Pre-Proposal Minutes Repair Parking Lot B37.pdf

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912JC-20-B-

0001, REPAIR PARKING LOT BUILDING 37

Date: 25 March 2020 - 1000-1130 hours

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following

Government representatives attended the subject meeting:

Name Position Darin Brun Base Contracting Officer CMSgt Homer King CES Squadron Superintendent/Project Manager

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 120 days. This includes all work to include cleanup and punch list. We anticipate award of the contract in mid-April. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.

b. Interested offerors must be registered in SAM. To register go to: https://beta.sam.gov. You will need your DUNS number register.

3. A review of the drawings was conducted. The bid requirements were reviewed and reiterated that evaluation criteria for the most advantageous bid considering price only.

4. All questions must be submitted in writing via email to: darin.l.brun.civ@mail.mil . DO NOT CONTACT the

Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at https://www.fbo.gov/

5. The attendees were given an opportunity to walk the entire area in which the work will take place. Pictures were allowed in the affected areas for the contractor’s reference. It was iterated to all of the contractors that arrangements could be made for them to visits the site again if needed.

Questions:

1. Will any additional signage be required to direct traffic? Answer No. You can block of the area as needed. Cannot block off access to the parking lot between buildings 40 and 49.

2. Will any extra spoils from excavation need to be removed off-site? Answer – Yes. Contractor responsible for removing any excess material off base/site.

3. Any consideration if extra materials need to brought in for compaction requirement? Answer – No. If the contractor would like to conduct soil cores to determine existing conditions they can at their own expense.

4. Is any re-enforcing material needed other than dowels shown on drawing? Answer – No. No additional rebar or mesh required other than shown.

5. Do you know the depth of the sanitary sewer line indicated on the drawing? Answer – No. At time of site visit the exact depth was not known, but CES will be providing this information which will be posted on contract opportunities web-site.

6. Does the government want the existing curb and gutter areas that are currently cracked repaired as part of this project? Answer – Yes. The government will be issuing an Addendum drawing indicating the areas to be replaced. This will be issued as an Amendment to the solicitation.

7. Do the edges of existing curb and gutter need to have any residual sealant removed? Answer – Yes. The method of removal (sandblast, etc.) to be choice of the contractor.

http://www.sam.gov/portal/public/SAM/ mailto:darin.l.brun.civ@mail.mil http://www.fbo.gov/

6. There will be an amendment issued on or about 6 April 2020 to insert two mandatory clauses, capture the additional curb and gutter work and any other issue arising between now and 6 April 2020. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

7. The pre-proposal conference and site visit concluded at 1130 hours.

DARIN L BRUN, GS-12, KANG

CONTRACTING OFFICER