BPA Terms and Conditions1.pdf

BPA Terms and Conditions

FAR clause 52.212-4(c), Changes: Changes in the terms and conditions of this agreement may be made only by written agreement of the parties.

1. Description of Agreement: Supplier shall provide commercial lodging for Government personnel in accordance with the attached Statement of Work (Attachment 1) when requested by an individual identified on the Authorized Caller letter. The Period of Performance is for three years from the date of Blanket Purchase Agreement establishment, and total expenditure is not to exceed $249,999.99 for each awarded vendor. The anticipated award date is 1 Oct 2025.

2. Extent of Obligation: The United States Government is only obligated to the extent of authorized calls actually placed against this BPA by authorized personnel, against authorized line items.

3. Pricing: The prices charged the United States Government shall be as low as those charged the suppliers most favored customer for comparable quantities under similar terms and conditions.

4. Call Limitation: No individual call under this agreement shall exceed $25,000 without the authorization of the Contracting Officer.

5. Notice of Individuals/Positions Authorized to place calls and dollar limitations: Personnel authorized to place calls against this BPA shall be identified by name on an Authorized Caller letter signed by the Contracting Officer. The letter will also identify the dollar limitation per call.

Do not accept calls from individuals not identified on the authorization letter. Calls received by the Contractor from personnel not so listed will not be honored.

6. Delivery Tickets: For each call placed against this BPA, the contractor will be required to furnish a sales/services document (unless the customer is paying via credit card) with the following information:

o Name of Contractor o BPA Number and Call Number(s) o Date of Call/Call Number o Itemized list of rooms furnished o Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

o Invoice Number o Dates of Stay o Name of Individual Pacing Call.

7. Invoices: Unless individuals are paying via credit card, an itemized bill shall be submitted at least monthly (no later than last workday of the month) when charges have occurred or upon expiration of the BPA, whichever occurs first, for all calls completed during the billing period identifying the delivery tickets covered herein, stating their total dollar value, and supported by receipted copies of the delivery tickets.

8. Payments: Pursuant to paragraph 7, entitled “invoices”, payment will be made monthly on all calls placed by authorized personnel and completed by the vendor during the given period.

Payment will be made via Government Purchase Card.

9. Cancellation of BPA: The 159th Mission Support Contracting Office may terminate this BPA at any time by providing at least 30 days written notice by the Contracting Officer (CO) to the contractor. The contractor, with the written consent of the CO, may terminate this BPA upon at least 30 days written notice to the CO. The parties understand that termination of the BPA does not constitute termination of any impending task order or active delivery order issued prior to this termination notice.

10. Period of Discount: The period of discount offered will commence on the final date of the specified period or on the date of receipt of the invoice covering all deliveries accepted during the specific monthly period, whichever is later.

11. Price List: No calls will be placed against the BPA until the price list is approved by the Contracting Officer. The Contractor shall furnish the Contracting Officer a price list stating the prices, discount terms, and effective period of the Price List.

12. APPLICABLE CLAUSES ARE ATTACHED. All references to Contracting Officer (CO) or Procuring Contracting Officer (PCO) throughout the text of the following clauses shall be construed as a reference to the 159th Mission Support Contracting Office. All references to “contract” throughout the text of the following clauses shall be construed as a reference to this

BPA.