Volume I.pdf

VOLUME I

CONTRACT NO. MAA-MC-25-015

Inspections, Repair and Maintenance of

Portable Fire Extinguishers and

Other Non-Water Based Protection Systems at

Baltimore/Washington International Thurgood Marshall

(BWI Thurgood Marshall) and Martin State (MTN)

Airports

June 2024

MARYLAND AVIATION ADMINISTRATION

Table of Contents (Maintenance) Contract No. MAA-MC-25-015

(MAA-05/24) Insp., Repair and MX of Fire Extinguishers at BWI and MTN

TOC-1

TABLE OF CONTENTS

INSPECTIONS, REPAIR AND MAINTENANCE OF PORTABLE FIRE

EXTINGUISHERS AND OTHER NON-WATER BASED PROTECTION SYSTEMS

AT BALTIMORE/WASHINGTON THURGOOD MARSHALL (BWI THURGOOD

MARSHALL) AND MARTIN STATE (MTN) AIRPORTS

Page Number

Invitation for Bids .................................................................................................................................. i1-i3

Contract Summary ................................................................................................................................ ii

Technical Provisions 1 – General Information

TP-1.01 Scope of Work

TP-1.02 Basis of Award and Preparation of Bid

TP-1.03 Contractor Qualifications

TP-1.04 Duration

TP-1.05 Pre-Work Conference and Regularly Scheduled Meetings

TP-1.06 Portable and Wheeled Fire Extinguishers – Contractor Responsibilities

TP-1.07 Halon Systems – Contractor Responsibilities

TP-1.08 FM-200 System – Contractor Responsibilities

TP-1.09 Hybrid (water and inert gas) Fire Extinguishing System – Contractor

Responsibilities

TP-1.10 Response Time

TP-1.11 Record Keeping and Reports

TP-1.12 Replacement Parts and Materials

TP-1.13 Addition/Deletion of Equipment and Changes to Scope of Work

TP-1.14 Contract Administrator

TP-1.15 Administration Quality Assurance

TP-1.16 Compensation to the Contractor

TP-1.17 Extra Work, Parts and Labor Allowance

TP-1.18 Invoicing

TP-1.19 Communications

TP-1.20 Parking

TP-1.21 Uniforms

TP-1.22 Personnel and Supervision

TP-1.23 Working Hours

TP-1.24 Airport Operations

TP-1.25 Housekeeping and Clean-Up

TP-1.26 Security Requirements

TP-1.27 Administrations Right to Inspect

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TOC-2

TP-1.28 Maintenance of Books and Records

TP-1.29 Insurance Requirements

Technical Provision 2 – Systems List

TP-2.01 BWI Thurgood Marshall and MTN State Airport Fire Extinguisher

Inventories

Exhibit A MAA Portable Fire Extinguisher Inventories

1. Inspection Certificate for BWI Airport (Inside SIDA), dated January 31, 2024

2. Inspection Certificate for BWI Airport (Outside SIDA), dated January 31, 2024

Exhibit B Apron Wheeled Fire Extinguishers

TP-2.02 BWI Thurgood Marshall Clean Agent Systems

Exhibit C Clean Agent Systems Listing

Special Provisions

SP-1.01 Small Business Reserve (SBR) Program ................................................ ...SP-1

SP-1.02 Small Business Preference ......................................................................... SP-2

SP-1.03 Bid Guarantee............................................................................................. SP-3

SP-1.04 Performance Guarantee (If contract price is over $100,000) .................... SP-3

SP-1.05 Payment Guarantee (If contract price is over $100,000) ........................... SP-4

SP-1.06 Surety Bond Assistance Program .............................................................. SP-4

SP-1.07 Individual Surety Bonds ............................................................................ SP-5

SP-1.08 Delivery of Bids ......................................................................................... SP-7

SP-1.09 Communications and Interpretations- Prior to Bid Opening..................... SP-7

SP-1.10 Addendum to Invitations for Bids ............................................................. SP-8

SP-1.11 Pre-Opening Modification or Withdrawal of Bid ..................................... SP-8

SP-1.12 Late Bids, Late Withdrawals, and Late Modifications .............................. SP-8

SP-1.13 Opening and Recording of Bids................................................................. SP-8

SP-1.14 Mistakes in Bids ......................................................................................... SP-9

SP-1.15 Minor Irregularities or Informalities ........................................................ SP-10

SP-1.16 Cancellation of Invitations for Bids ......................................................... SP-10

SP-1.17 Rejection of Individual Bids or Proposals ............................................... SP-10

SP-1.18 Rejection of all Bids ................................................................................. SP-11

SP-1.19 Bid Evaluation and Award ....................................................................... SP-11

SP-1.20 Corporate Registration ............................................................................. SP-12

SP-1.21 Bid Protests .............................................................................................. SP-12

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SP-1.22 Payments and Invoicing .......................................................................... SP-13

SP-1.23 Subcontractors-Prompt Payment ............................................................. SP-13

SP-1.24 Subcontracting.......................................................................................... SP-15

SP-1.25 Subcontracting with Minority Business Enterprise (MBE) Firms .......... SP-16

SP-1.26 Good Faith Efforts ................................................................................... SP-19

SP-1.27 Contractor Affirmative Action/Equal Employment Opportunity ........... SP-22

SP-1.28 Minority Business Enterprise Program .................................................... SP-30

SP-1.29 BWI Marshall Airport Security, Access Badges, Airfield Vehicle

Ramp Permits and U.S. Customs Access Badges.................................... SP-39

SP-1.30 Airport Operations ................................................................................... SP-51

SP-1.31 Pre-Work Conference .............................................................................. SP-52

SP-1.32 Housekeeping and Clean-Up ................................................................... SP-52

SP-1.33 Contract Time for Completion of Work .................................................. SP-52

SP-1.34 Adjacent Property .................................................................................... SP-53

SP-1.35 Beneficial Occupancy .............................................................................. SP-53

SP-1.36 Extension of Time .................................................................................... SP-53

SP-1.37 Accident Prevention. ................................................................................ SP-54

SP-1.38 Building Permits....................................................................................... SP-54

SP-1.39 Laws to be Observed ................................................................................ SP-56

SP-1.40 Familiarity with Laws, etc ....................................................................... SP-57

SP-1.41 Interpretations by Addendum. ................................................................. SP-57

SP-1.42 Liability of Contractor ............................................................................. SP-57

SP-1.43 Indemnification of the Maryland Aviation Administration. ................... SP-57

SP-1.44 Interpretation of Plans, etc ....................................................................... SP-58

SP-1.45 Alteration of Specifications or of Character of Work ............................. SP-58

SP-1.46 Contract Furnished to Contractor ............................................................ SP-58

SP-1.47 Supervision by the Administration ......................................................... SP-58

SP-1.48 Legal Address........................................................................................... SP-59

SP-1.49 Licensing .................................................................................................. SP-59

SP-1.50 Cross Utilization ....................................................................................... SP-59

SP-1.51 Minimum Specifications .......................................................................... SP-59

SP-1.52 Patent Infringement .................................................................................. SP-60

SP-1.53 Non-Payment for Work Improperly Done .............................................. SP-60

SP-1.54 Successful Termination of Contractor’s Responsibility and Final

Acceptance………………………………………………………….... SP-60

SP-1.55 Commercial Nondiscrimination Clause………………………………..SP-60

SP-1.56 Maryland Living Wage Law…………………………………………. SP-61

SP-1.57 Insurance Requirements……………………………………………….SP-64

General Conditions

GC-1.01 Definitions ................................................................................................. GC-1

GC-1.02 Preparation of Bid/Proposal ...................................................................... GC-6

GC-1.03 Site Investigation ....................................................................................... GC-7

GC-1.04 Bid, Performance and Payment Bonds ..................................................... GC-7

(MAA-05/24) Insp., Repair and MX of Fire Extinguishers at BWI and MTN

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GC-1.05 Contingent Fee Prohibition ....................................................................... GC-8

GC-1.06 Cost and Price Certification ...................................................................... GC-8

GC-1.07 Contract Administration ............................................................................ GC-8

GC-1.08 Authority of the Procurement Officer ....................................................... GC-8

GC-1.09 Corporate Registration and Tax Payment Certification ........................... GC-9

GC-1.10 Compliance with Laws ............................................................................. GC-9

GC-1.11 Initiation of Work ...................................................................................... GC-9

GC-1.12 Notice to Proceed and Completion of the Work ...................................... GC-9

GC-1.13 Conformity with Contract Requirements ............................................... GC-10

GC-1.14 Inspection of Work .................................................................................. GC-11

GC-1.15 Removal of Defective Work ................................................................... GC-11

GC-1.16 Discrepancies in Contract Documents .................................................... GC-12

GC-1.17 Cooperation by Contractor ...................................................................... GC-12

GC-1.18 Cooperation with Utilities ....................................................................... GC-12

GC-1.19 Cooperation Between Contractors .......................................................... GC-13

GC-1.20 Jurisdiction Furnished Material .............................................................. GC-13

GC-1.21 Indemnification and Insurance ................................................................ GC-14

GC-1.22 Responsibility for Damage Claims ......................................................... GC-15

GC-1.23 Assignment .............................................................................................. GC-16

GC-1.24 General Guaranty .................................................................................... GC-16

GC-1.25 Final Acceptance and Payment ............................................................... GC-16

GC-1.26 Personal Liability of Public Officials ..................................................... GC-16

GC-1.27 Approval Authority ................................................................................. GC-17

GC-1.28 Remedies and Termination ..................................................................... GC-17

GC-1.29 Delays and Extensions of Time .............................................................. GC-17

GC-1.30 Differing Site Conditions ........................................................................ GC-18

GC-1.31 Changes ................................................................................................... GC-18

GC-1.32 Negotiated Payment Provision ................................................................ GC-20

GC-1.33 Suspension of Work ................................................................................ GC-20

GC-1.34 Force Account Work ............................................................................... GC-21

GC-1.35 Variations in Estimated Quantities ......................................................... GC-23

GC-1.36 Sanctions Upon Improper Acts ............................................................... GC-23

GC-1.37 Non-Hiring of Employees ....................................................................... GC-23

GC-1.38 Conflict of Interest Law .......................................................................... GC-24

GC-1.39 Registration ............................................................................................. GC-24

GC-1.40 Taxes-Responsibility for Payment, Exemption Forms to be Filed, etc..GC-24

GC-1.41 Tax Exemption ........................................................................................ GC-24

GC-1.42 Specifications ........................................................................................ GC-25

GC-1.43 Delivery ................................................................................................... GC-25

GC-1.44 Patent, Trade Mark and Copyright Infringements .................................. GC-25

GC-1.45 Occupational Safety and Health Act (OSHA) ........................................ GC-25

GC-1.46 Minority Business Enterprise and Affirmative Action ........................... GC-25

GC-1.47 Small Business Procurement .................................................................. GC-26

GC-1.48 Non-Discrimination in Employment ...................................................... GC-26

GC-1.49 Multi-Year Contracts Contingent Upon Appropriations ........................ GC-27

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GC-1.50 "Buy American Steel" Act ...................................................................... GC-27

GC-1.51 Prevailing Wage Contracts for Public Works ......................................... GC-27

GC-1.52 Disputes ................................................................................................... GC-28

GC-1.53 Liquidated Damages ............................................................................... GC-28

GC-1.54 Contractor's Invoices ............................................................................... GC-28

GC-1.55 Financial Disclosure ................................................................................ GC-28

GC-1.56 Political Contribution Disclosure ............................................................ GC-28

GC-1.57 Incorporation by Reference ..................................................................... GC-29

GC-1.58 Maryland Law Prevails ........................................................................... GC-29

GC-1.59 Bid Award - Resident Business .............................................................. GC-29

GC-1.60 Payment of State Obligations.................................................................. GC-29

GC-1.61 Pre-Existing Regulations ........................................................................ GC-31

GC-1.62 Retention of Records ............................................................................... GC-31

GC-1.63 General Conditions Controlling .............................................................. GC-31

GC-1.64 Dissemination of Information ................................................................. GC-31

GC-1.65 Insolvency ............................................................................................... GC-31

Invitation for Bids Contract No MAA-MC-25-015

(MAA-05/24) Insp., Repair and MX of Fire Extinguishers at BWI and MTN i-1

INVITATION FOR BIDS

Inspections, Repair and Maintenance of Portable Fire Extinguishers and

Other Non-Water Based Protection Systems at BWI Thurgood Marshall and Martin State Airports

Sealed Bids for the Maryland Aviation Administration (MAA) and titled Inspections, Repair and Maintenance of Portable Fire Extinguishers and Other Non-Water Based Protection

Systems at BWI Thurgood Marshall and Martin State Airports as found in Contract No. MAA-

MC-25-015 shall be submitted to the MAA’s Office of Procurement and Materials Management, 7001 Aviation Blvd, Glen Burnie, Maryland 21061, until 1:00:00 p.m., local time, July 10, 2024, and at 2:00:00 p.m. on this date they shall be publicly opened and read aloud via Microsoft Teams.

Please use the following link to access the meeting or phone number to dial in: Join Microsoft

Team Meeting / Conference Phone Number: (667) 262-2962; Conference ID: 124659069#.

Positively no bids shall be received after 1:00:00 p.m.

NOTICE TO BIDDERS: Use of UPS, U.S. Mail or other delivery services may delay delivery. Late bids, late requests for modifications or late requests for withdrawal will not be considered. Hand Delivery is recommended. MAA is not responsible for bids received late and shall not accept any bids that are late if sent by U.S. Postal Service or delivered by commercial delivery.

Hand and commercial delivery shall be addressed to MAA, Attention: Prima (Donna) Navarro, 7001 Aviation Blvd, Glen Burnie, MD 21061. Bids sent by U.S. Postal Service shall be addressed to

MAA, Attention: Prima (Donna) Navarro, 7005 Aviation Blvd, Glen Burnie, MD 21061. The contract number must be listed on the sealed envelope.

The work to be performed under this contract consists of providing all labor, supervision, insurance, bonding, equipment, tools and expertise to inspect, maintain and repair and maintain various fire suppression systems and replace gases and chemicals in accordance with the National

Fire Protection Association (NFPA) for the Maryland Aviation Administration (MAA) at

Baltimore/Washington International Thurgood Marshall (BWI Thurgood Marshall) and Martin

State (MTN) Airports.

The award of this contract shall be made to the responsible bidder that submits the lowest responsive bid meeting the specifications.

NOTICE TO BIDDERS: Each Bidder, before submitting a bid shall become fully informed as to the extent and character of the work required. No consideration shall be granted for any alleged misunderstanding of the material to be furnished or work to be done. The submission of a bid is an agreement with all of the items and conditions referred to herein.

A Pre-Bid Meeting shall be held via Microsoft Teams at 11:00:00 a.m. on June 14, 2024 for interested Bidders. Please complete the Pre-Bid RSVP to notify the MAA of your intent to attend. This meeting will occur via Microsoft Teams. Please use the following link to access the meeting or phone number to dial in: Join Microsoft Team Meeting / Conference Phone Number:

(667) 262-2962; Conference ID: 726942915#.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE5ZGNjN2YtNWY5OC00M2IxLTkxNTgtZTRhNDRlMTcwODNj%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%228e78c669-6ce2-402e-ad76-8d991dca8f1b%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE5ZGNjN2YtNWY5OC00M2IxLTkxNTgtZTRhNDRlMTcwODNj%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%228e78c669-6ce2-402e-ad76-8d991dca8f1b%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzAzOWJkYmMtMDQxNS00NzcxLTk3MDEtMDcwMGRiYzI5Njdk%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%228e78c669-6ce2-402e-ad76-8d991dca8f1b%22%7d i-2

NOTICE TO BIDDERS: In accordance with Code of Maryland Regulations (COMAR)

21.05.02.16, to receive a contract award, a Bidder must be registered on eMaryland Marketplace

Advantage as a vendor. To register on eMaryland Marketplace Advantage, go to the Office of

State Procurement Website at https://procurement.maryland.gov.

The MAA hereby notifies all Bidders that in regard to any contract entered into pursuant to this advertisement, certified MDOT Minority Business Enterprise (MBE) firms shall be afforded full opportunity to submit bids in response to this notice and shall not be subjected to discrimination on the basis of race, color, sex, or national origin in consideration for an award. MBE firms are encouraged to respond to this solicitation notice.

There is no MBE subcontract participation goal for this project.

There is no Veteran-Owned Small Business Enterprise (VSBE) subcontract participation goal for this project.

A Bid Bond (Section L) and a Performance Bond (Section B) in the amount of the total contract price is required of the successful Bidder. The Performance Bond may be annualized. See

SP-1.04 Performance Guarantee for details. Assistance in obtaining Bid and Performance bonds may be available to qualifying businesses through the Maryland Small Business

Development Financing Authority (MSBDFA). See SP-1.06 Surety Bond Assistance Program for more details.

NOTICE TO BIDDERS: In collaboration with the Board of Public Works Advisory 2011-1, this procurement has been approved for inclusion of a hiring agreement.

NOTICE TO BIDDERS: The MAA has determined under the Maryland Living Wage Law

(SP-1.56), the contract resulting from this solicitation has been deemed to be a Tier 1 contract.

NOTICE TO BIDDERS: If any prospective Bidders are physically impaired and are planning to attend the Pre-Bid/Site Inspection or Bid Opening Meetings, please call ahead to 443-534-2722

(Office of Procurement), 410-859-7111 (MAA Communications Center), or 410-859-7227 (TDD) to advise of any reasonable accommodations required.

By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract if selected for contract award.

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer unless the State Comptroller's Office grants an exemption. The selected

Bidder shall register with the EFT Registration, General Accounting Division form using the

COT/GAD X10 Vendor Electronic Funds (EFT) Registration Request Form, available at http://compnet.comp.state.md.us/gad/pdf/GADX-10.pdf. Any request for exemption must be submitted to the State Comptroller's Office for approval at the address specified on the COT/GAD https://procurement.maryland.gov/ http://compnet.comp.state.md.us/gad/pdf/GADX-10.pdf i-3

X-10 form and must include the reason for exemption.

Questions regarding the Electronic Funds Transfer should be referred to the Office of the

Comptroller, General Accounting Division, 80 Calvert Street, Room 200, Annapolis, Maryland

21401, (410) 260-7820 or mmcmahon@comp.state.md.us.

The MAA reserves the right to reject any and all bids and/or waive technical defects if, in its judgment, the interest of the Administration may so require.

If there are any questions regarding this contract, please contact:

Prima (Donna) Navarro, Procurement Officer for the Project

Procurement Officer Trainee

Office of Procurement and Materials Management

Maryland Aviation Administration

Ph: 410-859-7440 pnavarro@bwiairport.com

Kareen Davis, CPPB, ACE

Deputy Director

Office of Procurement and Materials Management

Maryland Aviation Administration

P.O. Box 8766

BWI Airport, MD 21240

Phone: 410-859-7792 kdavis1@bwiairport.com mailto:mmcmahon@comp.state.md.us mailto:pnavarro@bwiairport.com mailto:kdavis1@bwiairport.com

Contract Summary for Maintenance Contracts MAA-MC-25-015

(MAA-05/24) Inspection, Repair & Maintenance of Portable Fire Extinguishers at BWI & MTN ii

CONTRACT SUMMARY

Item Description

MAA Contract Number MAA-MC-25-015

Contract Title Inspections, Repair and Maintenance of Portable Fire

Extinguishers and Other Non-Water Based Protection Systems at BWI Thurgood Marshall and Martin State Airports

Small Business Reserve YES () – NO (X)

Hiring Agreement YES (X) – NO ()

MBE Participation Goal 0%

Applicable General Conditions All Except GC-1.51

Applicable Special Provisions: All Except SP-1.01, SP-1.02, SP-1.05 and SP-1.07

SP-1.01 X SP-1.09 X SP-1.17 X SP-1.25 X SP-1.33 X SP-1.41 X SP-1.49

SP-1.02 X SP-1.10 X SP-1.18 X SP-1.26 X SP-1.34 X SP-1.42 X SP-1.50

X SP-1.03 X SP-1.11 X SP-1.19 X SP-1.27 X SP-1.35 X SP-1.43 X SP-1.51

X SP-1.04 X SP-1.12 X SP-1.20 X SP-1.28 X SP-1.36 X SP-1.44 X SP-1.52

SP-1.05 X SP-1.13 X SP-1.21 X SP-1.29 X SP-1.37 X SP-1.45 X SP-1.53

X SP-1.06 X SP-1.14 X SP-1.22 X SP-1.30 X SP-1.38 X SP-1.46 X SP-1.54

SP-1.07 X SP-1.15 X SP-1.23 X SP-1.31 X SP-1.39 X SP-1.47 X SP-1.55

X SP-1.08 X SP-1.16 X SP-1.24 X SP-1.32 X SP-1.40 X SP-1.48 X SP-1.56

Applicable Technical Provisions TP-1.01 through TP-1.29, TP-2.01 through TP-2.02

Wage Rates Required YES (X) - NO ()

Project Location BWI Airport (X) - MTN Airport (X)

Bid Bond Required YES (X) - NO ()

Performance Bond Required YES (X) - NO ()

Payment Bond Required YES () - NO (X)

Contract Duration 5 Years with One 2-Year Renewal at the option of the

Administration

MBE Liquidated Damages YES () - NO (X)

Pre-Bid Meeting Date/Time June 14, 2024 at 11:00 AM via Microsoft Teams

Join Microsoft Team Meeting / (667) 262-2962

Conference ID: 726 942 915#

Question Due Date

Must be submitted in writing via email pnavarro@bwiairport.com

June 21, 2024 at 10:00 AM

Bid/Proposal Due Date/Time July 10, 2024 at 1:00:00 PM

Office of Procurement & Materials Management

7001 Aviation Blvd. Glen Burnie, Maryland 21061

Bid/Proposal Opening Date/Time July 10, 2024 at 2:00:00 PM via Microsoft Teams

Join Microsoft Team Meeting / (667) 262-2962

Conference ID: 124 659 069# https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzAzOWJkYmMtMDQxNS00NzcxLTk3MDEtMDcwMGRiYzI5Njdk%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%228e78c669-6ce2-402e-ad76-8d991dca8f1b%22%7d mailto:pnavarro@bwiairport.com https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDE5ZGNjN2YtNWY5OC00M2IxLTkxNTgtZTRhNDRlMTcwODNj%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%228e78c669-6ce2-402e-ad76-8d991dca8f1b%22%7d

Technical Provisions (Maintenance) Page 1 of 34 Contract No. MAA-MC-25-015

(MAA-05/24) I, R and M of Portable Fire Extinguishers at BWI &MTN

TECHNICAL PROVISION 1

Contract Overview, General Operating Information and Requirements

INSPECTIONS, REPAIR AND MAINTENANCE

OF PORTABLE FIRE EXTINGUISHERS AND

OTHER NON-WATER BASED PROTECTION SYSTEMS

AT

BALTIMORE/WASHINGTON INTERNATIONAL

THURGOOD MARSHALL AND MARTIN STATE AIRPORTS

TP-1.01 Scope of Work

A. The Contractor shall provide all labor, supervision, insurance, bonding, equipment, tools and expertise to inspect, maintain and repair and maintain various fire suppression systems and replace gases and chemicals in accordance with the National Fire Protection

Association (NFPA) and these specifications for the Maryland Aviation Administration

(MAA) hereinafter Administration, at Baltimore/Washington International Thurgood

Marshall (BWI Thurgood Marshall) and Martin State (MTN) Airports.

B. This contract includes the following systems covered under the referenced technical provisions and TP-2, and exhibits as follows:

1. BWI Thurgood Marshall – Portable and Wheeled Fire Extinguishers per TP-1.06.

2. MTN – Portable and Wheeled Fire Extinguishers per TP-1.06.

3. Halon System per TP-1.07.

4. FM200 Systems per TP-1.08.

5. Hybrid (water and inert gas) Fire Extinguishing System per TP-1.09.

6. Exhibit A – MAA Portable Fire Extinguisher Inventory

7. Exhibit B – Apron Wheeled Fire Extinguishers

8. Exhibit C – Clean Agent Systems

C. The Administration shall have the unilateral right to order, in writing, changes in the work within the scope of the contract in accordance with General Provisions clause “Changes”.

D. The term “Administration” is used through these specifications and means the MAA’s

Contract Administrator or a designee, or other management personnel. The phrases “the

Contractor shall provide” and “at no additional cost to the Administration” means that there shall be no separate line item for compensation and that the cost shall be factored into any unit cost as stated in the specifications.

Technical Provisions (Maintenance) Page 2 of 34 Contract No. MAA-MC-25-015

(MAA-05/24) I, R and M of Portable Fire Extinguishers at BWI &MTN

E. Any Modification to the contract shall be considered an alteration of the specifications and shall be handled in accordance with SP-1.45 Alteration of Specifications or of Character of Work. Should such alterations in the Specifications result in the Contractor being assessed an increase in the cost of the Performance Bond, the Administration shall compensate the Contractor for the increase in bonding cost out of the Extra Work, Parts and Labor Allowance per TP-1.17 upon receiving a copy of the surety’s invoice.

F. The Contractor shall be required to provide Bid and Performance Bonds in accordance with sections SP-1.03 Bid Guarantee and SP-1.04 Performance Guarantee. As bonding affects the amount of any bid all Contractors shall read these provisions.

G. The order of preference of contract documents shall be as follows:

1. Bid Forms

2. Technical Provisions

3. Special Provisions

4. General Provisions

In the event of a conflict between contract documents, the earliest listed above shall prevail.

H. This Contract is subject to various audits. The Contractor shall be available to assist and fully comply with any audit requests in a timely manner and according to TP-1.27

Administration’s Right to Inspect.

TP-1.02 Basis of Award and Preparation of Bid

A. The contract shall be awarded to the responsible bidder that submits the lowest responsive bid based upon the specifications and the amount found in the total of Section P.

B. All line items Section P must be completed at the time of the bid submittal. In preparing its

Bid, the Contractor shall not leave any blank line unfilled, including but not limited to contract unit prices. Any blank space shall render the Bid incomplete. The Administration shall reject any incomplete bid and proceed to the next lowest, responsive bid from a responsible bidder.

C. In preparing its Bid, the Contractor shall not include with the Bid any stipulation(s) or qualification(s). The Administration shall reject any Bid that contains stipulations and qualifiers and proceed to the next lowest, responsive bid from a responsible bidder.

Technical Provisions (Maintenance) Page 3 of 34 Contract No. MAA-MC-25-015

(MAA-05/24) I, R and M of Portable Fire Extinguishers at BWI &MTN

TP-1.03 Contractor Qualifications

A. The Contractor must have five (5) years of current experience as a company working in the inspection, testing and maintenance of fire extinguishers and special extinguishing systems.

The contractor shall submit documentation demonstrating the current five (5) year experience, including company, address, contact person, telephone number, email address, term of contract, description and amount. The Administration shall not accept the experience of individual employees or combinations of employees as company experience.

B. The Contractor shall submit documentation regarding its qualifications on Section Q, Experience Questionnaire. If Section Q is not submitted with the bid or at the request of the Administration following bid opening, the bid may be rejected as non-responsible, and the Administration shall proceed to the next lowest, responsive bid from a responsible bidder.

C. Performance Evaluations

1. The Administration reserves the right to perform for the benefit of itself and other

State agencies evaluations (interim and/or final) of the performance of the

Contractor and subcontractors for this contract.

2. Performance evaluations may be used or reviewed by a Procurement Officer in the course of making a future determination of responsibility under other procurements.

3. Unsatisfactory performance of this contract (or any part of it), whether or not the contract is terminated for default and whether or not an unsatisfactory report (interim and/or final) is issued, may result in a determination that the Contractor is not a responsible bidder or Offeror under COMAR 21.06.01.01.

4. Nothing in this contract shall be construed to limit or qualify the authority of the

Procurement Officer under the Procurement Statutes or COMAR Title 21.

TP-1.04 Duration

A. This contract shall remain in effect for a period of five (5) years beginning with Notice to

Proceed (NTP) and may be continued for one (1) additional two (2) year period at the option of the Administration.

B. The Administration shall advise the Contractor of the exercise of any renewal option at least

120 days prior to termination of this contract. Any renewal option shall be subject to the

Maryland Procurement Regulations (COMAR 21) and on the same terms and conditions as herein provided except that the unit prices to be paid to the Contractor during the renewal option shall be adjusted in accordance with the annual rate of change of the Consumer Price

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Index (CPI) as published by the U. S. Department of Labor, Bureau of Labor Statistics.

C. The price change as determined by the Administration shall be based on the most current

CPI for All Urban Consumers (CPI-U), Table A that is published for the eighth (8th) month preceding the expiration date of the existing contract by calculating the unit prices with the annual rate of change. If the renewal option is for more than one (1) year the Contractor shall be allowed an annual change for the second year calculated using the referenced CPI.

D. In the event the spending authority (total cost of contract) has been expended prior to reaching the original termination date, the Administration reserves the right to rebid the contract.

E. This contract includes a provision authorizing an extension for a reasonable, limited, and defined period of time to spend funds remaining on the contract as provided in Board

Advisory 1995-1.

TP-1.05 Pre-Work Conference and Regularly Scheduled Meetings

A. A pre-work conference shall be scheduled between the Administration and the Contractor to discuss planning, proposed personnel, schedules, material sources, equipment, site coordination, contact information, reporting procedures, and other matters essential to the satisfactory performance of the work within one month prior to the Notice to Proceed

(NTP) of this Contract (refer to SP-1.31 Pre-Work Conference). At a minimum, the

Contractor’s Project Manager and Supervisors shall attend this conference. Attendance at this conference shall be at no extra cost to the Administration.

B. Regularly scheduled meetings shall continue monthly or at a frequency determined by the

Administration at no additional cost to the Administration. The Administration’s Office of the Fire Marshall may also attend these meetings. Compensation for the monthly meetings shall be factored into the Fixed Fees for Inspections, Testing and Maintenance per TP-

1.16 Compensation to the Contractor and priced in Section P.

TP-1.06 Portable and Wheeled Fire Extinguishers – Contractor Responsibilities

A. All Portable Fire Extinguishers shall be maintained in accordance with, NFPA 10:

Standard for Portable Fire Extinguishers, 2018 Edition - Chapter 7 Inspection, Maintenance, and Recharging, which is adopted in its entirety without exception for the term of this contract. All inspections, testing and maintenance shall be completed by trained personnel as indicated by the code.

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B. As of May 3, 2024, the Administration has approximately 1,315 total fire extinguishers to be maintained at BWI Thurgood Marshall and Martin State Airport (MTN) - 1,260 portable fire extinguishers and 55 wheeled fire extinguishers.

C. The actual number, type, location and descriptions of the portable fire extinguishers is listed in Exhibit A – MAA Portable Fire Extinguisher Inventory, which consists of two parts as follows:

1. Inspection Certificate for BWI Thurgood Marshall Airport (Inside SIDA), dated

January 31, 2024

2. Inspection Certificate for BWI Thurgood Marshall Airport (Outside SIDA), dated

January 31, 2024

As referenced in TP-1.26 Security Requirements, SIDA refers to the ‘Secure

Identification Display Area’ in the Airfield Operations Area (AOA) of BWI Thurgood

Marshall Airport.

D. The Contractor shall update the Portable Fire Extinguisher inventory within 60 days of the start of this contract, and annually within 30 days of the start of each contract year.

The Administration shall provide the Contractor with the inventory spreadsheet (in

Microsoft Excel), and the format and information included shall be as approved by the

Administration. Please refer to TP-1.06, H. for inventory requirements.

E. The Administration has included the inventory and geographical locations of the

Wheeled Fire Extinguishers located at BWI Thurgood Marshall and MTN in Exhibit B –

Apron Wheeled Fire Extinguishers. This exhibit is maintained by the MAA Contract

Administrator and will be updated annually, or as needed, and provided to the Contractor.

Please note the Airport and Airlines have wheeled fire extinguishers, however – the only extinguishers that are specifically listed by location, serial number, State ID Number

(No.) and Bar Code Number (No.) are to be maintained by the Contractor. The Airlines are responsible for their wheeled fire extinguishers.

F. Visual Inspection:

As required in NFPA 10, Section 7.2, the Contractor shall inspect all Fire Extinguishers and extinguishing agents at BWI Thurgood Marshall and MTN on a monthly basis at intervals not to exceed 31 days as agreed upon between the Contractor and

Administration. This monthly inspection of fire extinguishers shall include a check of at least the following items:

1. Location in designated place.

2. No obstruction to access or visibility.

3. Pressure gauge reading or indicator in the operable range or position.

4. Fullness as determined by weighing or hefting.

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5. Condition of tires, wheels, carriage, hose, and nozzle for wheeled extinguishers.

6. Indicator for non-rechargeable extinguishers using push-to-test pressure indicators.

All monthly inspections shall be recorded on tags or labels provided by the contractor in accordance with NFPA 10, Section 7.2.4.1. Records for manual inspections shall be kept demonstrating that at least the last 12-monthly inspections have been performed and made available when requested.

G. Hydrostatic Testing:

1. All refillable fire extinguishers require hydrostatic testing, at intervals varying according to the type of extinguisher. The frequency for hydrostatic testing is specified in NFPA 10, Standard on Portable Fire Extinguishers, and Occupational

Safety and Health Administration (OSHA), Part 1910.157. NFPA and OSHA requirements are the same and are represented in TP-1.06 G.

2. The Contractor shall conduct Hydrostatic Testing as required from the last test date on existing equipment or five years from manufacture date for new equipment or as required by NFPA 10, (Latest Edition).

H. Maintenance:

1. Extinguishers shall be subject to maintenance not more than one (1) year apart or when specified by the Administration. Maintenance procedures shall be performed in accordance with NFPA codes. Annual maintenance shall also include the visual inspection for that period; this work shall be completed by trained personnel as indicated by the code.

2. The Contractor shall notify the Contract Administrator when inspections and/or maintenance will occur.

3. The Contractor shall notify the Contract Administrator immediately of any equipment that fails to perform as desired when tested. The Contract

Administrator as referenced in TP-1.14 shall authorize repairs.

I. The Contractor shall also be responsible for “re-charging “of extinguishers after use. The

Administration and the Contractor shall establish a procedure to determine when this work is needed. The labor costs for the recharging of the extinguishers shall be included in the fixed fees for inspection, testing and maintenance as referenced in TP-1.16, A., and priced in Section P. The gases and chemical pricing is per TP-1.16, D. and shall be paid for out of the Extra Work, Parts and Labor Allowance as referenced in TP-1.17 and Section III of the

Section P.

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J. Fire Extinguisher Inspection, Testing, and Maintenance Summary

Extinguisher Type

Visual Inspection

Hydrostatic Test

Internal-Years

Maintenance

Stored Pressure Monthly 5 Annual

Wetting Agent Monthly 5 Annual

Foam Monthly 5 Annual

Aqueous Film-Forming Foam Monthly 5 Annual

Dry Chemical (SS) Monthly 5 **Annual

Carbon Dioxide Monthly 5 Annual

Dry Chemical (Stored Pressure) Monthly 12MS* **Annual

Dry Chemical (Stored Pressure) Monthly 12MB* **Annual

Dry Chemical (Stored Pressure) Monthly 12AS* **Annual

Clean Agent

(Cartage Operated) Monthly 12MS* Annual

Halon 1301 Monthly 12 Annual

Halon 1211 Monthly 12MS* Annual

*SS = Stainless Steel Shell; MS = Mild Steel Shell; BB = Brazed Brass Shell; AS =

Aluminum Shell

**Internal examination not required at annual maintenance for stored pressure dry chemical fire extinguishers.

K. Portable Extinguisher Barcoding Service: Contractor shall provide the labor and materials to barcode the fire extinguishers at BWI Thurgood Marshall and MTN.

1. For the barcoding of the fire extinguishers, the Contractor shall:

a. Affix barcodes to all fire extinguisher units.

b. Enter the applicable barcoding information into a Building Reports database and assign extinguisher locations to all existing fire extinguishers assigned to the Contract.

c. Organize and present the database online for easy access by the

Administration and Contractor.

d. Reports should be able to be viewed as web pages, downloadable file, or transmitted in an e-mail to recipients as designated by the

Administration’s Contract Administrator.

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2. Each fire extinguisher entered into the database will include the following information:

a. Manufacturer

b. Model Number

c. Location indicator geographically in nature

d. Type

e. Size

f. Serial Number

g. Manufacture Date

h. Service Date

i. Hydro Test Date

j. Inspection Result (Pass and Fail)

k. Any Applicable Miscellaneous Comments

3. At the Administrations discretion, the Contractor may be asked to provide reports in Excel or Optical Character Recognition (OCR) format, not more than 12 times within one calendar year during the term of this contract.

4. Each device will be scanned as part of the annual inspection and defined as pass or fail. This will allow notification of the Administration of compliance status.

Missing extinguishers or extinguishers not in their previously assigned location will be noted.

5. Deficiency reports will be posted on-line at buildingreports.com upon completion of the inspection process.

6. Recommendations for repairs will be posted on-line at buildingreports.com within two (2) weeks of inspection.

7. The Contractor shall provide the Administration’s Contract Administrator and

Office of the Fire Marshall with a username and password to view extinguisher data on-line, giving Administration access to print, download, and e-mail reports, as well as authorize any necessary repair work.

8. All NFPA and OSHA codes related to deficiencies and reporting requirements, as well as subsequent updates, will be supported automatically through buildingreports.com.

TP-1.07 Halon Systems – Contractor Responsibilities

A. All Halon Systems shall be inspected, tested and maintained in accordance with NFPA

12A: Standard on Halon 1301 Fire Extinguishing Systems, 2015 Edition-Chapter 6 which

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B. The Administration currently has two (2) Halon 1301 Systems located at BWI Thurgood

Marshall. The Halon systems, description and locations are listed in Exhibit C – Clean

Agent Systems. The Contractor shall update this inventory within 60 days of the start of this contract, and annually within 30 days of the start of each contract year. The

Administration shall provide the Contractor with the existing inventory spreadsheet (in

Microsoft Excel), and the format and information included shall be as approved by the

Administration.

C. Inspections:

1. Monthly inspections shall be performed by the Contractor in accordance with

NFPA 12A.

2. Semi-Annually and annually (combined) in accordance with NFPA 12A, shall be performed by the Contractor.

3. The Contractor shall perform a complete visual examination of the containers in accordance with the NFPA 12A, and the Compressed Gas Association (CGA) pamphlet C-6.

D. Testing:

1. Tests are required at various frequencies. The Contractor shall use NFPA forms to record all test results. The Contractor shall notify the Contract Administrator immediately of any equipment that fails to perform as desired when tested.

Repairs shall be authorized by the Contract Administrator as referenced in TP-

1.14.

2. The Contractor shall perform semi-annual and annual tests separately in accordance with NFPA guidelines on a schedule agreed upon between the

Contractor and Administration.

3. The Contractor shall conduct Hydrostatic Testing as required from the last test date on existing equipment or as required by NFPA 12A.

E. Maintenance:

1. Maintenance is the work necessary to keep equipment operable and repaired.

Repairs to the Halon extinguishing system must be made within five (5) hours, unless otherwise agreed to in writing between the Administration and the

Contractor, to ensure that the system will operate properly when needed.

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2. The Contractor shall obtain the Contract Administrators approval as referenced in

TP-1.14 before making any repairs. The Contractor shall use NFPA forms to record all maintenance required.

3. The Contractor shall also be responsible for “re-charging” of systems or extinguishers after use or repairs. The Administration and the Contractor shall establish a procedure to determine when this work is needed.

TP-1.08 FM-200 System – Contractor Responsibilities

A. The FM-200 Systems shall be inspected, tested and maintained in accordance with NFPA

2001: Standard on Clean Agent Fire Extinguishing Systems 2015 edition Chapter 7, Inspection, Maintenance and Testing, which is adopted in its entirety without exception for the term of this contract. All testing and maintenance shall be completed by trained personnel as indicated by code.

B. Inspections:

The Contractor shall perform monthly, semi-annual, and annual inspections on a schedule agreed upon between the Contractor and Administration.

C. Testing:

1. The Contractor shall conduct all required maintenance/testing annually as required by NFPA 2001, Chapter 8, Standard for Clean Agent Systems.

2. The Contractor shall conduct Hydrostatic Testing as required from the last test date on existing equipment or as required by the NFPA 2001. Trained personnel as indicated by code shall do all inspections and testing.

3. NFPA 2001 and NFPA 12A requires that clean agent cylinders, continuously in service without discharging, shall be given a complete external visual inspection every five (5) years. The Contractor shall conduct this inspection accordingly.

With this inspection, Contractor will provide a record tag permanently attached to each cylinder and an inspection report to the Administration. The cost of this inspection shall be paid for out of the Extra Work, Parts and Labor Allowance per TP-1.17

D. Maintenance:

1. Maintenance is the work necessary to keep equipment operable and repaired to ensure that the systems will operate properly when needed. Repairs to the FM-

200 extinguishing systems must be made within five (5) hours, unless otherwise

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2. The Contractor must obtain the Contract Administrators approval as referenced in

TP-1.14 before making any repairs. Maintenance of the carbon dioxide systems is required at various frequencies. The Contractor shall use NFPA forms or equivalent to record all maintenance required.

TP-1.09 Hybrid (water and inert gas) Fire Extinguishing System – Contractor

Responsibilities

A. The hybrid fire extinguishing system shall be inspected, tested and maintained in accordance with NFPA 770: Standard on Hybrid (water and inert gas) Fire Extinguishing

Systems 2021 edition Chapter 14 Inspection, Maintenance and Testing, and the

Manufactures specific preventative maintenance and inspection requirements which is adopted in its entirety without exception for the term of this contract. All testing and maintenance shall be completed by trained personnel as indicated by the code.

B. The nitrogen and…