VSD-632 Drive Away Permit.doc

SPECIFICATIONS FOR VSD-632.5 DRIVE AWAY PERMIT

FORM NAME:

Drive Away Permit with Barcode

FORM NUMBER:

VSD-632.5

QUANTITY:

500,000

TYPE OR STYLE:

Two‑Micro-Perforated Horizontal Paper.

FORM SIZE:

Overall width

8 ½”

Overall height 11”

PAPER STOCK:

Vendor must bid virgin bond paper Final paper selection will be at the discretion of the Office of the Secretary of State.

Paper stock must be 28-lb weight. Cut sheet paper to be letter size (8 ½” wide X 11” high). Long grain of the paper must run the 11-inch direction. Hammermill equivalent at 92 percent opacity minimum.

PRINTING:

A state seal is to be printed three times on the paper at 30% density.

Position and size of the seal is to remain the same as samples provided. No deviation. On each form, the first (top)permit number must be 5/8” inch high with the remaining permit numbers at 3/8” high. The words “EXP DATE:” should be 3/8” inch high on the top form. Check boxes and “Intra State” and “Drive Away” should be 1/8” of an inch for the top of the sheet. The barcode will be inserted and centered on the top edge of the upper section by “Illinois Secretary of State Drive Away Vehicle Permit” and the same location on the bottom piece as indicated on PDF provided.

In the lower right-hand corner, print the following:

27DM105002 VSD 632.5 500M 8/26

INK:

Process Blue

Black

Red 185 Dutch Fire Ball

Face:

Blue ink is to be printed as per Sample Attached. State seal is to be screened down to a 30% density “screened “. Ink is to be screened so as to be very legible, but not interfere with the printing on the form. “PCS” Print Contrast Signal to be less than .15 for ink.

Red and Black ink is to be printed as per Sample Attached.

Back:

Back of sample reflects all information to be printed in exact location as reflected on attached sample at this time.

LABEL

PRINTING:

Each label shall contain the permit number assigned to the permit printed in Code 39 Barcode format and the Permit number printed in OCR B as shown in the artwork.

PERMIT

NUMBERING:

Each form shall be sequentially numbered beginning with 017000A01 through end of order in Black ink (NO MISSING NUMBERS AND NO DOT MATRIX PRINTED NUMBERING ALLOWED) and must not fade when exposed to direct sunlight.

MICRO-

PERFORATION:

Two-Micro-Perforation or approved equivalent.

A. Micro-Perforation lines to be ironed to eliminate bulge.

B. Micro-Perforation must run full 81/2” width of the paper and first line must be located 22 picas from the top of the form. Second Micro-Perforation must be located 44 picas from the top.

Prior to full production, the successful bidder must supply 50 sample sheets of the paper for testing.

Ship samples to:

IL Secretary of State

VSD-Fiscal Office

501 South Second St, Room 311

Springfield, IL 62756

PACKAGING:

Forms MUST be packaged in sequential number order.

25 forms per package, 40 BUNDLES/PACKS PER BOX.

Forms to be packed with lowest numbered form in front of carton and ascending in number order to highest numbered form at rear of carton. Label on each carton listing numbers contained in carton.

Forms to be packed with face of form facing to front of carton.

Form number, quantity, document starting and ending numbers in carton, name of vendor, and requisition number must be clearly labeled on one end of each carton.

SPECIFICATIONS FOR PALLETS

SIZE:

Size of the skid must correspond with the materials being shipped. Skid must be 36” wide and 48” long.

CONSTRUCTION

OF PALLETS:

Pallets must be the expendable wooden type. Skid must consist of two layers of 1" thick boards laid at right angles and held apart by 2" X 4" stringers. The 2" X 4" stringers are to be against the wide side of the 1" thick boards so that the face of the 2" (actually 1 1/2") side of the 2" X 4" is against the wide side of the 1" boards on top and bottom.

The 1" thick boards are to be held apart by three 2" X 4" stringers ‑ one down each side of the 48" side of the skid and one down the center.

PALLET

PACKING:

1. The ends of the skidded material must allow entry of our forklifts and hand dollies with a width of 36".

2. Materials on the skids must not overhang more than two inches on any side of the skid.

3. Pallets must not be double stacked on the carrier at any time.

4. Cartons to be strapped or made secure to pallets so that cartons will not shift on the pallet or be damaged in shipment.

5. Edges of cartons to be protected so that strapping does not damage cartons or forms.

6. As nearly as possible, the same number of cartons shall be placed on each pallet. Cartons when placed on pallet are not to exceed 55” in height, including the pallet height.

7. Pallets must be loaded on the carrier so that our personnel may drive on, pick up, and back out without turning the pallets in the carrier.

ADDITIONAL

REQUIREMENTS:

Accurate registration and margins must be maintained on all forms at all times.

Proofs required. The Secretary of State's Office may review the proofs a minimum of 5 business days. The successful vendor must guarantee the proof process will not compromise the scheduled delivery date. Send proofs to:

vsfiscal@ilsos.gov

If the successful vendor has any questions in regard to this requisition they may contact Kelly Comerford at the Office of the Secretary of State, 501 S. 2nd St., Room 311, Springfield, IL 62756, vsfiscal@ilsos.gov or phone (217) 782-0443.

Underruns limited to 1% or NO overruns.

All above specifications, delivery date, and instructions shall be strictly adhered to or the Office of the Secretary of State will not accept documents.

DELIVERY DATES:

On or before August 3, 2026

DELIVER TO:

Deliver F.O.B. to:

Secretary of State

VSD/Warehouse

3701 Winchester

Springfield, IL 62707

BILL TO:

Secretary of State

VSD – Fiscal Officer vsfiscal@ilsos.gov