Questions and Answers 29 July 2021.docx
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- Solicitation number
- W25G1V-21-R-0033
About this file
This document contains questions and answers regarding a solicitation for building renovations at Tobyhanna Army Depot. Key details include: the solicitation is for renovations to Building 7, Bays 1 and 2; proposals are due by August 16, 2021 at 3:30 PM EST through the DoD Safe Service site; a site visit was held on July 22; questions pertaining to the solicitation were due by July 29; the scope of work includes roofing specifications and insulation requirements; page limits and past performance documentation requirements were clarified; and the contract is with the Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground.
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Questions and Answers Building 7, Bays 1 & 2 Renovation for Medical Maintenance
| Contractor Questions |
| Government Response |
| 1 |
| Refer to the table in Spec Section 075323 part 1.4.4 page 5 – what wind speed category are we to follow for the roof? 72mph is typical for roofs at the Depot. |
Response To Be Determined (TBD)
| 2 |
| Refer to Spec Section 075323 part 2.1.1 EPDM Sheet on page 8 – type 1 non-reinforced .090 epdm sheet is specified. Typical roof construction at the depot is type 3 fabric backed .060 for the additional warranty coverage and puncture resistance. Please clarify. |
Response TBD
| 3 |
| Spec Section 075323 is not clear on requirements for roof insulation. Typical roof assemblies at the depot incorporate the re-use of existing insulation and add additional to get proper drainage/desired R values along with adding a coverboard. Please clarify what the roof insulation requirements are for this project. |
Response TBD
| 4 |
| Are the pages counts to be counted single or double sided pages? For example Sub-factor 1 has a 3 page max. Is this a total of 3 double sided pages? |
Page counts are per page or single sided. Documents will not be printed therefore double sided would not apply.
| 5 |
| Sub-Factor 1, Key Point #3: Does the 15% self-performance include on-site field management such as the site superintendent, quality control and safety? |
Yes. Per FAR 52.219-14(c)(3) -the concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.
| 6 |
| Sub-Factor 1, Key Point #1: Can the proposed schedule be excluded from the page count? |
The page limit for Sub-factor 1 is increased to 10 pages.
| 7 |
| Volume III- Past Performance gives a page count of 25 pages however the min/max number of projects were not identified. Is there a min/max number of projects to include in Volume III? |
The solicitation has been updated. There is not a minimum number of projects but there is a max number of 3 projects. The page count of 25 still applies.
| 8 |
| Volume III- Past Performance gives a page count of 5 pages for each major subcontractor. What is the min/max number of projects to include for each major subcontractor? |
The solicitation has been updated. There is not a minimum number of projects but there is a max number of 3 projects. The page count of 5 still applies.
| 9 |
| Volume III- Past Performance, Section 1- Contract Descriptions: The offeror/subs are to provide government and/or commercial contracts however Section 1 (a), (b) and (c) (d) and (e) are requesting government points of contact. What contacts should be provided if the experience provided is a commercial contract? |
If experience is commercial and not Government please provide the commercial equivalent to the Government position.
| 10 |
| Past Performance Questionnaires: Our company has received feedback from our clients that if a CPARS is in the system they are no longer allowed to complete a PPQ. Can the offeror include CPARS in lieu of PPQs? |
As stated in Section M of the solicitation, “Past Performance Questionnaires, interviews, CPARS and other sources form the the support and basis for the past performance assessment.” CPARS will be reviewed along with the PPQs.
| 11 |
| Past Performance Questionnaires: If a commercial project is being used what two points of contact should complete the PPQ? |
| If experience is commercial and not Government please have the commercial equivalent to the Government position complete the PPQ. |
| 12 |
| Past Performance Questionnaires: If CPARS are not allowed in lieu of PPQs, can the offeror/subcontractor provide the contracting officer copies of previously completed PPQs for other proposals? Requesting additional PPQs over and over when a CPARS is in the system has caused the client to no longer complete PPQs. |
As long as the PPQ is recent and relevant that is acceptable.
| 13 |
| The site visit was held on July 22nd giving only a week to submit question no later than July 29th. The proposal is due on August 16th. This timeframe does not give the offeror and/or subcontractors a sufficient amount of time to go through all of the RFP documents, submit our questions and then submit follow-on questions. We respectfully request a two-week extension so that our subcontractors have time to fully prepare their bids and have time for Q&A. |
At this time we do not anticipate extending the proposal due date and will adjust accordingly if necessary. Questions and answers will be extended until August 9, 2021 at 3:00 PM EST.
| 14 |
| Attachment #4: Subcontractor Information and Consent Form. This form is requesting that the subcontractor provide three references. Since the subcontractors are providing this information in Attachment 4 can the 5 pages of experience information and past performance questionnaires be excluded from the submittal? Some of the subcontractors are very small business who do not have the staff to complete such forms. This places a burden on our subcontractors who are trying to price our the job. |
The subcontractors shall provide the 5 pages of experience and the Subcontractor Information and Consent form. The subcontractor only needs to provide a brief description on the Consent form.
| 15 |
| Sub-factor 2: Organization: Can the resumes be excluded from the 6-page maximum? |
The page limit for Sub-factor 2 is increased to 12 pages.
| 16 |
| Attachment 4: Subcontractor Consent forms are noted in the RFP to be included in three (3) separate sections. Where should Attachment #4 be included and are the forms excluded from the page count? |
The Subcontractor Information and Consent form is it’s own form and does not count toward any page count.
| 17 |
| Past Performance Questionnaires: The offeror shall email the CO with a list of all of the POCs who were sent a PPQ. Does this list need to include information from our subcontractors who sent PPQs to their clients? |
The major subcontractors POC’s are to be listed on the Subcontractor Information and Consent form.
| 18 |
| Volume III: Past Performance-Section 1: Contract Descriptions. For each project submitted by the offeror and key sub the RFP reads we must provide the following points of contact in the Section1:Contract Descriptions: Government Contracting Activity, Government Technical Rep, Government Contract Administration, and Contract Admin. Along with these POCs we are to include an address, email, phone and fax. It is going to be difficult for the offeror to locate this information let alone the subcontractors. Can the Offeror and the key subs provide the names and contact information for two client points of contact instead of the four that are being requested? |
The contractor should provide as much information as they can per the solicitation. If the information does not apply or cannot be located, it can be left blank.
| 19 |
| Volume III- Past Performance-Page 38 of 49 of the RFP” The Volume shall not exceed 25 pages excluding PPQs. We are being asked to submit all Government and/or commercial contracts for the prime offeror during the past five years, from the issue date of the RFP. We are also being asked to provide the information in Section 1, Contract Description and Section 2- Performance. Please clarify what you are looking for in the Past Performance Volume. |
The solicitation has been updated. There is not a minimum number of projects but there is a max number of 3 projects. The page count of 25 still applies. Section 1 should include information as stated in bullets a-k, if a bullet does not apply it can be left blank. Section 2 should include the information as stated in bullets a-b, if a bullet does not apply it can be left blank. The maximum number of projects to be submitted is 3.
| 20 |
| What is the bid due date? |
| Proposals are due by August 16, 2021 at 3:30 PM EST. |
File details come from the government source that posted it. Updated .