PreBid Conf Min_Sign In_B764_Weapons Release.pdf

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DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 122d FIGHTER WING (ACC)

3005 W. FERGUSON ROAD

FORT WAYNE INTERNATIONAL AIRPORT (IAP), IN 46809-3158

PRE-BID

CONFERENCE MEETING MINUTES

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-BID CONFERENCE MEETING AND SITE VISIT,

SOLICITATION W50S7W-23-B-0001, WEAPONS RELEASE HANGAR –

ADDITION/ALTERATION

Date/Time: June 22, 2023, 9:00am EDT

1. The list of contractors and Government representatives that attended the meeting are shown on the attached sign in sheet. The following key Government representatives were identified during the meeting:

NAME ROLE

Travis Kraick Contract Specialist- Contract POC Paul McKenna Deputy Base Civil Engineer- project COR Christopher Purtell Chief Contracting Officer Andrew Brown Contract Specialist Lisa Crose Contract Specialist

2. The following items were reviewed from the solicitation during the meeting:

a. Administrative Requirements

i. Facsimile transmission of bids is not authorized. Electronic submission of bids will NOT be accepted. Only acceptable methods of bid package submission shall be through postal service, third-party carrier (e.g., FedEx), or hand-carried.

ii. It is intended that a Firm-Fixed-Price (FFP) contract will result from this solicitation and be awarded to the responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price and price-related factors.

iii. A Bid Bond and Power of Attorney are required along with the bid on the due date.

The bid bond must be on a form SF24. No alternative forms of bid guarantee will be accepted.

iv. Performance & Payment Bonds are required within 10 days of contract award.

v. The IFB does not commit the Government to pay costs incurred in preparation and submission of bids or for other costs incurred prior to award of a formal contract.

b. Important Dates RFIs Due: 12 July 2023 EOD- emailed to travis.kraick@us.af.mil Bids Due: 19 July 2023 1:00 PM EDT Bid Opening: 19 July 2023 1:30 PM EDT

c. SAM Registration

i. In accordance with FAR 52.204-7, an Offeror is required to be registered in SAM when submitting an offer and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation.

mailto:travis.kraick@us.af.mil

d. Bid Submission & Contract Performance

i. 4 CLINS

1. Base Bid CLIN 0001 – New Construction & Renovation

2. Option 1 CLIN 0002 – Stained Concrete

a. NOTE: 3 additional options identified in the specs were different types of floor finishes; post-design decision made to solicit only for stained concrete option

3. Option 2 CLIN 0003 – Secondary Duct Bank

4. Option 3 CLIN 0004 – Motorized Butterfly Valve

ii. Period of Performance

1. 365 Calendar Days ANP

2. Performance shall begin within 30 days of contract award date

e. Construction Wage Rate Requirements (formerly Davis Bacon)

i. Wage Determination: IN20230003 – Revised 2 June 2023

ii. 10 days prior to Bid due date a check will be conducted to determine if amendment is needed to include an updated wage determination as applicable

f. Requests For Information

i. RFIs must be submitted in writing via email to: travis.kraick@us.af.mil

ii. Answers will be provided via SAM.gov Contract Opportunities. You are encouraged to check the published solicitation regularly for updates.

iii. RFI submission format is found on page 9 of the solicitation

iv. Allow adequate time for questions to be answered

3. Question asked during meeting:

a. Q: Where can bids be physically turned in?

A: Location for turn in can be found in the solicitation, the Contracting Office at the 122d Fighter Wing Headquarters, Building 780, Room 239

4. Attendees were escorted to building 764 and permitted to view and photograph existing building

5. The pre-bid conference and site visit concluded at 10:40am EDT.

TRAVIS A. KRAICK, 1Lt, IN ANG Contract Specialist

Attachments:

Sign-in sheet mailto:travis.kraick@us.af.mil

2023-06-23T10:58:19-0400

KRAICK.TRAVIS.ANDREW.1257990725