COMBO - VTE Repair.pdf

DEPARTMENT OF THE AIR FORCE

60TH CONTRACTING SQUADRON (CONS)

January 8, 2025

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 60TH CONTRACTING SQUADRON

350 HANGER AVE, BLDG. 549

TRAVIS AFB, CA 94535-2632

SUBJECT: Request for Quotation, FA442724Q0180, FY25 VTE Repair

1. The 60th Contracting Squadron at Travis Air Force Base intends to establish a Firm Fixed Price contract for Vertical Transportation Equipment services for the 60th Civil Engineering Squadron as listed in paragraph 7.

2. General Information:

Notice Type: Combined Synopsis/Solicitation Solicitation Number: FA442724Q0180 Title: FY25 VTE Repair Posted Date: 8 January, 2025 Solicitation Response Date: 7 February, 2025 at 4:00 PM, PDT Business Set Aside: Total Small Set-Aside NAICS Code: 811310 - Commercial and Industrial Machinery and

Equipment (except Automotive and Electronic) Repair and Maintenance

Point of Contract: SSgt Gabriel Sanderson; gabriel.sanderson@us.af.mil;

707-424-7722

3. This is a combined synopsis/solicitation for services in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13.

4. This combined synopsis/solicitation is issued as a Request for Quotation (RFQ) with solicitation number listed above.

5. A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 01/03/2025, Defense Acquisition Circular dated 01/03/2025, and Air Force Acquisition Circular 12/16/2024.

6. The North American Industry Classification System (NAICS) code for this solicitation is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. Small Business Size Standard is $12.5M.

7. The contractor shall provide the product found in the following table, which contains the description of requirements for the Contract Line-Item Numbers (CLIN) items to be acquired and the date and place of the period of performance and acceptance point. Requirement is expected to be performed for 180 days ARO.

CLIN Description Quantity Unit Cost per Unit Total

(USD $) (USD $)

0001 Repairs (Labor, Parts, & Materials) (O&M) IAW PWS dated 6 Dec 24 1 Lot

0002 Repairs (Labor, Parts, & Materials) (TWCF) IAW PWS dated 6 Dec 24 1 Lot

Emergency Repairs (Labor, Parts, & Materials) (O&M) IAW PWS dated 6 Dec 24 1 Lot

Emergency Repairs (Labor, Parts, & Materials) (TWCF) IAW PWS dated 6 Dec 24 1 Lot

TOTAL All CLINS (US Dollars $)

Place of Performance:

Travis AFB, CA 94535

Vendor Information

8. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021) and the addendum, applies to this acquisition.

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

Request for Quotation (RFQ) shall contain the following information: RFQ NUMBER; TIME

SPECIFIED FOR RECEIPT OF OFFERS; NAME; ADDRESS;CAGE CODE; TELEPHONE

NUMBER OF OFFEROR; TERMS OF THE EXPRESSED WARRANTY; ANY DISCOUNT

TERMS AND ACKNOWLEDGEMENT OF ALL SOLICITATION AMENDMENTS (if applicable), PAST PERFORMANCE INFORMATION.

Quotes must indicate quantity, unit price and total amount for each item. Offerors shall include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation. Quotes shall also contain all other documentation specified herein.

Addendum to FAR 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

Specific Instructions:

To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts, Part I – Technical Approach and Part II – Pricing.

Addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government requirement;

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations

Ordering Address Point of Contact Phone Number Fax Number

E-Mail Address Quote Date Cage Code Web Address after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2(a), Evaluation - Commercial Products and Commercial Services

Price: Evaluation of price will consider the total of the annual prices for all contract years (base plus all options) with each year’s price evaluated as the sum of the prices of all contract line items (CLINs) for that year. Each CLIN price will be evaluated as the quantity multiplied by the unit price, rounded to the nearest cent.

Technical: The offeror must submit their technical approach that clearly demonstrates how they are able to meet/accomplish all the requirements in the Statement of Work (SOW).

Basis for Contract Award: This is a competitive Lowest Price Technically Acceptable (LPTA) in which quotes will be evaluated to determine technical acceptability, and lowest price. Only the three lowest technically acceptable offers will be evaluated for award.

Failure to meet a requirement may result in an offer being determined technically unacceptable.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The evaluation process shall proceed as follows:

(a) The technical evaluators will review technical approach and will determine whether the

Offeror’s technical approach is acceptable or unacceptable, in accordance with the SOW.

Rating Description Acceptable The offeror submitted a technical approach that clearly demonstrates how they are able to meet/accomplish all the requirements in the Statement of Work (SOW).

Unacceptable The offeror did not provide a complete and reasonable plan IAW PWS.

9. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2022), Alternate I (Oct 2014), with their offer, or the offeror shall complete paragraph (b) of FAR 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.Vendors must be actively registered in the System for Award Management (SAM); the website is https://www.sam.gov/portal/public/SAM/ . Contact SAM at US Calls:

866-606-8220, International Calls: 1-334-206-7828.

10. The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Dec 2022), applies to this acquisition.

11. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Products and Commercial Services, applies to this acquisition; additional FAR clauses cited in the clause are:

FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655) FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) http://www.sam.gov/ http://www.sam.gov/portal/public/SAM/

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328) FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note) FAR 52.209-7 Information Regarding Responsibility Matters. Oct 2018 FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters. (Oct 2018) FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644) FAR 52.219-8, Utilization of Small Business Concerns (Feb 2024) (15 U.S.C. 637(d)(2) and (3)) FAR 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 637s) FAR 52.219-28, Post Award Small Business Program Representation (Feb 2024) (15 U.S.C.

632(a)(2)) FAR 52.222-3 Convict Labor. (June 2003) FAR 52.222-19, Child Labor – Cooperation with Authorities and Remedies (Feb 2024) FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015) FAR 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246) FAR 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793) FAR 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212) FAR 52.222-40, Notification of Employee Rights under the National Labor Relations Act (Dec 2010) (E.O. 13496) FAR 52.222-41 Service Contract Labor Standards (Aug 2018) FAR 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O.

13627) FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513) FAR 52.225-1, Buy-American Supplies (Oct 2022) (41 U.S.C. chapter 83) FAR 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.226-6 Promoting Excess Food Donation to Nonprofit Organizations. (Jun 2020) FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (May 2024) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332) FAR 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631) FAR 52.222-4, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) FAR 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706)

12. Additional provisions and clauses that apply to this acquisition are:

FAR 52.203-3 Gratuities (April 1984) FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation (Oct 2020) FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) FAR 52.211-6, Brand Name or Equal (Aug 1999) FAR 52.211-17, Delivery of Excess Quantities (Sept 1989) FAR 52.219-1, Small Business Program Representations (Oct 2022) FAR 52.222-22, Previous Contracts and Compliance Reports (Feb 1999) FAR 52.225-18, Place of Manufacture (Aug 2018) FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification (Jun 2020) FAR 52.233-1, Disputes (May 2014) FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013) FAR 52.237-1, Site Visit (April 1984) FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) FAR 52.243-1, Changes -- Fixed Price (Aug 1987) FAR 52.246-2, Inspection of Supplies -- Fixed-Price (Aug 1996) FAR 52.246-4, Inspection of Services-Fixed-Price. (Aug 1996) FAR 52.246-16, Responsibility for Supplies (Apr 1984) FAR 52.247-34, F.O.B. Destination (Nov 1991) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) FAR 52.253-1, Computer Generated Forms (Jan 1991) DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Dec 2022) DFARS 252.204-7003, Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7006, Billing Instructions (Oct 2005) DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec 2019) DFARS 252.223-7008, Prohibition of Hexavalent Chromium (Jun 2013) DFARS 252.225-7002, Qualifying Country Sources as Subcontractors (Mar 2022) DFARS 252.225-7036, Buy American—Free Trade Agreements—Balance of Payments Program (Dec 2022) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7010, Levies on Contract Payments (Dec 2006) DFARS 252.243-7001, Pricing of Contract Modifications (Dec 1991) DFARS 252.244-7000, Subcontracts for Commercial Items (Dec 2022) DFARS 252.247-7023, Transportation of Supplies by Sea (Feb 2019) AFFARS 5352.201-9101 Ombudsman (Oct 2019) (Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email:

susan.madison@us.af.mil)

13. Additional FAR clauses included by full text in this solicitation are:

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

mailto:susan.madison@us.af.mil

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in

WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC**

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO

DoDAAC

DCAA

Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

DAFFARS 5352.201-9101 AMC OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

14. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

15. Offerors shall provide quotes no later than the date and time specified in paragraph 2 to the 60th Contracting Squadron at the address below or via email to the Contract Specialist:

16. List of attachments:

Attachment 1: PWS – VTE Repair dated 06 December 2024 Attachment 2: Travis AFB Contract Security Clause Attachment 3: SCA Wage Determination

60th Contracting Squadron 350 Hanger Ave, Building 549 Travis Air Force Base, CA 94535-2632

Gabriel Sanderson Contract Specialist

Phone 707-424-7722 gabriel.sanderson@us.af.mil

Brandon Spratt Contracting Officer Phone 707-424-7725 brandon.spratt.2@us.af.m mailto:gabriel.sanderson@us.af.mil mailto:brandon.spratt.2@us.af.m