Annex_G_-_PWS_-_408_Pavement_Clearance_Draft.docx

Pavement Clearance

17 October 2017 ii

Table of Contents

1.0 General Information.

1.1 Overview. The Contractor shall provide pavement clearance services, to include street sweeping and snow removal services, on paved driving/parking areas and side streets, as annotated on Technical Exhibit (TE) 0301. Services shall commence when snow height exceeds two inches, in accordance with (IAW) the installation’s Snow, Ice and Sand Removal Plan from the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). Historically, there have been approximately 4 snow storm events per year that required activation of the Snow, Ice, and Sand Removal Plan. Follow-up service shall continue as weather conditions dictate. Storm classification will be determined by the COR/ACOR.

1.2 Snow, Ice, and Sand Removal Plan. The Contractor shall review the provided Snow, Ice, and Sand Removal Plan, TE 0302 and submit any revisions to the KO for approval within sixty (60) days of contract award. The Contractor shall update the Snow, Ice, and Sand Removal Plan not later than (NLT) 30 September annually. The Contractor's plan shall include the following: an inventory of materials for snow and ice removal; traffic and parking control procedures, communication channels, and priorities between road users, the snow control center, and equipment operating crews; designated areas from which snow and ice shall be hauled when accumulation reaches an established level; and procedures for adding additional crews and equipment in the event of a major incapacitating storm.

2.0 Description of Services.

2.1 Scope. Pavement clearance includes, but is not limited to, the following: plowing and sweeping of sand or snow from roads, access control points (ACP), driveways and parking areas by pushing and piling the snow into adjacent areas or by collecting and removing sand. The Contractor shall begin clearing from areas identified in TE 0301 when accumulations have reached 2 inches or within 2 hours of notification by the COR/ACOR. Snow removal shall be cleared from walkways, doorways, and gates to provide full opening and safe access for personnel and equipment. Snow piles shall not be left in the plowed or swept areas.

2.1.1 Specialized Locations.

2.1.1.1 Paved Roads and Access Control Points (ACP). The Contractor shall clear roads and ACPs. The Contractor shall clear primary roads to support the safe movement of emergency vehicles. The Contractor shall ensure all ACPs are operational at all times, regardless of storm intensity. The Contractor shall deploy the assets necessary to ensure the road network is trafficable IAW the Snow, Ice, and Sand Removal Plan. Once removal operations commence, the Contractor shall continue these operations until snow is removed from the full width of streets, including intersections. The Contractor shall clear all primary roads NLT 0600 hours. The COR/ACOR will inform the Contractor of the revised clearance times, should there be a delay in opening or closure.

2.1.1.2 Parking Areas. The Contractor shall clear parking areas. Snow and ice shall be removed from the full width of the parking areas and pushed to designated locations. The Contractor shall clear parking areas of snow and ice.

2.1.2 Sidewalks. The Contractor shall clear sidewalks when accumulation reaches 2 inches. Sidewalks shall receive a complete clearing at the end of each snowstorm

2.1.2.1 Snow Shoveling and Ice Removal. The Contractor shall snow shovel stairs and sidewalks and apply ice melt as needed for each building. Ice melts (salt) shall be placed on stairs and sidewalks for each building.

2.1.2.2 Catch Basins. The Contractor shall remove snow from all catch basins to allow free drainage. The Contractor shall clear basins at the end of each snowstorm.

2.1.2.3 Hydrants. The Contractor shall remove snow from and around the hydrants to ensure access. The cleared area shall be, at a minimum, approximately three (3) feet in radius from the hydrant. The Contractor shall clear access to hydrants at the end of each snowstorm.

2.1.2.4 Dumpsters. The Contractor shall remove snow from and around the dumpsters to allow for pedestrian access to dispose of refuse. The Contractor shall clear access to dumpsters at the end of each snowstorm.

2.1.2.5 HVAC Clearing. The Contractor shall ensure HVAC units are kept clear of snow and ice and all control panels are accessible from all sides. This shall be accomplished by means other than plowing (e.g., snow blowing or hand shoveling).

2.1.2.6 Sand or Snow Stockpile Removal. When specifically authorized by the COR, the Contractor shall remove snow stockpiles to designated on-post locations.

2.2 Removal Priorities. The priority of pavement clearance shall be IAW TE 0303.

2.3 Pre-Treatment and Clearing. The Contractor shall ensure safe walking and driving conditions by immediately removing ice from accumulated areas. The Contractor shall coordinate with the COR/ACOR to pre-treat areas with de-icing material, salt and/or sand, prior to forecasted storms. The Contractor shall apply a salt-brine solution to roads, parking lots, and sidewalks as pre-treatment before a snow or ice event. The Contractor shall remove and dispose of excess accumulations of de-icing material, if applicable, off Government property.

2.3.1 De-icing Material/Sand/Salt. The use of sand, salt, or a mixture thereof shall be used IAW local regulations and local policy. The Contractor shall ensure all materials used are in compliance with local procedures and is acceptable to the KO. The allowable amount of material passing a No. 200 sieve as determined by the American Association of State Highway and Transportation Officials (AASHTO) -T11, Standard Method of Test for Materials Finer Than 75-μm (No.200) in Mineral Aggregates by Washing, shall not exceed 10% by weight. The maximum particle size for sand borrow shall be M1.04.0 Type A, one fourth inch (¼”). At the end of the Snow Removal Season, the Contractor shall remove excess sand from sidewalks and parking lots. No other materials shall be used without the COR/ACOR authorization.

2.3.2 Ice Control Abrasives. The Contractor shall apply abrasives for ice control as directed by the COR. Abrasives shall consist of treated salt which shall be treated with an Environmentally Preferred Product (EPP).

2.4 De-icing Supplies. The Contractor shall provide and maintain salt barrels. Salt barrels shall not be placed earlier than 2 weeks before the first forecasted freeze. The Contractor shall remove salt barrels within 2 weeks of the last forecasted freeze. Salt barrels shall have weather protective lids and shall be placed in designated locations. Salt barrels shall contain a tool or scoop for the individual application of salt. The Contractor shall be responsible for all barrels, tools, equipment, and all materials required. The Contractor shall keep the barrels three-quarters (¾) full of de-icing materials/salt through the winter season. The Contractor shall replace or repair any damaged barrels and lids within one (1) day after notification by the COR/ACOR.

2.4.1 On-Call De-icing Materials. Parking lots and sidewalks shall be de-iced as an on-call requirement. The application shall be a complete coverage of the parking area.

2.4.2 Snow Plowing and Ice Removal Standby. The Contractor shall standby on-site, to snow plow/sweep and remove ice within two (2) hours of notification from the COR/ACOR. The Government will provide the Contractor a designated staging area to park and secure equipment and a secure area to stockpile supplies.

2.5 Pavement Sweeping. The Contractor shall sweep the pavement areas specified in TE 0301 using magnetic and vacuum sweepers once each month. Areas to be swept include, but are not limited to: paved streets, parking areas, sidewalks, etc. Materials collected from pavement sweeping shall be tested and disposed of IAW N/A (there is not a range or any hazardous material inadvertently brought on post).

2.5.1 Airfields. N/A

2.6 Inoperable Vehicles. N/A

2.7 Safety. The Contractor shall ensure snow removal equipment that is slow moving or otherwise creates an unsafe condition are clearly visible to oncoming traffic and bystanders (e.g., equipped with rotating or flashing amber lights).