Site Visit - Pre-Bid Conference (8-12-2021).pdf
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- Attached to
- Allied Support Sun Shelters
- Solicitation number
- W50S6N-21-B-0006
About this file
This document contains minutes from a pre-bid site visit and information about a related federal contract opportunity. The site visit minutes outline the project scope to construct one open air aircraft canopy at Wing Headquarters in Montgomery, Alabama, with a base bid cost between $500,000 and $1,000,000. The project requires foundation systems, electrical infrastructure, lighting, grounding and lightning protection. The solicitation is for the Allied Support Sun Shelters project to repair and modify existing sun shelters to accommodate additional parking for new F-35 aircraft. The NAICS code is 236210 and it is a 100% small business set aside to be awarded by the Department of the Army Alabama Army National Guard.
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Text version
Site Visit
1115 South Court, Montgomery, AL 36104
PROJECT Replace Sun Shelters 017135.00
DATE 8/12/2021 2:00 PM - 3:30 PM
ORGANIZER David Donovan SUBJECT Pre-Bid Conference LOCATION Wing Headquarters Conference Room INVITEES/ATTENDEES David Donovan CC Adam Sanders
MEETING MINUTES
ACTUAL START DATE 8/12/2021 2:00 PM
Project Scope Base Bid:
o Construction of one open air aircraft canopy.
Canopy can be pre-engineered metal building or acquired from an aircraft shelter vendor - contractor's option. System must meet minimum design parameters listed on A0.2.
Project requires new foundation systems as indicated. Shelter cannot be anchored directly to existing aircraft apron paving.
Shelter will be taller than existing adjacent shelters. Minimum clear height indicated on the drawings must be maintained.
Existing apron contains drainage system that will be required to be re-routed in some locations.
Project scope also includes removal of all apron striping, pressure washing of entire apron, and installation of new apron striping.
Contractor to provide temporary markings for verification by airfield management prior to installation of permanent markings.
Refer to A0.4 for typical shelter striping. Striping shown on this sheet will apply to all shelters o Electrical:
Directional boring for electrical power service and telecommunications service.
Communications wiring will be installed by the Government at a later date.
Project scope includes boring/conduit/boxes only.
Installation of new electrical infrastructure and three one hundred amp disconnects at new shelter for F35 support equipment power.
New feeders back to existing transformer.
New lighting in shelter Grounding and lightning protection.
New grounding points will also be mooring points - refer to architectural detail.
All new electrical panels will be unistrut mounted / free standing - see details.
Additive Bid Items o None included in project scope.
Phasing & Occupancy:
Existing apron will remain open and operational.
Refer to phasing drawings for notional phasing diagram. Phasing can be adjusted if necessary. Primary requirement is to keep one of the two taxiway access throats open at all times.
Contractor to limit dust and debris and coordinate with ANG personnel at all times to prevent potential FOD from damaging adjacent taxiing aircraft. Contractor personnel will also be required to complete the FOD prevention briefing from the 187th Airfield Manager prior to being permitted to work on the apron.
Coordinate phasing with approved apron access locations.
Site Visit
MEETING DATE: 8/12/2021
MEETING MINUTES
Contractor shall furnish low, lighted, barricades to delineate between work area and active apron areas. Barricades will be turned over to the Government.
Government escort will be required, and provided at no cost, when Contractor personnel are working on the apron. No after hours or weekend work will be permitted unless approved in advance by the Government.
Sustainability Requirements:
Project has been designed to be LEED Meritable and minimum product requirements have been included within the specifications.
Project is not registered with the USGBC and will not pursue LEED / USGBC Certification.
Contractor will be required to submit documentation verifying a product's compliance with specified sustainability requirements (VOC Content, Recycled Content, Regional Materials, etc…)
Product Requirements (01 6000):
No limited source requirements are included within the project scope. Contractor can provide any materials meeting the performance and other stipulated requirements of the specifications and solicitation.
Contractor shall give preference to materials sourced regionally, containing lowest VOC content, and containing highest recycled content values.
Project Management Software:
Utilize Architect's newforma system for all project communication o All submittals and RFI will be submitted electronically
Web-based interface provided at no cost to the Contractor iPad apps will also be made available to contractor at no cost.
Regular progress meetings.
o Frequency based upon progress schedule and work quality. Anticipate bi-weekly minimum (01 3000 - 3.04) o Third party project manager, if utilized, will be required to be on site a minimum of once a month
ID TYPE SUBJECT WORKFLOW TEAM MEMBERS DUE DATE
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