B7- Pavement Pre-Bid Conference PP.pdf

Pre-Bid Conference

12 August 2025

Pavement Repair Base Wide

139th Airlift Wing, St. Joseph, MO

Solicitation W50S7G25BA004

Points of Contact

Contracting Officer (KO): Capt Adam Danner (816) 236-3256

Contract Specialist: SMSgt Joshua Zachariah (816) 236-3379

BCE: Capt Michael Mathews (816) 236-3230

Deputy BCE: Mr Travis May (816) 236-3531

Project Manager: MSgt Bryan Kern (816) 236-3040

SUBMIT ALL QUESTIONS IN WRITING

100% Small Business Set-Aside (SB)

Magnitude of Construction is between $250,000.00 and $500,000.00

SAM Registered https://www.sam.gov/portal/public/SAM/

You must be SAM registered to do work with us.

https://www.sam.gov/portal/public/SAM/

Project Management

Safety

Environmental & Bio Environmental

Security Police

Fire Department

Real Property Worksheet

Base Operations/Airport

Communications Flight

Safety

Comply with any applicable OSHA requirements while on the job-site.

Motor Vehicle safety: seatbelts, speed limits, hands-free cell use.

Confined Space entry requires confined space certified. Coordinate all confined space entries with Base Fire House (816-236-3301). Note: If the project includes confined space entry, the contractor will be required to sign a Statement of Understanding for Base Confined Space procedures.

Speed limit is 15 MPH on Base unless posted differently.

Environmental & Bio-Environmental Off site dumping/removal – Contractor must use their own construction debris dumpsters.

Hazard Material usage/storage – see Hazardous Material Notification Form.

a. Review process for filling out and submitting forms.

b. Written approval must be obtained before any contractor is permitted to bring any LASER or radioactive source / equipment onto the installation.

If you find or suspect any soil contamination during the course of your work – notify the Environmental Management Office (236-3559/3604) or COTR immediately.

Appropriate hazardous material storage containers and/or cabinets (flammable, corrosive, etc.) must be used by any contractor/civilian entity who transports shall be used if storing HAZ-MAT on base.

Security Police

Police checks – allow 14 calendar days for approval.

a. Submit background checks by e-mail to;

i. Bryan Kern, bryan.kern@us.af.mil.

b. After a background check is approved, obtain an AF Form 75 at Security’s Visitor Center located in building 205 east of the main Base.

Visitor Center hours: M-W-F only 0700-1100

c. Present AF 75 at main gate for entry on Base and keep on your person at all times.

Contractor responsible for securing site material/tools.

Security Police

REAL ID

General Conditions: For contractors, this means ensuring all employees requiring base access possess a REAL ID-compliant driver's license or other acceptable form of identification. REAL ID criteria are outlined in DoDM 5200.08v3_DAFMAN31-101v3. You can verify REAL ID compliance and monitor for any changes to the enforcement date on the DHS website: https://www.dhs.gov/real-id Failure to present REAL ID-compliant identification after May 7, 2025, will result in denied access or individual must be escorted. Please take the necessary steps now to ensure compliance and avoid any access disruptions.

Fire Department

Burning/Welding Permit – will be required if any open flames or sparks will be generated by the contractor’s work – obtain at Base Fire Department (816- 236-3301).

Emergency Response: Dial 911 from any Base phone, or 911 from your cell phone.

Real Property Worksheet

Contractor is responsible for filling out the Real Property Worksheet 1354 and turn in to Base Real Property Manager at the end of the project (Part of Contract Close out in Base Standards).

Keep track of quantities of materials and all costs associated with each item.

Base Operation/Airport

FOD – Foreign object debris. Keep all FOD from the airfield.

Communications Flight

If radios are used, submit the frequency you will use for approval before operating on Base.

Project Specifics

The intent of this project is to have the topcoat milled, no more than 2”, and overlayed with new asphalt within areas referenced in project drawings.

Areas within the POL Complex are damaged beyond the mil and overlay repair. Roughly 200 SF contractors to field verify measurements, shall have full depth asphalt replacement. Gravel sub-base can be reused but must be recompacted.

Areas shown on drawing are approximate locations, and precise locations shall be verified with PM.

Completed bid package

a. Offer, Standard Form (SF) 1442 signed (Blocks 20(a), 20(b), and 20(c))

b. Section 00010 Line Items- all items must be priced

c. When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

d. All amendments to the solicitation must be acknowledged.

e. Mark the front of the envelope with the following: “BID No. W50S7G-25-B- A004”, and the Name and Address of Bidder. See Block 13A of SF 1442 for required number of copies.

SF 1442 front and back

Block #17 – acceptance (look at #13D)

Acknowledge Amendments (Block #19)

Sign SF 1442 (back) (Block 20A and 20B)

RECAP

All information relating to this IFB, including pertinent changes/amendments and information will be posted on web site:

http://www.sam.gov.

Check SAM on a regular basis

Discuss receipt of bids/getting on site/late is late

Bids due 2 Sept 2025 at 1:00 p.m.

Project is tax exempt

Must have a site supervisor on site at all times.

http://www.sam.gov/

QUESTIONS????