B08 Questions and Answers updated 7.23.20.pdf
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- Attached to
- Propane Supply to Tobyhanna Army Depot
- Solicitation number
- W25G1V20R0024
About this file
This document contains questions and answers regarding Solicitation Number W25G1V20R0024 for propane supply to Tobyhanna Army Depot. The solicitation requires the supply of propane on a bi-weekly basis to tanks of various sizes ranging from 120 to 1000 gallons at 10 buildings on the depot. The annual usage projection is 26,000 gallons for fiscal years 2020 and 2021. There is currently no incumbent supplier due to the lack of an existing contract. Pricing must be submitted as the supplier's wholesale price plus a fixed mark-up. Tanks will be installed by the new supplier within 10 days of award. The existing propane in tanks must be removed and purchased by the previous supplier.
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Questions and Answers for Solicitation W25G1V20R0024 Propane Supply to Tobyhanna Army Depot
Q1: Is 10,000 gallons the estimated annual usage or is it only listed as a placeholder to compare various bids? The wording is confusing within the statement of work (SOW).
A1: The 10,000 gallons is just a placeholder to compare bids.
Q2: If 10,000 is not the annual usage, please advise what is the annual usage so we may accurately provide a fixed cost.
A2: The annual usage for FY19 was 25,837 gallons and the projected for FY20 and FY 21 is 26,000 gallons. These numbers are used as projections, the Government is not obligated to pay for 26,000 gallons if not required.
Q3: Who is the incumbent supplier?
A3: We currently do not have a contract in place.
Q4: Please clarify the six month extension price. Will the supplier have the option to provide a price if the contract is extended for six months or will it automatically be the option year four price per gallon?
A4: The pricing for the six month extension is the option year four pricing. This is for evaluation purposes only. If the six month option were needed it could be exercised after any option year in which case it would take the pricing of the option it is following.
Q5: What is the propane used for at each of the (10) buildings?
A5: Heating
Q6: Is the 1000 gallon underground tank definitely vendor supplied? This is not common practice in the industry; normally underground tanks are customer owned.
A6: Yes, This is common standard practice and yes, we own the underground tank.
Q7: If a new contractor is selected, when can their tanks start to be set?
A7: ANSWER REVISED Tanks will be installed within 10 days after award.
Q8: Will a schedule ranking the buildings in order of importance be provided to know which tank to set first, then second, then third, etc?
A8: Since they are used for heating, a schedule would not be necessary if done during the warmer months.
Q8: What is the deadline that all the contractor tanks need to be set by?
A8: Tanks will be in place 10 days after award.
Q9: If the contract is awarded to a new supplier, what will happen to the existing propane in the tanks?
A9: The existing tanks will have to be taken by the old supplier for a charge, which will be considered in the price evaluation.
Q10: At Building 97, are the (2) 500 gallons manifolded together or separate?
A10: We I believe they are manifolded together
Q11: At Building 3006, are the 120 gallon tanks horizontal or vertical 420# cylinders?
A11: Vertical Tanks
Q12: Will an economic price adjustment clause be included? I see one referenced for work in a foreign country.
A12: I am not sure which clause you are referring to but No, there will not be an economic price adjustment clause.
Pricing is required to be submitted as Supplier/Wholesale pricing plus the proposing vendors Fixed Price Mark-Up.
File details come from the government source that posted it. Updated .