B7 - Site-Visit Minutes - W50S7L-23-Q-0002 - KO Signed.pdf
PDF 81 KB Posted
- Attached to
- Service Entrance Switch Gear JKSE232405
- Solicitation number
- W50S7L23Q0002
- Issued by
-
Department of the Army National Guard
About this file
This memorandum provides minutes from a site visit for solicitation W50S7L-23-Q-0002 to repair and replace a service entrance switch gear. The solicitation is a 100% small business set-aside issued by the Department of the Army National Guard to repair and replace an existing service entrance switch gear at a base. During the pre-bid conference, contractors were provided an overview of the project scope and CLINs, the 90-day performance period, liquidated damages clause, warranty requirements, bid submission instructions, and the importance of submitting any questions by the stated due date. Contractors were then escorted to the existing switch gear where measurements could be taken and the infrastructure viewed. No questions were asked during the site visit. Contractors were encouraged to regularly check the solicitation website for any amendments.
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Text version
Site-Visit Minutes
MEMORANDUM FOR RECORD
SUBJECT: MINUTES OF SITE VISIT
SOLICITATION: W50S7L-23-Q-0002
REPAIR AND REPLACE SERVICE ENTRANCE SWITCH GEAR
29 August 2023 / 10:00 AM MST / 1.0 Hours
1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The
Government representatives who attended the subject meeting:
MSgt Anthony Barille Contracting Officer
Maj James Miller Base Civil Engineer
Capt Aaron Jewett Deputy Base Civil Engineer/ COR
Mr. Kevin Deshaw Base Electrician
CMSgt Chris Wilson Facilities Manager
2. The following items were discussed during the Pre-Bid Conference
a. Synopsis of project was discussed to include CLINS.
b. The contract duration is 90 days after Notice to Proceed, magnitude of project, 100% small business set-aside, questions due date and quote due date.
c. Liquidated Damages and Warranty Clause were pointed out as being included
d. Importance of having Bid-Bond along with Power of Attorney on date quotes are due.
e. Quote due dates along with quote repository and mailing address
f. Solicitation website and the importance of checking the website regularly for amendments
g. Contractors responsibility to read the solicitation, submit questions timely if they have needs for clarification. Importance of submitting questions to contracting directly and not the A&E or Engineers and how this will only delay the process
h. Read the solicitation carefully and comply accordingly
i. The purpose of an amendment and how amendments will be issued if something substantially changes within the solicitation.
j. Contractors were made aware the www.SAM.gov allows for notifications/alerts whenever documents/amendment are uploaded by the Government.
3. A power point slide presentation was used during the first part of the Site-Visit and will be posted to www.SAM.gov with the minutes and sign in sheet.
4. Immediately after the slide presentation, the group went to the existing service entrance switch gear. The service entrance switch gear boxes were opened so the contractors could take measurements and view the existing infrastructure.
5. No questions were asked from the contractors during the site-visit.
6. Contractors were encouraged to check www.SAM.gov regularly.
7. The site visit concluded around 11:00 AM MST.
http://www.sam.gov/
ANTHONY BARILLE, MSgt, MTANG
Contracting Officer
Attachments:
Sign-in Sheet
PowerPoint Slides
| 2023-09-06T09:37:58-0600 | |
| BARILLE.ANTHONY.FRANK.1266473628 |
File details come from the government source that posted it. Updated .