VFD-030-030426_Mar_9_26_solicitation_doc.pdf

This Invitation to Bid (ITB) is issued by the City of Torrington, Connecticut Water Pollution Control Authority (WPCA) for the procurement of two (2) Variable Frequency Drives (VFDs) with cabinets, enclosures, and controls to operate a new Dry Pit Submersible Non-Clog Centrifugal Pump at the Harris Drive Pump Station. All equipment must be brand new; used or open-box items are not acceptable. Vendors must submit manufacturer specifications with their bids demonstrating at least five years of manufacturing experience in the United States as a local distributor with factory-trained personnel and warranty authorization. The technical question submission deadline is February 23, 2026, at 12:00 noon, and sealed bids (one original and two exact copies) must be received by March 4, 2026, at 11:30 AM at City Hall, 140 Main Street, Room 206, Torrington, Connecticut. Bids must include a 5% bid bond or certified check and remain valid for ninety days following the bid opening. The equipment must comply with UL 508A standards and NEMA ratings, feature 480V three-phase input power, include harmonic filtering and line reactors, and have system analysis documentation. Successful bidders must provide three eight-hour days of startup and training for commissioning and acceptance, along with two printed copies and one digital copy of operation and service manuals, plus a minimum one-year warranty on all parts from the date of acceptance. No specific contract term renewal options are identified in the solicitation.

Pricing must be submitted on an F.O.B. Destination (Torrington, Connecticut) basis and exclude state and federal taxes, with payment terms of Net 30 Days. No budget range or estimated award value is provided in the solicitation documents. The City reserves the right to award the bid in its entirety to one bidder or on a line-item basis and may select a bid other than the lowest-priced option if deemed in the public interest; additionally, a local city-based bidder that exceeds the lowest bid by up to 6% may be offered the opportunity to match the lowest bid. No incumbent vendors or current contractors are identified. The City of Torrington is an Affirmative Action/Equal Opportunity Employer and actively encourages applications from Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Small Business Enterprises (SBEs). Faxed or emailed proposals will not be accepted. The estimated delivery location is the Torrington WRRF Plant, 252 Bogue Road, Harwinton, Connecticut 06791, with contact inquiries directed to Pennie Zucco, Purchasing Agent, at 860-489-2225 or pennie_zucco@torringtonct.org.