VTE Repair PWS 20241206.pdf

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

REPAIRS

TRAVIS AFB, CA

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT REPAIRS

PART 1

This is a non-personal repairs contract to provide Vertical Transportation Equipment (VTE) Repairs, Non-emergency Repairs and Emergency Repairs. The Government shall not exercise any supervision or control over the contract repair providers performing the repairs herein. Such contract repair providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Repairs/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal repairs necessary to perform all repairs tailored to VTE at Travis Air Force Base (TAFB), CA. This work is to be performed on equipment from various manufacturers and of different age and condition. Work shall be completed in a manner that will ensure continuous and safe operation of the VTE. The term “VTE” in this PWS includes all equipment listed in Technical Exhibits (TE’s) #1 (e.g., freight and passenger elevators, wheelchair lifts, and dumbwaiters).

1.2. Objectives: The objective of this contract is to provide complete and full repairs on VTE at TAFB as needed by the government via individual proposals. All repairs, inspections, and testing must be accomplished in accordance with all American Society of Mechanical Engineers (ASME) elevator codes to include but not limited to A17.1, A17.2, A17.3, A17.5, A17.6, and A18.1, and manufacturer’s recommendations and requirements. All repairs performed must lead to a fully and functional VTE in accordance with the intent of this contract. Contractor shall perform, coordinate, and complete the requirements of the contract in cooperation with any other Contractors or trades performing work at TAFB promptly and diligently as required by the standards of this contract.

1.3. Scope: Contractor shall provide required emergency and non-emergency repairs for all equipment listed in Technical Exhibits (TE’s) #1. The Contractor shall prepare and submit a report to the Contracting Officer’s Representative (COR) within five (5) business days of the inspection(s) performed along with all findings. The report shall identify each unit of equipment, the location, work performed, repairs needed, date of inspection, name of technician, and overall condition of the equipment. If repairs require work considered above routine maintenance work, the Contractor shall notify the CO/COR for appropriate decision and action.

1.4. General Information:

1.4.1. Hours of Operation: Normal working hours are between 07:00-16:00 Monday through Friday. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when a Government facility is not closed for the above reasons.

1.4.2. The Contractor shall be available to provide Emergency repairs 24 hrs. per day, seven

(7) days a week as required by the Government and have at least five (5) satisfactory contracts operating under its’ name. The Contractor shall provide a full-time Certified Competent Conveyance Mechanic (CCCM) with at least 10 years of experience residing within 30 miles of Travis AFB with a repair route which includes more than 50% of his/her work within Solano County to ensure availability in emergency situations. In addition, the Contractor shall have a parts inventory warehouse valued at $50,000 or more in accordance with industry standards within 50 miles from Travis AFB where inventory is readily available for emergency elevator repairs.

1.4.3. Place of Performance: The work to be performed under this contract will be performed at the locations listed in TE #1.

1.4.4. Post-Award Conference/Periodic Progress Meetings: The Contractor shall attend all post-award conferences in person when required by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of any problems. The parties will take appropriate action to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.5. Schedule coordination. The contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

1.5. Security Requirements:

1.5.1. Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys to the COR.

1.5.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the CO or COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment(s) due the Contractor.

1.5.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO or COR.

1.6. Environmental control.

1.6.1. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies, and all other standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products to accomplish all project requirements. The Contractor shall maintain, in company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO/COR. The MSDS data is subject to random checks by the Government. Contractor shall maintain, and provide on demand, an inventory of materials being brought into the Government facilities/installation. The Contractor shall complete, and provide on demand, monthly inventories of hazardous material (HAZMAT) used, including but not limited to solvents, paints, degreasers, Ozone Depleting Substances, Petroliam, Oils, and Lubricants brought on the Government Installation and facilities. Should the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable Federal, State, and or Local fines and/or penalties. The Contractor shall maintain a spill plan as required by Federal, State, and Local laws and regulations

1.6.2. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (IV).

VTE may be in facilities that may contain ACM or PACM. The Contractor shall determine if any exposure to ACM may result in performing work under the contract.

PART 2

CONTRACTOR-FURNISHED ITEMS AND REPAIRS

2.1. General: The Contractor shall furnish all supplies, equipment, facilities, and repairs required to perform all repairs required under this contract.

2.2. Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS. Materials shall be New and of at least equivalent material, strength, and design, as specified in ASME A17.1. and the equipment manufacturer. The Contractor shall ensure that all parts are New and warranted against defects or failure for a minimum period of one (1) year. The Contractor shall immediately replace any new or replaced part that fails within one (1) year after installation, including labor, at no additional cost to the Government. Should the Contractor not be able to acquire New Parts due to discontinued equipment, the contractor shall receive written approval from CO/COR prior to installing refurbished parts.

2.3. Parts: The Contractor shall notify and coordinate with the COR when parts are not available. The Contractor shall provide the following information: parts required, estimated time of parts arrival, and the estimated completion time of the repair.

PART 3

SPECIFIC

TASKS

3.1 Key Personnel: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO and the COR. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available by phone during the hours of operation, as described in PWS paragraph 1.4.1. The Contractor shall provide the name of the Contract Manager and alternate to the CO and COR via email within five (5) business days of contract start and within five (5) business days as changes to key personnel are made.

3.2 This repair contract will be executed on equipment from various manufacturers which includes traction, hydraulic, roped hydraulic, and screw drive units. The fixed hourly mechanic rate includes all types of repairs, replacements, and recertifications and testing when required by the equipment manufacturer and or applicable standards, guidance, and policies. The Contractor assumes all responsibility on every repair and warrantees the work and parts for a minimum of one year and ensures it meets all applicable ASME codes, manufacturer’s recommendations/requirements.

3.2.1 Work conducted on VTE will be IAW ASME A17.1, Safety Code for Elevators and Escalators (applicable to the code year for each VTE and those sections which retroactively apply with each new code version), ANSI/ASME A17.2, Guide for Inspection of Elevators, Escalators, and Moving Walks (most current edition), A17.3, Safety Code for Existing Elevators and Escalators (most current edition), A17.5, Elevator and Escalator Electrical Equipment (applicable edition), A17.6, Standard for Elevator Suspension, Compensation, and Governor Systems (applicable edition), UFC 3-490-06, Elevators (applicable edition), National Fire Protection Association Standards (NFPA) (applicable edition), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities (applicable edition), Occupational Safety and Health Administration (OSHA) Standards, International Building Code (IBC) (applicable edition), and the recommendations/requirements of the original equipment manufacturer (OEM).

3.2.2 Remote communications and/or modem troubleshooting with VTE is NOT allowed.

3.2.3 Any part, component, or assembly unavailable from the manufacturer due to discontinuation, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source with CO and COR approval.

3.3 Types of Repairs: Repairs shall be identified by the repair provider or by the third-party inspector.

All repairs will be negotiated based on labor hours needed to complete the repairs at the fixed hourly rate for the duration of this contract plus the cost of the parts and materials. All repairs must be approved by CO/COR before starting work or ordering parts. The following are types of possible repairs but not all inclusive:

3.3.1 Alterations (a.k.a. modernizations): The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements shall be complied with. All work as part of an alteration shall comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

3.3.2 Acts of vandalism, abuse, negligence, and or damage resulting from rescue and recovery operations, and acts of God (including damage resulting from emergency power generator power spikes and low quality).

3.3.3 Additional items are: cosmetic, construction, finishing, repairing or replacement of the machine room door and frames, main power breaker(s), hydraulic elevator jack outer housing, buried piping, main communication feeders to controller, security systems, air conditioners, and heaters.

3.3.4 Replacing missing items and accomplishing repairs as per PWS paragraph 3.4.1, Condition

Assessment.

3.3.5 If the Contractor encounters an item of work in addition to the approved repair, the Contractor shall report the situation to the CO/COR via email immediately and stop work until additional work is approved by the government. The report shall include the work location, a detailed scope of the required additional work, and justification for Contractor determination that the work is not included under the original repair, and an itemized cost estimate. The itemized cost estimate shall include the time to repair, a breakdown of all labor hours and categories, all required parts, and documentation to validate the cost of all required material and parts. No mark- ups are allowed on the cost of the labor or parts. Work shall not commence until approval from CO/COR is issued for the new work. NOTE:

Any part, component, or assembly unavailable from the manufacturer due to discontinuation, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3.3.6 Cleaning of equipment spaces and cleanup of job sites in conjunction with the repairs and testing are required by the contractor before the job is considered complete and acceptable. The Contractor shall also be responsible for disposing of hydraulic oil/waste and other waste from repair operations of base at a state approved waste disposal facility for the specific type of waste and materials.

3.3.6.1 The contractor shall provide personnel and equipment to support a third party (non-company affiliated) ASME QEI-1 certified inspector during the performance of the CAT-1, CAT-3, and or CAT-5 safety inspection after major repairs if required by ASME A17.1 and any other applicable guidance for the specific repair. The independent third-party elevator ASME QEI-1 Certified inspector/certifier company shall perform certification inspections and tests as required by all applicable federal guidelines and regulations. The third-party certification/testing company shall have no affiliation to the Prime Maintenance Contractor nor personal ties to the Prime Maintenance Contractor’s management personnel. Should there be a personal tie between the Prime Maintenance Contractor and the third-party certification/testing company, the Prime Repair Contractor shall notify the CO/COR in writing within ten (10) business days prior to inspection. The Prime Repair Contractor shall provide a summary of all repairs made to the elevator and all its components and the specifications of all parts replaced if any to the elevator inspector two (2) days in advance. All deficiencies noted during the safety inspection and test shall be corrected by the contractor prior to certification of the elevator.

3.4 Repair Standards: All repair work shall be done IAW standard commercial practices, manufacturer’s recommendations and ASME A17 requirements. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling repair (certifying agency) unless previously approved by the CO/COR for upgrade purposes or inability of original parts/components. Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. If when performing a repair, a unit is taken out of repair, the Contractor shall notify the COR by phone or email within one (1) hour.

3.4.1 Non-Emergency Repair: A repair will be classified as non-emergency when the work for the repair/s does not qualify as an emergency repair and is within the normal work hours as stated in section 1.4.1 of this PWS.

3.4.1.1 The Contractor shall respond in-person to the VTE and begin work on non-emergency repairs during normal duty hours with a response time of 24 hours or less, measured from the time of initial Government- to-Contractor verbal contact until the Contractor arrives at the facility where the VTE is located. Before starting work at any site, the contractor will make the facility manager (FM) or section manager (SM) and the COR aware that the contractor will be working in that building/area. Overtime shall not be authorized for non-emergency repairs. If after troubleshooting, it becomes apparent that the work requires additional repairs, the Contractor shall indicate the hours and labor costs of the associated troubleshooting on the VTE report and subsequent proposal for repair. NOTE: Repair work cannot commence until the Contractor is issued a written approval (i.e.

email) for this work from the CO or COR. The work is considered complete when the VTE is placed back into repair. If the Contractor is unable to gain access to the facility, the assigned technician shall phone the COR and receive further instructions.

3.4.2 Emergency Repairs: Emergency Repairs are defined as repairs made outside the normal work hours as stated in section 1.4.1 of this PWS, there is an entrapment, a VTE system fails and constitutes a danger to personnel or property, threatens to disrupt major unit activity, operations, or training missions. Emergency calls shall be responded to within one (1) hours from the initial notification from the government representative to the prime contractor 24/7, including federal holidays and weekends.

3.4.2.1 The Contractor shall respond in-person to emergency repair calls within one (1) hour or less, measured from the time of initial Government-to-Contractor verbal contact until the Contractor arrives at the facility where the VTE is located. Before starting work at any site, the contractor will make the facility manager (FM) or section manager (SM) and the COR aware that the contractor will be working in that building. If after troubleshooting, it becomes apparent that additional work is required, the Contractor shall indicate the hours and labor costs of the associated troubleshooting on the VTE report and subsequent proposal for repair. NOTE: Repair work cannot commence until the Contractor is issued a Task Order for this work from the CO or COR except when the emergency work is to save a live or to prevent further damage to equipment or other facility systems/structure. The work is considered complete when the VTE is placed back into repair.

3.5 Schedule Coordination: The Contractor shall be responsible for coordinating all phases of its operations with the appropriate base personnel or through the COR. The facilities shall remain in operation while the Contractor is working, and it is the Contractor’s responsibility to coordinate around the normal activities of the facility.

3.5.1 Before starting work at any site, the contractor will make the facility manager (FM) or section manager (SM) and the COR aware that the contractor will be working in that building/area.

3.5.2 Some facilities might require an escort to enter the building or to access the VTE equipment. The facilities that require prior coordination will be identified at the time of award.

PART 4

APPLICABLE PUBLICATIONS

4. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures including those listed elsewhere in this PWS and those listed below.

4.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor-provided publications are to be procured and maintained at the Contractor’s expense. The appropriate edition of each publication shall be used:

a. American Society of Mechanical Engineers (ASME):

(1) ASME A17.1, Safety Code for Elevators and Escalators.

(2) ASME A17.2, Guide for Inspection of Elevators, Escalators, and Moving Walks.

(3) ASME A17.3, Safety Code for Existing Elevators and Escalators.

(4) ASME A17.5, Elevator and Escalator Electrical Equipment.

(5) ASME A17.6, Standard for Elevator Suspension, Compensation, and Governor Systems.

(6) ASME A18.1, Safety Standard for Platform Lifts and Stairway Chairlifts.

(7) ASME QEI-1, Standard for the Qualification of Elevator Inspectors.

b. American Society for Testing and Materials (ASTM):

(1) ASTM A 167, Stainless Heat Resistant Chromium-Stainless Steel Plate, Sheet, and Strip.

(2) ASTM A 366, Steel, Carbon, Cold-Rolled Sheet, Commercial Quality.

c. International Code Council (ICC).

(1) International Building Code (IBC).

(2) International Plumbing Code (IPC).

d. National Fire Protection Association (NFPA).

(1) NFPA 13, Standard for the Installation of Sprinkler Systems.

(2) NFPA 70, National Electrical Code.

(3) NFPA 101, Life Safety Code.

e. Unified Facilities Code (UFC)

(1) UFC 1-200-01, DoD Building Code.

(2) UFC 3-101-01, Architecture.

(3) UFC 3-301-01, Structural Engineering.

(4) UFC 3-310-04, Seismic Design for Buildings.

(5) UFC 3-401-01, Mechanical Engineering.

(6) UFC 3-490-06, Elevators.

(7) UFC 3-501-01, Electrical Engineering.

(8) UFC 3-600-01, Fire Protection Engineering for Facilities.

(9) UFC 4-010-06, Cybersecurity of Facility-Related Control Systems.

f. United States Department of Defense (DoD).

(1) ADA Accessibility Standard for Department of Defense Facilities.

(2) DEPSECDEF Memorandum, Subject: Access for People with Disabilities, 31 Oct 08.

g. Elevator Industry Field Employees’ Safety Handbook.