Pre-Proposal Minutes B54 CRAC Unit 2 Replacement.pdf

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912JC-22-B-0003, REPLACE CRAC UNIT # 2 AT BLDG. 54

Date: 13 July 2022 - 1400-1530 hours

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following Government representatives attended the subject meeting:

Name Darin Brun Lt. Col. Brock Sissel

Position Contracting Officer Commander 184 Civil Engineer Squadron

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 420 days. This includes all work to include cleanup and punch list. We anticipate award of the contract in mid-August. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP. We do expect a long lead time on the CRAC unit based upon market research completed prior to solicitation.

b. Interested offerors must be registered in SAM. To register go to: https://beta.sam.gov. You will need your DUNS number register.

3. A review of the drawings was conducted. The bid requirements were reviewed and reiterated that evaluation criteria for the most advantageous bid considering price only. We discussed the fact that this is currently unfunded, but we have a letter from NGB A4 indicating funds have been reserved and they are only awaiting bid opening report to send the monies to our base for obligation. I did mention that bids are being asked to hold for 30 days in the event that we need to secure additional funds.

4. All questions must be submitted in writing via email to: darin.brun@us.af.mil . DO NOT CONTACT the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at https://www.fbo.gov/

5. The attendees were given an opportunity to walk the entire area in which the work will take place. Pictures were allowed in the affected areas for the contractor’s reference. It was iterated to all of the contractors that arrangements could be made for them to visits the site again if needed.

6. There were several questions during the site visit that will necessitate RFI’s to be sent to the contracting officer for routing and answering from CES. Wage Determination will be checked 10 days prior to bid due date and it is likely that the wage determinations have changed. Based upon the site visit we do anticipate an addendum to the drawing and a revised Statement of Work to be published to Contract Opportunities. This will require an amendment to the solicitation.

Amendment will be issued once CES has made the necessary changes based upon the incoming RFI’s.

7. The pre-proposal conference and site visit concluded at 1530 hours.

DARIN L BRUN, GS-12, KANG

CONTRACTING OFFICER

http://www.sam.gov/portal/public/SAM/ mailto:darin.l.brun.civ@mail.mil http://www.fbo.gov/

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PRE-CONSTRUCTION CONFERENCE ATTENDANCE SHEET

Project No. PRQE 222015 Project Title: Replace CRAC Unit #2 Building 54

The undersigned attended a Pre-Construction Conference on 13 July at 02:00 PM CST hours Location: Bldg # 3, Classroom

___________________ POSITION / TITLE EMAIL ADDRESS

184 MSC Contracting Officer 759-7591 Darin.brun@us.af.mil

NAME

Darin Brun

Brock Sissel fr2~i 9~

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