VOLUME I

CONTRACT NO. MAA-MC-27-001

ASBESTOS, LEAD-BASED PAINT, MOLD

REMEDIATION, CONTAINMENT AND

ABATEMENT SERVICES

AT

BALTIMORE/WASHINGTON INTERNATIONAL

THURGOOD MARSHALL

AND MARTIN STATE AIRPORTS

January 2026

MARYLAND AVIATION ADMINISTRATION

MARYLAND DEPARTMENT OF TRANSPORTATION

Table of Contents

(MAA-04/08)

Contract No. MAA-MC-27-001

Asbestos Remediation at BWI & MTN

TOC-2

TABLE OF CONTENTS

ASBESTOS, LEAD-BASED PAINT, MOLD

REMEDIATION, CONTAINMENT AND ABATEMENT SERVICES

AT

BALTIMORE/WASHINGTON INTERNATIONAL

THURGOOD MARSHALL

Page Number

Invitation for Bids ............................................................................................................................. i

Contract Summary ............................................................................................................................ ii

Technical Provisions 1 – General Information

TP-1.01 Scope of Work

TP-1.02 Basis of Award and Preparation of Bid

TP-1.03 Contractor Qualifications

TP-1.04 Duration

TP-1.05 Contract Administrator or Engineer/Project Monitor

TP-1.06 Communications

TP-1.07 Parking

TP-1.08 Personnel and Supervision

TP-1.09 Work, Labor, and Equipment

TP-1.10 Compensation to the Contractor

TP-1.11 Shift, Weekend, Holiday Work, and Travel Time

TP-1.12 Pre-Work Conference

TP-1.13 Records and Invoices

TP-1.14 Uniforms

TP-1.15 Administration’s Right to Inspect

TP-1.16 Maintenance of Books and Records

TP-1.17 Special Insurance Requirements

TP-1.18 Additional Insurance Requirements

Technical Provisions 2 – Asbestos Abatement

TP-2.01 Scope of Work

TP-2.02 References

TP-2.03 Definitions

TP-2.04 Submittals

TP-2.05 Quality Assurance

TP-2.06 Testing Requirements

Contract No. MAA-MC-27-001

TOC-3

TP-2.07 Administration/Contractor Responsibilities

TP-2.08 Health and Safety

TP-2.09 Warning Signs and Labels

TP-2.10 Use of Building Facilities

TP-2.11 Communications

TP-2.12 Emergency Precautions

TP-2.13 Materials

TP-2.14 Equipment

TP-2.15 Worker Protective Clothing and Equipment

TP-2.16 Decontamination Enclosure Systems

TP-2.17 Preparation

TP-2.18 Removal

TP-2.19 Waste Packaging and Load-Out

TP-2.20 Cleanup and Clearance Testing

TP-2.21 Disposal and Transportation of Waste

TP-2.22 Personnel Protection

TP-2.23 Compensation

Technical Provisions 3 – Lead Control Activities

TP-3.01 Scope of Work

TP-3.02 References

TP-3.03 Definitions

TP-3.04 Submittals

TP-3.05 Regulatory Requirements

TP-3.06 Lead Compliance Program

TP-3.07 Medical Surveillance Requirements

TP-3.08 Respiratory Protection Program

TP-3.09 Licenses, Permits, and Notifications

TP-3.10 Training

TP-3.11 Sampling and Analysis

TP-3.12 Clearance Requirements

TP-3.13 Personal Protective Equipment (PPE)

TP-3.14 Hygiene Facilities

TP-3.15 Posted Warning and Notices

TP-3.16 Materials and Equipment

TP-3.17 Expendable Supplies

TP-3.18 Work Procedures

TP-3.19 Furnishings

TP-3.20 Waste Disposal Procedures

TP-3.21 Lead Hazard Control Procedures, Methods, and Techniques

TP-3.22 Clearance Procedures

TP-3.23 Evaluation of Sampling and Monitoring Results

TP-3.24 Clearance Report

TP-3.25 Title to Materials

TP-3.26 Compensation and Measurement

Contract No. MAA-MC-27-001

TOC-4

TP-3.27 Payment

Technical Provisions 4 – Mold Abatement

TP-4.01 Scope of Work

TP-4.02 Pre-Abatement Tasks

TP-4.03 Remediation Plan

TP-4.04 Mold Remediation Guidelines

TP-4.05 Personal Protective Equipment (PPE)

TP-4.06 Compensation and Measurement

TP-4.07 Payment

Special Provisions

SP-1.01 Small Business Reserve (SBR) Program………………………………. .SP-1

SP-1.02 Small Business Preference (SBP) ..........................................................…. SP-2

SP-1.03 Bid Guarantee............................................................................................. SP-3

SP-1.04 Performance Guarantee (If contract price is over $100,000) .................... SP-3

SP-1.05 Payment Guarantee (If contract price is over $100,000)........................... SP-4

SP-1.06 Surety Bond Assistance Program .............................................................. SP-4

SP-1.07 Individual Surety Bonds ............................................................................ SP-5

SP-1.08 Delivery of Bids .......................................................................................... SP-7

SP-1.09 Communications and Interpretations-Prior to Bid Opening....................... SP-7

SP-1.10 Addendum to Invitations for Bids ..............................................................SP-8

SP-1.11 Pre-Opening Modification or Withdrawal of Bid ..................................... SP-8

SP-1.12 Late Bids, Late Withdrawals, and Late Modifications..............................SP-8

SP-1.13 Opening and Recording of Bids................................................................. SP-8

SP-1.14 Mistakes in Bids......................................................................................... SP-9

SP-1.15 Minor Irregularities or Informalities…………………………………. SP-9

SP-1.16 Cancellation of Invitations for Bids......................................................... SP-10

SP-1.17 Rejection of Individual Bids or Proposals………………………………SP-10

SP-1.18 Rejection of all Bids................................................................................. SP-11

SP-1.19 Bid Evaluation and Award....................................................................... SP-11

SP-1.20 Corporate Registration ............................................................................. SP-12

SP-1.21 Bid Protests .............................................................................................. SP-12

SP-1.22 Payments and Invoicing .......................................................................... SP-12

SP-1.23 Subcontractors-Prompt Payment ........................................................ SP-13

SP-1.24 Subcontracting......................................................................................SP-15

SP-1.25 Subcontracting with Minority Business Enterprise (MBE) Firms ...... SP-16

SP-1.26 Good Faith Efforts ................................................................................... SP-19

SP-1.27 Contractor Affirmative Action/Equal Employment Opportunity ......... SP-22

SP-1.28 Minority Business Enterprise Program..................................................... SP-29

SP-1.29 BWI Airport Security, Access Badges, Airfield Vehicle Ramp Permits and U.S. Customs Access Badges…………………………………… SP-38

SP-1.30 Airport Operations .................................................................................. SP-51

SP-1.31 Pre-Work Conference. .............................................................................. SP-51

SP-1.32 Housekeeping and Clean-Up.................................................................. SP-52

Contract No. MAA-MC-27-001

TOC-5

SP-1.33 Contract Time for Completion of Work .................................................. SP-52

SP-1.34 Adjacent Property ................................................................................. SP-52

SP-1.35 Beneficial Occupancy .............................................................................. SP-53

SP-1.36 Extension of Time.................................................................................... SP-53

SP-1.37 Accident Prevention................................................................................. SP-53

SP-1.38 Building Permits....................................................................................... SP-54

SP-1.39 Laws to be Observed................................................................................ SP-56

SP-1.40 Familiarity with Laws, etc ....................................................................... SP-56

SP-1.41 Interpretation by Addendum.................................................................... SP-57

SP-1.42 Liability of Contractor ............................................................................. SP-57

SP-1.43 Indemnification of the Maryland Aviation Administration. ................... SP-57

SP-1.44 Interpretation of Plans, etc ....................................................................... SP-57

SP-1.45 Alteration of Specifications or of Character of Work .............................SP-58

SP-1.46 Contract Furnished to Contractor ............................................................ SP-58

SP-1.47 Supervision by the Administration .........................................................SP-58

SP-1.48 Legal Address........................................................................................... SP-59

SP-1.49 Licensing .................................................................................................. SP-59

SP-1.50 Cross Utilization....................................................................................... SP-59

SP-1.51 Minimum Specifications.......................................................................... SP-59

SP-1.52 Patent Infringement.................................................................................. SP-59

SP-1.53 Non-Payment for Work Improperly Done .............................................. SP-59

SP-1.54 Successful Termination of Contractor’s Responsibility and Final

Acceptance…………………………………………………………... SP-60

SP-1.55 Commercial Nondiscrimination Clause................................................... SP-60

SP-1.56 Maryland Living Wage Law…………………………………………SP-61

SP-1.57 Insurance Requirements………………………………………………SP-63

General Conditions

GC-1.01 Definitions ............................................................................................. GC-1

GC-1.02 Preparation of Bid/Proposal...................................................................... GC-6

GC-1.03 Site Investigation....................................................................................... GC-6

GC-1.04 Bid, Performance and Payment Bonds ..................................................... GC-7

GC-1.05 Contingent Fee Prohibition ....................................................................... GC-7

GC-1.06 Cost and Price Certification ...................................................................... GC-8

GC-1.07 Contract Administration............................................................................ GC-8

GC-1.08 Authority of the Procurement Officer....................................................... GC-8

GC-1.09 Corporate Registration and Tax Payment Certification ........................... GC-8

GC-1.10 Compliance with Laws .............................................................................GC-9

GC-1.11 Initiation of Work..................................................................................... GC-9

GC-1.12 Notice to Proceed and Completion of the Work ...................................... GC-9

GC-1.13 Conformity with Contract Requirements ............................................... GC-10

GC-1.14 Inspection of Work.................................................................................. GC-10

GC-1.15 Removal of Defective Work ................................................................... GC-11

GC-1.16 Discrepancies in Contract Documents.................................................... GC-11

GC-1.17 Cooperation by Contractor...................................................................... GC-12

Contract No. MAA-MC-27-001

TOC-6

GC-1.18 Cooperation with Utilities .................................................................... GC-12

GC-1.19 Cooperation Between Contractors.......................................................... GC-12

GC-1.20 Jurisdiction Furnished Material .............................................................. GC-13

GC-1.21 Indemnification and Insurance................................................................ GC-13

GC-1.22 Responsibility for Damage Claims......................................................... GC-15

GC-1.23 Assignment.............................................................................................. GC-15

GC-1.24 General Guaranty .................................................................................... GC-15

GC-1.25 Final Acceptance and Payment............................................................... GC-16

GC-1.26 Personal Liability of Public Officials ..................................................... GC-16

GC-1.27 Approval Authority ................................................................................. GC-16

GC-1.28 Remedies and Termination ..................................................................... GC-16

GC-1.29 Delays and Extensions of Time .............................................................. GC-17

GC-1.30 Differing Site Conditions ....................................................................... GC-17

GC-1.31 Changes ................................................................................................... GC-18

GC-1.32 Negotiated Payment Provision................................................................ GC-19

GC-1.33 Suspension of Work................................................................................ GC-19

GC-1.34 Force Account Work............................................................................... GC-20

GC-1.35 Variations in Estimated Quantities ......................................................... GC-22

GC-1.36 Sanctions Upon Improper Acts............................................................... GC-22

GC-1.37 Non-Hiring of Employees....................................................................... GC-23

GC-1.38 Conflict of Interest Law .......................................................................... GC-23

GC-1.39 Registration ............................................................................................. GC-23

GC-1.40 Taxes-Responsibility for Payment, Exemption

Forms to be Filed, etc.............................................................................. GC-23

GC-1.41 Tax Exemption........................................................................................ GC-24

GC-1.42 Specifications ........................................................................................ GC-24

GC-1.43 Delivery................................................................................................... GC-24

GC-1.44 Patent, Trade Mark and Copyright Infringements.................................. GC-24

GC-1.45 Occupational Safety and Health Act (OSHA)........................................ GC-24

GC-1.46 Minority Business Enterprise and Affirmative Action........................... GC-24

GC-1.47 Small Business Procurement .................................................................. GC-25

GC-1.48 Non-Discrimination in Employment ......................................................GC-25

GC-1.49 Multi-Year Contracts Contingent Upon Appropriations........................ GC-26

GC-1.50 "Buy American Steel" Act ...................................................................... GC-26

GC-1.51 Prevailing Wage Contracts for Public Works......................................... GC-27

GC-1.52 Disputes................................................................................................... GC-27

GC-1.53 Liquidated Damages .............................................................................. GC-27

GC-1.54 Contractor's Invoices............................................................................... GC-27

GC-1.55 Financial Disclosure................................................................................ GC-27

GC-1.56 Political Contribution Disclosure............................................................ GC-28

GC-1.57 Incorporation by Reference..................................................................... GC-28

GC-1.58 Maryland Law Prevails ........................................................................... GC-28

GC-1.59 Bid Award - Resident Business .............................................................. GC-28

GC-1.60 Payment of State Obligations.................................................................. GC-29

GC-1.61 Pre-Existing Regulations ........................................................................ GC-30

GC-1.62 Retention of Records ............................................................................... GC-30

Contract No. MAA-MC-27-001

TOC-7

GC-1.63 General Conditions Controlling.............................................................GC-30

GC-1.64 Dissemination of Information................................................................. GC-30

GC-1.65 Insolvency ............................................................................................. GC-30

Invitation for Bids

(MAA-07/05)

Contract No. MAA-MC-27-001

Asbestos Remediation at BWI & MTN i-

INVITATION FOR BIDS

ASBESTOS, LEAD-BASED PAINT, MOLD REMEDIATION, CONTAINMENT,

AND ABATEMENT SERVICES

AT

BALTIMORE/WASHINGTON INTERNATIONAL THURGOOD MARSHALL

Sealed Bids for the Maryland Aviation Administration (MAA) and titled Asbestos, Lead-

Based Paint, Mold Remediation, Containment, and Abatement Services at

Baltimore/Washington International Thurgood Marshall (BWI Thurgood Marshall) and

Martin State (MTN) Airports, as found in Contract No. MAA-MC- 27-001, shall be submitted on emma.maryland.gov. We recommend registering in advance to become acquainted with the site. Bids shall only be accepted via the State’s internet-based electronic procurement system, eMaryland Marketplace on February 18, 2026, at 02:00:00 P.M. Local Time.

The work to be performed under this contract consists of providing all supervision, labor, tools, equipment, personnel protection equipment (PPE), and expertise to perform on-call environmental services at BWI Thurgood Marshall and MTN Airports.

The award of this contract shall be made to the responsible bidder that submits the lowest responsive bid meeting the specifications.

NOTICE TO BIDDERS: Each Bidder, before submitting a bid, shall become fully informed as to the extent and character of the work required. No consideration shall be granted for any alleged misunderstanding of the material to be furnished or work to be done. The submission of a bid is an agreement with all of the items and conditions referred to herein.

A Pre-Bid Meeting shall be held via Microsoft Teams at 10:00:00 a.m. on January 28, 2026, for interested Bidders. Please complete the Pre-Bid RSVP to notify the MAA of your intent to attend.

This meeting will occur via Microsoft Teams. Please use the following link to access the meeting or phone number to dial in:

Join the meeting now / Meeting ID: 212 773 376 826 59 Passcode: FF3Wt7B3

Dial In: 1 667-262-2962 Conference ID: 843629339#

Each Bid (Section P), if in the amount of $100,000 or more, must be accompanied by a Bid Bond

(Section L) in the amount of 5% of the total contract price. If a Bidder fails to submit these documents, the MAA shall deem the bid non-responsive. The Bid/Proposal Affidavit

(Section M) shall also be submitted with each bid.

A Performance Bond (Section B) in the amount of 100% of the contract price shall be required of the successful Bidder. Assistance in obtaining Bid and Performance bonds may be available to qualifying businesses through the Maryland Small Business Development Financing Authority https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTgyMGJmZWYtODRmNC00N2FiLWIwMTQtMDk5MWQzZWE0ODlh%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%225c744e4a-efdc-40cd-83ca-960ddec4c117%22%7d

Contract No. MAA-MC-27-001

Asbestos Remediation at BWI & MTN

(MSBDFA). See SP-1.06 for more details.

The Performance Bond may be annualized. See SP 1.04 for details.

NOTICE TO BIDDERS: In accordance with Code of Maryland Regulations (COMAR) 21.05.02.16, to receive a contract award, a Bidder must be registered on eMaryland Marketplace Advantage as a vendor. To register on eMaryland Marketplace Advantage, go to the Office of State Procurement

Website at https://procurement.maryland.gov.

Please upload your complete bid response (which includes all documents required in Volume II of this solicitation) to the State’s eMaryland Marketplace Advantage (eMMA) e-Procurement system. It is important to note, that the pricing grid on eMMA is solely for the purpose of the Bid Tabulation to be made available for public inspection at a reasonable time after the Bid opening in accordance with the

Public Information Act Notice, and COMAR 21.05.04.04 Award and 21.05.02.11 Posting of Bids. All bidders are required to utilize the MS Excel Bid Form provided by the Administration (Section P), which is included in Volume II of the solicitation documents. In the event of a discrepancy, the bidder’s offer provided on the MAA MS Excel Bid Form (Section P), shall prevail.

The MAA hereby notifies all Bidders that in regard to any contract entered into pursuant to this advertisement, certified Minority Business Enterprise (MBE) firms shall be afforded full opportunity to submit bids in response to this notice and shall not be subjected to discrimination on the basis of race, color, sex, or national origin in consideration for an award. MBE firms are encouraged to respond to this solicitation

NOTICE TO BIDDERS: The MAA has determined under the Maryland Living Wage Law (SP-1.56), the contract resulting from this solicitation has been deemed to be a Tier 1 contract.

NOTICE TO BIDDERS: If any prospective Bidders are physically impaired and are planning to attend the Pre-Bid/Site Inspection or Bid Opening Meetings, please call ahead to 410-859-7471

(Office of Procurement and Materials Management), 410-859-7111 (MAA Communications Center), or 410-859-7227 (TDD) to advise of any reasonable accommodations required.

By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract if selected for contract award.

https://procurement.maryland.gov/

Contract No. MAA-MC-27-001

Asbestos Remediation at BWI & MTN

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer unless the State Comptroller's Office grants an exemption. The selected Bidder shall register with the EFT Registration, General Accounting Division form using the COT/GAD X10

Vendor Electronic Funds (EFT) Registration Request Form, available at http://compnet.comp.state.md.us/gad/pdf/GADX-10.pdf. Any request for exemption must be submitted to the State Comptroller's Office for approval at the address specified on the COT/GAD

X-10 form and must include the reason for exemption.

Questions regarding the Electronic Funds Transfer should be referred to the Office of the

Comptroller, General Accounting Division, 80 Calvert Street, Room 200, Annapolis, Maryland

21401, (410) 260-7820 or mmcmahon@comp.state.md.us.

The MAA reserves the right to reject any and all bids and/or waive technical defects if, in its judgment, the interest of the Administration may so require.

No MBE or VSBE subcontract participation goal has been established for this procurement.

This solicitation is designated as a Certified Small Business (CSB)). Which means only contractors designated as Certified Small Businesses can submit a bid for this project.

If there are any questions regarding this contract, please contact:

Gina King

Procurement Officer

Office of Procurement and Materials Management

Maryland Aviation Administration

Ph: 410-859-7822

GKing4@bwiairport.com http://compnet.comp.state.md.us/gad/pdf/GADX-10.pdf mailto:mmcmahon@comp.state.md.us mailto:GKing4@bwiairport.com

Contract Summary for Maintenance Contracts

(MAA-11/11)

MAA-MC-27-001

ii-1

CONTRACT SUMMARY

Item Description

MAA Contract Number MAA-MC-27-001

Contract Title Asbestos, Lead-Based Paint, Mold Remediation, Containment and Abatement Services at Baltimore/

Washington International Thurgood Marshall and Martin State Airports

Certified Small Business YES (X ) – NO ()

MBE Participation Goal 0%

Applicable General Conditions All Except GC-1.51

Applicable Special Provisions: All Except, SP-1.02SP-1.05, SP-1.07

X

SP-1.01 X SP-1.09 X SP-1.17 X SP-1.25 X SP-1.33 X SP-1.41 X SP-1.49

SP-1.02 X SP-1.10 X SP-1.18 X SP-1.26 X SP-1.34 X SP-1.42 X SP-1.50

X SP-1.03 X SP-1.11 X SP-1.19 X SP-1.27 X SP-1.35 X SP-1.43 X SP-1.51

X SP-1.04 X SP-1.12 X SP-1.20 X SP-1.28 X SP-1.36 X SP-1.44 X SP-1.52

SP-1.05 X SP-1.13 X SP-1.21 X SP-1.29 X SP-1.37 X SP-1.45 X SP-1.53

X SP-1.06 X SP-1.14 X SP-1.22 X SP-1.30 X SP-1.38 X SP-1.46 X SP-1.54

SP-1.07 X SP-1.15 X SP-1.23 X SP-1.31 X SP-1.39 X SP-1.47 X SP-1.55

X SP-1.08 X SP-1.16 X SP-1.24 X SP-1.32 X SP-1.40 X SP-1.48 X SP-1.56

Applicable Technical Provisions TP-1.01 through TP-4.07

Wage Rates Required YES ( X ) - NO ( )

Project Location BWI Airport ( X ) - MTN Airport ( X )

Bid Bond Required YES ( X ) - NO ( )

Performance Bond Required YES ( X ) - NO ( )

Payment Bond Required YES ( ) - NO ( X )

Contract Duration 5 Years

MBE Liquidated Damages YES ( ) - NO ( X)

Pre-Bid Meeting Date/Time January 28, 2026 at 10:00 AM via Microsoft Teams

Join the meeting now

Meeting ID: 212 773 376 826 59

Passcode: FF3Wt7B3

Dial In: +1 667-262-2962 Conference ID: 843629339#

Question Due Date Must be submitted in writing via email gking4@bwiairport.com

February 4, 2026

Bid/Proposal Due Date/Time February 18, 2026, at 2:00:00 PM

Bid/Proposal Opening Date/Time February 18, 2026, at 2:10:00 PM https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTgyMGJmZWYtODRmNC00N2FiLWIwMTQtMDk5MWQzZWE0ODlh%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%225c744e4a-efdc-40cd-83ca-960ddec4c117%22%7d mailto:gking4@bwiairport.com

Technical Provisions (Maintenance)

(MAA-06/05)

Contract No. MAA-MC-27-001

TECHNICAL PROVISIONS 1

General Information

IDENTIFICATION, CONTAINMENT AND ABATEMENT SERVICES

AT

BALTIMORE/WASHINGTON INTERNATIONAL

THURGOOD MARSHALL AND MARTIN STATE AIRPORTS

TP-1.01 Scope of Work

A. The Contractor shall provide all labor, supervision, tools, equipment, personnel protection equipment (PPE), and expertise to perform on-call environmental services at Baltimore/Washington International Thurgood Marshall (BWI

Thurgood Marshall) and Martin State (MTN) Airports in accordance with these specifications.

B. The on-call services shall consist of the identification, containment and abatement of asbestos and mold, and lead control activities in accordance with federal and

Maryland regulations. The Maryland Aviation Administration (MAA), hereinafter

“Administration”, shall identify the location and quantity of material, provide specifications for the removal or handling of the material, and monitor the removal.

The work in this contract shall also be used to support the renovation of terminal spaces for concessions at BWI Thurgood Marshall. Much of the work may need to be performed during off-hours.

C. The Administration is providing general specifications for asbestos abatement, lead based paint control activities, and mold abatement for the Contractor’s guidance when preparing its bid. The specifications are to be used for guidance when preparing its bids and for informational purposes. The successful bidder shall perform work under applicable regulations and these specifications that

Administration shall modify for the specific scope of work. The three specifications are titled Contract Technical Provisions for:

1. TP-2 Asbestos Abatement

2. TP-3 Lead Control Activities

3. TP-4 Mold Abatement

D. Investigations have identified locations of asbestos-containing materials (ACM) throughout Administration-owned buildings. Asbestos survey results shall be provided. The successful bidder shall perform asbestos abatement work, protect

Contract No. MAA-MC-27-001 the Administration from asbestos contamination and conduct asbestos cleanup and disposal to accommodate the scope of work. See technical specifications for

Asbestos Abatement for bidding and informational purposes. The successful bidder shall be responsible for hiring an industrial hygiene firm to conduct personal air monitoring. The Administration shall conduct other environmental air monitoring and final clearance testing.

E. The Administration shall have the unilateral right to order, in writing, changes in the work within the scope of the contract in accordance with General Provisions clause

"Changes".

F. The term “Administration” is used through these specifications and means the

MAA’s Contract Administrator or a designee, or other management personnel. The phrases “the Contractor shall provide” “at no additional cost to the Administration” means that there shall be no separate line item for compensation and that the cost shall be factored into any unit cost as stated in the specifications.

G. The Contractor shall be required to provide Bid and Performance Bonds in accordance with sections SP-1.03 Bid Guarantee and SP-1.04 Performance

Guarantee. As bonding affects the amount of any bid all Contractors shall read these provisions.

H. Any modification to the contract shall be considered an alteration of the specifications and shall be handled in accordance with SP-1.45 Alteration of

Specifications or of Character of Work. Should such alterations in the

Specifications result in the Contractor being assessed an increase in the cost of the

Performance Bond, the Administration shall compensate the Contractor for the increase in bonding cost upon receiving a copy of the surety’s invoice.

I. This Contract is subject to various audits. The Contractor shall be available to assist and fully comply with any audit requests in a timely manner and according to TP-1.15

Administration’s Right to Inspect.

J. The order of preference of contract documents shall be as follows:

1. Bid Forms

2. Technical Provisions

3. Special Provisions

4. General Provisions

In the event of a conflict between contract documents, the earliest listed above shall prevail.

Contract No. MAA-MC-27-001

K. All Contractor personnel shall be required to obtain a security identification badge, including a U.S. Customs seal. Compensation for security badges shall in accordance with TP-1.10 Compensation to the Contractor. The Contractor shall also be required to obtain an Airport Customs Security Area Bond in the amount of

$25,000 in accordance with SP-1.29 BWI Thurgood Marshall Airport Security, Access Badges, Airfield Vehicle Ramp Permits and US Customs Access Badges.

The cost for this bond shall be factored into any costs for this contract.

TP-1.02 Basis of Award and Preparation of Bid

A. The contract shall be awarded to the responsible bidder that submits the lowest responsive bid based upon the specifications and the amount found in Section P.

B. All line items Section P must be completed at the time of the bid submittal. In preparing its Bid, the Contractor shall not leave any blank line unfilled, including but not limited to contract unit prices. Any blank space shall render the Bid incomplete.

The Administration reserves the right to reject any incomplete bid and proceed to the next lowest, responsive bid from a responsible bidder.

C. In preparing its Bid, the Contractor shall not include with the Bid any stipulation(s) or qualification(s). The Administration shall reject any Bid and proceed to the next lowest responsive bid from a responsible bidder.

TP-1.03 Contractor Qualifications

A. The Contractor must have five (5) years of experience as a company working in the asbestos, lead-based paint, mold identification, containment, and abatement business. The contractor shall submit documentation demonstrating the five (5) year experience, including company, address, contact person, telephone number, term of contract, description and amount.

B. The Administration may accept the experience of individual employees or combinations of employees as company experience, providing written documentation is submitted as requested by the Administration following bid opening.

C. The Contractor shall submit documentation regarding its qualifications on Section Q, Experience

Questionnaire. Section Q together with all documentation may be submitted with the bid. If it is not submitted with the bid it must be submitted at the request of the Administration following bid opening. If it is not submitted with the bid or at the request of the Administration the bid may be rejected as non-responsive and the Administration shall proceed to the next lowest, responsive bid from a responsible bidder.

D. Performance Evaluations

Contract No. MAA-MC-27-001

1. The Administration reserves the right to perform for the benefit of itself and other State agencies evaluations (interim and/or final) of the performance of the Contractor and subcontractors for this contract.

2. Performance evaluations may be used or reviewed by a Procurement Officer in the course of making a future determination of responsibility under other procurements.

3. Unsatisfactory performance of this contract (or any part of it), whether or not the contract is terminated for default and whether or not an unsatisfactory report (interim and/or final) is issued, may result in a determination that the

Contractor is not a responsible bidder or Offeror under COMAR

21.06.01.01.

4. Nothing in this contract shall be construed to limit or qualify the authority of the Procurement Officer under the Procurement Statutes or COMAR Title

21.

TP-1.04 Duration

A. This contract shall remain in effect for a period of five (5) years beginning with

Notice to Proceed.

B. In the event the spending authority (total cost of contract) has been expended prior to reaching the original termination date, the Administration reserves the right to rebid the contract.

C. This contract includes a provision authorizing an extension for a reasonable, limited, and defined time to spend funds remaining on the contract as provided in

Board Advisory 1995-1.

TP-1.05 Contract Administrator or Engineer/Project Monitor

A. The Administration shall assign a Contract Administrator or Engineer/Project

Monitor to administer the day-to-day functions and communications between the

Administration and the Contractor. The Administration shall submit the name and phone number of the respective Contract Administrator or Engineer/Project

Monitor to the Contractor as well as other management personnel that may have authority to request work and information.

B. The Contractor in the course of its work under this contract is responsible to maintain continuous communications and coordination with the Administration.

C. When contract specifications mention "under the direction of the Administration"

Contract No. MAA-MC-27-001 or require Administration notification, etc., it is referencing the Contract

Administrator, Engineer/Project Monitor, or another authorized person.

D. All work requiring the shutdown of the system or any portion thereof must have the prior approval of the Administration.

TP-1.06 Communications

A. The Contractor shall establish a communications link with the Administration for the duration of this contract. The Contractor must provide a home/office phone number or answering service where the Administration can contact or leave a message on a

24-hour, seven (7) days a week basis.

B. The Contractor must also provide the Administration an e-mail address where work requests can be forwarded, or other exchanges of information may occur.

C. Routine day-to-day correspondence for administering the contract may be conducted by general mail, fax or e-mail between the Contractor and Contract Administrator.

D. Official correspondence regarding notices, demands, claims, etc. shall be made by express mail (FedEx, USPS, UPS, etc.) to the Administration as follows:

FEDEX, UPS, OVERNIGHT US Postal Service

Maryland Aviation Administration

Office of Procurement and

Maryland Aviation Administration

Office of Procurement and

Materials Management

7001 Aviation Blvd., 2nd Floor

Glen Burnie, Maryland 21061

Materials Management

Terminal Building, Third Floor

P.O. BOX 8766

BWI Marshall Airport, MD 21240

TP-1.07 Parking

A. Parking area for workers' vehicles may be located on Airport property at a location or locations as directed by the Administration. No vehicle owned by the

Contractor's employees, subcontractor's employees, or other private individuals shall be allowed on the airfield, unless otherwise directed.

TP-1.08 Personnel and Supervision

A. The Contractor shall provide supervised, fully trained personnel for all phases of this contract.

B. The Contractor is also fully responsible for the complete and continuous supervision of its subcontractors during the duration of this contract. All services provided by the subcontractor shall be the responsibility of the Contractor.

Contract No. MAA-MC-27-001

TP-1.09 Work, Labor, and Equipment

A. The Administration is authorized to request the Contractor to perform and provide all necessary work, labor and equipment. Work may include the reimbursement of an industrial hygienist, any equipment required, and any other work related to the inspection, containment and abatement of asbestos, lead paint and mold.

B. All work must have prior written authorization of the Administration.

TP-1.10 Compensation to the Contractor

A. Fixed Fee:

The Contractor shall receive a monthly fixed fee in compensation for obtaining security identification badging costs, bonding, and insurance coverage as found in

Section P. Note: Each Contractor is responsible for ensuring that subcontractors have the same level of insurance and bonding as the prime and should factor this into all costs. The Contractor shall submit supporting documentation from insurance and bonding companies within 10 days of Notice of Award and at every annual anniversary of the contract.

B. Operating Rates for Labor and Equipment:

The Contractor shall be compensated as detailed in each section and found in

Section P for work performed. The compensation includes all necessary labor, materials, overhead, profit, delivery, administrative costs, storage, traffic control plan, burden, and all similar incidental costs to complete the work.

C. The Administration reserves the right to withhold at least 50% of the contract value or annual amount if work is incomplete or not properly completed as determined by the Administration, until the work is completed and approved by the Administration.

D. The Contractor shall be compensated on a per job basis for all work approved by the

Administration using the unit cost as found in Section P.

TP-1.11 Shift, Weekend, Holiday Work and Travel Time

A. The Contractor shall conduct all work at such times and in such a manner to ensure the least interference with the traveling public. This may necessitate that the

Contractor conducts its operation on an off-shift basis.

B. Work to be performed under this contract shall be as arranged between the

Contractor and the Administration. The Administration has the authority to interrupt or alter the work schedule as necessary on a temporary or permanent basis to ensure the least interference with the traveling public or airport operations. The

Contract No. MAA-MC-27-001

Administration shall compensate the Contractor for such changes, if required, and in accordance with Section P. The Contractor shall provide on site emergency response within eight hours or within twenty-four hours for routine projects.

C. No work requiring the presence of the Administration shall be permitted on

Saturday, Sunday, or legal Holidays designated as overtime holidays, except when approved in advance by the Administration, in writing, 48 hours in advance of the desired workday(s), or in cases of emergency, and then to such extent as is absolutely necessary.

D. Travel Time. All labor shall be billed from the time the Contractor’s employees arrive, to the time they depart from the job site. The Administration will not authorize payment for travel time or expenses of service personnel to either airport.

The only billable time shall be for the service work performed.

TP-1.12 Pre-Work Conference

A. A pre-work conference shall be scheduled between the Administration and the

Contractor to discuss planning, proposed personnel, schedules, material sources, equipment, site coordination, contact information, procedures, and other matters essential to the satisfactory performance of the work within one month prior to the

Notice to Proceed (NTP) of this Contract (refer to SP-1.31 Pre-Work Conference).

At a minimum, the Contractor’s Project Manager shall attend this conference.

Regularly scheduled meetings shall continue prior to any project(s), or at a frequency determined by the Administration. Attendance at the conference and regularly scheduled meetings shall be at no additional cost to the Administration.

TP-1.13 Records and Invoices

A. In accordance with section SP-1.22 Payments and Invoices, all invoices or correspondence pertaining to invoices shall be identified with the Contract number and either e-mailed to the MAA Accounts Payable (AP) department at; or forwarded to the following address:.

B. Contractor shall include the Vendor Federal Tax I.D. number or the Social Security

Account number on the invoice submitted.

C. The Contractor shall submit invoices within 20 days of the end of the previous calendar month, unless otherwise instructed by the Administration in writing. Invoices will be considered late if they are submitted in excess of 45 days after the work has been completed.

D. The Administration reserves the right to request electronic versions of all invoices submitted to the Administration Accounts Payable (AP) Department and/or to the

Contract Administrator. This practice is intended to facilitate invoice approval and

Contract No. MAA-MC-27-001 payment to the Contractor, as well as accurate record keeping of all services provided.

E. Each invoice shall include a copy of the task proposal signed by the Administration’s

Contract Administrator or designee.

F. Upon Administration’s request, contractor must submit original invoice for materials purchased.

G. The invoice shall detail separately routine and extra work.

H. Invoices shall be itemized as to what work was performed, where, when (date), number of labor hours, type and quantity of materials, and at what cost. Timecards shall be included to support labor hours.

I. The Administration shall work with the successful contractor in preparing acceptable invoices.

J. Upon Administration’s request, Contractor must submit evidence of employment records stating the total number of hours worked for each employee.

Maryland Aviation Administration

Accounts Payable Department

P.O. Box 8789

BWI Airport, MD 21240-0789

TP-1.14 Uniforms

Contractual employees shall wear a uniform or other identifying standardizedclothing, presenting a neat and professional appearance at all times when on duty. All uniforms are to be furnished by and paid for by the Contractor.

TP-1.15 Administration’s Right to Inspect

A. Until the end of the period specified for the keeping of books and records, the

Administration shall have the right to inspect and audit all books and records of the

Contractor relating to its operations under this contract. Records shall be made available at BWI Thurgood Marshall unless the contractor requests the records to be maintained outside of BWI Thurgood Marshall and agrees to pay for all travel costs associated with the audit by the Administration or its designated agent. Any such inspection or audit shall be conducted during regular business hours and may be conducted by Administration employees or by anyone authorized in writing by the Administration to conduct such inspections and audits. The contractor shall produce the appropriate books and records on request of the Administration, and further, shall reasonably accommodate the Administration’s representatives who are conducting the inspection or audit by providing work space, allowing

Contract No. MAA-MC-27-001 photocopying and allowing interviewing of employees and subcontractors. Such audit shall be in a form and in detail satisfactory to the Administration. Except as otherwise expressly provided herein, the cost of such audit shall be borne by the

Administration. The Administration’s right to inspect books and records extends to the books and records of all subcontractors under this contract as well as to the work papers of the Contractor’s Certified Public Accountant as they relate to this contract.

B. If an audit inspection in accordance with this section reveals reimbursements for inflated, inaccurate, and/or unauthorized charges by the Contractor to the

Administration of more than one half of one percent (0.5%) of total billings for any monthly period, the Contractor shall upon written notice from the Administration, pay such additional sums. Any adjustments and/or payments which must be made as a result of any such audit inspection of the Contractor’s records will be made within a reasonable amount of time (not to exceed thirty (30) days) from presentation of

Administration findings to the Contractor.

C. If, as a result of such inspection or audit, it is determined that the Administration has underpaid the Contractor, the Administration shall pay the Contractor an amount equal to such underpayment within thirty (30) calendar days following such determination.

D. This State or any authorized representative of the Federal government shall also have the right to audit.

TP-1.16 Maintenance of Books and Records

A. Contractor shall maintain all its records relating to performance of this Contract in accordance with generally accepted accounting principles. Such records shall be true and accurate, complete and detailed, showing all costs incurred by Contractor in performance of this Contract, together with source documents and supporting data.

Such records shall include, but not necessarily be limited to, all invoices and billings received and records of payment thereof; personnel time slips; reports and source data pertaining thereto (which may include without limitation, electronic media compatible with the computers available to the Administration, computer generated hard copies

DVD’s/CD’s. Contractor shall retain such records (originals, not copies) pertaining to each year of its operations under this Contract for a period of not less than three (3) calendar years following the last day of each Contract Year within the term of this

Contract. Prior to the end of each such three (3) year period, Contractor shall, in writing, notify the Administration of Contractor’s intent to dispose of any such records, not later than thirty (30) calendar days in advance of such disposal. The Administration reserves the right to request the Contractor to extend the record retention period for an additional period of up to three (3) years. The Administration shall, in writing, notify

Contractor as to whether or not the Administration shall exercise such right, within ninety (90) calendar days following receipt of notice of intent to dispose from

Contractor. In the event that the Administration exercises such right, Contractor shall promptly transfer ownership and possession thereof to the Administration.

Contract No. MAA-MC-27-001

B. Notwithstanding the foregoing, records pertaining to unresolved disputed items are not subject to the three (3) year limitation for retention, and shall be retained beyond such three (3) year period until such dispute is resolved to the satisfaction of the

Administration. Following such resolution, the Contractor shall comply with the notice procedure set forth with respect to notice of disposal of records pertaining to such disputed items.

C. As to any records retained by the Contractor outside the boundaries of the Airport, upon written request by the Administration pursuant to this Section, the Contractor shall make such original records available at Airport within seven (7) calendar days, without charge to the Administration as an operating expense or otherwise.

TP-1.17 Special Insurance Requirements

A. Insurance and Bonding Requirements: Copies of insurance and bond certificates. The

Contractor must provide proof of insurance coverage for asbestos related work in the minimum amount of one million ($1,000,000) dollars per occurrence with aggregate limit of four million ($4,000,000) dollars on or combined single limit of four million ($4,000,000.). The policy shall be written on an occurrence basis. The insurance company must be admitted in Maryland and it must have a Best rating of

A-9 or better. If a Best rating is not available, alternate evidence of the insurance company’s financial condition is to be submitted and approved by the

Administration prior to starting work. The Administration shall be named as and additionally Insured on these policies prior to the start of the project.

TP-1.18 Additional Insurance Requirements

A. In the event of a conflict between provisions TP-1.18 and TP1.17, provision TP-

1.17 shall prevail.

B. The Contractor shall be responsible for indemnifying the Administration, the State of Maryland, the Maryland Department of Transportation, and their authorized officers, directors, agents, employees, volunteers, and representatives for any and all operations authorized under this Contract and as set forth elsewhere in this

Contract.

C. Contractor shall, at its own cost and expense, take out and carry in effect, through the term of this Contract (as defined elsewhere in this Contract) a policy or policies of insurance, with a reputable insurance company that is financially sound and, when possible, authorized to conduct business in the State of Maryland and upon whom process in any suit or action or other proceeding in the courts of the State of

Maryland or of the United States may be served, insuring the Contractor against all liability, subject to policy terms, conditions and exclusions, for injuries to persons

(including wrongful death) and damages to property caused by the Contractor’s use

Contract No. MAA-MC-27-001 and occupancy of the Premises or otherwise caused by the Contractor’s activities and operations on said Premises or elsewhere at the Airport, the policy limits thereof to be in the minimum(s) which may be increased by the Administration, as deemed necessary, as set forth below.