B08 Questions and Answers 5 August 2021.docx
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- Solicitation number
- W25G1V-21-R-0033
About this file
This document contains questions and answers related to a solicitation for building renovations at Tobyhanna Army Depot. The solicitation seeks design-build services to renovate Bays 1 and 2 of Building 7, including replacement of high bay lighting fixtures, installation of new flooring, upgrades to restrooms and break rooms, and replacement of the sprinkler system. Proposals are due by August 16, 2021 and the period of performance is 730 calendar days. Key subcontractors must perform at least 15% of the work and provide descriptions of relevant past projects not exceeding 3 examples each. The document clarifies requirements for roofing, insulation, fire alarms, HVAC systems, and other aspects of the renovation.
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Questions and Answers Building 7, Bays 1 & 2 Renovation for Medical Maintenance
| Contractor Questions |
| Government Response |
| 1 |
| Refer to the table in Spec Section 075323 part 1.4.4 page 5 – what wind speed category are we to follow for the roof? 72mph is typical for roofs at the Depot. |
Follow Below Parameters:
Basic Wind Speed = 115 mph Importance Factor = 1.0 Exposure Category = C
| 2 |
| Refer to Spec Section 075323 part 2.1.1 EPDM Sheet on page 8 – type 1 non-reinforced .090 epdm sheet is specified. Typical roof construction at the depot is type 3 fabric backed .060 for the additional warranty coverage and puncture resistance. Please clarify. |
Typical roof construction at the depot is type 3 fabric backed .060
| 3 |
| Spec Section 075323 is not clear on requirements for roof insulation. Typical roof assemblies at the depot incorporate the re-use of existing insulation and add additional to get proper drainage/desired R values along with adding a coverboard. Please clarify what the roof insulation requirements are for this project. |
Meet current industry standards for R-value as indicated in UFC-1-200-02 and ASHRAE 189.1. Also, attain proper pitch using tapered insulation.
| 4 |
| Are the pages counts to be counted single or double sided pages? For example Sub-factor 1 has a 3 page max. Is this a total of 3 double sided pages? |
Page counts are per page or single sided. Documents will not be printed therefore double sided would not apply.
| 5 |
| Sub-Factor 1, Key Point #3: Does the 15% self-performance include on-site field management such as the site superintendent, quality control and safety? |
Yes. Per FAR 52.219-14(c)(3) -the concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.
| 6 |
| Sub-Factor 1, Key Point #1: Can the proposed schedule be excluded from the page count? |
The page limit for Sub-factor 1 is increased to 10 pages.
| 7 |
| Volume III- Past Performance gives a page count of 25 pages however the min/max number of projects were not identified. Is there a min/max number of projects to include in Volume III? |
The solicitation has been updated. There is not a minimum number of projects but there is a max number of 3 projects. The page count of 25 still applies.
| 8 |
| Volume III- Past Performance gives a page count of 5 pages for each major subcontractor. What is the min/max number of projects to include for each major subcontractor? |
The solicitation has been updated. There is not a minimum number of projects but there is a max number of 3 projects. The page count of 5 still applies.
| 9 |
| Volume III- Past Performance, Section 1- Contract Descriptions: The offeror/subs are to provide government and/or commercial contracts however Section 1 (a), (b) and (c) (d) and (e) are requesting government points of contact. What contacts should be provided if the experience provided is a commercial contract? |
If experience is commercial and not Government please provide the commercial equivalent to the Government position.
| 10 |
| Past Performance Questionnaires: Our company has received feedback from our clients that if a CPARS is in the system they are no longer allowed to complete a PPQ. Can the offeror include CPARS in lieu of PPQs? |
As stated in Section M of the solicitation, “Past Performance Questionnaires, interviews, CPARS and other sources form the the support and basis for the past performance assessment.” CPARS will be reviewed along with the PPQs.
| 11 |
| Past Performance Questionnaires: If a commercial project is being used what two points of contact should complete the PPQ? |
| If experience is commercial and not Government please have the commercial equivalent to the Government position complete the PPQ. |
| 12 |
| Past Performance Questionnaires: If CPARS are not allowed in lieu of PPQs, can the offeror/subcontractor provide the contracting officer copies of previously completed PPQs for other proposals? Requesting additional PPQs over and over when a CPARS is in the system has caused the client to no longer complete PPQs. |
As long as the PPQ is recent and relevant that is acceptable.
| 13 |
| The site visit was held on July 22nd giving only a week to submit question no later than July 29th. The proposal is due on August 16th. This timeframe does not give the offeror and/or subcontractors a sufficient amount of time to go through all of the RFP documents, submit our questions and then submit follow-on questions. We respectfully request a two-week extension so that our subcontractors have time to fully prepare their bids and have time for Q&A. |
At this time we do not anticipate extending the proposal due date and will adjust accordingly if necessary. Questions and answers will be extended until August 9, 2021 at 3:00 PM EST.
| 14 |
| Attachment #4: Subcontractor Information and Consent Form. This form is requesting that the subcontractor provide three references. Since the subcontractors are providing this information in Attachment 4 can the 5 pages of experience information and past performance questionnaires be excluded from the submittal? Some of the subcontractors are very small business who do not have the staff to complete such forms. This places a burden on our subcontractors who are trying to price our the job. |
The subcontractors shall provide the 5 pages of experience and the Subcontractor Information and Consent form. The subcontractor only needs to provide a brief description on the Consent form.
| 15 |
| Sub-factor 2: Organization: Can the resumes be excluded from the 6-page maximum? |
The page limit for Sub-factor 2 is increased to 12 pages.
| 16 |
| Attachment 4: Subcontractor Consent forms are noted in the RFP to be included in three (3) separate sections. Where should Attachment #4 be included and are the forms excluded from the page count? |
The Subcontractor Information and Consent form is it’s own form and does not count toward any page count.
| 17 |
| Past Performance Questionnaires: The offeror shall email the CO with a list of all of the POCs who were sent a PPQ. Does this list need to include information from our subcontractors who sent PPQs to their clients? |
The major subcontractors POC’s are to be listed on the Subcontractor Information and Consent form.
| 18 |
| Volume III: Past Performance-Section 1: Contract Descriptions. For each project submitted by the offeror and key sub the RFP reads we must provide the following points of contact in the Section1:Contract Descriptions: Government Contracting Activity, Government Technical Rep, Government Contract Administration, and Contract Admin. Along with these POCs we are to include an address, email, phone and fax. It is going to be difficult for the offeror to locate this information let alone the subcontractors. Can the Offeror and the key subs provide the names and contact information for two client points of contact instead of the four that are being requested? |
The contractor should provide as much information as they can per the solicitation. If the information does not apply or cannot be located, it can be left blank.
| 19 |
| Volume III- Past Performance-Page 38 of 49 of the RFP” The Volume shall not exceed 25 pages excluding PPQs. We are being asked to submit all Government and/or commercial contracts for the prime offeror during the past five years, from the issue date of the RFP. We are also being asked to provide the information in Section 1, Contract Description and Section 2- Performance. Please clarify what you are looking for in the Past Performance Volume. |
The solicitation has been updated. There is not a minimum number of projects but there is a max number of 3 projects. The page count of 25 still applies. Section 1 should include information as stated in bullets a-k, if a bullet does not apply it can be left blank. Section 2 should include the information as stated in bullets a-b, if a bullet does not apply it can be left blank. The maximum number of projects to be submitted is 3.
| 20 |
| What is the bid due date? |
| Proposals are due by August 16, 2021 at 3:30 PM EST. |
| 21 |
| Regarding the sprinkler system: |
0. Chapter 7 basis of design page 7-4 c) vii) states sprinkler piping must be schedule 40 yet Spec Section 21 13 13.00 Page 9 2.5.1.1 allows for other pipe with a (CRR) of 1.0 or greater after grooves are roll formed. Please confirm if Sch. 10 piping is allowed as it complies with the specification requirement of having a (CCR) of greater than 1.0 after roll grooving.
0. - Chapter 7 basis of design page 7-6 ii) (5) states that bays 1&2 will have (1) wet-pipe riser along the east wall but drawing Floor Plan – Bay 2 shows a new valve room along the west wall. Please confirm exactly how many risers/systems are intended for each of bays 1&2.
0. - Chapter 7 basis of design page 7-6 iii) (2) says that it is recommended that the Kardex units be supplied with integral clean agent fire suppression systems. Please confirm if the Kardex units will indeed have integral fire suppression (clean agent) systems or will require wet system protection in each unit and the quantity of Kardex Units being provided.
0. - Spec Section 21 13 13.00 Page 15 3.4.1 states that seismic protection is required. Please confirm that seismic bracing is desired/required for this project.
0. - Are the existing 6” service laterals in bays 1 & 6 to be left connected? If so will they require check valves to isolate the building from the rest of the complex? Or have normally closed valves installed to be able to open them in case of the fire pump going out of service?
0. - Will a check valve or other means of isolation between bays 1&2 and bays 3-4 be required since those systems have only had 65-70 psi in them for years?
a. All sprinkler piping must be schedule 40
b. The quantity of risers provided in each Bay 1 and Bay 2 shall be the number required to meet the requirements of NFPA 13 Section 4.5.1.
c. TBD
d. Seismic bracing is not required as the Seismic Design Category is Category B.
e. The existing 6-inch service lateral in Bay 1 will be replaced with a 10-inch ductile iron service lateral. The contract does include work for the existing service lateral in Bay 6. The fire pump in Bay 1 will have a bypass loop to provide service to the sprinkler system if the fire pump is out of service.
f. The design intent is the fire pump constructed in Bay 1 will be able to serve the entire building by connecting the new fire pump to the existing fire protection main that connects the bays throughout the building.
| 22 |
| Regarding the Mezzanine wall construction, due to severe escalations in steel materials, will CMU construction for Mezzanine be acceptable instead of steel frame and metal studs? |
No
| 23 |
| If voids in concrete floor are detected, will remediation be a change order since this is currently unforeseen? |
To be determined by geotechnical report (performed by the contractor) if unsuitable material is found.
| 24 |
| Fire Alarm - Does it need to be Honeywell Notifier or is an equal acceptable? |
The fire alarms in bays 3, 4, 5 and 6 are currently controlled by a Notifier panel. If there is going to be multiple panels in the building they will need to be networkable.
| 25 |
| Will modulating cooling and heating capacity be required on units selected to serve open bay areas? |
TBD
| 26 |
| Is modulating powered exhaust required on rooftop equipment? |
TBD
| 27 |
| Other than air curtains shown on concept drawing M-4 are there are heating/cooling requirements for southeast side of Bay 2. |
No. Existing air turnover unit to remain.
| 28 |
| What are maximum # of people expected to occupy each of the conditioned spaces, including open work bay, offices, and conference rooms. |
Approximately 50
| 29 |
| Is there heat generating equipment expected in the space(s) that would affect the cooling load requirements? |
TBD
| 30 |
| Is humidity control required in any of the spaces? Minimum humidity requirements? |
TBD
| 31 |
| Confirm BACnet is acceptable? |
Depending on how it would be incorporated into Controls design, it may or may not be acceptable.
BACNet MS/TP and LONWorks have the best opportunity of acceptance (without MAJOR DOIM involvement) for use with our existing Niagara N4 UMCS system.
| 32 |
| Confirm what the gas pressure inside the building? |
There is 30 lbs. of pressure at the street, which reduces to 5 psi at the front of the building.
| 33 |
| Chapter 8 basis of design, plumbing, basis of design refers to oil free air compressor and piping system. Please provide details on # of drops needed as well as cfm requirements. |
Refer to specification section 01 02 00.00 99 para. 9.8.14.1 and plumbing drawings in Appendix I of the Basis of Design. Final requirements to be determined during design phase after design-build contract award.
| 34 |
| Chapter 8 basis of design, plumbing, calls for emergency eyewash/showers are required to be located within 10 seconds of a designated hazard. Please provide quantity and location of designated hazards. |
Refer to specification section 01 02 00.00 99 para. 9.4.1, 9.5.2, 9.8.9.1, & 9.8.13.1 plumbing drawings in Appendix I of the Basis of Design for emergency eyewash & shower locations. Final requirements to be determined during design phase after design-build contract award.
| 35 |
| Chapter 8 basis of design, plumbing, calls for sterilizer pit. What material(s) should that be constructed of? What is the heaviest object that the pit should be constructed to hold? |
Composite material for grating, approx. 1000lbs.
| 36 |
| Are electric reheat coils preferred on VAV boxes? |
TBD
| 37 |
| Is pallet racking to be provided by contractor? If so, is there a spec section, an amount of product and a sketch of the layout for the racking? |
The pallet racking is not part of this contract. The racking will be purchased separately by the end user, from a list of FF&E provided by the DOR.
| 38 |
| On sheet A-4 will offices, x-ray, restrooms, break room, kitchen, etc., will these areas require ceiling joist and fire rated ¾ plywood? |
Yes
| 39 |
| The original SF1442 indicates the period of performance (POP) is 420 calendar days, though it is stated on page 4 of 49 of the solicitation that the POP 730 calendar days. Since the offer includes a signed SF1442, can this be clarified? |
The POP is 730 calendar days. 182 days for Design and 548 days for construction. An amendment will be issued to correct the number of days.
| 40 |
| Office Ceiling Lids. Ceiling over offices and other rooms, are we doing ceiling joist and fireproof plywood? |
Yes
| 41 |
| TYAD Design Guide, 3-12.1 requires a cost estimate prepared using RS Means. Will a cost estimate either with or without RS Means be part of the design submittal post award? |
No, this project is design-build that does not apply
| 42 |
| Blue Ridge cable in bay 1 or 2 for contractors to get internet? |
No
| 43 |
| Section 3.4.4 QC Personnel (page 356) of the Scope of Work purports to require the contractor to “provide as part of the QC organization specialized personnel to assist the QC Manager for the following areas: electrical, mechanical, civil, structural, environmental, architectural materials technician, submittals clerk, Cx Agent/LEED Specialist, and occupied family housing coordinator.” This also states, “These individuals or specialized technical companies must be directly employed by the prime Contractor and cannot be employed by a supplier or subcontractor on this project; be responsible to the QC Manager; be physically present at the construction site during work on the specialized personnel’s areas of responsibility; have the necessary education and/or experience in accordance with the experience matrix listed herein.” The level of experience for each is then identified in an “Experience Matrix. |
These requirements conflict with the Solicitation’s list of “Key Personnel,” which are identified as the “Project Manager, Site Superintendent(s), Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO).”
Please clarify whether all Section 3.4.4 personnel requirements apply to this contract.
The section as it clearly states that one person can possess all these skills at a minimum if not they will have the below SME's working under them during the timeframe needed.
This is a Design-build project the DOR will need to possess and utilize all these players to properly design the project. Understand that most of these roles are required to be registered Engineers.
| 44 |
| Chapter 1 - b.iii (2) calls for full design of lighting. Is new lighting required in Bay 2 east side? |
| Yes, please refer to page 13 - 1.12.1 High bay lighting |
fixtures are to be replaced throughout the entirety of both bays.
| 45 |
| Office Window Treatments. SOW states blinds, is it requiring mini blinds or roller shades? |
TBD
| 46 |
| Who is supplying the Kardex units? Contractor or Government? |
Government
| 47 |
| Office Windows. Can the Government provide the total number and size of windows required for the project? Amount and size are not in the SOW. |
Please refer to page 14 of specifications 1.2.2.3.1
| 48 |
| If the Superintendent and SSHO can be a dual hat position as outlined in the solicitation, please confirm that these positions can reflect that Volume I - Key Personnel and the positions do not be separated with unique resumes. |
Yes
Please confirm the quality control person is a full time, on site position person as outlined in the Volume I - Key Personnel.
Confirmed
| 50 |
| Every proposal requires that we submit a PPQ. We sometimes are asking the same evaluator to prepare 6 or 7 PPQs on the same job and they are developing fatigue responding to multiple requests for the same PPQ. Will Tobyhanna Army Depot allow us to use previously submitted PPQs from recent proposals to meet the past performance requirement? |
As long as the PPQ is recent and relevant that is acceptable.
| 51 |
| Please confirm that the mass notification system/fire alarm, fire suppression, and roof are for all of Bldg. 7 and not just confined to Bays 1 & 2. |
| The work is confined to bays building 7 Bays 1&2, NOT the entire building. |
| 52 |
| Please confirm that all flooring that requires epoxy is to be installed in both full bays - 1 and 2. (Approx. 80k SF) |
| Please refer to drawings in RFP which lists the floor finishes for this project.(Interior 1-1 and 1-2) |
| 53 |
| Regarding the X-Ray room, what is the exact use of this room? Will it require lead lining? If so, who is hiring or providing the Physicists report that determines the thickness and extent/location of lead lining? |
Hand held x-ray similar to dental x-ray.
Yes, lead lining is required.
Contactor will be hiring Health Physicist per RFP.
| 54 |
| Regarding the number of toilet/urinals in the Toilet rooms, do we follow the minimum requirements of 2015 IBC, or some other requirement? For example, doc’s indicate 4 per Men’s/Women’s, while code would only require total of 3, (but would use 2 per Men’s/Women’s). |
Please follow the Building and Referenced Codes outlined in UFC 1-200-01.
| 55 |
| Above the perimeter Offices, it has been discussed that a drywall ceiling will be installed with steel ‘C’ joists and a ¾” plywood deck due to, “Employees end up throwing stuff up there for temp storage anyway”. Is this what we will do? Will we run the walls between these offices and the adjacent Open Plan area to the roof at approx. 22’ or just to this ¾” plywood deck, and install a guard at the edge? |
Storage will not be allowed above the perimeter office areas, therefore there will be no need to extend walls/ceiling to bay height.
| 56 |
| The design drawings do not indicate any exterior windows in the perimeter offices, yet the Design guidelines indicate windows? Are there windows? If so, how many, where, what type, and what is their size? |
Please refer to page 14 of specifications 1.2.2.3.1
| 57 |
| Conference Room Folding Wall. Drawings show an operable wall. Who provides? If we do, what is the spec., what is the operation, manual or powered, is there a minimum STC requirement? Is there a material requirement? |
The contractor will provide the operable folding wall, the specifications, material, etc. will be determined during the design process. Remember this is a design-build project
| 58 |
| The drawings do not indicate the size of the skylights? Do we have the flexibility to move them slightly due to the existing steel beam or bar joist locations to fit them between bar joist/beams, in order to avoid expensive steel reinforcing? We also assume that we will need to design angle frame braces as a minimum? |
Within a reasonable distance, meet all structural regulations and follow current codes
| 59 |
| Will the dock enclosures require heat and A/C or just heat? |
Heat only
| 60 |
| Will all sprinkler piping be required to be painted red? |
| Yes |
| 61 |
| We consider our DOR as a key subcontractor however we don’t expect them to perform 15% or more of the proposed effort. Can we include past performance information for our DOR? |
If the DOR will perform less than 15% past performance is not required.
| 62 |
| Regarding question #14: The RFP reads that the subcontractor consent form should be included in three (3) different locations in the proposal. Must we include the form in our proposal three (3) times? Can we include the form once in Sub-Factor 2: Organization? |
The subcontractor consent form only needs to be submitted once.
| 63 |
| Per the RFP, each key subcontractor must provide the type of work to be performed by citing the applicable SOW subparagraph number. Is the scope of work located on page 1 of 8 in Attachment 5 Building 7 Bays 1 and 2 Scope of Work? For example, our HVAC sub would select subparagraph 1.2.2.1. |
The scope of work is the Basis for Design Chapters 1 thru 15. HVAC would fall under Chapter 11.
| 64 |
| The RFP requires five design submissions (Concept, 35%, 60%, 90%, and 100%). Considering that this is a Design-Build delivery method with developed bridging design documents (Michael Baker), would AMC consider removing the 35% or 60% submittal from the contract to compress the design and review schedule consistent with the defined project schedule? |
TBD
| 65 |
| Please provide a current survey plan, or locations of horizontal and vertical monuments for reference. |
TBD
| 66 |
| Please provide the horizontal and vertical datum references for TYAD. |
TBD
| 67 |
| Basis of Design, Chapter 4 (Structural), Part 4.d suggests that a Geotechnical Investigation is not required considering the minor/shallow foundation requirements. Please confirm. |
TBD
| 68 |
| Basis of Design, Chapter 8 (Plumbing), Part 3.iv indicates that the types and quantities of plumbing fixtures are specified in the Architectural narrative (Chapter 5) however they are not identified. Please provide. |
TBD
| 69 |
| Basis of Design, Chapter 9 (Mechanical), Parts 4.a.x and 4.b.i suggest that supplemental heating units (infra-red) at perimeter and open bay areas. Should bidders include an allowance for this item? |
TBD
| 70 |
| Basis of Design, Chapter 9 (Mechanical), Parts 4.d and 4.e specify an optional dedicated ERV system for ventilation and exhaust dependent on cost payback. Should bidders include an allowance for this item? |
TBD
| 71 |
| Basis of Design, Chapter 10 (Electrical), Part 3.a.v specifies a lightning protection analysis by the DOR. Should bidders include an allowance for lightning protection systems pending the DOR analysis? |
TBD
| 72 |
| Who is responsible for providing FFE items (furniture, flammable lockers, etc.), KTR or Government? |
TBD
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