W-9_City_of_Palo_Alto.pdf

This is a W-9 form for the City of Palo Alto, California, related to a procurement for single mode fiber optic cable in multiple strand counts (432, 144, 24, and 12) to support the City of Palo Alto Utilities (CPAU) fiber network expansion, maintenance, and capital improvement projects. The procurement is structured as an as-needed agreement with a three-year term, during which all materials must be purchased. Quantities provided in the request for quotation are estimates only and may increase or decrease based on project requirements. The vendor is responsible for coordinating delivery schedules with the City. The City reserves the right to award to multiple vendors and may make awards on an item-by-item basis or in aggregate. Alternate product proposals are accepted provided that technical data sheets are submitted with the quotation; products without accompanying data sheets will not be evaluated.

Pricing under this agreement will remain firm for each term. The W-9 form itself is a standard IRS tax identification form used to collect vendor tax information and does not contain specific pricing terms, set-asides, funding amounts, or other financial details. This document serves as a preliminary requirement in the vendor registration process for the City of Palo Alto's procurement activities.