117 ARW Digital Sign RFQ 8 sept26.docx

Item: 117 ARW Digital Signs Quantity: Three (3) Total

1. Scope The Government requires the contractor to furnish three (3) digital signs for use at the following locations: Medical, Flight Line, and Front Gatehouse. The requirement is based on the attached quote package and includes the minimum sizes, sidedness, display resolution, communications capability, dimming capability, software, training, support, and warranty provisions reflected in the reference document.

2. General Requirement The contractor shall provide new, commercial digital sign units suitable for permanent exterior installation and routine organizational messaging use. Each sign shall be complete, operational, and suitable for its intended location. The contractor shall provide all standard components necessary for normal operation, including sign structure/components integral to the digital display assembly, communications capability, display controls, and software access required for remote content management. Installation services are required for this requirement.

3. Required Sign Configuration

3.1 Sign 1 – Medical

The contractor shall provide:

· One (1) two-sided digital sign

· Approximate display size: 36 inches x 96 inches

· Display resolution: 10 mm

3.2 Sign 2 – Flight Line

The contractor shall provide:

· One (1) one-sided digital sign

· Approximate display size: 36 inches x 96 inches

· Display resolution: 10 mm

3.3 Sign 3 – Front Gate

The contractor shall provide:

· One (1) one-sided digital sign

· Approximate display size: 12 inches x 60 inches

· Display resolution: 15 mm

4. Minimum Salient Characteristics Each digital sign shall, at a minimum:

1. Be a full digital message sign/display intended for exterior use.

2. Match the required display size, sidedness, and resolution for the applicable location.

3. Include Wi‑Fi communications capability.

4. Include 4G connectivity capability.

5. Include automatic multistage dimming.

6. Signs will be 120v 60hz compatible

7. Sign brightness will be a minimum of 4,000 nits

8. 100,000 hour backlight MTBF

9. Weather rated cabinet for outdoor use considering ventilation for heat dissipation

10. Include cloud-based software for content management and operation.

11. Be supported by lifetime software training.

12. Be supported by lifetime technical support.

13. Include a 5-year factory parts warranty.

14. Include a 1-year on-site labor warranty.

15. Include a 10-year available parts guarantee.

5. Removal and Installation Services The Government intends to acquire a complete replacement package, the contractor shall include:

· Removal of existing sign(s)

· Disposal of existing sign(s)

· Professional installation of new sign(s)

6. Software, Training, and Support The contractor shall provide:

· Cloud-based sign management software

· Initial software access/setup for Government use

· Lifetime software training for Government personnel

· Lifetime technical support for operation and routine use of the signs

· All software must be approved by the 117th Communications Squadron before contract award

7. Warranty Requirements The contractor shall provide, at a minimum:

· 5-year factory parts warranty

· 1-year on-site labor warranty

· 10-year available parts guarantee

8. Quote/Proposal Submission Requirements Offerors shall provide the following with their quote or proposal:

1. Manufacturer and model for each sign

2. Statement of compliance with each salient characteristic

3. Product literature/cut sheets

4. Display dimensions and resolution for each sign

5. Description of communications package, including Wi‑Fi and 4G capability

6. Description of dimming capability

7. Description of software platform and licensing/access model

8. Training and technical support description

9. Warranty documentation

10. Lead time

11. Any assumptions related to site survey, security requirements, or field conditions

9. Acceptance Criteria Acceptance shall be based on:

· Delivery and installation of all three required signs.

· Compliance with required size, sidedness, and resolution

· Inclusion of required connectivity, dimming, software, training, support, and warranty provisions

· Receipt of required documentation

· Verification that all delivered equipment is new and undamaged

10. Current Sign

· Picture of current sign at the Medical Group. Flightline sign is the same with a brick base. Front Gate sign is mounted on the exterior of the Guardhouse

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