Annex_M_-_PWS_-_510_Pest_Management_Services_Draft.docx

Pest Management

16 October 2017

Table of Contents

1.0 General Information.

2.0 3.0 4.0 5.0

1.1 Pest Management Services. The Contractor shall perform scheduled and unscheduled Pest Management Services for public health pests for real property, facilities, and grounds on Fort Hamilton. Pests are: a nuisance, invasive species, or disease vector such as arthropods, stray dogs, stray cats, birds, rodents, nematodes, fungi, bacteria, viruses, algae, snails, marine borers, snakes, weeds, and other organisms (except for human or animal disease-causing organisms) that adversely affect readiness, military operations, or the well-being of personnel and animals; attack or damage real property, supplies, equipment, or vegetation; or are otherwise undesirable. A disease vector is any animal capable of transmitting the causative agent of a human disease; serving as an intermediate or reservoir host of a pathogenic organism; or producing human discomfort or injury, including (but not limited to) mosquitoes, flies, ticks, mites, snails, and rodents.

Pest Management Service includes pest surveillance, pest identification, breeding site removal, pesticide applications, and other required actions to control pests in and around buildings and facilities including non-privatized family housing.

1.1.1 Significant Public Health Pests. Significant public health pests include, but are not limited to, the following:

a. Disease vectors, e.g., mosquitoes, ticks, bats (indoors), fleas, bees, and flies

b. Venomous arthropods, e.g., spiders, scorpions, and wasps

c. Vertebrate pests, e.g., bats, birds, rodents, and snakes

d. Stray animals

e. Invasive vegetation, toxic plants e.g. poison ivy, and weeds

1.2 Buildings and Structures

. The Contractor shall perform annual inspections for household pests in buildings and structures as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR).

1.3 Regulations. The Contractor shall provide all services and storage procedures in accordance with (IAW) the following:

a. Federal, State, and Local Laws and Regulations

b. Department of Defense Instruction (DODI) 4150.07, DoD Pest Management Program

c. AR 200-1, Environmental Protection and Enhancement

d. Fort Hamilton Integrated Pest Management Plan (IPMP)

e. Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)

f. New York Department of Agriculture and Rural Development

g. United States Environmental Protection Agency (USEPA) regulations

1.3.1 Army Policy. The Contractor shall follow Army policy that requires DD Form 1532, Pest Management Report and DD Form 1532-1, Pest Management Maintenance Record to be used to record and report all pest control operations, to include surveillance.

1.3.2 Environmental Protection. All environmental protection issues shall be coordinated with the COR/ACOR and approved by the Contracting Officer (KO).

1.4 Licenses and Certifications. The Contractor shall provide its business license and pest management specialist’s names, certification numbers (DOD or State), certification categories, and expiration dates within thirty (30) days of start of contract, and annually by end of the performance period.

The Contractor shall ensure that the licenses/certificates and training of Contractor personnel are kept current. Copies of these licenses/certifications shall be provided to the KO upon request.

1.4 1.5

1.4.1 Personnel

. The Contractor shall provide properly licensed and certified pest management personnel Monday through Friday, during normal duty hours. The Contractor personnel shall perform pest surveillance, pest control, inspection operations, and pesticide application, IAW DODI 4150.07 and Fort Hamilton IPMP. All pest management work shall be performed by a licensed business and individuals certified IAW DOD and State requirements and regulations. The Contractor shall have a State pesticide application business license and the Contractor’s pest management specialists shall be Armed Forces Pest Management Board or State of New York certified in the following pest control categories/subcategories:

a. Forestry (EPA Category 2/ NYSDEC Category 2

b. Turf (EPA Category 3/ NYSDEC Category 3B

c. Ornamental (EPA Category 3/ NYSDEC Category 3A

d. Aquatic (EPA Category 5/ NYSDEC Category 5B

e. Right of Way (EPA Category 6/ NYSDEC Category 6A

f. Mosquito & General Use Pesticides (EPA Category 7/ NYSDEC Category 7)

g. Public Health Pest Management (EPA Category 8/ NYSDEC Category 8

h. Aerial Pest Management (EPA Category 11/ NYSDEC Category 11

1.5 Pesticides

a. All pesticides used shall be registered, for unrestricted use, with the United States Environmental Protection Agency (USEPA) and the State.

b. All pesticides used shall be approved IAW DODI 4150.07, Chapter 5. The Contractor shall annually submit a Pesticide Use Proposal, IAW Pest Management Plan. The initial plan submittal is required thirty (30) calendar days after contract start. The Contractor shall submit annually, no later than 15 January of every calendar year, an Annual Report of all pesticides used to control mosquitoes during the previous calendar year. This report will identify all larvicides and adulticides by product name, active ingredient and EPA registration name. This requirement applies to all pesticides used, whether applied by ground or aerial equipment. The report will identify the total quantity of active ingredient for each pesticide product used during previous calendar year. The Contractor shall also submit annually, no later than first week of every fiscal year, a report identifying the total quantity (pounds) of active ingredient for all pesticides used during the previous fiscal year.

c. All pesticides shall be used in strict conformance with label directions. Mixing of chemicals shall comply with EPA, DoD, and State requirements.

d. The Contractor shall not store or mix pesticides on the installation. The exception to this is if the work (such as herbicides for vegetation management or termiticides for new building construction) requires mixing on-site. However, the Contractor shall not have a location or work site to store unmixed pesticides on site.

e. The Contractor shall submit monthly pesticide usage on DD Form 1532 IAW Fort Hamilton IPMP and DoD Directive 4150.7.

f. The Contractor shall maintain a label and Safety Data Sheet (SDS) book of pesticides used or stored for use, and shall have it readily available for the COR/ACOR upon request.

g. The Contractor shall notify the COR/ACOR within twenty-four (24) hours in advance when subcontracting any pest management operations. The Contractor shall ensure that the subcontractor is properly licensed, trained and certified in each category being subcontracted. The Contractor shall be responsible for the subcontractor’s reports of pest management operations performed by the subcontractor.

h. Any proposed changes in Government-approved pesticides shall be submitted to the KO for approval at least ten (10) working days in advance of the anticipated use.

1.6 Service Requests.

1.7 1.8

1.6.1 Emergency Public Health Requests. The Contractor shall provide personnel to respond to emergency public health pest management service requests within four (4) hours of the request. Examples of emergency public health pests include bats, wasps, bees, snakes, squirrels, raccoons, opossums, skunks, potentially rabid animals, or any other threatening species.

1.6.2 Emergency Mission Critical Requests. The Contractor shall provide personnel to respond to mission critical pest management service requests within four (4) hours of the request. Mission critical facilities include command centers, emergency operations facilities, medical treatment facilities, IT/communications, and electrical substation.

1.6.3 Non-Emergency Requests. The Contractor shall provide personnel to respond to non-emergency pest management service requests within three (3) days of the request. Non-emergency pest management service requests shall be any request that is not an emergency public health pest management request or emergency mission critical pest management request.

1.7 Structural Pests

2.3.1.1 . The Contractor shall perform control services to eradicate termites and other structural pests. The Contractor shall perform building and structure inspections for wood infestation or visible damage to structures containing wooden components annually by the end of the performance period. The Contractor shall submit an inspection report (DD Form 1070, Termite and Wood Decay Inspection) to the COR/ACOR and the Installation Pest Management Coordinator. The Contractor shall use approved chemicals and wood treatment when pests are discovered during the performance of maintenance, repair, or minor construction work.

1.8 Miscellaneous Pests. The Contractor shall provide pest control services for the control of miscellaneous pests, to include various insects, birds, rodents, and animals. Humane treatment shall be used to remove miscellaneous pests from buildings. The Contractor shall also provide cleanup of nesting materials, feces, urine, etc. left by these pests and apply an effective deodorizer as required. The Contractor shall use live traps or nets to capture vertebrate pests.

2.0 Description of Services .

2.1 Indoor Pest Control.

2.1.1 Plan and Manage the Indoor Pest Management Program. The Contractor shall submit to the COR/ACOR a weekly Pest Management Maintenance Record, which includes a schedule for all work and inspections (to include actuals, as well as scheduled). The submittal shall begin ten (10) days after award. The schedule and arranged work shall have minimal disruptions.

2.1.2 Food Handling Establishments.

a. The Contractor shall provide pest control inspections at all food handling establishments weekly and treat as required. Treatment shall be performed only when the food establishments are unoccupied. Food handling establishments are shown in TE 0801.

b. The Contractor shall control infestation of insects and rodents IAW IPMP.

c. The Contractor shall conduct inside treatment of child care development centers only when children are not present in the facilities. Child care center spraying shall comply with AR 608-10, Child Development Services.

d. The Contractor shall weekly set and check traps or use other approved methods in food storage areas to protect stored products. The Contractor shall not use poison for pest control in food preparation areas or floor space in common areas such as hallways. Traps located outdoors shall be placed in bait stations to protect non-target animals. Bait stations shall be secured against removal.

2.1.2.1 Flies. The Contractor shall inspect for flies during monthly building and weekly food handling establishment inspections. Building inspections shall include all lunchrooms, break rooms, and kitchenette areas. The Contractor shall provide pest control based on inspection results.

2.2 Outdoor Pest Control.

2.2.1 Outdoor Pest Management. The Contractor shall control public health animal and plant pests. The Contractor shall submit to the COR/ACOR a weekly Pest Management Schedule of outdoor pest management activities, which includes a schedule for all work and inspections (to include actuals, as well as scheduled). The submittal shall begin ten (10) days after award. The schedule and arranged work shall have minimal disruptions. Required inspections shall be performed concurrently whenever possible.

2.2.1.1 Trees, Shrubs, and Turf Pests. The Contractor shall control trees, shrubs, and turf pests. The Contractor shall inspect trees and shrubs in April, June, August, and October for infestation and disease, and treat based on inspection findings. The Contractor shall treat infestation within five (5) calendar days of detection.

2.2.1.2 Mosquito Larvae. The Contractor shall perform weekly inspections of mosquito larvae during mosquito season based on the IPMP.

2.2.1.3 Adult Mosquitoes. The Contractor shall perform adult mosquito surveillance and treatment and control, as specified in the IPMP. The Contractor shall weekly inspect for adult mosquitoes and treat as necessary (April through October). The Contractor shall reapply pesticides whenever critical levels are reached or mosquito-borne disease outbreaks are detected, based on guidance from the COR/ACOR.

2.2.1.4 Other Pests of Medical Importance. The Contractor shall survey and control pests of medical importance (to include fleas and ticks) as necessary for the protection of health and safety as outlined in the IPMP.

2.2.2 Dead or Dying Animals. The Contractor shall remove dead or dying vertebrate animals from the installation and dispose IAW State regulations. The Contractor shall immediately, not later than two (2) hours, locate and remove the carcass, and apply a deodorizer (if necessary) to effectively treat odors.

2.2.3 Stray Animals. The Contractor shall remove and properly handle stray animals. Stray animals considered household pets shall be delivered to the local animal shelter the same day of capture. Stray animals shall be considered as DOD-owned animals until disposition is made; that is, until euthanized, adopted, or released to civil authorities.

2.2.3.1 Animal Pick-up. The Contractor shall humanely pick up all strays and call 311 for further guidance. The Contractor shall only use animal handling equipment that has been specifically designed for the humane treatment of domestic animals. In the event a stray is captured notify the COR/ACOR, DES, and BBC

2.2.3.2 Animal Control Vehicles. Vehicles utilized to transport domestic animals shall be equipped with cages specifically designed to transport, confine, and segregate domestic animals in a humane manner. The vehicles and animal carriers used for transporting domestic animals shall be cleaned IAW Code of Federal Regulations Title 9, Sec 3.11.

2.2.3.3 Service Calls. The Contractor shall proceed to the specified location, arrive within thirty (30) minutes after notification, pick up the described domestic animal in a humane manner, and impound. The Contractor shall impound domestic animals that have been involved in bite or scratch incidents, are creating a nuisance, are a hazard, or have otherwise been ordered to be impounded.

2.2.3.4 Impounded Animals. The Contractor shall not release the captured stray animal to any person, including the owner, other than a Stray Animal Facility representative. The Contractor shall inspect stray animals for microchipping, read any microchips that are available, and utilize any other resources to identify and contact the stray animal’s owner.

2.2.3.5 Sick Animals. The Contractor shall immediately notify the Veterinarian at the Veterinary Center if a domestic animal that has been impounded displays signs of injury, illness, or any other trauma that indicates the animal is in need of immediate medical attention.

2.2.3.6 Stray Animal Control Intake Form. The Contractor shall fill out a Stray Animal Intake Form, located in TE 0802, after the stray has been captured and secured within the vehicle. The Contractor shall make an effort to fill out the form with the maximum amount of information available. The Contractor shall submit the completed form to the COR/ACOR within one (1) working day.

2.2.3.7 Reporting. The Contractor shall provide a daily electronic summary report of activities performed throughout the day. The Contractor shall provide an example of the daily summary report to the KO ten (10) days after contract award for approval. The report shall include: total mileage driven, animals captured, location of capture, impound location, and any other significant activity or problems associated with animal control.

2.2.4 Miscellaneous Animal Pests. The Contractor shall control pests that damage grounds, particularly moles and groundhogs, and fill burrows that have been trapped out. The Contractor shall lock the live traps in either the open or closed position during non-duty days. The Contractor shall remove and properly handle animals according to State and IPMP regulations. Diseased animals shall be handled IAW local ordinances and properly disposed.

2.2.5 Vegetation Control. The Contractor shall conduct vegetation control (grassy and broad leaf weeds, forbs, bushes, and trees) IAW the IPMP and the Installation Natural Resource Management Plan. The Contractor shall perform vegetation control for firebreaks and ranges (excluding impact areas) with growth retardants or manual means to reduce wildland fire risks as well as weed and brush growth. Outside treatment with herbicides or pesticides shall not be used for vegetation control within one hundred (100) feet from the perimeter of children's play areas or child development centers, IAW AR 608-10.

2.2.5.1 Weed Control. The Contractor shall limit the application of herbicide to parade and athletic fields. The Contractor shall ensure that the licenses, certificates, and training of Contractor personnel applying herbicide are valid and kept current. Copies of these licenses and certifications shall be provided to the KO within ten (10) calendar days prior to the start of the contract period, and again within ten (10) calendar days upon a change in personnel. Contract herbicides management employees shall not apply herbicides under someone else’s certification. If the Contractor spills or releases any hazardous substances (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification), the Contractor shall notify the COR/ACOR and the Environmental Office by written notification within one (1) hour. The Contractor shall submit a consolidated list of all herbicides used during the month, in a monthly herbicide application record, to the COR/ACOR. The Contractor shall only use herbicides listed on the garrison’s Pesticide Use Plan (PUP).

2.2.5.2 Railroads and Dams. N/A

2.3 Other Services.

2.3.1 Special Services. The COR/ACOR will notify the Contractor as soon as a special service requirement is known. The Contractor shall coordinate special service requirements with the existing pest management schedule. Pricing for this unscheduled service shall be IAW the pre-established unit prices in the contract.

2.3.2 Special Event Services. The Contractor shall provide additional pest control services for special events when necessary. The DPW will provide historical data on special event services required in TE 0803. Special events include, but are not limited to, Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, and open houses. When necessary, the Contractor shall deviate from its schedule to meet special event requirements, at no additional cost to the Government. The Contractor shall be authorized one (1) additional duty day to return to its normal operations. The contractor will be notified of special events and the work required of the contractor by the COR. There will normally be planning meetings on the event weeks before it occurs,and the contractor may be requested to attend. Work will be tracked under a demand maintenance order for the particular event (DMO). There are normally 8 - 12 special events annually. Note - rarely are pest control services involved in special events.