W50S7Z25QL005_Questions_Answers.pdf

W50S7Z25QL005 – Questions

1. Is there an incumbent? If so, may you please share the hotels used previously, contract number, award amount and/or company name? No

2. Do you have an idea which weekend of the month training will be held and how many nights?

See “159FW_FY26 Drill Schedule” document provided

3. Does the hotel need to provide free breakfast, and/or meeting room for classroom training in the event of inclement weather? No

4. During the holiday season from October - January, double occupancy rooms are less available to accommodate 50 rooms. Is it okay to fill the remaining rooms with single occupancy rooms to make up the difference of double occupancy rooms needed? Yes

5. Could you please confirm whether the vendor must already have an established office in the same zip code prior to award, or if the office can be established after contract award in order to remain compliant? Yes

6. Confirm the ZIP code of the lodging location referenced in the SOW?

70143

7. Bed types for single rooms (e.g., 1 King vs 1 Queen), Bed configurations for double rooms (e.g., 2 Queens vs 2 Fulls) Double Rooms – 2 Queens, Single Rooms – 1 King

8. Could you please clarify whether the solicitation requires lodging facilities to be located specifically in Belle Chasse, LA and Plaquemines Parish, or simply within 25 miles of NAS-JRB New Orleans, Belle Chasse, LA? 25 miles from the Duty Station at NAS-JRB NOLA, 70143

9. During the holiday season from October - January, double occupancy rooms are less available to accommodate 50 rooms. Is it okay to fill the remaining rooms with single occupancy rooms to make up the difference of double occupancy rooms needed? Yes

10. Are all personnel to be housed in one hotel? Or can multiple hotels be used? Fill up first facility before proceeding to the next. Multiple facilities are utilized.

11. For each UTA, should vendors assume two nights per weekend (Friday - Sunday), or how many nights will be required per weekend? See “159FW_FY26 Drill Schedule” document provided

12. Can you please advise when the rooming roster will typically be released for each UTA? We understand requests will be coordinated at least one week in advance, but we would like to confirm the standard timeline for receiving the finalized roster. Two weeks in advance.

13. Is there an average expected occupancy per UTA or should we be prepared for significant fluctuations? Standard – 30 Doubles and 20 Singles.

14. For months with multiple UTAs (e.g., June 2026), should we expect two separate room blocks in the same month? Yes Will these be covered under a single award, or will separate calls be issued? Single

15. The SOW requires “off-street parking.” Can this requirement be met by hotels that provide valet service, provided vehicles are parked in a secure lot/garage and not on public streets? No.

Facilities must have a well maintained and well illuminated parking area.

16. Must hotel rates remain fixed, or may adjustments be made mid-year if the per diem rate changes? Fixed.

17. For third-party vendors, what documentation format is acceptable for demonstrating a valid partnership agreement with the hotel(s) at the time of quote submission? (e.g., teaming agreement, LOI, etc) See “SOW_Lodging 2025” item 31

18. In the event of a BPA termination, will any reservations already confirmed with hotels still be honored and paid under the BPA terms? Yes.