3 - SOW - Repair Horizontal Surfaces - Basewide 20220308.pdf

ILLINOIS AIR NATIONAL GUARD

126th Civil Engineer Squadron

146 Air Guard Way

Scott AFB, IL 62225-5503

08 March 2022

Project Title: VDYD182010 – Repair Horizontal Surfaces - Basewide Page 1 of 21

126 Air Refueling Wing - Scott AFB, IL

MEMORANDUM FOR: 126 MSG/MSC

FROM: 126 CES/CC

SUBJECT: STATEMENT OF WORK

PROJECT NO.: VDYD182010

PROJECT TITLE: REPAIR HORIZONTAL SURFACES - BASEWIDE

PROJECT LOCATION: 126th Air Refueling Wing, Scott AFB, Illinois, 62225

JURISDICTIONS

The Project Work Site, Scott Air Force Base, 126th Air National Guard (Scott AFB IL ANG), is a

U.S. military installation and as such, all aspects of the work on the site shall be subject to the requirements herein. The Contractor shall coordinate all activities for compliance with these requirements through the Contracting Officer’s Representative (COR).

1) DESCRIPTION OF WORK: The work consists of furnishing all labor; materials and equipment necessary to complete the following items (see Final Plans, dated 15 December

2021 for details):

CLIN 001 – Asphalt Crack Seal, Sealcoat, Stripe and Repair

A. Crack seal and seal coat all parking areas, roadways, apron shoulders and operational parking areas shown on the Final Plans.

The contractor shall furnish and apply sealcoating materials by spraying the seal coat onto the existing asphalt (See UFC 3-270-01, dated 21 Feb 2018).

All seal coat applications shall be applied in accordance with UFC 3-270-01, Chapter 5

(Sprayed Asphalt Surface Treatments). Recommended crack seal and sealcoat material shall be asphalt emulsion type. See final drawings for locations and quantities. All quantities shown on the Final plans dated 02 April 2013 are approximate and should be verified by the contractor prior to bid.

B. Contractor shall stripe all areas affected by the seal coat that previously had striping. The contractor shall furnish and apply pavement markings in accordance with UFC 3-270-01.

All striping shall match the existing color and dimensions prior to sealcoat. Provide handicapped and motorcycle stripes as required. All cross walk striping shall have glass bead, Type 1 embedded to allow for proper reflection and pedestrian safety.

C. The contractor shall repair all cracks in the existing pavement in accordance with UFC 3-

270-01, Chapter 9 (Asphalt Crack Sealing). The cracked area shall be cleaned and

Project Title: VDYD182010 – Repair Horizontal Surfaces - Basewide Page 2 of 21 prepped and filled prior to applying the seal coat over the damaged area. Contractor shall adhere to UFC 3-270-01, Chapter 9 regarding the crack repair means and method.

D. For all roadway areas, the contractor shall ensure that all manholes are flush with the final grade of the seal coated asphalt. Contractor shall coordinate any manhole adjustment or milling of asphalt with the COR prior to beginning any work.

E. Fill Grading and Seeding: All excavated and other disturbed areas shall be filled and leveled accordingly with the existing ground contour. The following seed types and amounts shall be used for all disturbed areas:

Turf Type Fescue: 150#/Acre

Annual Ryegrass: 30#/Acre

Creeping Red Fescue: 20#/Acre

Seeding Season: No grass seed shall be planted during the months of May - August.

Mulching and Erosion Control: All seeded areas shall be stabilized using the hydro mulch method or COR approved equal.

Watering: All seeded areas shall be watered as necessary until noticeable growth is achieved and bare soil or non-growth areas are less than 25% of the area that was disturbed..

Silt Fence: Install silt fence per detail shown on the Final Plans. Silt fence shall be installed downstream of disturbed area. Silt fence installation shall be inspected and approved by the

COR prior to beginning construction.

F. All disturbed landscape planting shall be returned to the area in order to match the landscaping prior to construction.

G. Contractor shall have SOLE responsibility for accuracy of all measurements, estimates of material quantities and sizes, and site conditions that will affect the construction of this project.

H. Contractor shall furnish and submit the following items:

a. Construction Schedule (Microsoft Project Compatible)

b. Material Submittals (Use Electronic PFOIL 341 Form)

c. Manufacturer's Information and Shop Drawings

d. Material Safety Data Sheets

CLIN 002 – New Roadway Asphalt:

1. Contractor shall furnish all material, labor and equipment necessary to complete the work described below:

Sheet C.4 on the Final Plans, dated 15 December 2021 shows a roadway that is classified as a “new roadway.” The road is currently a gravel road that potholes often.

There are some portions of the roadway that have some form of existing asphalt.

The scope for this CLIN is to remove any existing asphalt or gravel as necessary to

Project Title: VDYD182010 – Repair Horizontal Surfaces - Basewide Page 3 of 21 prepare the subgrade appropriately (per the detail on Sheet C.4) and pave the roadway with asphalt. Scope of roadway and quantities are shown on Sheet C.4.

2. Contractor shall obtain a dig permit prior to performing any work in this area.

CLIN 003 – Brushed/Stamped Concrete Repair – Mall Area:

a. Clean and power wash all concrete areas identified on Sheet C.5.

b. Inspect, remove and repair all joints in the mall area as shown on Sheet C.5 of the Final Plans dated 15 December 2021.

c. Repair any broken or sinking areas of concrete to prevent any safety concerns.

Full depth removal may be required in some areas.

d. Contractor shall seal all brushed and stamped concrete areas once all areas have been cleaned and repaired.

CLIN 004 – Brick Paver Area (Bldg 5000) work described below and as shown in Sheet C.5:

a. The brick paver entrance area to Bldg 5000 has become degraded in some areas to the point of repair.

b. The intent of this CLIN is for the contractor to repair all joints and brick that have eroded over time. If there is sufficient joint material and the bricks are level (no safety or tripping hazard), no work is required. If there is joint material missing or the bricks are unlevel or falling off to the side (as is the case along the edges), the contractor shall remove any remaining joint material and tuckpoint the joints and re-place the brick so that it is level and in place.

c. Contractor shall clean and power wash (or equivalent) the brick once complete with all repair work.

CLIN 005 – 126ARW Aircraft Apron Taxiway Striping Removal and Replacement

2. Contractor shall furnish all material, labor and equipment necessary to complete the

a. Mechanically remove old taxiway striping on the existing apron by sandblasting

(or other approved method) to a rate of 100% removal. Taxi lane striping is

Project Title: VDYD182010 – Repair Horizontal Surfaces - Basewide Page 4 of 21 shown below on the aerial photo. If pavement damage occurs from paint removal, the contractor shall repair the damaged area.

Taxi Lane Striping

b. Install new striping at distance and location shown on Sheet C.3 of the Final

Plans, dated 15 December 2021. Striping shall be in accordance with UFC 3-

260-04 and UFC 3-260-01. See detail below for striping information from

UFC:

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c. Per UFC 3-260-04, the striping is classified as “permanent painted markings” and shall have adhere to Section 3-1.2.1.

2) PERIOD OF PERFORMANCE:

The period of performance, once on-site work commences, shall be a total of 90 days.

3) GENERAL CONTRACTOR INFORMATION

A. Contractor and all personnel shall comply with the Standard codes as required by the

State of Illinois. The Contractor shall provide a site supervisor to oversee all work at all times.

B. Final plan quantities are estimated and form the basis for proposals and the contract amount. Contractor is responsible for field verifying dimensions and areas prior to project bid.

C. Omissions from the Drawing(s) or Statement of Work (SOW) or the inaccurate description of work details which are manifestly necessary to carry out the intent of the

Drawing and SOW, or which are customarily performed, shall not relieve the Contractor from performing such omitted or inaccurately described work details, but they shall be performed as if fully and correctly set forth and described in the Drawing(s) and SOW at no additional cost to the Government.

D. Contractor shall protect and barricade all work areas at all times to protect workers and the public from injury.

E. Contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times. Replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government.

F. The Contractor is responsible for the means and methods of all products and work. The

Government is paying the Contractor in the contract price to use its expertise to ensure the means and methods of all products in the project.

Contractor shall notify the COR at the pre-bid conference (Site Visit) if any discrepancies in the products or work described on the plans exist.

4) MATERIALS

A. All materials shall be new and installed per manufacturer’s recommendations.

Construction materials must meet all required NFPA and UL requirements and match existing facility architectural appearance.

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5) MATERIAL SUBMITTALS

A. The Contractor shall submit to the Contracting Officer (KO) for approval all items listed below within 10 calendar days of the notice to proceed - or - provide a copy of the AF

Form 66 indicating when each material submittal shall be submitted for approval. Ensure that any disapproved material submittal will not impact the approved project execution schedule, as disapproved submittals shall not be considered grounds for a time extension.

Allow for a minimum of 5 calendar days for the Government’s processing of material submittals. The Contractor shall not order, deliver or install any materials without KO’s material approval or remove any materials on site, which have not been properly approved.

B. Product Data: Provide manufacturer's literature and data indicating rated capacities, weights, accessories, electrical nameplate data, and wiring diagrams.

C. Manufacturer's Instructions: Indicate rigging, assembly, and installation instructions.

D. Operation and Maintenance Data: Include manufacturer's descriptive literature, operating instructions, maintenance and repair data, and parts listing.

6) GOVERNMENT WORKING HOURS

Work hours shall be Monday thru Friday 0700-1630, with the exception of Federal holidays and Government flex schedule down Fridays, which typically are every other Friday.

Government will issue base work schedule at time of contract issue. Contractor must have prior approval in writing to work outside these guidelines.

7) PRODUCT DATA

A. Collect product data into a single submittal for each element or system. Mark each copy to identify applicable products, models, options, and other data; supplement manufacturers’ standard data to provide information unique to work. Submit the number of copies Contractor requires, plus two copies, which will be retained by KO and COR.

When product data includes information on several products, mark copies to indicate the following information:

1. Manufacturer's printed recommendations.

2. Compliance with recognized trade association standards.

3. Compliance with recognized testing agency standards.

4. Application of testing agency labels and seals.

5. Notation of dimensions verified by field measurement.

6. Notation of coordination requirements.

B. Submit manufacturer’s printed instructions for delivery, storage, assembly, installation, and start-up, adjusting, and finishing, for product data when required.

C. It is the intent of the KO to give the Contractor the widest possible latitude in the use of similar products of equal quality. When a brand name description or manufacturer is identified in the SOW, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of the product that is satisfactory. The

Project Title: VDYD182010 – Repair Horizontal Surfaces - Basewide Page 7 of 21 manufacturers that are listed are believed to provide acceptable products. This list is not all-inclusive and the Government is not demanding or requiring exclusive use of these products. Contractor shall verify product is fit for purpose and complies.

D. In lieu of the label, the Contractor may submit written certification from any nationally recognized testing agency, adequately equipped and competent to perform such services.

E. The contractor shall maintain and provide quality control over suppliers, manufacturers, products, services, site conditions, and workmanship.

F. Work is to be performed by qualified persons. Comply with industry standards except when more restrictive tolerances or specified requirements indicate more rigid standards or more precise workmanship.

G. Comply with quality control, references, specifications, and manufacturer’s data.

Products containing asbestos are prohibited on this project. Use only asbestos-free products that are environmentally acceptable.

H. Use products with personal protection. User must read container label and material safety data sheets prior to use.

I. Required components to be supplied by Contractor in quantity shall be the same, and shall be interchangeable.

J. Materials used in this contract shall be, to the greatest extent practicable and consistent with financial prudence, made of recycled materials or with materials that are recyclable.

8) TRANSPORTATION, STORAGE AND HANDLING

A. Transport products by methods to avoid product damage; deliver in undamaged condition in manufacturer’s unopened containers or packaging, dry.

B. Provide equipment and personnel to handle products by methods to prevent soiling or damage.

C. Promptly inspect shipments to assure that products comply with requirements, quantities are correct, and products are undamaged.

D. Store products in accordance with manufacturer’s instructions. Maintain products within temperature and humidity ranges required by manufacturer’s instructions.

E. Arrange storage to provide access for inspection. Periodically inspect to assure products are undamaged, and are maintained under required conditions.

F. Do not re-use, recycle or dispose of material manufacturer’s product containers except in accordance with all applicable regulations. The user of manufactured products is responsible for proper use and disposal of product containers.

9) PRE-FINAL INSPECTION

A pre-final inspection of the project shall be performed to compile a list of incomplete and nonconforming work and, if necessary, to help expedite project completion. The

Contractor and the COR shall conduct the Pre-final inspection. This inspection shall be performed at a time agreed upon by the COR, the KO and the Contractor prior to

Project Title: VDYD182010 – Repair Horizontal Surfaces - Basewide Page 8 of 21 completion of the work. Any items found to be deficient shall be addressed in the

“Punch List” and completed to the satisfaction of the COR and the KO.

10) FINAL INSPECTION AND ACCEPTANCE

A. At 100% completion, the Contractor shall notify the KO that all work is complete and ready for inspection. The COR shall perform a walk through inspection of the project. A list of incomplete and nonconforming work shall be created (if required). If a list is not created, the COR shall notify the KO, in writing, of final inspection and acceptance by the

Government. The KO will then notify the Contractor of such inspection and acceptance.

This inspection shall be performed NLT 7 days after work has been deemed complete by the contractor.

B. Cleaning shall be to the satisfaction of the COR and the KO. Any areas of work or adjacent areas disturbed shall be restored to original conditions.

a. Execute prior to notifying Government for a final inspection

b. Clean surfaces exposed to view; remove temporary labels, stains and foreign substances

c. Clean site

d. Dispose of all waste, rubbish, and surplus materials off base appropriately

11) FINAL PAYMENT

The KO shall not process final payment until all required documents are received and final inspection and acceptance is completed by the COR.

12) CLOSEOUT PROCEDURES

When Contractor has determined that the work has reached final completion, (all

Incomplete and Nonconforming Work list items resolved), the contractor shall submit written certification that ontract documents have been reviewed, work has been inspected, and that work is complete in accordance with contract documents and ready for KO’s inspection.

13) PROJECT RECORD DOCUMENTS

Store complete set of documents on site separate from those used for construction.

Keep documents current and available for inspection.

14) ENVIRONMENTAL REQUIREMENTS:

A. Contractor and any subcontractor, agent or representative shall comply with all applicable

Federal, State, and local laws and regulations providing for environmental protection and pollution control and abatement including but not limited to the Clean Air Act, Clean

Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental

Response, Compensation and Liability Act (CERCLA), Toxic Substances Control Act, Federal Insecticide Fungicide and Rodenticide Act, Coastal Zone Management Act, Endangered Species Act, National Historic Preservation Act, Safe Drinking Water Act, Emergency Planning and Community Right-to-Know Act, Oil Pollution Act, and

Pollution Prevention Act. Contractor has the duty to determine for itself where such laws

Project Title: VDYD182010 – Repair Horizontal Surfaces - Basewide Page 9 of 21 and regulations apply. However, the Contractor may request assistance from the KO in delineating applicable environmental laws and regulations. Contractor has an independent responsibility to make its own determination and to do so in a timely fashion.

B. Hazardous material spills: Spills shall be immediately contained, if possible, and reported to the COR. The COR will advise the Environmental Officer (EO).

C. The Contractor shall not discharge anything into the sanitary sewer system or storm sewer system without coordination and approval from COR who will coordinate with EO.

D. The EO may conduct inspections without notice at on-base work sites to ensure environmental compliance. Any items of non-compliance will be reported to the COR.

E. Fines or Penalties for Environmental Non-Compliance:

The Contractor shall be responsible for paying any fines or penalties assessed against the

Government for environmental violations resulting from acts or omissions of the

Contractor or its employees, subcontractors, or agents. This obligation is in addition to any fines or penalties which may be assessed against the contractor for the same conduct.

Contractor may either reimburse these fines or penalties through the Contracting Officer, or with the consent of EO, conveyed through the KO, the Contractor may pay such fines or penalties directly to the regulatory agency or agencies concerned.

F. Contractor’s Liability For Environmental Damages:

Contractor agrees to hold harmless and indemnify the Government for any and all damages of any kind resulting from environmental violations by the contractor, contractor’s employees or agents or subcontractors. Damages include but are not limited to personal injury, property damage (including diminution of value), or death, environmental restoration and response costs, natural resource damages, expert witness and attorney’s fees, and reimbursement of any and all expenses incurred to obtain permits as a result of Contractor’s failure to identify or obtain permits.

G. Contacts with Environmental Regulatory Officials:

Contractor shall, through the COR and the KO, immediately advise installation environmental management function of the content of all contact with federal, state or local environmental regulators before, during and after the performance of this contract concerning the performance of this contract.

H. Asbestos:

Owner and Contractor agree to exonerate, indemnify, defend, and hold harmless material manufacturer from and against all claims, demands, lawsuits, damages, expenses and losses incurred by Contractor’s removal of asbestos-containing materials from Owner’s building and work site. Contractor must conduct its operations according to applicable requirements including but not limited to those established by:

i. Occupational Safety and Health Administration (OSHA);

ii. Environmental Protection Agency (EPA);

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iii. State or Local Air Pollution Control Authorities/Agencies;

iv. State or Local Solid Waste or Hazardous Waste Authorities/Agencies;

v. State or Local health Department(s);

vi. State or Local Building Code Authorities;

vii. Other federal, state, or local agencies or authorities.

I. Contractor shall perform appropriate inspections, surveys and file timely notifications to proper authorities prior to starting demolition activities. Inspectors, project planners, project managers, contractors and workers involved in this project shall have appropriate training, licenses and registrations. Contractor shall be responsible for determining and implementing regulatory compliance activities, including but not limited to work practices, engineering controls, personal protection, air monitoring, testing, hazard communication, material handling, record retention, and arranging for waste disposal/handling.

J. Contractor must file a Uniform Hazardous Waste Manifest from proper landfill site for each load of asbestos containing material removed. Copies must be sent to Government and material manufacturer/specifier. Transportation of waste shall be in accordance with applicable Department of Transportation (DOT) requirements.

E. Hazardous Materials Usage

a. Contractor shall establish hazardous materials (HM) storage and distribution system when HM is to be used. All HM required to support this contract shall be reported to the Government using the Contractor HM Identification Form (183

FW Form 50, July 2001 (Part I)). This form will be provided to the contractor at the Pre-Construction meeting. Additional HM needed by the contractor shall be identified to the COR for approval.

b. Contractor planning to use HM for the work shall register with the installation

Hazardous Material Pharmacy (HMP) prior to start of work in order to support the installation’s compliance with Executive Order 12856, Federal Compliance with

Right-to-Know Laws and Pollution Prevention Requirements.

c. Contractor shall maintain a Contractor HM Identification form for all HM on the job site for inspection/verification.

d. COR will verify that the HM identified to the HMP is the only HM in use on the job site.

e. Contractor shall provide the following to the HMP:

F. A list of each material and quantity of material for all proposed HM shall be construed to mean any item that is:

a. A health hazard or physical hazard as defined in 29 CFR, §1910.1200.

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b. Regulated in its disposal by EPA under 40 CFR.

c. Hazardous as defined by DOT regulations under 49 CFR.

d. Hazardous as defined by the Dangerous Goods Regulations of the International

Air Transport Association.

G. Provide material safety data sheets (MSDS) for each item on the HM list.

H. Unused materials shall be inventoried and removed from the ILANG installation prior to close-out of the contract or expiration date of the HM. Reports of materials delivered, used and removed from the installation shall be submitted monthly to the KO and prior to contract close-out.

I. Contractor shall accompany the COR and the installation Environmental Manager (EM) on project close-out inspection to ensure all used and unused HM has been removed from the installation. This requirement shall not be a punch list item and must be accomplished prior to the government accepting beneficial occupancy of the facility or construction item (126th ARW Form 50, July 2001, (Part II)).

J. Advise Government when volatile materials are to be used near air ventilation intakes so

Government can use some or all of the following methods to minimize disruptions to building occupants and operations:

a. Divert air intake from work area by attaching scoops or temporary duct work.

b. Temporarily shut down or block air intakes.

c. Provide make-up air or intake air from sources away from work area.

15) SAFETY

Base and Safety Regulations:

1. These requirements are in addition to those referenced during the pre-construction conference.

2. The Contractor shall comply with all applicable provisions of Air Force regulations and directives pertaining to security, safety, fire, traffic, and personnel clearances insofar as they pertain to the Contractor’s activities on

Scott AFB, IL. (hereafter referred to simply as “the base).

3. The Contractor shall be responsible for providing, placing, and removing all barricades and safety devices during his construction activities.

In addition, the Contractor shall:

Caution vehicle operators to avoid intrusion on the runway or flight line.

Yield to all emergency vehicles including security police, fire department, ambulance, and ambulance buses when their red lights and/or sirens are operating.

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Coordinate movement of heavy/ oversized equipment such as cranes, extended flat bed trailers and large earth moving vehicles with the base security police and the COR.

Provide personnel to direct traffic when Contractor operated vehicles block one or both lanes of a two-lane road.

If a mishap involves injury or death to Contractor personnel and/or damage to Air

Force property as a result of Contractor operation, the Contractor shall notify the

Contracting Officer (KO) and COR. The COR will contact the Wing Safety Office on normal workdays or the Security Police at any other time. Any safety related problems encountered during the contract period should be reported to the COR who will advise Wing Safety. In case of life threatening emergency, dial 911 to reach the

Security Police, Fire Department, or ambulance. Emergency treatment for serious or life-threatening injuries is available on Scott AFB, IL.

The Contractor shall ensure compliance with contract and OSHA provisions.

Contractor will ensure all application, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

Site security to Scott AFB IL, Base facilities must be maintained at all times. FAA requirements state that approved temporary access openings are allowed to be opened only during the intended use times and closed during non-use. This will require the

Contractor to place a temporary fence or roll back the removed fence netting across the access openings to the area as shown in the plans. The access opening will be closed during times when construction activities are not occurring and/or when access to this area is not required.

United States Air Force Security has jurisdiction over all activities on or relevant to

Scott AFB, IL. The Contractor, Subcontractors, Suppliers, and any other persons and organizations performing or furnishing any of the Work shall fully comply with any and all lawful orders of Air Force Security Staff.

Contractor will comply with security requirements established at the preconstruction conference. All employees will complete a base access form and will have a current government issued photo identification.

All contractor material deliveries shall only be via the Mascoutah Truck Gate located off Illinois Highway 161. All Contractor personnel access to the site shall only be via the Main Gate. Entrance to the Site shall be restricted and require issuance of a security pass or badge subject to the requirements of Base Security. Contractor shall coordinate with the KO to setup access passes for all necessary workers.

The following is information pertaining to law enforcement and security policies in effect at Scott AFB. Questions or comments that concern the Security Police, must be directed to the COR.

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1. Speed Limits: Speeding is not tolerated on Scott AFB. Speed limits are posted thought the Base.

2. Speed limit while passing troops is 5 mph.

3. Reserved/Prohibited Parking Areas:

Signs marking reserved parking list the person or category for which the space is reserved, or stating which type of decal is required to park in the space.

Sign or yellow paint on the curb marks prohibited parking.

Parking on the grass or seeded areas is strictly prohibited unless it is required for contract completion.

Crosswalks: Motorists are required to yield to anyone in or about to enter crosswalk.

Cell Phones: Hands free devices are the only communication device authorized to be used when driving on Scott AFB, Illinois.

Joggers/Cyclists: Motorists are cautioned to look out for high numbers of people engaged in exercise, especially during the middle of the day.

Traffic Citations: Violation of base traffic rules could affect Contractor or individual access to the base. All provisions of the Illinois Vehicle Code and Air Force

Regulations are enforceable for all drivers on Scott AFB, Illinois. Actions taken as result of traffic citations:

1. Notification to employer with required actions.

2. Loss of base driving privileges.

3. Fines.

4. Ban from base.

Barricades and Lights:

1. Provide as necessary to prevent unauthorized entry to construction areas and affected roads, streets, and alleyways, inside and outside of fenced area, and as required to ensure public safety and the safety of Contractor’s employees, other employer’s employees, and others who may be affected by the Work.

2. Provide to protect existing facilities and adjacent properties from potential damage.

3. Locate to enable access by facility operators and government.

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4. Protect streets, roads, highways, and other public thoroughfares that are closed to traffic by effective barricades with acceptable warning signs.

5. Locate barricades at the nearest intersecting public thoroughfare on each side of the blocked section.

No alcohol or drugs may be possessed or used while on base.

Weapons: No firearms, plastic explosives, fireworks, or any object which fires a projectile or explosive can be brought on base (except approved construction equipment). Offenses of this nature will be referred to the St. Clair County Sheriffs

Office, the U.S. Magistrates Court, or the Bureau of Alcohol, Tobacco and Firearms.

Gate Closures:

1. Anytime a security system is activated or a hostile act is committed on base, security procedures call for access gates to be closed until the “all-clear” is given.

2. Delays will occur when attempting to enter or depart the base during such an incident.

3. The contractor will not be compensated for such delays.

Controlled/Restricted Areas: Areas posted as Controlled or Restricted Areas

(including the flight line, taxiways and ramps) are clearly marked with signs and constitute legal “No Trespassing” zones. Entry into these areas is strictly prohibited unless specific written authority is granted. Persons inadvertently entering a

Controlled/ Restricted area will be apprehended by security personnel and treated as hostile until proper identity can be confirmed. Personnel should cooperate with security personnel in these types of situations since security personnel will continue to elevate force with resistance received.

Required Coordination: If required to block off a street or portion of a street, before doing so, and with as much advance notice as possible, the Contractor shall coordinate with the Security Police Operations through the COR.

Base Entry:

1. Check with Guard posted 24 hours a day, identify Company, and reason to be on Base.

2. Current vehicle registration, valid driver's license and vehicle insurance are mandatory when driving on IL Air National Guard property.

The Contractor shall ensure all pilferable items are secured when not in use. Personal vehicles shall be locked when working on site. Tool boxes left on site will be secured after work hours.

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For further specifics or guidance contact the COR.

16. SECURITY

The contractor and all associated sub‐contractors employees shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force

Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

Security Forces shall monitor the incoming and outgoing of work personnel during the duration of the project. All deliveries shall be coordinated with the COR to arrange for their entrance onto Base property.

AT Level 1 Awareness Training (AT): All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities, and Controlled Access areas shall complete AT Level 1 awareness training within 10 calendar days after contract start date. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT Level 1

Awareness Training is available at the following website: http://jko.jten.mil/

17. ESCORTS

A security briefing will be conducted prior to the start of the contract. All Contractor personnel shall have a minimum of one (1) form of photo identification with them at all times.

18) FIRE PREVENTION STANDARDS:

A. The following is information pertaining to fire prevention standards at Scott AFB IL

ANG. These standards apply to all new construction and reconstruction, demolition, rehabilitation, alteration and modification. To report a fire, dial 911 or 618-256-5130.

B. Serious fires can occur due to accumulation of combustible materials or debris and the presence of ignition sources. Basic safeguards against construction fire hazards must be provided for during project planning. These standards outline measures which, with some pre-planning, will prevent fires or, at least minimize damage if a fire does occur.

C. Responsibilities:

A base fire department representative will attend pre-construction conference to brief the Contractor on pertinent fire regulations and to provide guidance for fire-safe http://jko.jten.mil/

Project Title: VDYD182010 – Repair Horizontal Surfaces - Basewide Page 16 of 21 operations during contract performance. Fire Prevention guidance appropriate for each type contract will be furnished the Contractor for briefing his personnel.

The Contractor will furnish via the COR the fire department Fire Prevention Section and Security Police with the name(s) of responsible individuals, who, in case of a fire after normal work hours, can be notified of an incident.

The Contractor shall be responsible for assuring proper availability, operation and location of fire protection equipment, general supervision of safeguards and location of salamanders or portable heating equipment, and establishment and maintenance of safe cutting and welding operations.

The Contractor will maintain fire extinguisher within easy access whenever power tools, roofing kettles, fuels, solvents, torches, and open flames are being used.

D. Water Supply:

1. The Contractor will ensure an adequate water supply for fire protection is available whenever combustible materials accumulate.

2. Temporary connection to a main or fire hydrant by a contractor will first be coordinated through the COR with a fire department representative to ensure availability of water supply for fire protection is not jeopardized.

3. Any connection to the public potable water supply must comply with Illinois

Plumbing Code using an approved cross-connection device and be coordinated with the Base Civil Engineer (BCE) through the COR.

E. Access for Firefighters:

1. Access for use of firefighting vehicles will be provided to the immediate job site at the start of construction and maintained until all construction is complete. Vehicle parking control measures will be established that will allow firefighters access to the construction site.

2. Free access from the street to fire hydrants and to outside connections for standpipes, sprinklers, or other fire extinguishing equipment, whether permanent or temporary, shall be provided and maintained at all times. No material or construction will be placed within 10 feet of hydrants or connections, or between hydrants and the centerline of the street.

F. Fire hydrants in excavations will be rigidly braced and protected from freezing.

G. Scaffolding, materials, or equipment will not block fire escape routes during performance of projects in occupied buildings.

H. Hazard Notification:

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1. In accordance with AFM 91-201, Explosives Safety Manual, if storing more than 1,000 nail gun cartridges, approval must be requested from Wing Safety through the COR.

2. The Contractor will notify the Fire Prevention representative, through the

COR, whenever an existing fire detection, alarm, or extinguishing system must be disconnected, relocated, or extended. Fire Protection system components will be handled carefully to assure reliability when the system is restored to service.

3. Any fire hazard or condition that is not specifically covered by these specifications that is recognized by anyone will be immediately brought to the attention of supervisors or anyone having authority to stop the operation.

4. For any further fire prevention guidance or specifics, contact the COR.

19) PERMITS

A. The Contractor shall obtain, through the COR, an AF Form 103 Base Civil Engineer

Work Clearance Request (Dig Permit) from the Base Civil Engineer. The purpose of the permit is to locate, prior to excavation, all known underground utilities.

B. The Contractor shall clearly mark the location of the excavation or ground penetration with white, water-soluble, spray paint, or white utility marking flags prior to requesting the dig permit from the COR. The Contractor shall insure the markings are maintained until all responsible agencies/ offices clear the area for each utility.

C. The Contractor shall coordinate the Dig Permit request with the COR, a minimum of ten (10) working days prior to performing any excavation or ground penetration. The

Contractor shall provide equipment to locate and perform the location of utilities.

D. The Contractor shall also show the identified area on a site plan. The site plan shall clearly delineate the proposed work area, nearest building, the nearest cross street to the location of digging. The Contractor shall provide this site plan to the BCE when filing an AF Form 103. In the event that a representative for the designated utility does not respond to the locating request, the Contractor shall immediately notify the

Contracting Officer.

E. The Contractor will receive a copy of the AF Form 103 only after each affected agency or office and the BCE have identified and cleared the utilities locations. The

Contractor must have the AF Form 103 on the job site during the excavation process.

F. The Contractor shall exercise every precaution during excavation to prevent damage to the existing utilities. The Contractor shall immediately notify COR if any utilities are damaged during the location or excavation process.

G. Confined Space Permit:

H. The Contractor shall obtain from Scott AFB IL ANG, through the COR, a Confined

Space Permit prior to entry into any existing Base confined space.

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I. A confined space shall be as defined in OSHA.

J. The Contractor shall submit a completed request a minimum of five (5) working days prior to entry into any existing Base confined space.

20) 24-HOUR POINT OF CONTACT

The Contractor shall provide the Contracting Officer and COR with a 24-hour number or numbers where his authorized representative can be contacted at anytime day or night.

Also provide call-forwarding capability for leaving a message. This number should be provided at the pre-construction conference, but not later than ten (10) days after the

Notice to Proceed is received.

Contractor shall have on-site supervisor present during work. On-site supervisor shall be the one identified by the resume in the quote process, unless otherwise authorized by

Contracting Officer.

21) UTILITIES AND SERVICES

A. The Contractor shall be permitted to connect to the GOVERNMENT’S existing utility system (water, electric, and sewer). The CONTRACTOR will be required to pay for connection of all utilities.

B. The Contractor shall be permitted the use of all reasonably required amounts of utilities (water, electric, and sewer) from the GOVERNMENT’s existing system outlets.

C. In addition to requirements contained in FAR Clause 52.236-14, “Availability and

Use of Utility Services,” temporary utility connections shall be at the Contractor’s expense and installation shall include metering and be subject to the approval of the

Contracting Officer and the COR. The Contractor shall provide telephone and other services required for the work. Removal of temporary connections will also be at

Contractor’s expense.

D. If base facilities are to be utilized, approval from the COR and the KO is required. If approval is provided, the Contractor shall clean the areas used and insure that the facilities are in the same condition as found.

E. The Contractor shall submit written notification to the COR not less than five work days in advance for each planned interruption of a utility service.

F. No single interruption shall exceed 4 hours, unless approved by the BCE and the

COR.

G. Utility service interruptions shall not be permitted unless approved by the COR.

H. Service interruptions shall be accomplished at other than normal work hours if feasible. Schedule for base non-work Fridays will be provided at the pre-construction conference.

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22) DUST CONTROL

A. Contractor shall use industry-recognized best management practices to avoid creation of fugitive dust emissions and to avoid and control storm water runoff from the construction site and any temporary roads that may be used for access to it. Water sprinkling may be used to control dust. Contractor shall perform all work under this contract in such a manner that no pollutants of any kind are released into ditches, storm drains, streams, lakes or other surface waters of the site.

B. The Contractor shall maintain all excavations, embankments, stockpiles, access roads, and all other work areas free from excess dust to such reasonable degree as to avoid causing a hazard or nuisance to base personnel or surrounding facilities.

C. Approved temporary methods consisting of sprinkling, chemical treatment, light bituminous treatment or similar methods will be permitted to control dust.

D. Dust control shall be performed as the work proceeds and whenever a dust nuisance or hazard occurs.

23) PATCHING AND REPAIRING

A. After the work has been completed, any Contractor caused damages to Scott AFB IL

ANG owned structures, facilities, streets, curbs, walks, lawns, etc., shall be properly patched, repaired, or replaced to the complete satisfaction of the Contracting Officer, through the COR.

B. Any holes, cuts, breakage’s, and damages made in finished surfaces of the area in which work has been accomplished, shall be properly repaired and the disfigured areas then painted over or otherwise repaired and resurfaced in kind to match the existing finishes to the complete satisfaction of the Contracting Officer, through the

COR.

C. The Contractor shall protect from damage all building contents located directly beneath or immediately adjacent to the site of work, and shall repair, replace, or otherwise be held liable for all such damage. Building contents include, but are not limited to, furniture, equipment, materials, or items of supplies.

24) DISPOSITION OF REMOVED GOVERNMENT PROPERTY

A. All materials and equipment to be removed by the Contractor and not reinstalled under this contract, including debris generated by this project, shall be removed at regular intervals from the site and disposed of off base by the Contractor.

B. Off-base disposal of materials shall be in conformance with applicable Federal, state, and local pollution regulations at the Contractor’s expense.

25) ACCOMPLISHMENT OF WORK

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A. Prior to commencing work, the job superintendent/foreman will report to the COR or

COR representative. The superintendent/foreman will verify each day the size of the crew and the number of each trade working on site.

B. Access for delivery of materials and equipment, as well as removal of demolished equipment shall be coordinated with the COR who will, in turn, coordinate with the

BCE. Construction personnel entry and locations of construction delivery, debris removal, construction storage and trailers, construction parking and personnel entries will be provided by the BCE at the preconstruction meeting or to the COR, as appropriate.

C. Smoking will not be permitted within any area of any federal building.

D. Burying or burning waste materials on site will not be permitted. Washing waste material down sewers or site waterways will not be permitted.

E. Upon completion of specified work in the contract, The Contractor will clean the work area, and if applicable, staging and storage areas. Areas will be cleaned to pre-construction existing conditions.

26) RECYCLING

In support of national environmental efforts, the Contractor is encouraged to recycle general administrative refuse associated with this project. This refuse includes cardboard, one gallon mark 1 and 2 plastic bottles, type 1 and 2 plastic soda bottles, aluminum and steel cans, and mixed paper.

27) COMMUNICATIONS COORDINATION REQUIREMENTS

Contractor shall, in order to effect the appropriate coordination and obtain clearance to operate two-way radio and radio frequency transmitting equipment on Scott AFB IL

ANG, contact the Frequency Management Office through the COR.

28) PRECEDENCE OF AIR OPERATIONS

The Contractor shall never be on or near any aircraft operating surface unless specifically called for in the performance work statement. Prior coordination with the COR is mandatory.

29) PROJECT MEETINGS

A. The Government shall schedule and preside at a pre-construction conference. The

Government shall make physical arrangements for meetings, record minutes of pre-construction conference and distribute minutes.

B. The Contractor shall conduct periodic progress meetings, (established at the pre-construction conference), record, reproduce and distribute minutes of all other meetings within 5 business days after each meeting to all meeting participants, all parties affected by decisions made at the meetings and furnish at least one copy to the

Contracting Officer.

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30) SECURITY:

The contractor and all associated sub‐contractors employees shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force

All deliveries shall be coordinated with the COR to arrange for their entrance onto Base property.

1. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force

1b. For Contractors that do not require CAC, but require access to a DoD Facility and/or

Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and

AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at

OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. AT Level 1 Awareness Training (AT): All contractor employees, to include subcontractor employees, requiring access to Government Installations,…