solicitation Instructions.) Do not contact the A-E or any Government Engineering personnel directly.

Questions and official answers will be posted on Sam.gov on a non-attribution basis with solicitation information at https://sam.gov.

Submit questions NLT 3 business days prior to bid opening, (currently scheduled for 31 July 2025, 12:00 pm EDT)*check Sam for updates.

Amendments will only be issued if there is a change in the solicitation, specifications, or plans.

Any answers that clarify or provide an interpretation to the drawings, specifications, etc. will be posted as an RFI response but NOT issued as an amendment.

Project Overview A Firm Fixed Price contract will be awarded Invitation for Bid Procedures Small Business set-aside

NAICS 238220

Performance Period: 180 calendar days after Notice to Proceed is issued.

The Notice to Proceed will be issued after formal approval of payment and performance bonds.

Magnitude of Construction: $100K - $250K Bid Schedule - CLINs: Base (2 CLINs total) One base CLIN and one Option CLIN. Option CLIN – Optional VFD Boxes.

-RPA = Remote Piloted Aircraft

-RPA = Remote Piloted Aircraft

Project highlights requirements include:

The Contractor will provide complete and operable boiler systems at Building 105. The replacement boilers shall be high efficiency condensing boilers with stainless steel heat exchangers.

The installation and replacement shall include but is not limited to all piping connections, combustion air and venting, power connections, DDC connections and code programming, boiler pumps, hot water pumps, new air and dirt separator and system start-up and validation.

These new pumps and boilers will operate on a loop with the lead / lag configuration which may require some piping changes and DDC changes from the existing configuration.

All hot water circulation pumps will be demoed and replaced.

VFDs will be required on all new floor mounted HHW main system pumps circulation pumps.

Brand Name Requirements: DDC Required

-Base bid & ABIs are loosely organized in line w/these functional areas

Sealed Bid Procedures Overview BIDDERS ARE STRONLY ENCOURAGED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICIATION AND COMPLY ACCORDINGLY. REFER TO THE SOLICITATION AND FAR 14 FOR DETAILS.

Bidders must submit sealed bids ELECTRONICALLY via the Procurement Integrated Enterprise Environment (PIEE) website at: https://piee.eb.mil See 00 21 00 – Instructions for PIEE User Guide and Video Demonstration websites. Bids will not be accepted through any other transmission (email, fax, USPS, hand carried, etc.)

Receipt of Submissions: Offeror’s proposal must be received by the Government by the date/time specified in the solicitation. *Allow up to 4 hours for delivery. See 00 21 00 for additional information on submission and timestamps.

After bids are opened an award will be made to that responsible bidder whose bid conforming to the IFB will be most advantageous to the Government, considering only price and price related factors.

The bid abstract will be certified and posted on SAM.gov as soon as practicable.

Bid Requirements SF 1442, (Blocks 14-20c)-Do not enter less than 120 days in block 17

Section 00 10 00. Bid Schedule - all CLIN’s must be priced.

Section 00 45 00 Reps and Certs: Bidder must have current and complete data (entered within the past year) in the Online Representatives and Certifications at https://sam.gov

Acknowledge all SF30 issued Amendments On page 2 of SF1442 and/or by providing signed SF 30s with bid

Bid Bond/Guarantee shall be 20% of the complete bid price, issued on the most recent edition of the SF 24 with a complete power of attorney.

Determination of Responsibility

IMPORTANT: REFER TO THE SOLICIATATION AND FAR PART 9 FOR DETAILS

A bidder is determined to be responsible in accordance with FAR 9.104.

To establish its responsibility, the apparent low bidder may be requested by the Government prior to award, to submit a statement regarding their previous experience in performing comparable work, their business and technical organization, financial and bonding resources and plant available to be used in performing the work.

Payment and Performance Bonds may be required based on project magnitude.

Technical Review Site Visit Technical Review

Site Visit

Official questions will not be answered at this site visit. Please ensure that the Request for Information process is utilized via email or Government’s Points of Entry (GPE) image4.png image5.png image6.emf image1.gif image2.jpeg