SOW_UHHZ192019_V3.docx

STATEMENT OF WORK

UHHZ192019

Base Bid: CLEAN B2051 DUCTWORK

ROBINS AFB GA

PREPARED BY

116 CIVIL ENGINEER SQUADRON

6 May 2021

TABLE OF CONTENTS

Table of Contents

SCOPE

GENERAL: The Contractor shall provide all engineering, supervision, labor, parts, equipment, tools, supplies and all incidentals required to B2051, Robins AFB GA. This will include all associated site preparation, site verification and improvements necessary in accordance with this Scope of Work (SOW).

PERIOD OF PERFORMANCE: Complete all work for this project within 180 calendar days of notice to proceed. Changes and/or modifications must have prior approval from the Contracting Officer (KO). If the contract is longer than the established Period of Performance (PoP), unless determined not to be the contractors fault, the government will assess liquidated damages. Contractor shall provide any necessary evidence that pertains to reasons for not following the PoP.

TOUR OF JOB SITE: Site visit will be offered. Bidders shall verify all dimensions; determine all quantities of materials and devices necessary to accomplish the work in accordance with the intent of this statement of work. Submittal of bid will serve as prima facie evidence that the bidder has taken into account site conditions.

CONTRACTOR REQUIREMENTS: The Contractor performing the work shall be National Air Duct Cleaner Association (NADA) certified as well as qualified and experienced in general construction. The Contractor awarded this project shall have a supervisor and/or foreman on site at all times to oversee and supervise qualified experienced technicians in all phases of work. A licensed Professional Engineer is required to supervise and review all designs requiring structural, mechanical, civil, or electrical calculations prior to submission to the KO. All calculations and final drawings must be signed and stamped by the Professional Engineer.

The Contractor shall report ALL contractor Labor Hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau (Or USPFO for Georgia) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY) which runs from October 1 thru September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the helpdesk at https://www.ecmra.mil Contractor Base Access: The Contractor is responsible for ensuring proper documentation is received for personnel badges and vehicle passes in time to avoid any delay in project start of performance. This includes will require at least a 5-day advance notification to the 116 CES representative, Technical Sergeant Noah Merrow (478-201-1434) for badging and escort support.

Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

AT Level I Training. This standard language is for contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available at the following website: http://jko.jten.milPre-construction Meeting: The Contractor shall be required to coordinate construction by meeting with the KO, 116 Civil Engineering representatives, and other members as required prior to the commencement of any work. Topics of discussion will include: work hours, lay-down and storage areas, work area limits, safety compliance, emergency and routine evacuation of the work area and any other topics deemed necessary by the KO or CE representatives.

Exterior/Interior Site Measurements: The Contractor shall perform a physical survey of the actual site to verify locations of existing buildings, mechanical systems, fences, power cables, communication cables, and water and sanitary sewer line conditions prior to the start of construction. All utility outage requests must be accomplished two weeks in advance of the start date. This is accomplished by providing a utility outage request to 116 CES, SSgt Noah Merrow (478-201-1434). The 78 ABW requires a dig permit for subsurface construction on the exterior of facilities two weeks in advance of the start date. This will be accomplished by providing an AF Form 103 to the 116 CES, SSgt Noah Merrow (478-201-1434). Utilities that are shown in any attachments or plans are approximate locations; contractor shall verify locations prior to construction. Contractor shall perform a physical survey of the interior of facilities to be modified, repaired, or renovated to verify dimensions, wall locations, wall composition, floor composition, subfloor and exterior subsoil conditions. Electrical, Mechanical, and Plumbing surveys may be required. The buildings have been modified frequently over the years, and most likely will not have accurate as-built drawings available. Also, the Contractor shall submit a list of items that will need to be moved to accommodate the construction work to the CE Rep and KO for review.

Schedule: Normal work hours will be 0730 to 1630 Monday through Friday excluding Federal Holidays. Any deviations must be coordinated at least 24 hours in advance with the exception of emergencies.

Material & Equipment Storage: The Contractor shall stockpile and place materials and equipment only in areas specifically approved by 116 CES Representatives. All materials stored on base are at the risk of the Contractor and not the responsibility of the Government.

Safety: The Contractor personnel shall work in a safe manner in accordance with Government standards. Determination of what constitutes unsafe practices is at the discretion of Government personnel. Failure of the site supervisor to ensure Contractor personnel work safely and with the proper gear may require a stoppage of work and/or removal of the workers at no cost or delay charged to the Government. All Contractor personnel shall have appropriate clothing and Personal Protective Equipment (PPE) worn at all times. At a minimum, this includes wearing work pants and shirts, work boots and if outdoors, yellow or orange bright reflective safety vests. Loose fitting clothing and open toed shoes are not allowed on the work site. Additionally, some tasks require additional protection: i.e., safety glasses, hearing protection, masks, etc.. Safety harnesses shall be required for workers performing work two (2) meters or more above ground or floor level.

Accident Prevention: The Contractor shall comply with the following safety requirements while performing work under this contract:

Use diligent care not to damage the facility or government assets in the project while in performance of this contract. Damage caused by Contractor negligence will be repaired to pre-existing condition and no additional cost to the Government.

Traffic Control Devices: The Contractor will be responsible for signal lighting and barricading the immediate work area as determined by the KO or BCE.

All vehicles operated by the Contactor will obey all traffic signs and laws while operating on Robins Air Force Base.

Electrical extension cords may be used on a temporary basis to provide power to tools and equipment. Do not overload extension cords. Any frayed or spliced extension cords are prohibited.

Fire Prevention: The prevention of fire is imperative during construction projects. The Contractor is responsible for enforcing fire safety in his work area. The Contractor shall have serviceable fire extinguishers readily available at all times. Extinguishers shall be supplied by the Contractor.

Smoking is prohibited inside buildings and within 15 meters (50 feet) of flammable and combustible liquids. Smoking is permitted only in designated areas.

The Contractor shall report all fires to the 78th Alarm room at 478-497-8519 or dial 911. Upon discovery of a fire, yell “Fire, Fire, Fire”, call 911 and evacuate the area.

ENVIRONMENTAL CONSIDERATIONS:

Protection of Human Health and the Environment: It is intended that land resources within the project boundaries be preserved or restored to a condition that appears natural and is protective of human health and the environment. To meet that goal the contractor is responsible for conforming to the procedures listed below.

In the event the Contractor brings any hazardous material on to Robins Air Force Base, the contractor shall notify the KO of the approximate quantities of the material to be used on the project and will supply a Material Safety Data Sheet (MSDS) of those materials in English.

The Contractor shall be responsible for maintaining the work site to prevent the spread of contamination, provide for the safety of all individuals in the vicinity of the work site areas, and prevent the release of any contaminants to the environment. Any tanks or drum containers used by the Contractor on Robins Air Force Base to store hazardous materials including petroleum products will be stored within secondary containment structures capable of holding a volume of 110% of the largest container.

The Contractor shall comply with all applicable Robins Air Force Base, U.S. Air Force, Federal, and State environmental statutes and regulations.

All mud, dirt, debris, foreign objects, trash, or spills (including Sub-Contractors and suppliers) on a street or parking lot, used as access to the wok site or staging area shall be cleaned off the same day.

The Contractor shall immediately report to the KO to discuss any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large or the environment. Following the notification the Contractor shall be available to the KO for instructions regarding remediation of the release. Contractor should be aware of “you spill, you dig” policies related to working on Robins Air Force Base and be prepared to respond to a release caused by the Contractor’s personnel.

To report a release or spill, contact 116 CES at 478-201-1422 as soon as possible. Report the following:

Your name, location, organization and telephone number Name and address of the party responsible for the incident Date and time of the incident Location of the incident Sources and cause of the release or spill Types of material(s) released or spilled Quantity of material(s) released or spilled Danger or threat posed by the release or spill Number and types of injuries (if any) DESCRIPTION OF WORK: The following outline of the principle features of work does not in any way limit the responsibility of the contractor to perform all work and furnish all materials to do a complete job within the intent and scope of the specifications, drawings, and contract. The contractor shall be responsible for field-verifying existing site conditions and measurements prior to bidding. The contractor shall provide all materials and labor to complete the job as intended. All work must be in accordance with all applicable codes and OSHA standards. The contractor shall:

Contractor shall be responsible for providing storage space/trailers for tools, equipment, materials; site location for storage trailers must be approved by contracting official or a contracting representative.

Contractor shall be responsible for providing construction dumpsters (or roll off containers); contractor shall not use Robins Air Force Base construction or office containers/dumpsters.

Contractor shall be responsible for removing all material and debris from Robins Air Force Base to an approved site only; Contractor shall provide a dump ticket upon the request of contracting officer or contracting office representative (refer to clean-up for additional guidance).

The Contractor shall provide a portable Toilet facility leased from a company regularly engaged in leasing portable toilets. Servicing shall be done in accordance with State Regulations.

The Contractor shall clean all of the air distribution system on both first and second floors of B2051 (North and South including Coats Hall). Cleaning includes air handling unit components, outdoor air intakes, VAV boxes, reheat coils, and supply, return and exhaust ductwork; the intent is the entire HVAC distribution system and the aforementioned list of components is not all inclusive as there may be additional components or equipment in the facility that are not listed here. Contractor will contain (maintain cleanliness of) the work areas, ensuring minimal disruption to business operations. After the air duct cleaning is complete, conduct a final inspection and provide before-and-after photos of the work done to verify that the duct and distribution system components have been cleaned to the standards set herein. All components of the air distribution and return system shall be free of dirt, dust, debris and any growth(s), as applicable, presenting a like-new appearance and function.

The Contractor shall install air disinfecting/purification system(s) and/or coil disinfecting system(s) appropriate for the following considerations:

· Building 2051 has 9 AHUs

· Goal 1: Mitigate and eliminate future mold & bacteria growths, viruses, and common micro-organisms in HVAC distribution system to the greatest extent possible by disinfecting air stream and/or coils based on system layout and existing condition(s)

· Goal 2: Air purification to reduce gases, odors and VOCs; this is desirable up to the point it becomes cost prohibitive, i.e. greater than 2-3 times cost of coil-only products

· Ease of maintenance (frequency, cost, level of difficulty/time required, availability of spare or replacement parts)

· US POM required

· Energy efficiency Product specifications should meet or exceed the equivalent product specifications:

The Contractor shall submit justification for product(s) selection and placement throughout HVAC distribution system and show how the above considerations are met/addressed to provide maximum value to the government as part of a proposal.

SPECIAL CONSIDERATIONS:

The ductwork has fire alarm sensors. Outages will need to be coordinated.

If access panels need to be created in ductwork, they shall be cut and fabricated such that the newly created access panels can be accessed/operated/secured in a quick release fashion; i.e. not permanently reaffixed, but able to be opened and closed, unless it is determined to be cost prohibitive. Special care should be taken to minimize leakage.

B2051 houses flying squadrons, operations and maintenance functions that may work 24 hour operations. Maximum scheduling flexibility may be required to minimize disruption to the mission.

SUBMITALS:

In general, for each facet of construction, the Contractor shall submit material samples and related calculations to the KO for approval a minimum of five calendar days prior to procurement and placement of that particular material and construction respectively. Upon review by the Government, the submittal along with any comments will be returned to the Contractor within five calendar days. Upon final approval the Contractor shall commence with the procurement and construction activity accordingly.

All material and articles requiring approval shall be submitted by the Contractor using the AF Form 3000, or automated equivalent. Any material used without or before Government approval is subject to removal at no cost if directed by the KO.

The Contractor will submit a Plan/Schedule that includes minimal milestones detailing various stages of construction and phasing, lead time of new materials and installation to the Government for review prior to performing the associated work. Weekly updates shall be provided to the 116 CES Representatives and KO.

The contractor will submit a line item cost proposal to include each item of work listed in the SOW. The cost proposal shall also have individual line items for overhead, profit, insurance, mobilization, and other associated fees (such as electrical surveys).

The Contractor shall submit, before final payment, a complete set of as-built drawings including but not limited to: site layout and construction details, civil, mechanical, electrical and architectural drawings. The Contractor shall provide one (1) compact disc containing as-built drawings in AutoCAD (.dwg) format when applicable. The Contractor shall include any operation and maintenance manuals and information for any specific system that require further maintenance beyond the one (1) year warranty period.

DD Form 1354: For all new construction, demolition, and any construction on an existing facility that adds new parts, items, or systems that are not maintenance or repair; e.g. replacement of windows, replacement of roofs, replacement of an exterior utility, adding an AC system, adding exterior lighting, the DOR shall prepare DD Form 1354 TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY, see Part 6 Attachments. Submit form for Government approval a minimum of 30 calendar days prior to final acceptance of work.

MILESTONE INSPECTIONS

The Contractor shall abide by the following schedule of inspections conducted by a 116 CES construction inspector and KO. The Contractor shall be responsible for notifying the inspector and KO when work is ready to be inspected at each milestone noted below. Inspections by the Government do not in any way absolve the Contractor from his obligation to provide materials and construction free from defects and in accordance with the required specifications.

Ductwork construction inspection: To be accomplished during the construction of ductwork to inspect fabrication.

Start-up/Commissioning inspection: To be accomplished DURING the start-up/commissioning process. The KO or his/her designee shall be present to witness the commissioning of the system.

Pre-Final Inspection: To be performed when the Contractor has completed/installed all civil, electrical/HVAC/plumbing, etc. Any electrical outlets and switches shall NOT be mounted to the walls to allow inspection of wiring. Panels shall be left open for inspection and drop ceiling tiles shall NOT be installed for the pre-final inspection if they were moved during construction.

Final Inspection: To be performed after the Contractor has resolved all punch list items identified during the pre-final inspection.

CLEAN UP

Contractor shall protect government property from dust and debris during the completion of the project.

Do not dispose of rubbish and debris into any waste receptacle on Robins AFB. Clean up daily.

Do not allow accumulations of rubbish or debris in parking lots or on planted materials or grass.

Materials that cannot be removed daily shall be stored in areas specified by the Contracting Officer.

Comply with federal, state, and local hauling and disposal regulations. The contractor shall haul all waste from the Robins AFB site to an appropriate disposal site (contractor is responsible for dump locations and fees). Turn in dump tickets to 116 CES.

The use of burning at the project site for the disposal of refuse and debris will not be permitted.

STATEMENT OF WORK UHHZ192019 RPR HVAC Ductwork B2051 image2.jpeg image1.png