PWS - B623 Drop Ceiling Grid System Demo and Install.pdf

US ARMY GARRISON DEVENS RFTA BLDG 623 RENOVATIONS

DIRECTORATE OF PUBLIC WORKS PROJECT NO. DEP-29101-4P

PERFORMANCE WORK STATEMENT

FOR

BLDG 623 Drop Ceiling Replacement

USAG DEVENS

RESERVE FORCES TRAINING AREA (RFTA)

MAIN CANTONMENT AREA, DEVENS, MA

U.S. ARMY GARRISON DEVENS RFTA

30 QUEBEC STREET

DEVENS, MA 01434

29 Apr 2026

TABLE of CONTENTS

TABLE OF CONTENTS

STATEMENT OF WORK AND CONSTRUCTION SPECIFICATIONS

FOR

B623 RENOVATIONS

MAIN CANTONMENT AREA, DEVENS, MA

PROJECT NO. DEP-29101-4P

Contents

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 GENERAL REQUIREMENTS

ATTACHMENTS

01 33 00 SUBMITTAL PROCEDURES

01 45 00 QUALITY CONTROL

01 57 20 ENVIRONMENTAL PROTECTION (DEVENS RFTA)

01 78 00 CLOSEOUT SUBMITTALS

01 78 23 OPERATION AND MAINTENANCE DATA

DIVISION 02 – EXISTING CONDITIONS

02 41 00 DEMOLITION

SECTION 01 33 00 - SUBMITTAL PROCEDURES

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 GENERAL REQUIREMENTS

PART 1 GENERAL

WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Identification

The project name is B623 Renovations

1.1.2 Location

The project is located at Devens Reserve Forces Training Area (RFTA) in

Devens RFTA Building 623, Hall of Flags Conference Center, located at 42

Quebec Street, Devens MA. See Attachment 1.

1.1.3 Project Description

The description below is given to indicate the general scope of this project only. The purpose of this project is to remove and dispose of the existing ceiling tile system and install a new drop tile ceiling grid system in building 623, the Hall of Flags.

1.1.4 The Contractor shall perform the following tasks:

A. Prior to start of work, the Contractor submit the documents listed in this and other Sections Paragraph entitled SUBMITTALS.

B. Prior to start of work, provide all engineering associated with the disconnection, removal and disposal of the existing drop. As well as the installation of the new replacement ceiling grid system and grid tiles, and associated equipment. All installation is to include associated hanging grid system, tiles, equipment and materials, etc.

Take note of timelines and requirements for providing information in this GENERAL CONDITIONS section.

C. Obtain all permitting associated with the disconnection, removal and disposal of the existing drop ceiling system, if required by the

State or Local Governments.

D. DEMOLITION

i. The Contractor shall coordinate all work with Directorate of

Public Works Point of Contact.

ii. Disconnect, remove and dispose of the existing ceiling grid system and tiles and any associated materials.

E. DROP CEILING GRID SYSTEM UPGRADES

i. Remove/demo existing drop ceiling grid system and install new in-kind drop ceiling grid system and tiles, as well as any associated/require materials. Tiles should accommodate new speaker system where needed.

ii. Clean up the work area upon project completion, remove all rigging parts and restore all affected project areas to pre-work conditions.

iii. The USAG Fort Devens RFTA Directorate of Public Works (DPW)

POC for this work is Zygmunt Osiecki zygmunt.v.osiecki.civ@army.mil (office phone no. 978-615-

6555).

1.1.5 Record Drawings

A. Record construction drawings have been provided for the contractor use. Current conditions may vary from the records. Verification of the work site prior to bid and contract award is strongly encouraged.

B. Data and information furnished or referred to is for the

Contractor’s information only. The Government shall not be responsible for any interpretation of, nor conclusions drawn from the data or information by the Contractor.

C. The indications of physical conditions on the drawings are the result of As-Built Drawings. These documents may or may not depict actual conditions. The Contractor by his own site investigations shall determine actual field conditions and measurements.

D. The Government does not guarantee that other materials will not be encountered, nor that proportions, conditions or character of several materials will not vary from those indicated by the drawings. Bidders are expected to examine site of work and, after investigation, decide for themselves character of materials and make their bids accordingly.

1.2 OCCUPANCY OF PREMISES

With the exception of rooms 104 and 106, the building is not expected to be occupied during performance of work under this Contract.

Before work is started, the Contractor shall arrange with the Contracting

Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, and corridors.

Contractor shall coordinate with the Devens RFTA DPW POC for building access.

1.3 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2024) USACE Safety and Health Requirements Manual

1.4 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

In accordance with the contract clauses, the Contractor shall, within 5

(five) days after receipt of Notice to Proceed (NTP) or as otherwise determined by the Contracting Officer, submit for approval a practicable project schedule. When changes are authorized that result in contract time extensions, within 5 (five) days after authorization, the Contractor shall submit a revised project schedule for approval by the Contracting Officer.

SD-01 Preconstruction Submittals

Initial Project Schedule; G, DPW

Accident Prevention Plans; G, DPW

SD-06 Reports

Daily Reports, G, DPW

Accident Reports; G, DPW

Safety Plan; G, DPW

Activity Hazard Analysis (AHA)

SD-11 Closeout Submittals

As- Built Drawings; G, DPW

Record Drawings; G, DPW

1.4.1 Submittal Procedure

A. General

1) Units of weights and measures used on all submittals are to be the same as those used in the Contract Documents.

2) Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with Contract requirements.

3) Prior to submission to Contracting Officer, all submittals shall be checked and approved by the Contractor as stated in the Contract. Each item shall be stamped, signed, and dated by the Contractor indicating action taken.

4) Proposed deviations from the Contract requirements are to be clearly identified. Include within submittal items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts, or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals.

5) Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby.

6) Samples remaining upon completion of the Work shall be picked up and disposed of in accordance with manufacturer's Material Safety Data Sheets

(MSDS) and in compliance with existing laws and regulations.

7) The Contractor shall also comply with Special Contract Requirements as required based on procurement type and total cost of this Contract.

8) All submittals shall be forwarded to USAG Devens RFTA Directorate of Public Works 30 Quebec Street, Box 10, Building 666, Devens, MA 01434-4479.

Four copies each shall be submitted for all submittals.

B. Submittal Classification

1) Government Approved

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

Government approval is required for any deviations from the Solicitation or

Accepted Proposal and other items as designated by the Contracting Officer.

Within the terms of the Contract Clause entitled "Specifications and Drawings for Construction," they are considered to be "shop drawings."

2) Information Only

Submittals not requiring Government approval will be for information only.

C. Approved/Accepted Submittals

1) The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing and other information are satisfactory design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal.

2) Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist. The Contractor under the

Contractor’s quality control program requirements of this Contract is responsible for dimensions, details, and the satisfactory construction of all work, etc.

3) After submittals have been approved or accepted by the Contracting Officer, no re-submittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. Disapproved/Rejected Submittals

1) Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications;

notice as required under the clause entitled, "Changes" is to be given to the

Contracting Officer.

2) Contractor is responsible for the dimensions, details and construction of work. Failure to point out deviations may result in the

Government requiring rejection and removal of such work at the Contractor's expense.

3) If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

E. Withholding of Payment

1) Payment for materials incorporated in the Work will not be made if required approvals have not been obtained.

2) No payment will be made for any materials incorporated into the Work for any conformance review submittals or information only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

F. Scheduling

Submittals covering component items forming a system or items that are interrelated shall be submitted concurrently and scheduled to be coordinated.

Certifications to be submitted with the pertinent drawings shall be so scheduled. Adequate time (a minimum of 14 calendar days exclusive of mailing time) shall be allowed and shown on the register for review and approval. No delay damages or time extensions will be allowed for time lost in late submittals.

G. Transmittal Form

1) Transmittal Form (ENG Form 4025) shall be used for submitting both

Government Approved and Information Only submittals in accordance with the instructions on the reverse side of the form. These forms will be furnished to the Contractor during the pre-construction meeting. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

2) The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the Work covered in this

Contract.

H. Submittal Procedure

1) Quantity of Submittals

The Contractor shall submit four (4) copies for each submittal specified in the Contract.

2) Variations from contract requirements require government approval pursuant to the Contract Clauses and will be considered where advantageous to the government.

a) Considering Variations

Discussions with the Contracting Officer prior to submission will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal

(VECP). Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the government requiring rejection and removal of such work at no additional cost to the government.

b) Proposing Variations

When proposing variation, deliver written request to the

Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

c) Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

3) Government Approved Submittals

Upon completion of review of submittals requiring government approval, the submittals will be identified as having received approval by being so stamped and dated. Two (2) copies of the submittal will be retained by the

Contracting Officer and two (2) copies of the submittal will be returned to the

Contractor.

4) Information Only Submittals

Normally submittals for information only will not be returned.

Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the drawings and specifications; it will not prevent the Contracting Officer from requiring removal and replacement of non-conforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the

Government in those instances where the technical specifications so prescribe.

I. Stamps

Stamps used by the Contractor on all Submittals, to certify that the submittal meets contract requirements, shall be similar to the following:

CONTRACTOR

(Firm Name)

_____ Approved

_____ Approved with corrections as noted on submittal data and/or attached sheets(s).

SIGNATURE:

TITLE:

DATE:

1.5 PROJECT/SITE CONDITIONS

1.5.1 Site Security

The Contractor shall report any vandalism, suspicious activities or devices to the Contracting Officer or local police as soon as possible. The

Contracting Officer will notify the Contractor of any heightened security measures and will expect vigilant monitoring of equipment, grounds and security fencing while working. At a heightened security posture, there may be work areas that are restricted. The Contracting Officer will notify the

Contractor of these restricted areas, and work may be delayed or restricted or will be performed in these areas under the direct supervision of Devens RFTA personnel.

1.5.2 Contractor Access to Devens RFTA

Contractor to submit Base Access Form to Devens RFTA Security for all personnel that will work on this project. The information contained in the form will be used for conducting background check for each proposed personnel.

The Devens RFTA Base Access Form is included as Attachment 2.

1.5.3 Pre-Bid Contractor Site Visit

It is HIGHLY recommended that the Contractor visit the project site and become familiar with general, local, and site conditions which may affect cost, progress, or performance of the work. A site visit shall be scheduled through the Army Contracting Command New Jersey (ACC NJ).

1.6 SUPERVISION BY THE CONTRACTOR

1.6.1 At all times during the performance of the contract and until the work is completed and accepted, the Contractor shall directly supervise the work and have on the worksite a competent project supervisor and has the authority to act for the Contractor.

A. The supervisor/superintendent and competent alternate, shall be capable of reading, writing, and conversing fluently in the English language.

B. The project supervisor/superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend partnering meetings, and quality control meetings.

C. The project supervisor/superintendent shall maintain a physical presence at the site at all times and be responsible for all construction and related activities at the site, except as otherwise acceptable to the

Contracting Officer.

D. The project supervisor/superintendent is subject to removal by the

Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion.

Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.7 WORK SEQUENCE AND SCHEDULING

1.7.1 Hours of Operations

Hours of Operation: Normal work hours are conducted between 7:00 a.m.

to 4:00 p.m., Monday thru Friday. The Contractor will not be permitted to work on Saturday, Sunday or legal holidays unless otherwise authorized by the

Contracting Officer. The exclusion of work on Saturday, Sunday and legal holidays has been considered in computing the performance time of this contract. The following legal holidays are observed:

January 1st

Third Monday in January

Third Monday in February

Last Monday of May

June 19th

July 4th

1st Monday of September

2nd Monday of October

11th of November

Fourth Thursday of November

25th of December

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work outside the normal hours of operation requires Contracting Officer approval. The request to work outside the hours of operation shall be made in writing to the Contracting Officer 10 calendar days prior to such work to allow arrangements to be made by the Government. The request application shall include specific dates, hours, location, type of work to be performed, contract number and project title, and names of all individuals who will be working outside the hours of operations. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the

Contracting Officer.

1.7.2 Work Sequence

A. General

There are certain essential criteria relative to the preparation of a work sequence and time schedule which the Contractor will be required to implement and follow during the prosecution of the work. Minor variations in the sequence of the items of work as specified may be made by the Contractor, provided such variations do not conflict with critical elements of the schedule. Proposed minor variations shall be noted on the progress schedule.

Variations shall be approved by the Contracting Officer prior to implementation.

1.7.3 Project Schedule

A. General Requirements

Prepare for approval a Project Schedule to show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The scheduling of the entire project is required. The scheduling of construction is the responsibility of the

Contractor. Contractor management personnel must actively participate in its development.

B. Project Schedule Requirements

The project schedule shall be in the form of a chart graphically indicating the sequence proposed to accomplish each work feature or operation pursuant to FAR Clause 52.236-15 "Schedules for Construction Contracts". Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The chart shall be prepared to show the starting and completion dates of all work features on a linear horizontal time scale beginning with date of Notice to

Proceed and indicating calendar days to completion. The scheduling of the entire project is required. Provide a schedule that is a forward planning as well as a project monitoring tool. The Contractor shall indicate on the chart the important work features or operations that are critical to the timely overall completion of the project. Key dates for such important work features and portions of work features are milestone dates and shall be so indicated on the chart. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, as appropriate to the project, and not limited to, the following characteristics and requirements to determine appropriate level of detail:

1) Activity Durations

2) Procurement Activities

3) Mandatory Tasks

a) Submission, review and acceptance of SD-01 Preconstruction

Submittals (individual activity for each).

b) Submission of mechanical and electrical systems layout drawings.

c) Long procurement activities.

d) Submission and approval of O & M manuals.

e) Submission and approval of as-built drawings.

f) Submission and approval of installed equipment lists.

g) Contractor's pre-final inspection.

h) Correction of punch list from Contractor's pre-final inspection.

i) Government's pre-final inspection.

j) Correction of punch list from Government's pre-final inspection.

k) Final inspection.

Show Government and other agency activities that could impact progress. These activities include, but are not limited to: approvals, acceptance, design reviews, inspections, etc.

This schedule will be the medium through which the timeliness of the

Contractor's construction effort is appraised.

C. Initial Project Schedule Submission

Submit the Initial Project Schedule for approval within 30 calendar days after notice to proceed is issued. The schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. No payment will be made for work items not fully detailed in the Project Schedule.

1) No payment will be made for work items not fully detailed in the Project Schedule.

2) An Early Completion Schedule is an Initial Project Schedule (IPS) that indicates all scope of the required contract work will be completed before the contractually required completion date.

3) No IPS indicating an Early Completion will be accepted without being fully resource-loaded (including crew sizes and manhours) and the

Government agreeing that the schedule is reasonable and achievable.

4) The Government is under no obligation to accelerate work items it is responsible for to ensure that the early completion is met nor is it responsible to modify incremental funding (if applicable) for the project to meet the contractor's accelerated work.

D. Periodic Schedule Updates

Update the Project Schedule as required based on actual progress and other conditions affecting the schedule.

1) Update information including Actual Start Dates (AS), Actual Finish Dates (AF), and Percent Complete is subject to the approval of the

Government.

2) AS and AF dates must match the date(s) reported on the Contractor's Quality Control Report for an activity start or finish.

1.7.4 Organization at the Site

A. General

The Contractor shall employ ample personnel and sufficient equipment to accomplish the work of this contract in the least amount of time, within the prosecution period specified in SPECIAL CONTRACT REQUIREMENTS, Clause

COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR 1984) FAR 52.211-10.

B. Rate of Progress

Should the Contractor fail to maintain a satisfactory rate of progress in accordance with the Contractor's approved progress schedule, the

Contracting Officer may require that additional personnel and equipment be placed on the work and weekend and overtime work be performed, in order that the work be brought up to schedule and maintained, at no additional cost to the Government.

C. Work Coordination

Delays resulting from lack of proper coordination shall not be grounds for a time extension, direct or extra compensation, or affect the requirement for timely completion.

1.8 CONTRACTOR'S USE OF FACILITIES AND HAULING ROUTES

The Contractor shall be responsible for the following:

1.8.1 Determining the trucking and hauling routes and associated restrictions to and from the work, to include the coordination for the use of such routes with local, State, and Federal authorities.

1.8.2 Complying with all local, State, and Federal regulations and restrictions when using any facilities or hauling routes.

1.9 CONTRACTOR USE OF PREMISES

1.9.1 Access to the Site and Storage/Staging areas

Access to the project site is currently available for construction traffic. The Contractor shall be responsible for providing and maintaining access necessary for his equipment and plant to and from the work site.

Truck route for delivery and access to storage/staging areas shall be as shown in Attachment 3.

1.9.2 Temporary Facilities and Utilities, and Storage Areas

The Contractor shall confine all operations, including storage of materials, on Government premises to areas authorized or approved by the

Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

1.9.3 Work Limits

Work shall be restricted to the limits of the work as shown in this

Performance Work Statement and to storage areas as shown on the Attachment 4, and as indicated by the Contracting Officer.

1.9.4 Protection and Security

A. Protection to Contractor personnel or their equipment cannot be provided at the worksite by the Government.

B. The Contractor shall protect all its personnel, Government personnel, and the general public from injury.

C. The Contractor shall conduct all its work so as to prevent injury or unsafe conditions during construction.

1.9.5 Work By Other Contractors

During the performance period of this contract, no other work is anticipated to occur by other contractors.

1.9.6 Emergency Contacts

The Contractor shall provide a list of emergency contacts to be used in the event of an emergency. The list shall include the contact names, addresses, and telephone numbers. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.9.7 Damaged Property

A. Provide and maintain protection for all existing conditions on or adjacent to the Site, as well as nearby third-party property which is not part of the Work; this also includes parts of the Contract which do not unreasonably interfere with the Work. It is recommended that the Contractor become very familiar with the Site and any adjacent property.

B. Work shall proceed in a manner which will minimize disturbance or risk of damage to structures and surrounding lands. The Contractor shall repair such items damaged in the course of carrying out the work at no additional cost to the Government. All repairs shall match similar existing items in all aspects. All replacements shall be in kind.

C. Avoid damage to existing vegetation to remain in place and only remove vegetation when specifically authorized to do so.

D. Any damage to existing conditions, including third party property, as a result of failure to comply with the requirements of the

Contract or failure to exercise reasonable care in conducting the Work shall be immediately repaired. If Contractor fails or refuses to promptly repair the damage, the Contracting Officer shall exercise its rights to repair the damage at the expense of the Contractor.

1.9.8 Restoration

A. All existing conditions which are disturbed, damaged and or removed as a result of the Work, shall be fully restored (restored shall mean, but not be limited to, repaired, put back into service, replaced, etc).

Restorations shall match elevations, conditions prior to the start of the

Work. Except as otherwise noted, materials and workmanship used in restoring the damaged work shall conform in type and quality to that of original existing conditions. All restorations shall be at the expense of the

Contractor.

B. The Contractor shall not cut, alter or remove any structural components, nor disturb any plumbing, steam, gas, or electric utilities without prior approval from the Contracting Officer.

C. Prior to any disturbance to existing conditions, the Contracting Officer shall be notified immediately when conditions which are to be altered and or extended are found to be defective in any way.

D. Changes in contract price and or time as a result of restoration to damaged existing conditions which were not shown in the Contract Documents or were unknown to the Government will be covered by the clauses entitled

“CHANGES” (FAR 52.243-5) and “DIFFERING SITE CONDITIONS” (FAR 52.236-2).

1.9.9 Contractor's Receipt of Supplies

The Contractor shall be responsible for all arrangements for the receipt of materials and supplies at the job site. Government personnel are not permitted to receive or sign for items delivered to the site.

1.9.10 Daily Clean Up

The Contractor shall at all times, keep the premises free from accumulation of waste materials or rubbish caused by work under this contract.

All parts and equipment removed for replacement become the property of the

Contractor and shall be removed from the premises. At the end of each work day and upon the completion of all work, the Contractor shall leave interior and exterior property in the condition in which it was found just prior to start of work.

1.9.11 Government Sanitary Facilities

Toilet facilities are not available on site for the Contractor's use.

The Contractor shall provide portable toilets for its personnel and subcontractors.

1.9.12 Installation Regulations

In addition to Devens RFTA security requirements, ensure that employees of the Contractor and all subcontractors working at Devens RFTA become familiar with and obey Devens RFTA safety, fire, and traffic regulations.

Keep within the limits of the work and avenues of ingress and egress. The

Contractor's equipment shall be conspicuously marked for identification.

1.9.13 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations under the cognizance of Devens RFTA except in designated smoking areas. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The

Contracting Officer will identify designated smoking areas.

1.9.14 Hot Work

Submit and obtain a written permit prior to performing "Hot Work" (i.e.

welding or cutting) or operating other flame-producing/spark producing devices, from the local Fire Department. CONTRACTORS ARE REQUIRED TO MEET ALL

CRITERIA BEFORE A PERMIT IS ISSUED. Provide at least two 20 pound 4A:20 BC rated extinguishers for normal "Hot Work". The extinguishers must be current inspection tagged, and contain an approved safety pin and tamper resistant seal. It is also mandatory to have a designated FIRE WATCH for any "Hot

Work" done at this activity. The Fire Watch must be trained in accordance with NFPA 51B and remain on-site for a minimum of one hour after completion of the task or as specified on the hot work permit.

When starting work in the facility, require personnel to familiarize themselves with the location of the nearest fire alarm boxes and place in memory the Fire And Emergency Services phone number. REPORT ANY FIRE, NO

MATTER HOW SMALL, to Fire And Emergency Services IMMEDIATELY by calling 911 and/or activating a fire alarm.

1.10 EXISTING UTILITIES

1.10.1 Utility Outages and Interruptions

A. Make utility outages and interruptions during hours that will cause the least impact to daily operations. Coordinate all utility outages and interruptions with the Contracting officer.

B. Where applicable, Utility Outage/Interruption Requests shall be submitted in writing at least 15 calendar days in advance of the date desired for outages/interruptions; include at least one alternate date. Services shall not be interrupted until permission of the requested hours and dates is received from the Contracting Officer. The request(s) shall include the following information: Hours and dates of interruption(s) and which utilities and services are affected. The Contractor is cautioned that outages and/or interruptions may not be granted on the date(s) requested.

C. Interruptions shall be defined as any Contractor operation that interferes with services such as, but not limited to, building systems, heating and cooling equipment, electrical service, water, sanitary sewer, fire alarms, telephone service and data, interior and exterior lighting, or roads.

D. Interruption of services shall be limited to eight (8) hours.

This time limit includes time for deactivation and reactivation.

E. The Contractor shall not be entitled to additional or overtime payment for utility outages, interruptions, and connections required to be performed outside the regular work hours.

F. The Contractor shall notify the Contracting Officer in writing at least 7 calendar days in advance of cancellation of any utility outage/interruption requests.

1.10.2 Pre-Utility Outage or Pre-Connection Coordination Meeting

Once the request for a planned utility outage and interruption or connection is approved, attend a pre-outage or pre-connection coordination meeting with the Contracting Officer and a representative of Devens RFTA to review the scope of work and the lock-out/tag-out procedures for worker protection. Work shall not be performed on energized electrical circuits unless proof is provided that no other means exist.

1.11 EXTENDED WARRANTIES

1.11.1 Whether or not specifically mentioned or required in the individual sections of the specifications, the Contractor shall obtain and furnish written standard manufacturer’s extended warranties/guarantees, if such is offered by the manufacturer, for all materials, products, equipment, etc. furnished and installed under the work of this contract.

1.11.2 These documents shall be transmitted with submittal requirements for approval in accordance with Section 01 78 00 CLOSEOUT SUBMITTALS. A duplicate of each shall be included under a separate section of the Operation and Maintenance Manuals.

1.12 QUALITY ASSURANCE

1.12.1 All items of work not addressed in the contract documents shall be completed in strict accordance with the manufacturers’ specifications.

1.12.2 The Government is not obligated to inspect the Contractor’s work, or to protect the Contractor from the consequences of its work. Government inspections are a general examination of the Contractor’s conduct and workmanship and are solely for the purpose of the Government. Government-designated Quality Assurance Representatives (QARs) do not have the authority to accept work, nor is a Government inspection to be construed as conclusive.

1.12.3 Government agents including QARs and project engineers are not authorized to change the contract without the written approval of the

Contracting Officer; this lack of authority extends to all situations in which the action of these agents could be construed as constituting a change.

1.12.4 The quality of workmanship is subject to audit by Government or

Government-designated QARs at any time during the contract. The Contractor shall cooperate fully and provide all information necessary for this audit.

1.12.5 The Contractor shall submit all requests for changes in writing to the Contracting Officer. Do not proceed with changes without possession of written authorization of the Contracting Officer.

1.12.6 The Contractor shall not conceal any work unless the Contracting

Officer has approved all items of work which are to be concealed. The

Contractor shall notify the Contracting Officer of its intention to conceal work at least 24 hours in advance of concealment.

1.13 GENERAL SAFETY REQUIREMENTS

1.13.1 General

The Contractor shall take all necessary precautions in observing safety regulations and shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government property. The

Contractor shall perform the work in a manner consistent with security and with fire safety regulations especially with regards to ingress and egress.

Temporary closures shall not compromise life safety, security or fire safety.

A. Qualifications

1) Site Safety and Health Officer (SSHO)

Provide an SSHO that meets the requirements of EM 385-1-1

Section 1. The SSHO must ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one person at each project site to function as the Site Safety and Health

Officer (SSHO). The SSHO or an equally-qualified Alternate SSHO must be at the work site at all times to implement and administer the Contractor's safety program and Government-accepted Accident Prevention Plan. The SSHO and

Alternate SSHO must have the required training, experience, and qualifications in accordance with EM 385-1-1 Section 01.A.17, and all associated sub-paragraphs.

If the SSHO is off-site for a period longer than 24 hours, an equally-qualified alternate SSHO must be provided and must fulfill the same roles and responsibilities as the primary SSHO. When the SSHO is temporarily

(up to 24 hours) off-site, a Designated Representative (DR), as identified in the AHA may be used in lieu of an Alternate SSHO, and must be on the project site at all times when work is being performed. Note that the DR is a collateral duty safety position, with safety duties in addition to their full time occupation.

2) Additional Site Safety and Health Officer (SSHO) Requirements and Duties

The SSHO may also serve as the Quality Control Manager, provided the individual meets all the requirements specified in Section 01 45

00 QUALITY CONTROL. The SSHO shall not serve as the Project Superintendent.

3) Accident Prevention Plan (APP)

A qualified person must prepare the written site-specific APP.

Prepare the APP in accordance with the format and requirements of EM 385-1-1, Appendix A, and as supplemented herein. Cover all paragraph and subparagraph elements in EM 385-1-1, Appendix A. The APP must be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The APP must interface with the Contractor's overall safety and health program referenced in the APP in the applicable APP element, and made site-specific. Describe the methods to evaluate past safety performance of potential subcontractors in the selection process. Also, describe innovative methods used to ensure and monitor safe work practices of subcontractors. The

Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the subcontractors. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the Contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

The APP must be signed by an officer of the firm (Prime Contractor senior person), the individual preparing the APP, the on-site superintendent, the designated SSHO, the Contractor Quality Control Manager, and any designated

Certified Safety Professional (CSP) or Certified Industrial Hygienist (CIH).

The SSHO must provide and maintain the APP and a log of signatures by each subcontractor foreman, attesting that they have read and understand the APP, and make the APP and log available on-site to the Contracting Officer. If

English is not the foreman's primary language, the Prime Contractor must provide an interpreter.

Submit the APP to the Contracting Officer 15 calendar days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an accepted APP. Once reviewed and accepted by the

Contracting Officer, the APP and attachments will be enforced as part of the

Contract. Disregarding the provisions of this Contract or the accepted APP is cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified. Continuously review and amend the APP, as necessary, throughout the life of the Contract. Changes to the accepted

APP must be made with the knowledge and concurrence of the Contracting

Officer, project superintendent, SSHO and Quality Control Manager.

Incorporate unusual or high-hazard activities not identified in the original

APP as they are discovered. Should any severe hazard exposure (i.e. imminent danger) become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the Contracting

Officer within 24 hours of discovery. Eliminate and remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions in order to safeguard onsite personnel, visitors, the public (as defined by ASSP A10.34), and the environment.

4) Activity Hazard Analysis (AHA)

Before beginning each activity, task or Definable Feature of

Work (DFOW) involving a type of work presenting hazards not experienced in previous project operations, or where a new work crew or subcontractor is to perform the work, the Contractor(s) performing that work activity must prepare an AHA. AHAs must be developed by the Prime Contractor, subcontractor, or supplier performing the work, and provided for Prime

Contractor review and approval before submitting to the Contracting Officer.

AHAs must be signed by the SSHO, Superintendent, QC Manager and the subcontractor Foreman performing the work. Format the AHA in accordance with

EM 385-1-1, Section 1 or as directed by the Contracting Officer. Submit the

AHA for review at least 15 working days prior to the start of each activity task, or DFOW. The Government reserves the right to require the Contractor to revise and resubmit the AHA if it fails to effectively identify the work sequences, specific anticipated hazards, site conditions, equipment, materials, personnel and the control measures to be implemented.

AHAs must identify competent persons required for phases involving high risk activities, including confined entry, crane and rigging, excavations, trenching, electrical work, fall protection, and scaffolding.

5) Emergency Medical Treatment

Contractors must arrange for their own emergency medical treatment in accordance with EM 385-1-1. Government has no responsibility to provide emergency medical treatment.

6) Mishap Notification

Notify the Contracting Officer as soon as practical, but no more than twenty-four hours, after any mishaps, including recordable accidents, incidents, and near misses, as defined in EM 385-1-1 Appendix Q, any report of injury, illness, or any property damage. The Contractor is responsible for obtaining appropriate medical and emergency assistance and for notifying fire, law enforcement, and regulatory agencies. Immediate reporting is required for electrical mishaps, to include Arc Flash; shock; uncontrolled release of hazardous energy (includes electrical and non-electrical); load handling equipment or rigging; fall from height (any level other than same surface); and underwater diving. These mishaps must be investigated in depth to identify all causes and to recommend hazard control measures.

Within notification include Contractor name; Contract title;

type of Contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (for example, type of construction equipment used and PPE used).

Preserve the conditions and evidence on the accident site until the

Government investigation team arrives on-site and Government investigation is conducted. Assist and cooperate fully with the Government's investigation(s) of any mishap.

1.14 ENVIRONMENTAL PROTECTION

To provide for control of all environmental pollution arising from construction activities, the Contractor and its subcontractors, in the performance of this contract and all applicable Federal, State, and local laws and regulations concerning environmental protection pollution control and abatement. See Section 01 57 20 EVNIRONMENTAL PROTECTION.

1.15 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

A. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

B. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.16 SNOW REMOVAL

The Contractor shall be responsible for snow removal within their assigned exterior limit of work area, as shown on the contract drawings.

1.17 PRECONSTRUCTION CONFERENCE

The Contracting Officer will conduct a preconstruction conference with key Contractor personnel. The purpose of the conference is to review contract requirements and to establish a working relationship between the Contractor's

Staff and the Devens RFTA personnel who will be closely associated with the project. During the conference, the Contracting Officer will inform the

Contractor concerning Job Safety, Quality Control, Labor Relations, and

Environmental Protection. The Contractor's Superintendent, Quality Control

Representative, and Site Safety and Health Officer (SSHO) shall attend this conference.

1.18 AS-BUILT DOCUMENTS

Maintain at the jobsite one set of paper drawings/sketches marked to show all deviations that have been made from the contract documents, including concealed construction and utility features revealed during the course of construction. These documents shall be available for review by the

Contracting Officer at all times. Upon completion of the work, submit an original marked set of drawings/sketches to the Contracting Officer for approval.

1.18.1 Preparation of As-Built Drawings

The entries shall be made in the jobsite set of drawings/sketches at the time field changes are made, pertinent information collected, or need for corrections established, as a continuing process during the life of the contract. As revised drawings/sketches are issued by the Contracting Officer, revised drawings/sketches shall be introduced to replace the superseded drawings/sketches and all applicable notations previously made on the superseded documents transferred to the current drawing/sketch set.

Carefully prepared sketches, not less than 8-1/2" x 11", may be used to depict changes or added information in lieu of notations on the actual prints. Staple sketches to the prints affected by the change. All plan views, sections, elevations, profiles, diagrams, details, or schedules affected by a change shall be marked up as required to reflect the change.

All notations or changes made on the drawings/sketches shall be in sufficient detail to clearly depict the change. Colored pens or pencils shall be used to make notations on the record documents as follows:

Red pen or pencil shall be employed to indicate added or corrected work or information.

Green pen or pencil shall be used to show the deleted or incorrectly depicted work or information.

Blue or black pen or pencil shall be used to show information not to be recorded on the drawings/sketches but included on the marked-ups for explanatory or clarification purposes for the benefit of the Contracting

Officer.

1.19 RECORD DRAWINGS

The record drawings/sketches are the final compilation of actual conditions reflected in the as-built documents.

Provide additional drawings/sketches as required to depict as-built conditions.

Provide electronic PDF files of all contract drawings/sketches associated with the as-built submittal. Compile and organize the PDF set to match the contract documents.

1.19.1 Final Record Annotation

When final revisions have been completed, show the wording "RECORD

DRAWING AS-BUILTS" followed by the name of the Contractor.

1.19.2 Preparation and Submission of Record Drawings

Within 30 days after Government approval of all of the working as-built drawings, prepare the final PDF record drawing/sketch files. The

Government will promptly return one annotated set with any necessary corrections. Within 7 calendar days revise the PDF files accordingly at no additional cost and submit one set of final PDF file to the Government.

Files and storage media submitted will become the property of the Government upon final approval. Failure to submit final record documents as specified will be cause for withholding any payment due under this contract. Approval and acceptance of final record documents must be accomplished before final payment is made.

1.19.3 Record Drawing Re-Submission Requirements

If elements of a record document submittal are rejected, provide the following for each re-submission, in addition to any information required in

Section 01 33 00 SUBMITTAL PROCEDURES:

A. Re-submit all PDF components, including updated content in response to Government comments.

B. Provide a copy of all Government review comments.

C. Provide a disposition/response to each Government review comment for a back-check of the re-submission deliverable.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 Contractor’s Responsibility

The contractor is responsible for the coordination of all work to meet requirement of the contract.

The contractor shall ensure that the new ceiling grid system is installed per the requirements of this PWS.

3.2 Demolition and Removal of Existing Drop Ceiling…