Attachment_0013_-377_-_M205_Visual_User_Guide.doc

Packing and Marking Requirements

(Form 377)

ITEM NOMENCLATURE: M205 Visual User Guide (P/N KP-4-MIL-VUG37) REQUIREMENT: This form is used to provide preservation, packaging, packing, unitization and marking requirements to procurement for the preparation of section D of contracts. Requirements may be either commercial packaging requirements or detailed requirements contained in engineering drawings, Special Packaging Instructions (SPIs), or military specifications. Commercial requirements shall be specified whenever practical. Detailed packaging requirements shall be limited to items entering the Military Distribution System or when required for reasons of safety. Specifications, standards and drawings listed herein which are in effect on the date of the solicitation form a part of the packaging requirements.

1. Commercial packaging requirement shall apply to this procurement

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If the above block is checked the Contracting officer/Contract Specialist will insert JM&L 193 (Commercial Packaging Requirements) in Section D. Requirements pertain only upon contract award and not for delivery of Bid Sample Hardware.

Bar Code Requirements:

Check appropriate block whether bar code labels are required or not. Bar Code labels normally would only be used if the items being procured will be entering the military logistics system.

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2D BAR CODES REQUIRED FORMCHECKBOX

2D BAR CODES NOT REQUIRED

2. Detailed Requirements shall apply to this procurement. FORMCHECKBOX

Enter specific information sufficient to provide the contractor with sufficient detail to correctly package the item for shipment.

Enter Detailed Preservation and Packaging Requirements:

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a. Enter Detailed Packing Requirements:

b. Enter Detailed Marking Requirements:

c. Enter Detailed Unitization Requirements.

Unitization Drawing:

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Standard:

Shipments of identical items going to the same destination shall be palletized if they have a total cubic displacement of 50 cubic feet or more unless skids or other forklift handling features are included on the containers. Pallet loads must be stable, and to the greatest extent possible, provide a level top for ease of stacking. A palletized load shall be of a size to allow for placement of two loads high and wide in a conveyance. The weight capacity of the pallet must be adequate for the load. The preferred commercial expendable pallet is a 40 x 48 inch, 4-way entry pallet although variations may be permitted as dictated by the characteristics of the items being unitized. The load shall be contained in a manner that will permit safe handling during shipment and storage.

e. Enter Applicable Exception(s)/Special Notes to Packaging Requirements:

Use this section to identify heat-treatment, bar coding, RFID, and/or Performance Oriented Packaging (POP) requirements if those requirements are not present on the drawings and are required; or to take exception to any requirements on the drawings which do not apply to this procurement. Blocks checked will be added to Section D of the contract.

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1) Wood Packaging Materials - Heat Treatment and Marking of Wood Packaging Materials: In accordance with the requirements of International Standards for Phytosanitary Measures (ISPM) 15, the following commercial heat treatment process has been approved by the American Lumber Standards Committee (ALSC) and is required for all Wood Packaging Material (WPM). WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM shall be constructed from Heat Treated (HT to 56 degrees Centigrade for 30 minutes) lumber and certified by an accredited agency recognized by the ALSC in accordance with Wood Packaging Material Policy and Wood Packaging Material Enforcement Regulations (see URL: http://www.alsc.org). All materials must include certification markings in accordance with ALSC standards and be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ALSC approved DUNNAGE stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry.

2) Marking: In addition to any special marking and markings called out by the Special Packaging Instruction or drawing (check all that apply) -

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- All unit packages, intermediate packs, exterior shipping containers, and, as applicable, unitized loads shall be marked in accordance with MIL-STD-129 including bar coding. The contractor is responsible for application of special markings as discussed in the Military Standard regardless of whether specified in the contract or not. Special markings include, but are not limited to, shelf-life markings, structural markings, and transportation special handling markings. The marking of pilferable and sensitive materiel will not identify the nature of the materiel. NOTE: Passive RFID tagging is required in all contracts that contain DFARS clause 252.211-7006. Contractors must check the solicitation and/or contract for this clause. For details and most recent information, see http://www.acq.osd.mil/log/rfid/index.htm for the current DoD Suppliers’ Passive RFID Information Guide and Supplier Implementation Plan. If the item has Unique Item Identifier (UII) markings then the UII needs to be 2D bar coded and applied on the unit package, intermediate and exterior containers, and the unit load.

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- Contractors and vendors shall apply identification and address markings with bar codes in accordance with MIL-STD-129. For shipments moving to overseas locations and for mobile deployable units, the in-the-clear address must also include the host country geographic address and the APO/FPO address. The MSL will include both linear and 2D bar codes per the standard. The DD Form 250 or the commercial packing list shall have barcodes applied as per Direct Vendor Delivery Shipments in the standard (except for deliveries to DLA Distribution Depots, e.g. New Cumberland, San Joaquin, Red River, Anniston). Packing lists are required in accordance with the standard, see paragraph 5.3.

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- Contractor to contractor shipments shall have the address markings applied to the identification marked side of the exterior shipping container or to the unitized load markings. The following shall be marked "FROM: name and address of consignor and TO: name and address of consignee".

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- Military Shipping Label. Commercial software may be used to generate a Military Shipment Label/Issue Receipt Document (MSL/IRRD) including the required Code 39 and 2D (PDF417) bar codes. However, the commercial software must produce labels/documents which comply with the requirements of MIL-STD-129. Contractors shall insure that the "ship to" and "mark for" in-the-clear delivery address is complete including: consignee's name, organization, department name, office, building, room, street address, city, state, country code, & DODAAC. Two contractors have introduced a version of the MSL software that can be purchased by contractors. Both programs produce labels that appear to be in compliance with the requirements of MIL-STD-129. Contractors are MILPAC (<http://milpac.com>) and Easysoft Corporation (<http://easysoftcorp.com>)(Army developed software, for creating MSL/IRRD previously available to those with government contracts is no longer supported.)"

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3) Performance-Oriented Packaging: Prior to marking and shipment, the contractor shall ensure that the container has been tested by a U.S. Government approved Performance-oriented Packaging (POP) test laboratory in compliance with POP requirements in accordance with Title 49, Code of Federal Regulations. The test will be conducted to a weight of at least 10% greater than the gross package (pack out) weight or to the specified POP certification weight listed on the corresponding Packing and Marking drawing(s), whichever is greater.

The POP test report shall be prepared by the POP test laboratory in accordance with DI-PACK-81059 (Data Item Description) IAW Part 178, CFR 49 with the appropriate POP marking of the test laboratory.

The report must be submitted to the U.S. Government for approval as directed in the contract data requirement list (CDRL) DD Form 1423.

The U.S. DoD POP symbol shall not be applied to the container unless the Government approves the contractor’s test report and authorizes to apply the DoD POP symbol to the container.

For multi-year contracts, the contractor shall re-perform the POP testing at a U.S. Government approved Performance-oriented Packaging (POP) test laboratory IAW CFR 49 if:

- The initial POP test report expires before the end of the contract (single pack POP certification is valid for a period of 1 year; combination pack POP certification is valid for a period of 2 years)

- There is a change in container manufacturer, design, or manufacturing processes of the container.

EXCEPTION TO POP MARKINGS: If the container is manufactured outside the USA, the contractor/container manufacturer shall be responsible to perform the POP certification tests IAW the United Nations Recommendations on the Transport of Dangerous Goods and apply the marking authorized by the Transportation Competent Authority of the country of manufacture.

TRANSPORTATION REQUIREMENT CHECKLIST

(Form 377)

NOTE: The following questions require definitive answers. Not applicable (NA) is not acceptable.

1. Nomenclature of item(s) being procured.

ITEM NOMENCLATURE: M205 Visual User Guide (P/N KP-4-MIL-VUG37)

2. Number of items being procured and the delivery schedule.

4 ITEMS

DELIVERY SCHEDULE TBD

3. Destination of delivered items. (If more than one destination, list all)

TBD

4. Estimated weight of the item in its shipping container (place an “X” in the appropriate box):

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Less than 200 pounds

Greater than 200 pounds but less than 2500 pounds

Greater than 2500 pounds but less than 30,000 pounds

Greater than 30,000 pounds

5. Identify security classification of the material to be shipped.

Top Secret

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Secret

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Confidential

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Unclassified

6. Identify the DOT container marking (Proper Shipping Name and UN Number) and the hazard classification (for explosives only) or check the appropriate block. When available, attach the Hazardous Component Safety Data Sheet or Material Safety Data Sheet showing the proper shipping name and UN Number.

DOT Container Marking:

Hazard Classification (Explosives only):

Non Hazardous (No DOT Marking Required)

DOT Marking/Hazard Classification will be determined under contract

7. Enter the appropriate Transportation Security Category for Arms, Ammunition or Explosives (AA&E) as categorized in DoD 5100.76-M:

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Category I

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Category II

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Category III

Category IV

Uncategorized AA&E Items

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Item is not AA&E

8. Government Furnished Property (GFP):

If no GFP, place an “X” here FORMCHECKBOX

(The form is complete)

IF GFP will be provided, place an “X” here FORMCHECKBOX

(Complete another Transportation Requirement Checklist for each different item of GFP)

Enter the Number of additional Checklists for GFP required: 10

Place an “X” here if this Checklist is being completed for a GFP item FORMCHECKBOX

Form 377, Sept 09

Replaces AMSTA-AR Form 377, Jan 07, which may not be used